>> I'd like to call the meeting to order. Ms. Thompson, will you take the rule. >> Mr. Baum? >> Here. >> Mr. Martin? >> Here. >> Dr. Fellow? >> Here. >> Ms. Brown? >> Here. >> Dr. Mann? >> Present. >> Mr. Thomson? >> Present. >> Ms. Wah? >> Present. >> Mr. Soto? >> Are there any members of the public that wish to address the Board on any items on the Closed Session agenda? Okay, seeing none, we will go into closed session. We will be discussing Government Code 54957 in Employee Discipline, Dismissal, Release matter, 0:00:49.1Government Code 54957.6, the Collective Bargaining with our negotiators, 54957.6 in Negotiation with Unrepresented Employees, and 54957 Government Code Public Employee Appointment in Mathematics. >> President Baum, the first item was pulled. >> The first item was pulled? >> Yes. >> Okay. Make a note of that. And so we will just go into Closed Session on the other three others. Okay. >> We're good. >> I like to call the meeting back to order and report that there was no action taken by the Board of Trustees during the closed session that we just concluded. Trustee Brown, would you lead us in the Pledge of Allegiance. >> Absolutely. Please stand. Repeat after me. >> I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. [ Pause ] >> Moving on to Item B, Introductions and Announcements, Dr. Rocha. >> Trustee Baum, President Baum, I have no announcements except to thank everybody on the staff for a successful academic year and an extremely successful 87th Annual Commencement which occurred last Friday. Thank you. >> Members of the Board of Trustees, do you have announcements or introductions you'd like to make? Trustee Brown? >> I have no in today, thanks. >> Trustee Mann? >> Just--I'm pleased to announce that I received the letter from Joe Brown, the President of the Pasadena NAACP who notified me that I have been--want individuals to be honored for the efforts to improve the quality of life in their community and surrounding communities on--at their Annual Awards Dinner on September 13th at the Pasadena Hilton. >> Congratulations. >> And I was very, very moved and honored to receive this. >> Congratulations Trustee Brown--Trustee Mann. Dr. Fellow? >> Nothing, thank you. >> Trustee Martin? >> Nothing, thank you. >> Trustee Wah? >> I just wanted to confirm the Board that I fret to do it last time was that actually, I've been elected today LA County Board of Trustees, so represent us. >> For the-- >> The LA county. >> Trustee Thomson? >> Yeah. No report, thank you. >> We will introduce our new student trustee in a couple of agenda items. So have a chance. Shared governance members, Management Association, are there any announcements or introductions you like to make? >> No introductions, thank you Mr. Baum. I do want to announce that we had a great meeting, the Management Association, and I just got late today from the CCLC and it was a nice and formal sort of Q&A at lunch time. So it worked out really well and we owe that in part to our colleagues in the classified. >> Thank you Dr. Douglas. Academic Senate? >> No announcements, but I would like to introduce two people in the audience, the outgoing Academic Senate Secretary Martha Bonilla, stand up. [Applause] And the new incoming Academic Center Secretary Jessica Igoe. [Applause] Thank you. >> Thank you Mr. Martinez and thank you for your services, the President of the Academic Senate. >> Thank you. >> Classified Senate? >> Yes, I have one and almost--I'll try to make it brief. Today, we had Classified Days and a Classified Days is really a time for professional development for classified staff. And today, we had 102 people in attendance. >> Great. >> One of the things that I'm truly proud of is that we used one-third of the requested budget of fund Classified Days and we owe that to Denise Albright. She physically prudent and making sure that we was diligent in the moneys that was allocated to us. So I want to share that. But the more important--I want to give special thanks to Dr. Rocha, Dr. Bill, and Bob Miller. They came earlier in the session and they had wonderful speech. Let me just--it was touching. And I--to say that, we also had a speaker his name was Dr. Sinclair from Woodbury University and he spoke on leadership and development. And when we got the podium, he said, you know, "I wrote a speech, but after listening to those three people speak, it caused me to change what I wanted to say." And he said--and one of the things that I'm going to share with you and this is the first time the three people who heard that, they said--he said that "Those three people, I felt they were so sincere in the message they brought forth. I can sense the passion, the commitment that they have for classified employees. And so I think the Board of Trustees needed to know that. And he said, "I don't know them three. I never met them before. But I felt the sincerity from them when they both--when they all three got up and speak." So I just want to share that with the Board. And lastly, we had Scott Leigh here and he spoke for hour and a half and he talked about budget issues, et cetera, and we extended as Dr. Dave and Ed Martinez stated earlier, we extended the invitation out to them to participate and Scott Leigh went spoke to the manager. So that's pretty much all that I need to share today. So thank you. >> Thank you so much Mr. Potts [phonetic]. Mr. Fraser, Associate Students. >> Thank you President Baum. I'll keep it brief as well. Thank you to all the faculty staff, students, and press who tuned up and especially to Trustee Mann for coming to our special meeting of June 8th, it was--last AS meeting to discuss everything that's happened. Trustee Mann's input was especially helpful and her contributions to the discussion illuminating and helpful. And out of that discussion came essentially a call for the entire campus, all layers of the campus between teacher remained respectful, open to hearing other sides and always honest in their dialog, which we hope to promote ourselves. So our focus now is moving forward. And to that and the incoming Executive Board will be doing something that we've never done before, which is to keep the committee structure of Associated Student running over the summer, specifically in the areas of finance, PCC student lobby and publicity committees. Our goal here is going to be to focus on lobbying of tax initiative on campus and in the community, voter registration, and keeping a constant stream of information as we can to students on events that go on. And if there are any students who were interested in being part of those groups over the summer which we'll be working very hard, please contact me directly via our website as.pasadena.edu. Finally--Almost finally, I'm one of the coaches of the College Councils Public Advocacy Committee which was set up directly in response to President Rocha's call for a concerted PCC Advocacy Effort. To that end, I'm hoping to get that call together over summer to discuss devising and implementing upon our advocacy in advance to the November elections. You will meet the incoming Executive Board, July 18th. And finally, I couldn't remember if I reported this last week, but the outgoing Executive Board approved a further donation to the graduation fund of 7,100 dollars bringing the total AS donation to the graduation fund to specifically be used high demand college level classes to 8,100 dollars. >> Thank you much Mr. Fraser. I appreciate that. [Applause] Okay, we're moving on to Item C, Public Comment on Non-Agenda Items. I'm going to read a couple of things that are printed in the agenda. First of, the Brown Act does prohibit the Board from discussing or taking action on any items that is not on the agenda. Members of the public may request the opportunity to address the Board regarding any item on the agenda. To do so, please complete a Request to Address the Board form, and I've got a number of them here, and give it to the Board Secretary, that's Mrs. Thompson, prior to the deliberation of the agenda items. So if you have one, we have to take it up prior to the deliberation of the agenda items. So, if there's anymore that were about to look at. Individual speakers are limited to five minutes; total audience participation on any agenda items is limited to 30 minutes. And so before we get started on that, I'll see if there're additional cards 'cause we will--we'll not be able to take anymore public comment cards based on this--on this specific item. Okay. Okay. Okay. So we will start with Liz Purnell for now and Daniel Alba [phonetic]. [Inaudible Remarks] No, we'll do--where's our-- >> I mean, you know-- >> Good evening. I'm a Special Ed teacher for Pasadena Unified School District. I've been teaching this for 27 years, most of my time was been at Blair High School. I'm currently up at Edison, up in Altadena where I live in the community and have all of my life. My students now are 18 to 22. They've graduated from the high school level and we are at Edison which is a segregated site and I brought with me a couple of my parents and the student. [ Pause ] >> My name is Maureen Martin [phonetic] and I'm a parent and this is my son. What's your name? >> My name is Connor Martin [phonetic]. >> That's Connor Martin, okay. >> My name is Dan Alba, and I'm a father of a 19-year-old son with autism. And as all of you already know autism strikes, I believe it's one out of 50 births. It's the fastest growing population of kids with disabilities in the nation and in the world. That's not even counting those with other disabilities as well. We understand that this college, it's called Pasadena City College, it is a Community College and it's for students between the ages of 18 and 22, the most part. I think that when we think about this growing population, the question is what's happening in terms of the college and its efforts to incorporate this growing population and whether or not it sees this as a vital member of the community. And if so, what proactively are you doing to incorporate this population? Currently enrolled students who plan on working in the educational field would be able to intern, students with disabilities deserve to participate with their community and this is a community college. [Applause] Most colleges and universities, they currently accommodate students with moderate to severe disabilities on their campuses. And PCC currently accesses the Pasadena Unified School District high school sites, thus Pasadena City College should be able to provide at least one room for a class? Students with moderate to severe disabilities can provide services to PCC, if you--Pasadena Unified School District's WorkAbility Program and through volunteerism like cafeteria work, campus maintenance, and library work. And so, there is a real effort on the part of those who work closely with children with disabilities to really team up with those here at this institution to secure a place, a rightful place for this fastest growing community of members. My only question is what would prohibit you from doing so? That's--would be sort of my question as a parent. And there isn't a family in the audience including yourselves is unaffected by someone that you know whether it's in your immediate family or in your extended family that has a disability. So it would be who of you to think critically and deeply and search your souls and hearts and to begin to think about what you're going to do proactively to incorporate this fast growing population of adults with disabilities so they too can be a part of this wonderful campus. So it can truly live up to it's a name as a community campus and I thank you for your time. [ Applause ] >> We have Kevin Clinton followed by Simon Fraser. [ Pause ] >> Hello, how is everyone doing today? A bit of a tense night I noticed. I actually just was going to talk about the meeting and make one request. Do you know how things kind of went last week? I was hoping maybe Trustee Martin if you wouldn't mind, might share the meeting Trustee Baum, just to request on my part, you don't have to do it. Secondly, I kind of find the way this meeting is structured to be a bit inappropriate. Lots of cadets, lots of police, [inaudible] did a wonderful job last meeting and we all appreciated that, the lack of recording as well as with this kind of display is very unwelcoming [applause] and I really feel bad that we've gotten to this point. It's completely unnecessary. So, yes, my request again was please let Trustee Martin, you know, kind of share the meeting. In February 22nd, he deescalated the situation amazingly and he made things a little bit a lot less tense, not a little bit, a lot less tense. And kind of would like his kind of leadership here if possible. Thank you very much. [Applause] >> Simon Fraser and then Dejaun [phonetic]. Where's Dejaun again? >> The original purpose of this meeting was sort--to hear about M Altadena and Area 1 concerns. So that's what I'm going to briefly touch upon. As you'll know, I was part of the Area 1 that was proposed to be redistricted. Cutting along sense of track I think it's 30 to 11, I might believe is the number. My questions to the Board and I hope that at some point, the Board of Trustees will be able to provide those affected residence to some kind of update on whether redistricting--whether redistricting process is recurrently what the next steps will be. And just generally provide an update on how that sort of transition will happen when we'll know which district we're in. The LA County's website was not very helpful unfortunately. It seems a little bit old. So one of the concerns that I know, that my neighbors have had when I talk to them as being just knowing, well, where are we, who represents us at any given time right now. And I know that currently, it's still Trustee Baum right now. My question is, if--when and if that will change, where we are in the current process and how that timeline will look from now moving forward, is my question. >> I'll refer to of Mr. Miller who has that data. He managed that effort on behalf of the district. >> Dejaun and then followed Lawrence Gandara. >> First of, I'd like to say please don't interrupt us and I would like to request right now if it goes over 30 minutes to extend right away starting by that. Then I'd like to ask everybody to look around. It looks like a police state over here. This is the institution of education and it's supposed to create free thinkers. But I feel like we're being conditioned to go into society and disobey and be a cog in the system. And it's really, really saddens me to see this. And I have showed my concerns to Board member Jeanette Mann at the AS meeting and she said that she would discuss it with the Board. But it doesn't seem either she told you all or if she did that you all care about how the school has run and what the students actually think. Also, we can't bring liquid in. Is this turning into an airport? That seems like something they try to target like terrorist and that just saddens me as well. Last Board of Trustee, they mentioned in some papers that it was disrupted by students but rather the--but what I want to tell you is that there was an incompetence of our President Baum in his disregard for the [applause] community point of view. You didn't even listen. You were waiting to disrupt us and kick us out. And this is the community that you're supposedly serving. And--Okay, then at that, the Closed Session that you had, you all voted on a roll over budget plan that was presented by Ex-Vice President Van Pelt and my question is, when you all knew about him being under investigation, how did you push for that to go when you knew he was under investigation for bribery? And I'd like that addressed. [Applause] I look through the board packet and I saw something that you all are trying to add a crisis consultant at 250 dollars an hour? I feel like you're missing the crisis. The crisis seems to be right here and your mismanagement and inability to manage the school. So if you can't do your job, why are we hiring more people? Why don't you all step down and let people that want to serve this community step up. [Applause] For example last year, when students and faculty opposed the hiring of the VPs, it was President--not President back then, but Baum did said that we need these VPs to create some sort of stability and prevent turnover that this college hasn't been having. Now that three of our vice presidents are fired or whatever we want to call it, how do we reach that stability? After all that money and all these students opposing it, what have we achieved through that process? And then the taping of the meeting, is it contract up because why is last week's video not online and how is that being transparent? [Applause] I'd finally like to get to one of the major problems that we're facing right now and that's the cutting of summer by 52 percent while we're looking for a consultant and we're welling to put money into capital outlay and upgrade the online technology that just got updated. I thought the Blackboard was updated already. Why are we planning on spending 200 and something every year to continually update that? And if we don't have classes, what is that technology even mean? So I'd like to ask President Rocha. That if you're not up to restoring classes and making classes and access of priority, to go to a private institution where they would enjoy your skill that's screwing the students over. So maybe you would want to that for career change. That's it. [Applause] >> Lawrence followed by Christine Orkut [phonetic]. >> All right, I'm going to keep this pretty quick not because I'm told but because I choose to keep it quick. So I want to make that statement and I also want to follow that by saying that it's an honor to start off the summer with these beautiful people here. I'm in solidarity with them and I agree what Dejaun says. It's clear that last time we were here, you guys didn't get the hint, you all didn't get the hint that we wanted to limit the presence of cuts on our campus. And I just want to make--bring that up one more time 'cause that's just like we were ignored and you are here to represent us. And we look around and we come up, my friend couldn't even bring in water. He [inaudible] the water, they didn't let him bring in his water bottle. That's ridiculous. It's not even funny. I just graduated this past Friday and--[applause] and I--as I was sitting on the, you know, sits down there, I had mixed emotions and I learned how much--I was thinking about how much I learned from being involved with the people here, critically analyzing the situations that are happening in our campus and basically learning that time after time we're being ignored. So there's clearly unfinished business here. And as I graduate I just want to let everyone know here that the struggle is not over. And that I'm--it's not the last time you'll see me. I will be back here with these beautiful people. [Applause] I'm going to continue to push for real solutions and, yeah, that's it, just let's keep it going. You're not going to see me. I mean you're not going finish seeing me. We're going to keep doing this. That's all. [Applause] >> Christine Orkut followed by Sarah Belnet [phonetic]. [ Pause ] >> I would appreciate it very much if you will at least really consider giving me back my--the college and community band class that you took away this semester. [Applause] And I would also appreciate that if you do consider this--having this class so you consider it for all the same all old students and staff leaving of the [inaudible] the disabled students and for all ages of disabled students on campus. Because the way it's written right here it lists me out and a whole bunch of others who are disabled on campus and, you know. We also--be able to being participating in not just the moderate to severe and the 18 to 22. Thank you. [Applause] >> Sarah followed by Sebastian. >> Hi. So, I know you guys some of you anyway had an early morning this morning. So I'm thankful that you're here for a long day and I appreciate that. And I also appreciate the hard work of the Associated Students who have done a lot. I see Simon shaking his head. You, you, all of you and then running through the summer to make sure that they have a chance to assist students and get information out there and do things, and I think that's wonderful, and I think that's a lot of commitment and I appreciate it a lot. I have a couple of things that other people have asked me to say who couldn't be here 'cause campus is close, I'm sure you know and most people are working. I talked with the student from the Pathways Program who said that the fall schedule was just changed. After they had set, they done all the hard work to get the classes for local students who were coming out of high school to ensure that they have classes when they get her to PCC. They put in all this effort, they laid out the schedules and then the schedule is changed. And now they're scrambling trying to make sure that there's enough classes for students and that students who are coming fresh out of high school, will have a chance at a college education. And that's really stressful for them and that's really stressful for these poor students who laid out their entire schedule 'cause this is their firs time in college, they don't know how things go, they laid their entire schedule and then they're told to come back in a week later and do it over again. That's scary. Let me tell you, it's been awhile since you've been to school I think. Most of you have been to school a number of times. Think back to your first day and your first week, it's scary. And that's really hard for them to have to do this again. So, I hope you think about that. I want to address a little bit what it means to be realistic. I had a chance to tell to the community last time who stayed and were gracious enough to let me talk after you guys left the room. But I want to share with you. I hear a lot that we should be realistic. Usually, it's from someone with the Master's or a PhD. And usually, that person received that degree when the California Master Plan still pick up the tab for an education. And they told me to be realistic. You know, there's not enough funding, the budget issues come down from Sacramento, there's not just enough money for the number of sections that you're asking for. Be realistic. There's not enough money for these sections and there's not enough time for your public comment and there's not enough resources for the extracurriculars on campus, just be realistic except the cuts this is just how it has to be sit down, be quiet, go home, right. But I don't think you know what you're really asking for when you ask that me and my classmates and the community here be realistic. You're telling us quite simply, there's no room in college for you. Give up on your dreams. If you wanted to become a doctor, or a teacher or a nurse, or an architect, or an engineer, or a journalist, or a writer, a scientists, an archaeologist, an accountant, a small business owner, a politician, a mechanic, a carpenter, a photographer, anything that needs a two-year degree or a four-year transfer, you need to be realistic, give up and go home. Dust off your Starbucks apron. Get yourself a good sturdy pair of shoes because you'll be washing dishes all day, you'll be waiting tables, that's what you need to do. You need to be realistic. Be realistic. [Applause] That's what you're asking me to do. You're telling me that some people deserve the chance to work hard and to succeed in Pasadena City College. Some people deserve but not all of them and not you. You're too old. You're too poor. You're out district. You're undocumented. You're the wrong color. This is where you go to school, okay. This is where you go to school when you face challenges in your life and you're saying go home, the door is closed. Better luck being able to afford private school next time. What next time? There is no next time. Be realistic. This is it. If I don't get my education here, I don't get it. [Applause] So when you tell me to be realistic, I want you to understand what you're telling me. You're telling me be realistic, you're not going to be a teacher. Be realistic, you're not even going to get a two-year degree. What is it that you're asking me to do? What job do you think I should have? What job do you think I deserve? And I think that's really unfair and I think you need to think about it. And I think I'm going to turn this back on you guys. I want to tell you some things that you should be realistic about. You spent 16 million dollars on evacuating a building. It looks like it might be safe now. There's conflicting repots everywhere. And then two of our five vice presidents we're just fired for bribery. And we as students have no idea how much damage was done to this college. These are the people you told us were vital to running the college [applause] and now they're fired. Be realistic. How am I suppose to feel about that when my classmates and my colleagues have been complaining about construction on campus for probably a decade? We've been worried about this and now this scandal comes out and you tell me, "be realistic." You need to be realistic about this. This is a big deal. And you know what? You're telling us that we need to go to Sacramento, that's where the problem is. 15,000 students were at the March in March this year. Did you see it on the news? Be realistic. We are there. We are doing the work. But you know what? [Applause] We need support and we need real support. I don't need to hear from you that I need to be realistic and go get a job at Danny's. >> Sarah, your time is up. >> Like, that's what I need to hear. >> Sebastian is next. >> I'm sorry I just have a few quick things. >> Sarah, your time is up. >> I just want you to let you know. >> Sarah, your time is up, Sebastian is next. >> Nothing you say, nothing you say--nothing you say is going to make me be realistic in that way. >> Sarah, I need to let Sebastian speak. >> I have like one minute. >> Let her speak! >> We've already talked more than I was going to talk, just one minute. >> Sarah, your time-- >> Can I please have one minute? >> Sarah, you're out of order >> Please, one minute. >> Sarah, you're out of order. I need to go to the next speaker. >> Please, please one minute. >> Sarah, I'm going to ask you one more time you're out of order. >> It's just a couple of questions. >> And so Sebastian is next. >> Please. [Inaudible Remark] >> No, no. >> Please, just one minute. >> Sarah, you're out of order. I'm going to ask Sebastian to come to the podium. If you're not willing to, I'm going to have to ask you to be escorted away. >> I really just want one minute. >> Okay. Sarah? >> Can--Would I please just have one minute? >> No. >> Please? >> No. Sarah, you're out of order. I'm going to have to ask you to step aside so we can resume our public comment and Sebastian is next. >> I'd really don't think that I should have--this is really-- >> Sarah, I'm going to have to ask--I'm going to have to ask-- >> You don't have to do it. You're choosing to do it. >> Yes. >> Can I ask the rest of the Board maybe-- >> Sarah, you're out order, we're going to recess. >> Just 2 minutes. I can tell that some of you want to let me talk for just two more minutes. >> Okay, so we're going to take a-- >> Just two more minutes. >> --a recess. >> All right. >> And then I'm going to ask you to be escorted out. >> I want you to be reminded that this was--I was asking for 2 more minutes. And I thank you for your hard work at the beginning and this--and this is how I'm treated. >> Okay. >> I wonder why. >> Sarah, I'm going to ask you-- [Inaudible Remarks] We're taking a 10 minute recess. >> Don't punish us. [Inaudible Remarks] >> Thanks for your long day. >> We're not going to do anything. [Inaudible Remarks] >> We're going to resume are public comments on the non-agenda items, that's Item C. Sebastian is next followed by Natalie Melgosa [phonetic]. [ Pause ] >> First, I'd like to let everybody know that I mean no harm to society, to anybody in this--to any of the officers here. I'm strictly on you guys this time. I believed the law should be taken seriously. Yet, I feel constraint to come up here to speak out against the cutting of sports programs at PCC. I know little about this issue but only a few months ago, my swim coach Terry W. Stoddard was threatened with the shutting of the Swim Team program just because we--because we had more quitters, because that was--looks like a scapegoat for people to know--to think that sports programs are not necessary for the welfare of the future Americans. That is not true. Americans love their entertainment. You see these sports, we watch on TV 24/7, and it doesn't matter whether we are exceptional or not. I've learned in the long runs, sport is what makes education benefit students in the long run. And I would--that I may discuss this more, but I'm limited to a time until I do. That is all. >> Thank you. >> The last part I have on Item C is from Natalie Melgosa. [ Applause ] [ Inaudible Remarks ] >> Okay, so, I just want to start by saying that I think that all the time that you spend out there you could have been in here listening to us. And I just--[applause] I want to start by saying also that it really hurts me that you don't care about what we have to say by walking out on the students, last time, today, and the other time that you did. I know that you don't care and that is what really bothers me. It bothers me that you plan to invest money year after year on technology and buildings and for what, so that you can cut classes? Stop. What is this all about? Is this is a joke? It just bothers me that you're too comfortable in your rich lives to realize how much you are affecting us. [Applause] You are leaving--You are leaving some of us homeless. You are acting as if we all have the choices--we all have the same choices but we are not all the same. Some of us can't go to universities because they are too expensive. So we come to community colleges which were designed for students like as by the California Master Plan. And when we're here, we realize we are a dollar sign for you. Your mismanagement of money seems to conveniently fund things that benefit you. And--But, you know, I think action speak greater than words. You know the fact that you are--that you have so many cuts out here says a lot about your priorities. You are criminalizing us and what you are saying is that we are bad but who has the weapons here. Not only are you armed--[applause] not only are you armed but you have the power to decide that I'm not going to make it through school. You have the power to charge me more and more fees, higher fees and take me home to an online class so that I can learn through a computer. You have the power to take me out of this institution so that I can be out of your way. You have the power to make a business out of this institution and make profit out off of me. You have definitely taken advantage of this power and abused that power in my opinion. Do you know what that--what that does? You are feeding anger in people that are already oppressed and turning that anger into hate which will--can turn into something more powerful than you. We--[applause] We don't want to fight. What we want is for you to take actions that better reflect the students' interests. [Applause] Instead of hiring a crisis consultant, why don't you hear us out? And lastly, I just want to say, I know the students would like to push for our Student Trustee to have an actual vote not an advisory vote. [ Applause ] Why do we want a vote? Because you're here for the students. If you're here for students controlling and for controlling student matters, then the students should have a say in it before any of you do. [Applause] With this, I would like to give my extra time to Jocelyn [phonetic] or Sarah. >> Go ahead. >> I already have a chance to talk. >> Thank you. >> Thank you. >> Okay. Hi, my name is Jocelyn. So I came to PCC for three and half years and I transferred to CSUN. So I'm not speaking as a registered student, but I am speaking as a concerned member of the community. And I just want to say that I've been coming to the Board of Trustees meetings for about a year and half and this is the very first time that I come to meeting feeling angry. Like really just feeling pissed off. Like this is fucking ridiculous. Like all these cops here, why are you treating us like criminals? We never once came in with a weapon. The only weapon we came in with was our voice. Are you afraid of our voice? [Applause] Are you afraid to hear the truth? Are you afraid to hear the truth? Are you comfortable sitting there with your suits, with your big mansions, with your nice cars? Look at us. We're struggling and we're asking you to stop. Just stop. Seriously, you're hurting a lot of people. Please stop. [ Applause ] >> Okay, moving on to Item D. It's Approval of Consent Items. I'd like to ask the Board Members. Are there any consent items that should be pulled and Dr. Rocha are there any changes to the Consent Item Agenda? >> Yes, thank you President Baum. Item on the consent agenda, 159-B is pulled. Please. The other items we submit for your--are recommended for your approval. >> And there's a personnel item that we discussed in closed session that has been added. >> Yes. >> 80-P, I believe. >> Okay, Dr. Mann is there-- >> I have a question about 156-B? >> Okay, Trustee Brown? >> No, I have no question. >> Trustee Fellow? Trustee Martin? >> None further. >> Trustee Wah? >> I just like to make a comment on 154-B. >> 154-B? >> Trustee Thomson? >> I have a question about 154-B. >> Okay. Okay, so we'll go--we'll review this and then we'll go to the motion. 154-B both Linda Wah and Bill Thomson had raised that. If we could turn to tab B, Consent Items 154, Trustee Wah, you're first. >> I just have a comment, you know, I think this request sometime ago but in light of recent events and I just like to reiterate it. I think it's--you know, the Board does have--they share responsibility for the health of the college. And so, well, I appreciate having the lists of the POs. Overall, I hope that--and I have requested that if we can have a cumulative list or an aggregated total of what amount of money is being paid to each vendor, not just by PO because at least within an annual period of time, I think it would give us a better sense of who's actually getting contracts and how--what the total amount is going to them. So that's--it's just a request. >> Ms.