Pasadena City College, Home of the PCC Lancers

Planning and Resource Allocation

Planning Structure

The planning structure at PCC is multi-leveled and it is designed to fulfill the College Mission and EMP. The College Mission-based EMP is the highest planning document at the College and informs all subsequent levels of planning. The Facilities and Technology Master Plans exist to further the EMP and achieve the College Mission in the areas of physical resources and technology infrastructure, hardware, software, and services. The Broad Recommendations of the Institutional Effectiveness Committee inform the development and revision of the three Master Plans. Thus, program review informs the Master Plans. Below the Master Plans, a tri-level structure encompasses all departments and services at the College.

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p=Planning Structure Chart

Program Review directly informs Department, Unit, and Area plans. Planning at PCC is based on the evidence-based recommendations that result from program/unit reviews. The dialogue that occurs between managers, classified staff, and faculty members at all planning levels supports continuous communication in the planning process. Plans at each level inform the plans "above" and "below" them in the hierarchy.

Planning LevelsExample 1Example 2
AreaAcademic & Student AffairsBusiness & College Services
UnitSchool of Science & MathematicsOffice of Institutional Effectiveness
DepartmentMathematics DepartmentOIE has no departments

Area plans are five year plans and are directly informed by the program review-based Broad Recommendations of the IEC, the College Mission, the EMP, and the Unit plans and reviews that comprise the Area. Unit plans occur each three years and utilize Area planning items as directives, while incorporating department planning items from their associated departments. Unit managers that are present at all of the program/unit review feedback meetings held by the IEC work closely with their unit members in the development of program/unit reviews, enabling them to integrate specific program review recommendations from the departments they oversee into their Unit plans. Planning document authors draw on the recommendations for improvement from the program/unit reviews they conduct to populate their plans.

Data sets are updated regularly by the Office of Institutional Effectiveness and placed into planning workspaces within the TaskStream software to allow easy access for plan authors. Part of the planning training familiarizes faculty, staff, managers, and administrators with the data sets and their usage for program review and planning. As program review and plan authors identify additional data requirements, the data is uploaded into TaskStream. The following consistent data sets are uploaded for planning authors in TaskStream:

  • Student Demographics
  • Success and Retention by Demographics
  • Success, Retention, Enrollment, FTES, FTEF, FTES/FTEF
  • Success and Retention by class size

The creation of annual Department plans is optional. Individual Units are afforded the discretion to decide if all of the departments in the Unit collaborate on the Unit plan or each department creates an individual plan. This system allows for flexibility in the planning process to accommodate the cultures of various Units across the campus.

Planning at PCC is based on analysis of quantitative and qualitative data in program review. Through this analysis, improvement items are identified that are formalized in Area, Unit, and Department plans. Resource allocation processes are designed to achieve planning agendas.