--Dr. Rocha. >> I think it's a reasonable request. I thank the Trustee for it and I'll ask VLS, the new accountants and Mr. Miller to take the request up and report back. >> Yeah. >> Trustee Thomson, you also requested that Item B be called for discussion? >> Yes, this item Renaissance Insurance Agency, Service Fees/Professional SVS, services I assumed, the International Students of 556,000 dollars. Correct me if I'm mistaken, but that money comes back to us doesn't not from the students themselves? >> All right. Yes, Trustee Thomson. I'll ask--perhaps I know that all of us are prepared on that one, but perhaps Vice President Miller could speak to it. >> Yes, thank you Dr. Rocha. In fact, that is money that is paid to us by international students. It's part of their fees and we turn around and we purchase insurance for them while they're here in the US. >> I just want to be really clear. We're not spending that kind money just to bring international students to campus. That's all. >> All right. As we understand, that is a pass through. >> Yes. >> Yes. >> So-called pass through. So that's not a charge to the budget. >> Turning to 1--Item 156-B, Dr. Mann, you have a question about that? >> Yes it's--My question is on page 2--3 and it's a ratification of the item with the Vicenti, Lloyd & Stutzman. I understand that there is a--you know, we are in a crisis situation, but I'm uncomfortable with approving a--this item because it says various hourly rates, and to provide auditing services. I would have preferred it to said--even if it said auditing rates from between 150 dollars an hour to 5,000, whatever it is--but--and for it to have some kind of a limit which could then be extended. I don't like to just approve an open book like this or an open door I guess is what it is. So, that's my concern. >> Thank you Trustee Mann. Actually, the item was submitted to the Board of Trustees at the last meeting, the entire contract and proposal from Vicenti, Lloyd & Stutzman. And this language "various hourly rates", let's say an insertion by staff. If you refer to that proposal, I believe and Renee Grave can correct me if I'm wrong, that the top hourly rate is 285 dollars for the Vicenti Lloyd & Stutzman and that is in the complete proposal. >> Right, was it approved by the Board at the last meeting? >> Well, I'm sorry. [Inaudible Discussion] >> But not the Board. [Inaudible Remark] >> So, you will--you will be happy to share the terms of the agreement with them with the Board again, if upon request? >> Oh, sure. I gave the Board the entire document at the last meeting. >> Yup. >> I would just hate for this to be your president. I mean, I just don't like to approve something with no limit no time. And so even if there had been a footnote, this was approved or that we had the full contract that would have been helpful. So I'm not going to vote against it, but I just think it is [inaudible] a good way to present the information. >> Well, perhaps what we can do is this and I take your point entirely Trustee Mann, perhaps we can approve the contract through July 18th, okay? >> That'd be fine. >> And through July 18th and that will produce--enable Mr. Miller and I to bring back a complete contract and with total numbers for the rest of the year. >> I'd appreciate that. >> Okay, so Ms. Thompson, if the rest of the Board concurs, we will add that as a condition of the approval with consent items. Okay, to entertain a motion on consent-- [Inaudible Remark] Is there a second. >> I move. >> Okay, motion by Dr. Fellow, second by Trustee Wah. Any further discussion? All those in favor indicate it by using the electronic device. Okay, consent items carry unanimously. Now we can finally add a new trustee to our ranks. We are going to conduct the Oath of Office for the Student Trustee. And then there will be a number of items at the--we will be able to do. So I would ask Hanna Israel to step forward. [ Pause ] [ Inaudible Remarks ] So Hanna, are you prepared to take the oath? [Inaudible Remarks] So if you can repeat after me, I, your name, do solemnly swear. >> I, Hanna Israel, do solemnly swear. >> That I will support and defend. >> That I will support and defend. >> The constitution of the United States. >> The con-- >> The constitution of the State of California >> The constitution of the United States and the constitution of the State of California. >> Against all enemies, foreign and domestic. >> Against all enemies, foreign and domestic. >> That I will bear true faith in allegiance >> That I will bear true faith in allegiance >> To the constitution of the United States and the constitution of the State of California. >> To the constitution of the United States and the constitution of the State of California. >> That I take this obligation freely. >> That I take this obligation freely. >> Without any mental reservation or purpose of evasion. >> Without any mental reservation or purpose of evasion. >> And that I will well and faithfully. >> And that I will well and faithfully. >> Discharge the duties upon which I am about to enter. >> Discharge the duties upon which I am about to enter. >> Congratulations, you are [inaudible]. [ Applause ] >> Hanna, is there anybody that is here that you'd like to introduce? >> No. [Laughter] >> I'd like to give you the floor to--if you have a statement or anything you'd like to say upon your assumption of the duties as student trustee? >> I actually haven't prepared a statement. At the last AS Board Meeting we did discuss with Trustee Mann the events of the last Board of Trustees Meeting. And it was the opinion of the Associated Students that we called upon the Board of Trustees to perhaps motion to extend Public Comment when there are people that want to speak of those meetings. Or open up an additional forum for those comments to be heard, so with that. >> Well, thank--We look forward to working with you and having your voice as representative of the students of Pasadena City College. >> Thank you. >> Okay, moving on to Item F. We have Business and Fiscal Affairs, Renee Graves of the Vicenti, Lloyd, Stutzman. Dr. Rocha. >> Yes, actually Trustee Baum, this is an action item and I'd like to ask for a correction of the agenda. The Item J on the agenda which is the adoption of Resolution No. 491 to authorize Interfund Cash Borrowing. That Item J, okay, and this is our error should be actually Item F3. So what we would like to do with your permission is to present the Business and Fiscal Affairs report. And Item F1 would be activity report on the Close of Fiscal Year 2012-2013. And then a report on the state budget and PCC Cash Flow report. And then as you see Authorization: Discussion with Possible Action. So that J Item is actually the Discussion with Possible Action. >> Does anybody on the Board object to the moving of that agenda item as Dr. Rocha recommends? Okay, proceed. >> Great. Go ahead, Bob. >> President Baum and Dr. Rocha, apparently Ms. Grave is not here yet. I don't know why she's not here. I hope nothing has happened. Ms. Descalzo and I are ready to make the presentation, but if you'd like to maybe defer this-- >> Do you think-- >> We've--I've got officers out there looking for her. I've got-- >> What I'd like to do just since we--just swore in the new Trust--Student Trustee, why don't we take up Item G. >> Okay. >> The Board Review of the Student Trustee Privileges: Discussion with Possible Action. >> Great. >> And if we could turn to the item in our agenda. But when I was last the Board President under my--with my colleagues on the Board, we took the action to significantly expand the rights and privileges to the student trustee. Prior to that, the Student Trustee was unable to make her second motions or even cast an advisory vote. So I was pleased to see that this was up on the agenda. What we are compelled to do, as you could see in the packet, there are--the California Education Code specifically details the rights and privileges of Student Trustees. And so as a practice, we annually review the privileges of the student trustee under our bylaw 1030 Item 5, which says that the Student Trustees shall, before a vote takes place, have the same rights as a governing Board member would have to speak to a move or second the motion. The Student Trustee may make in second motions, they may cast in advisory vote, although the vote shall not be the determining--included in determining the vote required to carry a measure. They may participate fully in discussions and his or her consultative role is encouraged. They shall not attend Closed Sessions except to the extent that any nonmember of the governing Board could attend. And they shall receive compensation that is significant. And so that's what we are looking to review and assert. So I've asked the Associated Students to speak to that as well, and then see if the Student Trustee would like to make her second motion on this. >> Yeah, the Associated Students firmly believes that the privileges allowed by California Education Code are essential for full integration, that recently one of the things that the last year's Executive Board and AS group discussed was what is the role of the Student Trustee. And the--one of the things that we determined that the CC league actually has two perspectives on this where the Student Trustee is either a trustee or purely representative of the students. We decided that we view and the Associated Students, the Student Trustee as somewhat separate and that they have the responsibilities of the students as "their area", but they also have the responsibilities of any other trustee in order to look out for the interest of the college as a whole. It's a bit paradoxical given the limitations on the role. But we fully support the policies--Policy 1030 and would encourage its continuation. >> Trustee Israel, is there a motion you'd like to make? >> I would like to motion to reaffirm Policy 1030. >> Is there a second? >> Second. >> Motion by Trustee Israel, second by Trustee Mann. Any other discuss--Dr. Mann, you have your light on? >> Yes, I would like to say that I was listening. I did hear the suggestion from the students that the Student Trustee should be--have a vote that is counted and make any decision. But that is not in our--we cannot do that. Bylaw, the Student Trustee can only have an advisory vote. If you want to change that, then you need to go to the legislature try to--and maybe someone would carry a bill so the Student Trustee could do that. We have extended to the Student Trustee every ability to participate in our meetings as fully as they can, that is legally allowable. And when I first came on the board which I think was before Mr. Baum, I don't think the Student Trustee was even much permitted to speak. We did include this and as the law changed, we expanded what the Student Trustee could do. And secondly, I'd like to say I think it was a very good decision. I think we have had extremely responsible dedicated trustees. And I'm very pleased that they can participate to this extent. And that is why I seconded the motion. >> Any additional discussion or comments from members of the Board? Okay, so one of the things that we do is actually--and also to empower the--and strengthen the voice of students is ask for the student's vote before we take our votes, so that we know what the Student Trustee feels. So I will ask for the advisory vote, and then you'd indicate using the device, okay. Rest of the Board, all those in favor us your electronic device. Motion carries unanimously, congratulations. Mr.--Dr. Rocha? >> On to H. >> Okay. We'll move on to Item H, the ASPCC resolution on Advocacy Efforts for PCC: Discussion with Possible Action, Dr. Rocha and President Fraser. >> I yield to President Fraser. >> Thank you Presidents Baum and Rocha. >> Yeah. >> This resolution was passed before the joint meeting of the Associated Students with the Board of Trustees. And one of the things we've been very cognizant of as while we recognize that there's always room for discussion and improvement and changes at home, a lot of the issues that we face are coming from Sacramento. And rather than using that as just you know, sort of saying we'll do and we can't go to Sacramento, we've taken the view that absolutely we need to. One of the presidents at the Board of Trustee set the 2011-'12 academic year was the inclusion of student representatives on advocacy trip that the board undertook. The associated students felt there were some good results from that trip. We had some great results from our own advocacy efforts, including an opposition to the contract education bill, which I think just failed in committee. The Student Access Act which we supported with some minor conditions all of which are being addressed, but that initial bill is passed in committee. And the November tax initiative which we recognized won't solve all of our cash flow problems, but will alleviate a heck of a lot of distress that we're currently facing on campus. That's why one of our goals is to ensure that the November tax initiative process come hell or high water and making sure that we focus our energies where we can have a beneficial impact to the state for community colleges not just the Pasadena City College, but across the state. And the joint resolution, our goal is to ask the Board of Trustees to join us in active effort. So that moving forward we will hopefully commit to working together to make sure that the bills that encourage student's success pass, that the November tax initiative. I believe you took a position on it and that's up to you guys. But when we take joint positions that we both agree on, we work together to make sure the students at the state level and at the national level are getting the best out of that legislatures. >> Thank you, President Fraser. Open it up to the Board for consideration. Mr. Martin? >> Yes. I would like to make one suggested addition that I believe will not change the intent, but will protect the district and the college. My hat's off to the students. And as we know whenever there is advocacy, it's always our students from PCC that are the most welcome in legislative offices who actually represent us the best. We continuously hear year after year and I've been on the Board a long time how phenomenal our student representations are. And this is a very positive step in the right direction. The college is prohibited by law in using any district resources that would impact a statewide political election or a statewide initiative election. And I think for clarity, if I could direct your attention to the second to the last paragraph. And it starts, therefore--Therefore be it resolved that the Board of Trustees and the ASPCC will coordinate their advocacy efforts, and right there, I would recommend inserting with state and federal legislatures and other government officials and then continue it saying against further budget cuts to differentiate the action that we would cross the law say and use those efforts where we're not allowed to use district resources in a state initiative or in a political campaign. So I would--I don't think we have a motion on the table. But we'd be happy to move approval of this with the suggestion included in the motion of adding that statement in there for clarity purposes. >> Second. >> Okay, so I'll take that motion and second open it up to discussion, Trustee Israel or President Fraser, do you have any comments to that effect? >> I just like to clarify, first of all, the suggested amendment is that the second result read--or the first result read that the Board of Trustees and ASPCC will coordinate their advocacy efforts with state and federal legislators against further budget cuts. >> And other government officials, I don't want to preclude you from talking to somebody in the administrative branch. >> And other government-- >> So that other governmental officials will swoop in and let you talk to anybody there too. >> I think that supports the intent, absolutely. And we will be happy to ratify that ourselves. >> Any further discussion or comments, Trustee Mann as our Legislative Affairs Committee Chair? >> Yeah, I was just going to say the Legislative Affairs Committee Chair, I did work with--how quickly--'cause I forgot his name, our student Trustee from last year. And-- [Inaudible Remark] And on this resolution before it went to AS, I fully support it. I think every time we go and visit legislators, it is even more clear how important it is to hear the voice of the students. And as I said before, we've been very fortunate to have outstanding Alex--Alex is his name, right? We've been fortunate enough to have outstanding trustees. So I think that this just formalizes maybe what we've already been doing. And I want to thank President Baum for appointing Student Trustee to the Board's Legislative Committee. And I felt that he was a great assistance to us. >> Thank you. >> Is--Trustee Israel would you be willing to also join the Legislative Affairs Sub-Committee of the Board? >> Yes, sure. That would be--That'd be great. >> Are there any other comments or questions on this? I'll take our advisory vote. Yeah, all those in favor indicate by using the electronic device. Motion carries unanimously. I'm going to ask the Board's permission to reconsider Item G. Because I had misread one of the--there's a public comment card on the Board Review Student Trustee Privileges and I did want a member of the public to have the opportunity to address that. So, Hanna and I think Trustee Mann will you consent to allowing me to open that for reconsideration? [Inaudible Remark] Okay, we have comment card from Dejaun who wanted to address Item? >> He's not here. >> He's not--not here. >> Okay. [Inaudible Remarks] >> Okay. If we--If Dejaun returns we'll reopen that item for discussion. Is our-- >> Yes. >> Are we ready to [inaudible] Business and Fiscal Affairs item. >> Okay, here Trustees, I would invite to the front table, Vice President Bob Miller and our Supervisor in Business and Fiscal Services who you know well, Maria Descalzo. And I want to formally introduce Renee Graves, who is the accounting partner in Vicenti, Lloyd, Stutzman of the Independent Accounting Firm who we brought in to assist with the staffing in Business and Fiscal Services. Today, they are going to report. They have been all--three of these people had been--and the staff behind Maria, have been working at this literally for two weeks now. And today, they are going to report on three important things. One is that each year, each fiscal year closes on June 30th, which is coming right on us. And so they have spent a lot of work in making sure that we close the books on the fiscal year 2012-2013. You can see in your Item F an extensive document that reports the activity. They will also move on from there and make a full report on the current state budget situation and also the internal report of PCC's cash flow and projected cash flow for the new fiscal year as we begin in July. And then finally the action of that will be--before you for consideration, will be the action which was previously described as J which is connected to the cash flow report, the Adoption of a Resolution No. 491 to Authorize Interfund Cash Borrowing: Discussion with Possible Action. I should say I want to thank Renee and Bob and Maria and all the people in Business and Fiscal Services and literally had been working around the clock for the last two weeks and this is the time of the year where they do that. Anyway, because we have to close and as you can see from the schedule, the close will go on for quite some time. But their report is thorough. It is complete, in some respects, dense. And--But it's extremely important that we have this information out to you so that you have the fullest possible contacts for the--for the action. And so they have the fullest possible opportunity to ask any and all questions of the finance team. So with that, I will turn it over to Bob. >> Thank you Dr. Rocha, President Baum, members of the Board. It is really a pleasure to be here tonight and to be entrusted with this very, very important work. As Dr. Rocha has mentioned Ms. Graves from Vicenti, Lloyd & Stutzman, Maria and I and many, many others have been actively engaged in working our way through this. The presentation tonight is going to start with the discussion of the year-end schedule which Renee is going to do. Renee is also going to talk briefly about the charge as Vicenti, Lloyd& Stutzman understand it, and then from there, we will go to this PowerPoint presentation and start talking about the cash flow projections. So let me turn over to Renee. >> Okay, thank you Bob. Thank you for having me here as well this evening. And I know that in your handout you have a very detailed explanation and listing of the closing process. So I really thought I would try to summarize it rather briefly for you, but if you do have any specific questions, feel free to ask it anytime. But we are going to be overseeing the closing process and as Dr. Rocha has mentioned that has already began, and I was on campus last week and this week as well working with the accounting staff and understanding your systems and the process that has already been established for closing. But what we would be doing in more specifics, we have broken the project down into three phases. We have started the first phase and in there, primarily what we will be doing is looking at the prior year of balances that were set up and making sure that on the accrual side of things, revenues that should have been received have been received, payables that should have been paid, the vendors have been paid if any of those amounts-- >> Renee, could you pull that microphone real close? Okay, so we can--[laughs] it's good. >> Okay. [Laughs] And during the accruals are properly received or paid, if anything needs to be reset up or reestablished for the current year, we'll look at that as well as determine if any of those amount should be written off. Also part of the process, we'll be looking at the various revenue and expense accounts determining if they meet our expectations. If something doesn't meet our expectations, we will be digging greatly deeper into those accounts to verify their accuracy and that they are properly stated for the year-end closing of June 30, 2012. In addition, we'll be looking at the accruals that are set up at June 30, 2012, make sure they are properly supported and accurate so that when your financial statements are completed that the balances on there are appropriate. We will be doing that for all of the funds of the district. Then we will move into phase 2 of the process and that happens after it is believed that the books are substantially closed, so that will be roughly the last week in July. So once that determination has been made then we will again look at the balances for reasonableness, make sure that they meet our expectations. If anything doesn't look right, we will digging further into those amounts, again, determine that they are reasonable and that they are properly stated. Then after that, will become the third phase of the engagement. And in there, we will be preparing the reports that are due to a number of different federal and state agencies as well as some of the adjustments or the accruals that are made to convert your internal financial statements to the reporting model that you need to follow, which is probably a term that you have heard before which is GASB 34 and 35 Reporting Compliance. So that is the project that we have in regard to the year-end closing. There is another part of our engagement that is related to our forensics audit. That is actually being headed up by one of my partners that is her area of specialty as she's a CFE. And that work plan is just now being developed. They were on campus yesterday, meeting with individuals to determine the scope of that engagement and that work plan. So you will be hearing more about that coming up in the future. >> And in that regard there are--the partner that Renee was talking about Linda Saddlemire and she is a CPA/CFE-certified for this. And basically, there are three charges in the broad sense. One is to determine if we have been materially damaged from a fiscal point of view. The second is to review our business practices and systems and identify internal control weaknesses and other issues that we might have. And the third is to recommend actions to resolve these problems. So the audit team will be--will be looking at those three various specific function. So, I guess the question would be--do you have any questions regarding the closing activities before we move on? >> When you say the--has the question that if she's going to determine that how we've been materially damaged is that for any-- >> No, there is--there's nothing to indicate now that we have been in a significant way materially damaged in terms of our funds. But obviously part of the forensic audit is to absolutely make certain of that. But that's part of what their charge is, is to come in and make certain that we are as we need to be. >> Are there any questions from members of the Board? >> Okay. >> And when will we expect to find it--to get a report of the results of the forensic audit? >> I think that's part of the work plan and that will be part of the timeline so as the work plan is developed--I would imagine by the July 18th meeting we will have that work plan in place? >> For sure, the work plan will be in place. There may be some preliminary information they can share with you at that point but it does determine on the scope of the engagement and how long that will take. >> And it's my expectation that all of this data will be opened and shared with the public as well as the Board. >> That is the intent. Yes sir? [Inaudible Remark] >> Okay. >> Dr. Rocha? >> With respect to the close, the--if there are no further questions and we can come back any that you might have, if you look in your packet in addition to what Renee has described, you will see a closing schedule that begins with the date June 12. You can see we're here on June 20th and you can see that this is a literally a day-by-day schedule of activity for what we'll be going on in business and fiscal services from here until the close of books which is an extended period which goes all the way into the beginning of August. I call that to your attention, first of all, because it's good information. But second of all, because Maria and her staff, this is what they do all the time each year anyway but it's the first time to my knowledge, that we have ever reported it out literally day by day what Business and Fiscal Services does. And so you can see there. So, I am--based on this report, I want to communicate to the Board of Trustees that I am confident that we will move through a successful close of the books on fiscal year of '12-'13. And if there are no further questions, I'd ask Bob to continue and the team to continue with the cash flow report. >> Thank you Dr. Rocha. So, I would direct your attention to the updated PowerPoint which you received in your packets tonight and what Renee and Maria and I are going to do is going to take you through this PowerPoint quickly but also efficiently in terms of--make sure that everybody understands what we're talking about. So, we thought it was very important to first define the terms if you will. So when we're talking about cash flow we talk about cash in and beginning cash. And beginning cash as this indicates is the actual cash that we have in accounting treasury. And if we define what that cash is, it is tuition apportionment, so it's student tuition and fees, it's the advanced apportionment that we get. In other words, the Chancellor's Office and the Department of Finance determine a percentage that comes to us annually. That's modest amount but it is advanced to us. And then it is a Redevelopment Agency Funds and there're property taxes. And as you may know, through some recent legislative action, the Redevelopment Agency moneys are going to be coming to the Community Colleges so that's a positive for our system. And then the last item but it's very important item is the--for apportionment which is the deferred amount of apportionment to us for '11-'12 that we believe we will receive in July, August. So, that's the cash coming in. Now the cash going out are basically--the list that you see there, but what's important to note on that list is that it takes roughly between 9 and 10 million dollars per month out of our general unrestricted 01 fund to operate passes to the college. So in essence, we need roughly 10 million dollars a month to operate our college. So, what influences our cash? Well, let's talk about tuition revenue that comes in. Tuition revenue now is the 46 dollars per unit that is what will be paid effective July 1. But we need to understand that that revenue is deducted from the apportionment funding that w get/ So that's a good news in the sense that we get to keep the cash that comes in to us, so we have it for cash flow purposes, but it is deducted from the apportionment that is paid to us. Now, because we will be, unfortunately, amounting less courses this coming year that will equal less tuition. And even though we are collecting higher amounts of tuition the BOG Waivers, the Board of Governor Waivers, equals less tuition revenue. And you'll see that in '11-'12, 56 percent of the students who came to PCC received the BOG waivers. So essentially they did not pay any tuition. We want to begin to note that our cash flow issues were reported in the PCC Audit Financial Report that was done by Vavrinek Trine Day and Company, Heidi White, and you'll note that on Note 16, page 40 there is indication that the current year appropriations have now been deferred, et cetera, and that we we're going to have a cash flow issue as a result to deferred amounts of money. Heidi White, of VTD presented to BRAC and provided the same information. And then back in February, we had the what everybody called the "February Surprise." And that caused our district 2.5 million dollars and whereas we would normally have a beginning cash balance in the three and a half to four million dollar range over to typically traditionally have been able to end a year with three and a half million, give or take in the bank 4 million. In reality starting the '12-'13 year, that 2.5 million comes off the ending balance and it reduces our beginning balance and that's a critical thing to bear in mind. Then, we heard from the Community College League of California that under both scenarios, the scenario being--well, [inaudible] under both scenarios a large amount of cash will be deferred from July until November until later in the years, the State manages a significant cash flow problem. So, in '11-'12, community colleges received 1.7 billion dollars from July through January. In '12-'13, that amount will be reduced to 1--to 1.1 billion in the same timeframe. So--And then there's some--depending on the tax measures and we'll talk about that in a minute. But the point is that the amount of cash that will come to all community colleges or all community college districts and certainly here at PCC, will be less or will be more--will be deferred in a greater amount in '12-'13. So we'll go on and we'll get back to that a little bit later. Now, we thought we would point out some significant cost drivers that is built into our reality, if you will. These are significant, structural issues. Our instructional calendar, as you can read there, the way that we have it organized right now, it is a more expensive way to operate our college. Our collective bargaining agreements have a number of areas. If you recognize, 90 percent of our budget is tied up in a salaries, health welfare, benefits. There are issues there. Our average class size, the entitlement that is provided for overload for our faculty calendar, Carnegie Hour, these are all structural budget issues. The manner which we structure our administration to achieve the EMP goals and to provide the needed oversight or things we need to bear in mind and then adding the Center of Performing Arts is also an additional cost that we need to factor in as we go forward and develop our budget for next year. >> Could you make clear that the cost, the structural cost for the Center for the Performing Arts is not for the construction. >> Yes sir. >> But because when that 75,000 square feet of construction is completed next year, we do not yet have a plan for how to pay for the cost of maintaining it. >> Yes sir. >> That is custodial and other cost of maintaining such a large building. >> Right. But basically we do not have budgeted this year the operational expenses. So that's a new expense for the college to maintain that and operate that building, 75,000 square feet, new expense. >> Yeah. >> So that's something we need to plan for. Thank you Dr. Rocha. Okay, so let's get into a little bit of the cash flow. [Inaudible Remark] Yes, sir. >> Hi Mr. Miller, Trustee Martin would just like a point of clarification. >> A question on your list, because and I asked it last meeting but I think it bears repeating now that the meeting can be a little more public. So, one of the cost drivers up there is average class size. And if we could increase within fire code, we don't want to do anything illegal. If we could increase our average class size by one or two seats, affording more students opportunities to get to classes they need at what appears to me to be the same exact cost to us 'cause there's a class, there's a teacher and it's all there. What--Why can't we just increase the class size, one or two? What--And I realized certain classes had certain fire codes. But what's the parameter to implement allowing one or two more in a class so that maybe we can accommodate more students? >> Presently Dr. Bell and the Deans are working with faculty to find ways in which to increase class sizes to either room maximum or to whatever level is pedagogically appropriate. There is--There are elements within the Faculty Association Contract that need to be adhered to, and those elements are being adhered to for this upcoming, for the current--well the upcoming summer term to start on Monday and then into the fall. So we are working on that. And so, yes, things are being discussed and we're trying to move forward. Dr. Bell, is there anything else you'd like to add in that regard? >> No, Vice President Miller [inaudible]. We are working to do that. We're looking at every possible way to do that including large group instruction where we can in fact add more students into each--each class over and above the normal closing number. >> Dr. Mann do you have a question or should we [inaudible]? >> No, I have question on this. >> On this one? Okay, go ahead. >> Since Trustee Martin raised it, is it--my understanding though that in case of financial emergency, the Board can unilaterally increased the class size, is that right? That we could say that because of this crisis, we can increase the class size? I don't--and that's just a question I'm [inaudible] >> There is a--There is a provision in the collective bargaining agreement with the Faculty Association that the Board could declare what's know as a financial exigency, which would enable it to take measures that normally would not be taken. But I do think that Dr. Bell's program is to basically enable every faculty member now, right away, to take as many students as that individual faculty member is willing to take and fill the room to class size. But that is by contract essentially--essentially a voluntary decision on the part of the individual faculty member. So we do have of course--we are in the middle of negotiations with our faculty partners, the FA. And so we're looking at that particular issue for the new contract. >> And I have a second--I had a second question. And is--And I assumed this has been addressed, but I would just like to hear how having taught many, many years at university, I know if you only have 20 students at a class, you need to start with 30 or 31 or 32, because by the time you get to census, dean's list, and I've had more people call me and say, you know my son, my daughter, I'm in this class and there's--the half seats are empty because of all the drops, have we--if--we--had any way for us or have we increased the number of those students who can initially go into a class with the understanding we know what percentage of them are going to drop? >> But--The short answer is yes, and the way it works is again, Dr. Bell has developed a plan under the existing contract, which is that will enable each faculty member to voluntarily add as many students as that room will hold. The faculty member will be paid an additional payment for the additional students and that number of students will be--the incentive is keep those students because the count happens on census day. So, I think that we'll see more seats available for students in the fall even though the state budget is reducing the workload for faculty. >> I'd like to let Mr. Miller finish the presentation then we can-- >> Thank you. >> But if there is a point of clarification that a Board Member would like--we would welcome that. Go ahead Mr. Miller. >> Thank you. All right, so the cash flow, we call this the worst case scenario and as this presentation goes on, you'll see what we're talking about. But you might recall that I mention that because of the February Surprise our beginning balance would be less, so you see we start at 1.5 million as far as cash in our unrestricted fund balance. You'll notice that our cash in, as I've mentioned early definitions, tuition fees, the advance apportionment, the redevelopment funds and the property tax and that's the amount of money that we'll get in July. The deferred apportionment, we have a 90 percent confidence level that the deferred apportionment payments that are owed to the district which currently is in the range of 20 to 24 million dollars will come to us by virtue of information we have in Chancellor's Office in July, August. So you'll see that the '11-'12, at least 20 million of that we feel becoming to us in July and August. And, you'll--then you'll see the cash out, and then the surplus and the shortage. And basically, what you see is that as you go through that--the chart, we get to October and we begin to run into a cash flow situation. And this does not include the additional apportionment to the district, but it is possible of that depending upon how the deferment situation it goes from the state that we will require Interfund borrowing in October. Now, it's also quite possible that, again, because we don't know when money's are coming in from the state, even in July, that it's very possible that we may need to do inner-fund borrowing as soon as next week. And I would draw your attention to another handout that I provided in your pocket on the upper left-hand corner. It says fiscal year '11-'12 as of May 31, 2012. And this is a list of the fund balances. I'll let you get your hands on that. It looks like this. It should have been with your PowerPoint, the extra PowerPoint that you got tonight. And, just looking at '01 for an example, you see what the beginning balance. Again, this is a combination of an accrual sheet as well as a cash sheet. And the operative lines are the beginning fund balance for the general fund of unrestricted 18 million 897. >> Okay, I'm afraid that I can't--I find that document to which you're referring. >> It's in the red [inaudible], yes. [Inaudible Remarks] >> Okay, I don't have it in-- >> In the wing of your-- >> Yes, it does. [Inaudible Remarks] >> Thanks. >> Okay, go ahead. >> I'm sorry. Okay. So you'll notice on the first line, general fund, unrestricted 18,897,000. And you'll see what the year to-date revenue has been, the expenditures date, the ending fund balance, what the encumbrances are. And then the critical line is the cash in county, 8 million, 573. And so the issue here is that our payroll dates are at the moment, the 10th, and the 25th are classified staff, and the first of the month for certificated staff. And depending upon when that deferment money comes in will depend upon whether or not we have enough cash on hand to operate the college. Relative to what's in the general fund, which means the inner-fund borrowing that you authorized for '11-'12, might occur this year still, you know, before June 30th. And then, the inner-fund borrowing that we--that you will be considering tonight for '12-'13 will also be part of the scenario. I just wanted to use this chart as--to be illustrative of kind of what our cash situation is. Any questions on that? [Inaudible Remark] Okay, so, if that's not--so basically, we get to October and then November, you see our situation and then December. Now, there's something else that is occurred. Again, because of the deferral situation that we have now and the fact to that that's really gotten worse over the last--the information has got worse over the last 30 to 60 days at the Sacramento. Whereas a month or so ago, we were recommending that a trans, a tax fare revenue anticipation note would likely not be necessary for next year, and therefore, we were not recommending that to you. We will be bringing back to you on July 18th, a request for the Board to consider allowing the districts to work with either Los Angeles County Office of Education or the Community College League of California to basically join a pool in order to be able to tap a taxpayer revenue anticipation note if necessary. And that'll be clear as we go on here. Now, this is just another way of looking at what I just showed you. It's just a visual. And by the way I need to give credit to Crystal Kollross. As we put this whole presentation together, I thought it'd be very important to bring in a researcher who, from the point of view of a qualitative and quantitative data. Her job is to make--try to make sure that we can make it explainable to layperson. So Crystal gets kudos for helping us with this work. Thank you Crystal. Okay, so that's just another way to look at the worst case in cash flow. You kind of see it visually there. And again, we're talking July through December. Okay, this is kind of a key chart here because this brings in the cash flow with the apportionment and it brings into the discussion the Interfund borrowing and then what the apportion funding base with be if the bond measure--if the bond measure passes the governor's band measure or the bond--excuse me--the ballot measure passes or the ballot measure fails. So, again, what you can see is that the InTerfund borrowing would come from two funds, our GASB 45, the OPEB fund which is the Other Post-Employment Benefit fund. This is the 1400 and 40 dollar a year benefit for employees who retire up until age--pass 65. This is what we give them pass 65. The current fund balance in that is 15 million dollars. Through talking with our actuary and having a very good presentation about the actuary in a BRAC meeting, few weeks back, we are very well funded in that--the OPEB account right now. And what that means is that for at least this coming year '12-'13; A, we do not have to pay into that which will help our '12-'13 budget, that's about 1.3 bil--a million dollars a year. But also it gives us a place to borrow funds. So the Board in its wisdom some years back was wise and not setting up a trust fund or Escrow account that locked this money in place. It was wise to be able to have it to--help us through a rainy day, which is--which is what it may be doing here. And also for your information, by law, we can borrow up to 75 percent against that fund. The other source of funding that we have is our capital outlay budget which are--fund, which is Fund 41--41. And in that budget we have roughly 19 million dollars. In that fund we have roughly 19 million dollars. So again, by law, we can borrow up to 75 percent of that fund as well. So what's you see here is that in October and November, we would borrow from that fund if necessary. And then, we would--that would help us deal with our cash flow needs at that point. Now, it's interesting to know ballot measure passes, in December, we get less money. If ballot measure fails, we get more money. And that's by virtue of how the law reads and we'll talk about that in a second. But you see those two balance in December is to the cash on hand, we believe we would have there. And then that notation at the bottom is kind of interesting. Through the first five months of '12-'13, district will received less than 40 percent of their entire year's funding under--either budget scenario. This is contrasted by what happened in '11-'12, this year, whereas district received more than 71 percent of their year's funding through the first 5 months. And that's a little distorted because the trigger cuts in December and the deferrals overall. But there is marked decrease in the amount of money that comes in. And this chart basically shows the apportionment funding timeline, the yellow being the if the ballot measure passes, the brown being if it fails and how money comes in and then how it compares 11--in the '11-'12 year. And then, this is really, I think a very interesting chart 'cause this basically shows--this is basically for California community colleges, projected apportion and allocation for '12-'13 with or without the tax measure, promotes--there's a proposed traumatic change in the general fund cash payments to community colleges. The purple indicates how the money was paid '11-'12. The green indicates what would happen if the ballot measure passes in '12-'13. And the blue indicates what happens without the tax. But the most interesting thing about this chart on my opinion is on the far right side, you'll notice how much money is deferred to June. And what that basically says is that we--that's why we have to do the Interfund borrowing, that's why we may need the tax pay revenue anticipation note. Because they are deferring so much revenue, owed us, in '12-'13 to basically the last quarter of the last month of '12-'13. Now, that could mean that we're setting up for a much better '13-'14 but really we can't--we can't hang our head on that either cause we don't know if '13-'14 is going to bring. We don't know what state situation is going to be on next year. So at the end of the day, it's that old axiom cash is king and we need to do everything we can to keep cash in the bank. So that's basically the presentation and obviously we're here for questions. >>Thank you Vice President Miller. Dr. Rocha, you said you wanted to [inaudible] that? >> Yeah, thanks Bob. Just one quick question and then actually it's for Maria and Renee. So, just for the record, have you independently developed and reviewed this numbers and projections so that you--in your professional view that you vouch for them, that these--That these are cash flow projections that we can--that the Board can rely upon at this point? >> Yes, they most definitely are. Maria actually prepared the initial cash flow and then I reviewed it. Type, cash bounces back to what LACOE had on record as well as look at the monthly totals that were here as far as revenues and expenses, tied them back to the months on the actual general ledgers. So yes, these are accurate numbers. >> Okay. And that's important. And then for--I turn to you President Baum just, say, that basically what we're asking for in the item actually if you look at the--it's Item J, okay. Now we're at Item j. What the business statistical services team has described is a situation in which we are asking for your authorization for Interfund borrowing which is essentially borrowing from ourselves. That is not exten--external borrowing. It's one of the reasons why that we have set up to reserve accounts which are required by--for GASB and the Capital Outlayer account which is normally set aside for things like the technology deferred maintenance and those kinds of things. It is a good thing that board policy over the years long for many, many years has put money towards those items or else we would not be able to borrow from ourselves. The idea is that when you borrow from ourselves that that money will be replenished to those accounts. What--And that is the action before you. What Bob was also referring to you because the cash flow situation is so serious, we may need to come back to you with your authorization that if necessary that we could borrow externally from the so-called trans notes. So this--And finally, I should say that this authorization is reassess the same authorization that we asked for this precise time last year. >> I guess about this time. Last year we asked it--sometime in June 15, 2011 for the '11-'12. >> Okay. >> Okay, thank you very much. Let's see if the Board members have any questions about the proposal--the recommendation from the administration or the presentation by Mr. Miller. Dr. Mann. >> I just have one question. I think I know the answer of this, but I want to make sure we all understand. We talk about the ballot--the tax ballot [inaudible] about the governors. >> Yes, ma'am. >> Right. Now if the monger tax initiative passes, that does not affect us at all is that correct? >> It's my understanding that the monger initiative is focused on K-12 and I think as Dr. Rocha reported in a meeting the other day. It's actually concerned at both of these initiatives pass and which one takes president and so on and so forth. So that could be a confusing situation. >> But as far as we know now, we are not assuming that we're going to--any additional funds will come to us next year because of the monger initiative since for--as for our planning this is kind of off the table. >> That's my understanding, Dr. Mann. >> At this then, just to clarify. This district has taken a position in support of the governors. >> I understand. But if we were going to get 50 million dollars if then monger initiative pass then we should at least acknowledge it. But there's no reason to see if we're going to get anything. >> That's my understanding. >> Thank you. >> Trustee Fellow then Trustee Thomson. >> In fact, I was--I'm just very concerned in this worst case scenario which I make our bets that that's what's going to happen and people have to be aware, this faculty staff and students and we look at September, October, November, December there's absolutely no money. And we're going to have to make some severe cuts and--in case we cannot operate a college without funds and that's very scary to see that. I've never seen anything that severe. And again, thank you for your presentation. >> Thank you. >> Trustee Thomson and Trustee Martin. >> I was just going to ask a question and in terms of Item J, the authorization to transfer the cash balance among all, unrestricted district funds if the need arises, do we need to do this now or can we kind of defer this and deal with it, if it when it actually comes up. What's the rationale for doing it now? >> As it was reported, the rationales that we may need to transfer money from these accounts to make the July payroll, which is now on the books to be dispersed on July 1st. >> Trustee Martin. >> Okay. >> Well, Trustee Thomson did you have any other questions, go ahead. >> No, I just--I feel somewhat uneasy with this carte blanche authorization to do this. I mean, if we need to do it, maybe for July 1st can we--is there a time limit on this authorization, the next 30 days or something like that and then come back and revisit it but it has to happen again? >> Dr. Rocha? >> Well, it's just--we turn to Renee, should--in terms of introducing Renee and VLS, of course, they're well-known throughout the state for serving many community college districts including our neighbors Mt. SAC, Citrus, Coastline and others. So I just ask for a professional view on that. >> Right. We did have a number of meetings talking about that exact subject and it was my recommendation that it'd be passed now because the issue is really a daily cash flow issue. We presented it here in monthly format but we do not know when the moneys will come in. For the last two years the deferred line, in one year, it came in July 8th, and another year it came July 16th. So that's--They've already stretched out a week. And I did inquire with the Chancellor's Office if they could give dates and they just said, Sometime--I believe the wording was, "We hope it's sometime in July." And so we don't know if that's going to be the 8th, the 16th, the 25th. And so since timing is of the essence to have this approval so that decisions can be made and cash can be moved when payroll is going to hit was pertinent for the operations of the college. And so we are suggesting that this recommendation be approved so that the operations of district can continue seamlessly. >> And if I may add very quickly. We intend to do two things. We intend to report to the Board on a monthly basis what Interfund borrowing we did. And we also intend as the apportionment comes in, the defer apportionments come in, to repay those funds as well and put the money back into those funds. So, it may be a little extra work for fiscal folks but, you know, we're going to make sure that that money goes back. And because we didn't put the GASB money in trust, we have the ability to bounce the money back and forth. >> Trustee Thomson? >> I'm good. >> Trustee Martin? >> First just a minor question. So cash in county at the end of May 31st is 8.5 million, but our cash flow starts at 1.5 million. I'm guessing that looks like a bad June, is that what-- >> What that is--we normally end the year at least in the past several years with an ending balance of an additional 3.5 to 4 million dollars. This year because essentially if you recall from 2007-2008 we were getting about 131 million dollars, I think it was from the state. This year we're down to 116, next years we're projected to 105. We've continued to maintain the level of services to our students with this--you know, for the most part the same number of courses and what have you. But in doing so, we've wheedled down our unrestricted reserve, unrestricted funds quite a bit. So whereas we normally would end the year with 3 and a half to 4 million dollars as I mentioned, this year we think we'll end the year at about 10--1.5 million in that particular fund. So we start with 1.5 million, but again depending on how the deferment--the deferred revenue comes in and apportionments for '11-'12 and what have you, that's what--that's what increases this. You know, last night, Marie--I asked her. I said, "What's our general fund--'01 general fund balance?" And she sent me back an e-mail and she said it was 140,000 dollars, right? 104,000 dollars. And that--again, I go back to the fact that it cost 10 million dollars a month to run the college. >> Okay, so I was--you answered it. I was just trying to get the reconciliation quickly between the 8-5 on this page and the 1-5 on this page and it's only two weeks later and we're down to 100,000 from the 8.5 on this page. So-- >> Yes, sir. >> That more or less answers the question. >> Thank you. >> And if I may, the 1.5 figure that was the day we were doing the cash flow and I believe it was June 16th that was the balance of that day. So, that's where that number came from. >> So, this is a six-month projection. Not really the entire year. And it shows kind of the worst case here around seventeen and a half million which ends at--on some of these months at zero, but as you just indicated, you really can't end at zero. You have to--An institution of this size, you've got to have some working capital sitting there continuously on a day-to-day basis not on a month-to-month basis. So, it would seem to me just from this that it'd be an excess of seventeen and a half million right from the get-go just to give you some working capital that you have to have. My thoughts from Mr. Thomson's thoughts, I certainly see the need to borrow and it makes sense to borrow from ourselves 'cause we're probably going to be the cheapest lender we can find. >> Yeah. >> The administration really, except for the time parameter of '12-'13 is asking for pretty carte blanche, free to get anyone of these any place at anytime. I can see the need for flexibility, but I do think we got to build in some kind of parameter here. I think the suggestion that you may--I think if funds are borrowed, there ought to be a report at every Board meeting. It can be a written report showing the Board exactly which funds are borrowed from where and where our balances are. I think there needs to be a supporting documentation behind it that specifically says when it will be repaid. So, if you're borrowing 8 million, I would expect to say, well, the state has said that we are getting this apportionment in this month and in that month this 8 million from this fund will be repaid. Or else we're on an extremely slippery slope where you have a ATM card pull and there's no visible plan on how that would be refunded in that. So I think at least two parameters that I would request are--as long as funds are out, at least a written report at a Board meeting, you may periodically have a official report at a Board meeting just so people can discuss it in common, but at least the written report. And with every pull, there should be a very specific plan based on credible information from the state as to when those funds would be repaid. >> So, Dr. Rocha, I am assuming that each month, they're going to come back with a budget report at each of our meetings and that as part of that budget report would you be able to provide the information that Trustee Martin is requesting? >> I think the answer is yes. So let me ask Renee and the team. While I'm here, I think we're in agreement and I heard Trustee Thomson's comment. My question is this, would it create a difficulty? And again, we're talking about accounting practices, and so on. Would it create a difficulty to have the authorization for six months rather than a year? And then of course, we were planning to any ways as Bob reported, to report every transaction both out as a borrow and in as a pay back. But, that's just a question. That's not an instruction. It's--Would that be--Would that create, Maria or Renee, a problem if we made this a six months rather than a year? And then since we have to probably come back and borrow externally to say nothing of rating the, you know, the cookie jar now, would that be advisable fiscal practice? >> And can I add to that Dr. Rocha, I don't know--you don't have to wait till December Board Meeting to come back and say, "Hey how about another six months?" I mean you can come to us a little sooner than that. >> Yeah, yeah. Of course, we're just in the process of rebooting this. So, what do you think? >> I can't think of a scenario that that wouldn't--wouldn't work. I think that you could do that. We-- >> So doc--Okay, thanks, great. >> Dr. Fellow, would you like to make a motion? >> With the--full explanations we perceived and with Mr. Martin's comment, I'd like to move adoption of Resolution 491 with the--particular with the stipulation of a written report and specific plan is to when this money will be paid back. >> Then would you like to extend that for six months? >> Six months, yes. >> Second that. >> Okay, so Trustee Wah, Trustee Israel, Trustee Brown, any questions or comments on the motion? >> No. >> I'd like to make just a brief comment. We mentioned borrowing money if necessary from the Community College League. I just would like to report that I was at Community College Board Meeting. And as of Saturday, 19 districts which is 38 percent of all the districts in the state have already borrowed money from the Community College League. So we are indeed fortunate that we are borrowing from ourselves at this time. >> Okay, we'll call the question--advisory vote? All Board members indicate by electronic device. The motion carries unanimously. I did have--I did see Dejaun reentered the room. Is he here? With the boards consent, I'd like to reopen consideration for the motion on the Student Trustee rights and privileges, and then recognize Dejaun who had submitted a public comment card-- >> Thanks. >> --to us, speak on that. >> Renee, thanks Bob, thanks Maria. >> Thank you. >> Thank you very much. >> Is that a yes? >> Pardon me? >> Okay. I'd like to mention--first of all congratulations to Hanna. She has been working closely with the students and has been very sympathetic to the voice of the students. What I feel like the advisory vote is still--it's not a real vote. And I hear what Dr. Mann says, and I'd like to ask the Board to--if there is a legislation for a real vote for Student Trustee that you pledge to advocate for it and fully stand behind it, if you really believe in the students voice. So, I'd hopefully hear back from you tonight. And also there was a lot mentioned in the public comments. And if you plan on addressing it, please address it now because a lot of us are going to leave and I don't want to hear Dr. Rocha telling the newspapers, "Oh, students say they want to listen what we have to say in reply." So, if you could make that happen and if you could let me know if you're going to reply to a lot of stuff that was mentioned especially the police presence as one of the main ones. Thank you. [Applause] >> So, we did take action but I wanted to see if there's any further discussion or comment on that. >> Well, Dejaun brought up a really good point-- >> Trustee Israel. >> --that a lot of students do have to take public transit. So I wanted to motion to extend public comment to accommodate the students that will have to leave very shortly. >> I've recognized all the student comment cards. So there's nobody that I have not recognized that submitted a card. [ Inaudible Remark ] >> So, Trustee Israel? So-- >> I see a hand. >> I know, but I'm asking--you're making a motion, so are you making a motion? >> Yes, I am making a motion. >> Is there a second to a-- >> Yes, I did so I-- >> Trustee Thomson. >> If you've recognized all the cards have been submitted and there's no one who is wanting to speak who has not already spoken, I'm not sure what our--the road we're going down. [Inaudible Remark] >> Right. >> That's--That's a different issue. >> Right. So, okay. So I hear what you've asked for Trustee Israel and you've made the point that we recognize all the cards and then I have other people who want--who have submitted cards to address the next agenda item and I'll be recognizing them in the course of the meeting as well. Trustee Fellow? >> Yeah, I just--I'll address here a statement. Since I've come on this board, I--and I was surprised that the Student Trustee doesn't have a vote and I'm all for it. If you can get legislation to pass it, do you have a champion in me, but you have to go to the legislature. >> President Baum, if I may actually. >> Okay. >> The Student Senate for California-- >> Mr. Fraser? >> At--I'm sorry, the Student Senate for California Community College has recently debated the issue of whether or not the Student Trustee should have a full vote and whether the Student Senate wanted to push full legislation for that effort. The vote itself was very split. The issues that were brought up in favor were obviously for inclusion, an actual way to vote things that were brought up in opposition were issues of liability. The--So there was no specific action I believe the SSCCC is taking a bit of a compromise [inaudible] at the moment which is pushing full legislation that will instead of extending these rights at the Pasadena Area Community College District has extended by vote, rather actually putting them into law as being rather than optional part of the role. That is currently where the students statewide are looking to take the Student Trustee vote position. But it was very split among the state. >> Thank you President Fraser. What I will pledge on behalf as the President of the Board, if the students bring a resolution or another item to the board we will--I will assure that we will agendize and discuss it in all its merits. Okay, moving on to Item I, Certification of Signatures: Discussion with Possible Action. It is a routine matter, but we are amending our certification of signatures, recognizing Mr. Miller as having signing authority as our Interim Vice President-- >> Motion to approve. >> Second. >> Any further discussion? Advisory vote? All who's in favor indicate by using the device. The motion carries unanimously. >> Item K, Board of Trustees Committee for Accreditation and Governance. I do have a number of comment cards on these items. So I will turn to the committee or see if the committee would prefer to hear from the members of the public who wish to comment. Dr. Rocha is there something-- >> Just a--as a procedure item the--for items in your red packet, I believe, in your, you see a red folder? Yes, I believe in the red folder, you should have a document that is--goes with the 6300 and 6400. It's an e-mail that recognizes the meeting and conference I held with the Management Association. And it does as I reported to the Board informally, it does make--it does not change the policy. But it does, I'm submitting it based on our conference with these two stipulations that the Board and the administration will place a one year sunset on this. And so that--And that to the administration agrees to continue discussions and to consider input from the Management Association on the approved procedures in the near future or at any other time. So I wanted to make sure that you have that before you. In addition, you will also have in your packet punched a new policy 6400, okay. Which is an emendation that was proposed by trustee Thomson. And again, I'll let the subcommittee speak to this. But this 6400 as a processed matter is exactly like the pervious 6400 except for the addition of an underlying text that you see right in front of you. And so, with that I submit the items. >> Thank you. All right, any members of the committee wish to address them or shall--if you like, I'd like to take the public comment? >> We usually take public comments first, don't we? >> Right. >> Yeah. >> Usually there's the report on--but I would constitute what you just said as the report on the administration on it. >> We can take each of them individually, but I have individuals who've indicated two separate policies they'd like to comment on. >> It's fine. I think he gave the report. >> Okay, I would like to open public comment on this and then we will have discussion and then consider if action or recommendation. The first individual is Martha Bonilla. [ Applause ] [ Inaudible Remarks ] >> Good evening. First I wanted to address policy 6400, the new policy. I wanted to discourage the vote on this policy by the Board since it hasn't been properly vetted to the shared governance process and it will affect everyone on campus, from staff, faculty, to the administrators. I understand the need for us and particularly the public pressure for coming up with something like this at this moment, particularly in the administrative positions. But since this policy will affect everyone across the campus, I really would discourage a vote on this for all parties since it has not gone through that process. I was at two meetings with Dr. Rocha in which where he sat with faculty in different faculty association and the senate, where he suggested that there in fact there would be some discussion on this and as yet it has not taken place in a larger body. The other policy I'd like to discuss is the hiring policy 6300 which is the radical rewrite of the present policy. I understand, again, the need to build trust in the community. But when you choose to circumvent the hiring process for managers and administrators which essentially this rewrite does, there is a danger of creating kind of doubt and distrust in the community. Section 4 of this policy essentially circumvents the whole hiring procedure by allowing for appointments. This doesn't encourage transparency and it may in fact make possible the kind of abuses that we've already seen such as of retouchings being on the hiring committee for his supervisor, this last time around. Section 7 is the use of the single committee for multiple positions. We worked hard in the shared governance committee to make sure that representation from any areas specialty was sitting on faculty, hiring committees and this seems to be totally ignored for the deans, directors, or administrators on the particular area. So, there seems to be some real unclear language here that needs some clarification. One note of clarification also in the 6400 policy. In the first item, in the first section, it says that someone, I'm not sure who, should submit the background check to our General Council. But it doesn't say exactly who would be conducting that background check. It was something so personal I think, there needs to be real clarity as to who is going to handle that material. Finally, I know that you didn't mean to be disingenuous about your comments about allowing more students into a classroom. And I certainly didn't take it that way. But, it is a little confusing when you tell as publicly here that you should just take any student and every student that possibly can come and fit into our room, but at the same time implement policies as you did this year penalizing faculty who tried to add students, [applause] making impossible to add students. You're sending really mixed messages here. I know that you don't mean to. But clearly, there's a crisis here and the crisis isn't just financial. And you need to--you need to send clear message. [Applause] Thank you. [Applause] >> David Krause [phonetic]? [ Applause ] >> President Baum, member of the Board of Trustees, guests, I'm David Krause from Facility Services, and I also have a problem with this, not going through a shared governance. I do have a problem with the Employee Clearance Policy especially from the Union standpoint as president to have our existing people checked if they're going for a higher position. I mean come on now, that discourages anybody from going--from going on. [Applause] The other thing is the hiring policy, the administrative. Basically, your policy right now states that you must advertise for an active position. I haven't seen any of that. But yet you have on her somethings to put candidates for an active position. My thing is--the other thing is that if you do pass the Employee Clearance Policy, are they going to have to go through background check before you put as an active position? Something to think about. The other thing too, is the--let's see--oh the Ad Hoc Committee. I don't see any staff on there. How can three people up in the Board, I understand it. But how could they make a decision if you don't ask staff what's going on. Thank you for your time. [Applause] >> Thank you for the public comment. The--Now we are going to consider, but I want to let the members of the committee. We had a Board Accreditation and Governance Committee meet to review some of these policies that was Trustee Thomson, Trustee Fellow and Trustee Mann. And so, I want to offer members of the committee an opportunity to either speak to the recommendations or make a motion or--and we can discuss it a motion if it is made. >> Do you want to do this one at a time or? >> No, I think we need to do them one at a time. So-- >> I think first of all is that member of the committee, our job was to update the present policy which is the purview of the Board, not shared governance. This is a Board that sets policy for Pasadena City College. And that I think we tried to come into compliance with them what needed to be put into compliance, but also what other colleges have as policy. And so, I think we're trying to be more uniform and update this policy and I think the Board did a good job. >> If we look at Policy No. 63--6300, we were updating and the--well actually, let's look first of all at the policy. Policy under Board No. 6300, I don't think it's that different from the other policy? I think the Board's goals are clearly defined to report, appoint, and retain a diverse administration; to recruit, appoint, and retain administrators so the requisites skill tells and experience and accomplishments to take effective action. And the procedure then is simply the way that we felt was the--well, let me stop right here. So, this is the policy. Then we've reviewed the procedure to make sure that the procedure was in conformance with the policy and we felt that it did and it meant all legal requirements and that it would--it would facilitate the hiring of administrators. And so, I would like to move approval of Policy No. 6300. >> And I'll second that. >> Okay. And Trustee Thomson is there anything you'd like to address today as one member of the committee? >> No, just that--that the comments were made, I think, that were directive more of the procedure than to the policy and we were also advised by a council of Mary Dale [phonetic] namely that what we're doing here was perfectly in conformity with the California law and we were not doing anything at line with respect to that, so. >> I see that our Academic Senate President would like to say something, but Trustee Wah had her light on. And I believe Trustee Israel had her light on as well. So Trustee Israel, did you want to say something? >> Are we talking about 6300 right now or? >> We're talking about 6300 right now. >> Okay, then I can wait. >> Trustee Wah, or did you want--go ahead. >> Yeah, actually, you know, I was little confused seeing the policies and procedures. And so, you know, I understand that the need for issuing and updating the policy, but it wasn't clear to me, and so, I had submitted--this is a question with whether or not this was existing. And normally, I would like to see the markup to see the change, because if there's been an existing policy, then I assume it's already been through some sort of an approval process. But to not see any of the changes and clearly let everyone know what we are expecting change, I think lacks little transparency for me. [Applause] [Inaudible Remark] >> I saved my comments on 6320, so. >> Okay, we'll be getting to that next. >> Well, okay. >> Okay, are there any further comments on item 6300, revisions to bylaws 6300? Okay, we will move to the question. >> Oh, I'm sorry, then I have a question. >> Yeah. >> Was--The management letter was pertinent to which policy? 6300-- >> 6300 and 6320. >> Okay, so, does the motion include this or not? >> Yes. >> The motion-- >> The motion includes the management level, that's part of the agreement. Yes, that we will--where we will visit this in one year. >> Okay, I just needed to hear that for clarity. Thank you. >> And so there was consultation with the Management Association. This is a policy for the selection of administrators and managers. >> Thank you. >> Okay, we go to a vote then. We'll start with our advisory vote. Okay, all those in favor indicate by their--using their device. The vote carries with two abstentions, an advisory vote and Trustee Wah. The motion carries. The--And so the bylaw is revised accordingly. We will now move on to item--Bylaw 6320, the Performance Evaluation of Administrators. Would any members of the committee like to describe the nature of the revision to that bylaw and or make a motion. >> I will if you want. This is a--My understanding, I think I'm correct. This is a new policy. We have not had a policy on evaluation of administrators, is that correct? That is correct Dr. Rocha and Mr. Thomson. So there was not a policy that we have revised here? >> Yes, I'm sorry. >> It is a new policy. >> Yes, that's correct. In committee the--the subcommittee looked at this and again with Mary Dale--Dale's council saw that 6320 is an entirely new number and there is no current policy in the college where the evaluation of administrators, all executives, and managers. >> The committee felt that it was a very important to do this for two reasons. First of all, we are focusing the activities of the college and the work of the college on meeting our educational goals or education master plan and we feel that managers and administrators should be held accountable for their progress in reaching this and that is what to see here. Secondly, if you look at the legal authority, you see the reference to the ACCJC Accreditation Standards. I had the--I wouldn't call up the fortune or misfortune, I would just say I was present at a recent conference where the president of the ACCJC presented on what are the Trustee's obligations and Dr. Beno made it very, very, very clear that the number of districts being put on warning has gone back up again. Numbers indicate this and that the criteria and requirements which the accreditation commission says the district should be doing, they expect districts to do, and if you're not doing it, you will be sided and given a warning, and may be even put on probation. So, that I think this is may be just an oversight. I think it's important that we have this policy and that we have a process in place as we go into accreditation. This committee is the committee helping get our policies in line for accreditation. So for that reason, I think this is good. It's--We, this is the other one that will be visited within a year, is that correct Dr. Rocha? >> Right. >> 6320, we will reevaluate this within a year that will show that we're taking this seriously. And with that, I would like to recommend. I would--I'm sorry--I'd like to move approval of policy of 6320. >> Second? >> President Martinez, you have a comment on this policy? >> Well, first I recognize that this indeed the purview of the board. And I think that Policy 6320 is a step in the right direction. However, I am very concerned in the procedures that there's no provision for faculty or staff input. There is none that I see clearly. And one on the evaluation form, I see that you are indeed asking for an evaluation of teamwork and collegiality and I would submit to you that input from staff and faculty would be critical for some of these areas. >> Did you have something you wanted to add? >> Well, I couldn't agree more and I think that the intent, it would be [inaudible] supervisors for saying especially of certificate in managers and instruction and so on is that an evaluation would not be valid, you know, incomplete unless it included input. With the policy in the form enable the administrator in charge and indeed the individual to do this, to come to mutual agreement on what the nature of that input would be. But I can assure you in the senate that the evaluations will include that input. >> Okay. And then after a year, there will be an opportunity to revisit the procedures in such, and act upon any lack of input that there might be. >> Well, exactly. And in fact, that's why I'm very grateful for Dave and for the conference because what the stipulation says, okay, we--for--as Trustee Mann says, we're out of compliance with accreditation. We just absolutely have to get evaluations done this summer of all administrators. But would in my conference with Dave and the Management Association is that we will--we can discuss emendations in additions and clarifications as the procedures next week. >> Okay. >> And we'll count the mutual agreement on improvement of those procedures. So there wouldn't be any problem with that. >> Okay. >> Other members of the committee wish to address the motion? >> I'd like to make an additional comment Mr. Baum if I may. I think one of the things that's important here is that this procedure does provide that executives or administrators must receive an overall summary rating of satisfactory or higher in order to receive a schedule salary step increase. I think this is--this is a first step towards holding administrator and managers accountable that also is something that has required by the Accreditation Standards. And I think it's really important that we not only have the policy but as Dr. Rocha says that we use it and we evaluate it and we do all of this before the team gets here. So they can see that's not just a paper policy but that is a real policy. And I'm sure everyone will get a satisfactory or above. But I think this is real incentive to do that. >> Any further questions or comments? Trustee Wah? >> And since Professor Renee had made the comment about just who is actually going to be connecting it. I mean, could we put some wording if we're going to adopt this, to say that it's someone--it's an outside part of whoever is designated by the president and--I mean is there any objection to that? 'Cause that's in 6410? >> We're on 6320. >> Oh. >> 6320 >> Sorry. [Laughter] >> Never mind [Laughter] >> Any other further questions or comment? >> Call for the questions. >> Okay, we'll start with our advisory vote. All those in favor indicate with their device. Motion carries unanimously. Okay. Now, we move on to item Bylaw 6400, the Employee Clearance Policy. I would invite the committee to address the policy. >> All right, I will go again. I think that there--it should be obvious why we feel that this policy is required. It is not [inaudible] required by accreditation, but I think it send--will send a very clear message that the Board does take the hiring process very clearly--very seriously I mean. And that also that we want to make sure that we have people of the same---of a high ethical standards. And actually as Mr. Shatford used to say, if any of you remember Shatford, he was on the Board for many, many years. Just having a policy and procedure that just keeps people out of jail is really not a very high ethical standard and that essentially is what we have here. It is a policy that if--that we would know about this kinds of offenses and so forth. I had always been very, very pleased that I've thought that we did have employees, faculty staff, administrators who had high ethical standards. If you look at our code of ethics, I think that is always been of strong point. If we're one of the few community colleges think that actually has a code of ethics and every level we also have a code of collegiality. But obviously, we need to make sure that through the hiring process and its clearance that the people we bring in are of the same caliber as the ones that we have here and the one we want to have. So I would like to move approval of Policy No. 6400. >> Second? >> The policy before us is--for our consideration, from the committee is the one that was in our packets just so that everybody has it [inaudible]. >> It's--For all of--So that I can read it out. For all of the public and for everybody with an agenda, the policy before consideration from the Board is the exact policy that was in the public agenda with the exception that the subcommittee approves the addition of this line on the policy portion. And this line is line that-- >> [Inaudible] let me just read-- >> Go ahead. >> --the whole policy. The recommended--recommendation from the committee is that to create Policy No. 6400 that states it is the policy of the Pasadena Area Community College District that all candidates for employment with the Pasadena Area Community College District will be cleared for employment through the process of background check and verification of prior employment, references and credentials including full investigation of any prior termination for cause. This policy applies to candidates for all full and part-time positions including administrators, faculty, adjunct faculty, classified staff, and temporary--temporary or hourly staff. And current employees will apply for different positions or promotions at the district. And so we have by a number of folks that's have--Trustee Israel, you had your light up? >> So first in the policy it says, part-time positions, temporary or hourly staff. Does this include student workers? >> No. >> I'll just refer to the committee and--President Rocha? >> Well, all means all. >> Okay. >> To put it simply. >> Yeah. >> Anybody working for the college needs to be checked. >> And so, are these for new hires from here on out or will this kind of--will this be retroactive as well to current employees? >> No. The current employees will not be examined. This applies to new hires as it says and it applies to anyone applying for a new position. >> Okay. >> That is new to them, not new to the district. >> Thank you. >> Trustee Thomson. >> I just wanted to add to what Trustee Mann has said that this is something I think we need to have very explicit, that we're going to do background checks particularly if anybody has been terminated for cause. And that the [inaudible] before me of what is some of the problems that we've been encountered recently, but I think it's really extremely important for the district that we have the policy in place and as explicit as we can that we're going to look at anyone who has been--who applies for a job here, who has been terminated for cause. That's very reasonable. It would be--I think, the--foolish not to have a policy of that nature. The comments were made publicly earlier. I think, again, doubt primarily with the procedure to be followed. And maybe that can be refined overtime. But I don't think that we need to hold up adopting a policy because of those concerns. >> Trustee Wah. >> I do think the policy is needed. But, you know, I--so I do want to support Professor Renee because it wasn't clear to me who's actually going to be conducting these background checks. And so--You know, and so if--especially since Ms. Cooper did indicate that--well first, we said that it's not new employees but--or it's not current employees, but in truth, it is existing employees who are going for a new promotion. And so, you know, if you're--if you had a promotion in year one and also you can get a promotion in year two, then you're continuously examined. So it does seem reasonable that we have some sort of articulation on who is going to be conducting the background checks. You know, it can be, I think it's sort of a general statement. But--But I guess it does answer Mr. Krause's question too. So, the employees are continually subjected to the background check. Now once again, I just have to say, I mean if these are new policies or they're existing policies, I really appreciate the work of the committee. But I certainly would have appreciated a markup copy so I knew what was changed on this. >> This is a new policy. >> Well, these may have been new but the other ones we're existing and they were markups. >> Only one of them was existing. They had--both the other two are new. And I think that's a good point and we will make sure in the future that if there's any changes we will bring it to you. I think it was just an oversight. We almost always do that. And I'm going to apologize for that. >> Thank you. >> Trustee Wah if I may, the--in the procedure, it actually specifies that the background checks will be done by an independent screening company. And in fact, on the last agenda, you approved an independent screening company to be contracted with the district. They are the ones performing them. And to answer one of the public comments, the HR Department submits the request. The report complies with that they are reporting--their Credit Reporting Act which provides that a copy goes to the applicant. The report of the district comes only to me, to my office and remains there confidentially. And that is the entire procedure. So any concerns about the report being disseminated elsewhere, it goes to my office and it goes to the applicant and nowhere else. And the statutory authority you have on the policy is the general authority under the Labor Code for California employers to conduct background checks and the Civil Code is the fair Credit Reporting Act that requires that the applicant have a copy and that the results be provided to the employer as the background screening check which is authorize by law. >> Okay, as long--as long as it's clearly understood and the employees confine that information, I think it's, you know, the procedure is clearly understood by everyone. That's what I'm concerned about. Thank you. >> You're very welcome. >> Trustee Martin and Trustee Israel. >> And you can clarify. This is my understanding that the applicant actually has to sign off on permitting the background check to occur. >> That's correct. >> So it isn't like somebody is unaware. They have to sign off before you can do it. So if somebody were unaware, there is actually a point of choice where they could. You elect to withdraw their application if they didn't want the district to do it and it wouldn't be done. >> That's correct Trustee Martin. And in fact, the consent form specifies the exact checks that are being done which are only criminal and one DMV. There is no other type of reporting being done. >> I'll just had--I'm a hiring manager at USC and this very consistent with the policies we follow at USC. >> Our public comment are in this item has-- [Inaudible Remarks] >> There's no--I had no comment [inaudible]. >> Call for the question. >> So, okay. >> Okay. >> So the questions have been called and we'll take an advisory vote. All those in favor indicate by electronic device. >> Motion carried. >> The advisory vote is no? >> Motion carries unanimously. >> Just as a point of order. As I said at the beginning of the meeting for public comment, right, it has to be--a card has to be received before the motion is undertaken for consideration. >> I just want to say on behalf of--as the President of Board how much I appreciate the work of the committee on this. We actually convene this committee well in advance of the recent legal action that was undertaken by the District Attorney's Office to make sure that our policies were consistent and move forward in preparation for accreditation. And it's been an inconsiderable amount of work by this committee. But also since the investigation begun by the District Attorney's Office has underscored the need for us to have very thorough examination of our processes and making sure that we are rigorous in maintaining the highest standards for everybody who is connected to Pasadena City College. And now, there's a recommendation on Item 4 for an Ad Hoc Board of Trustees Subcommittee for Budget, Facilities, and Technology. And I will turn to Dr. Rocha to make the recommendation. >> Yes, thank you Trustee Baum. And this action in some respects is a long standing recommendation of mine that the Board organize or if you will reorganize its work for the purposes of to increased oversight and guidance to the administration. And I will with respect to my colleague, Dave Krause, he raised a good point but I wanted to make clear that this recommendation, this is in no way shape or form a shared governance committee. This is the addition of a step that is a wholly addition of a step by the Board of Trustees. That means that between--they say a shared governance action, or in this case, contracts and purchases that between the development of that and the final--this is essentially an agenda committee that the Subcommittee of the Board would review all items that are contracts or purchases before it can be placed on the agenda. So I wanted to make that clear because we do have standing facilities planning and facilities committees that are an important part of shared governance and they will continue to be. So this is a governance committee of the Board of Trustees. And as you read it, the text is self-explanatory and it will operate at least--you know, and this is of course at the discretion of the Board and it will operate at least at the outset in an analogy's fashion of the Ad Hoc Subcommittee of--on accreditation and governance which has done, you know, it's--a great deal of work. And finally, I'd say that this kind of Board committee workflow, while it maybe new to PCC, is quite common in most other community college districts that the work flows to a committee of the Board before it can flow on to the agenda. It adds a step. It may take some more time. But it will ensure that we get the best guidance from the board and the best oversight. >> Thank you Dr. Rocha. I'll just say as President of the Board as well and reference to my previous comments, I do believe we--I welcome the suggestion for an added level of oversight into the decision making and recommendation process for the district business operations, especially as we anticipate major investments coming down the pipe in technology and facilities. And I welcome that recommendation because I do want to signal very clearly to the public that we are serious about oversight and an overall of our operations and the Board members are taking an active role in conducting that oversight. >> Trustee Wah. >> Yes, I appreciate the opportunity to be involved in some of this review and some of these areas or things that I have been concerned about and want--and would have liked more information on. But I am curious is to how we set the limits of what gets approved. I mean, what was that criteria? >> Yes, that is basically the rule of law. I'll now have General Council explain it. >> Under the California Public Contracts Code, there are specific thresholds for what requires the district to go out for bid on the contract. For materials, supplies, and equipment, the threshold has 81,000 dollars. And for public works contacts, it's 15,000 dollars. That can be anything from a paint job to building a building. So that's where those figures come from. Those figures vary somewhat with technology contracts, for example, where other things can be considered besides the dollar value. But district dollar value under the code, are those figures. >> And so could potentially someone be awarded an 80,000 dollar contract under this limit and then get awarded and then that same vendor get awarded another 80,000 dollar contract and then another 80,000 contract? >> That's called contract splitting and that's an age-old trick to avoid the public contracts code. But that's one of the things that the district and of course the subcommittee would be looking for. And in fact, there was a request earlier about having a vendor's total purchasing reported and that's exactly the reason for it, to be sure that there's no contract splitting. >> But if we're not reviewing anything that's under 80,000 dollars, then how would we know that? >> Well, the district would be--the Board would be reviewing vendor amounts as well. So the ven-- >> And so there would a cumulative total going to the vendor? >> Right. >> Okay, and that's what I was asking for under the POs, too. >> Exactly, well, the POs will be covered under contracts as well. >> Can I make a point of clarific--We still as a Board will review every contract and it will come to us for approval. This is just an added layer of more detailed review. And not--a contract for 60,000 dollars will still come to us for approval. >> Okay, that's-- >> And purchase orders as well, which again, a practice that has been historic, has been somewhat-- >> And I still want to get that assurance at the--of getting some sort of aggregated report. I have been concerned for sometime about that. So you've answered my question and we will be getting it. >> Trustee Mann. >> I just wanted to say I support this because I think it will facilitate open in public discussion of the district's business because after the committee has looked to it, they think they will have a better understanding. They can answer the Board's questions and can communicate with us, and they can also go into it in a way that we can and for the full Board. So I think this will promote more doing the public business in public. >> And with that Mr. President, I'd like to move this item. >> Seconded. >> Seconded. >> Now, the appointment of a committee does not require Board action. But I--we'll welcome an affirmation of the action. But first, I want to ask Trustee--I haven't had this conversation with Trustee Brown and Trustee Martin and Trustee Wah. Are you willing to serve in this capacity? >> Yes, I will. >> If the President asks me to, I will, yes. >> Sure. >> Okay, thank you very much. And I will welcome that vote of affirmation. It is under action items so--just so we could be a vote of support of this added level of oversight, of district operations. I will entertain advisory vote. >> I was in favor in the [inaudible]. >> I should have seen. >> Okay, motion carries unanimously. Thank you very much Dr. Rocha and thank you very much members of the governance and accreditation committee. I think this indicates some significant progress made to address some of the issues of--that is important for the district to [inaudible] on. We'll move to Item L, Candidates for Hiring Acting Administrator Position: Discussion with Possible Action. >> Yes. >> We do we have a public comment card but if--I turn to you to make--introduce the issue. >> Glad to take the comment. >> Okay, I have comment card from Harry Valisburg [phonetic], I believe. >> Thank you very much. I'm not a student here. I'm not a member of faculty. I'm a member of the public. And I've had few different jobs in my life, never one where I had to or got to wear a suit I guess. And like everybody with every kind of job eventually, sometimes you screw up a little bit and when that happened you get yelled out a lot. And I think it's a job who somebody who screws up at work take their lumps and listen when people tell them that they're doing a bad job and try to learn from that and move on from there. And this is not the first Board of Trustees Meeting I've been to and I don't think you guys are doing a very good job for taking your lumps right now. I think it's a pretty basic easy thing that adults need to learn how to do. And when you've done a very bad job, when you've hurt the people that you're trying to serve, those people were going to tell you've been--you did a bad job and sometimes they're going to raise their voice. But the fact that you can bring police here like a lot of police, like more police than students because they're raising their voice, that's something I think you should be a little bit embarrass about. That's the kind of thing on the drive home I think you should be thinking. I kind of screw that one up too. And I hope that in the future, you can do a little bit better, maybe do a lot better ideally and listen to the students when they tell you that when you cut classes and when you raise tuition, things like that hurt them in a real and substantial and permanent way. And you need to accept that, accept the fact that the way that you've screwed up, have hurt people in real and substantial ways. Let them yell at you a little bit, let them tell you that you did a bad job and then try to do better. Maybe you need to think about if you should be doing what you're doing. And maybe take a step back if shouldn't. But the way that these have been conducted, I think you should be pretty embarrassed about it. I think you should feel pretty, pretty bad about the amount of times you've cut people off and the way that you treated the students who have come here on their own time to tell you the ways that you've hurt them. I think you can do better that's all. [ Applause ] [Inaudible Remark] >> Thank you. The Personnel item, Candidates for Acting Administrator Positions: Discussion with Possible Action, Dr. Rocha. >> Yes, thank you President Baum. This is really an informative. I would ask--I'd say I have no action to recommend and this item is not intended to put forward any candidates or proposed candidates for positions. What it was intended to do is to flag out in the open my steps in the next 30 to 60 days for positions that we are identifying, that we will fill according to the policy and that we will bring forward to you for appointment. And I just wanted to--so to let the Board know that the staff and I are pursuing a number of positions that we intend to move forward with recruitment and move through the search and appointment process. It appears that the recommendation of accounting and business of physical services that we will shortly need to bring in what's known as a controller. This is a common finance position in many if not most colleges. We also--When Maria came in, you are looking at the sum total of the supervisors in Business and Fiscal Services. So we may need to bring in a position too that supports Maria and the staff. We are dividing the former administrative services area and so we expect to work and shortly bring to you a new--let's call it director of facilities. And so just flagging my intention on that, we will be doing the same with a new Dean or a new Director of HR. And so those are the principal ones. There are some. We have had--and those are the principal ones in terms of the most urgent moving forward, but in terms of the short term. But also staff up and down the line because we have had well over a hundred retirements in the last year, so in the process of bringing forward other request to replenish staff at the next--And so that's my statement on that. And then at the next meeting, you will receive or at least we intend to have you receive the results and the recommendation of the administrative restructure. We'll be bringing forward an intern plan that will--that these positions that I've mentioned and others will fit into. So I just wanted to flag in public for the college community and for the public community what will be doing prior to the July 18th meeting and the August meeting. >> Anybody have questions for Dr. Rocha? >> I will just to add that as I look around the table, I see several administrators that are doing multiple full-time positions. And that part of the challenge that we have before us is restoring the administration and the leadership of the district to a one person one job enterprise so that we have adequate, again, oversight workloads and everything so that we can effectively serve students because the--what we have now, I don't believe is sustainable and we--and I applaud the direction that you were recommending that we look into. >> Any other? >> Okay, first--future Board Meeting dates, I wanted to say something about tonight's meeting. It was my hope that we would be, again, and I'd had request from other Trustees to, again, do what we can to bring the governance of the district out to the residence of the district. And have a series of meetings in the field where it would be easier for residents to participate and observe the governance of their community college district. We have yet to have had a meeting in my district and I was hoping that Mr. Fraser and I would be able to welcome everybody to District 1 tonight. The venue that we had selected turned out to be too small to accommodate the meeting and the logistics. We're not going to be able to work effectively. But I would like to let the members of the Board offer suggestions. But I would like to ask the administration then to come back to the Board with their revised schedule of venues that we can make sure if we got a crowd of whether it's 40 or 400, we would be able to accommodate that in a way that also allows us to conduct the business of the district. My hope is that we would--we'd then, again, consider a venue in District 1 for the next meeting and then work our way throughout the District 2, the meeting after that 3, 4, 5, 6, and 7 over the next several months. I think it's important not only to open up the process so that it's--all can see how the decision making processes and also bringing new voices and new perspectives to our operation. And I would welcome that type--that level of community visibility. One thing I would want to put to the other Board members too that the hour--a couple of meetings because of the length of the agenda, we've moved up to a 5 o'clock closed sessions or 4 o'clock closed session or 5 o'clock when--especially when we're meeting once a month. But I know that also is difficult for some of my colleagues to make and I wanted to open the possibility for consideration. If we are meeting once a month, is it worth considering doing a 5 o'clock meeting or should we keep it at 7 o'clock, too. [Inaudible Remark] >> I don't know. I've got to wait. >> I'd like to keep it just where it just where it is. I mean, I think that it's 10 o'clock now, we're basically thru. That's not that long of a meeting, either we meet at 6 then try to get our 5. It is--For those of us who have to travel to get here at that time, that just kind of compounds the traffic issues. So 6 o'clock works fine, I think, and I'd like to keep it right there. >> And I'd only want to do it if there's unanimous sense that we wanted to move, right? If we can reach a unanimity around the 7 o'clock time, then I will--I would support keeping it at 7 o'clock. >> Okay, so Dr. Rocha, will you ask whatever staff you have left to help us identify and secure venues in various locations throughout the district that can accommodate and consult with each Trustee as to venues in their individual Trustee areas that would be good locations. And then we will attempt to resume our series of meetings in the district. Trustee Mann. >> I just wanted to say for District 2 which I have thought we might be meeting that sooner because if we had met in District 1 tonight, I had suggested and would like to suggest we consider meeting at Pasadena High School. In particular, if we can meet on August before school starts, 'cause it is large, it has a large room, it's got good parking as well that you couldn't be much more accessible if the school district will prolong with that. So I'd like to suggest that Ms. Thompson or whoever is doing the meetings that when we do District 2, we try PHS first. >> Mrs. Thompson will be coordinating that. Trustee Wah, did you have-- [Inaudible Remark] Oh, I thought you said something. Trustee Thomson? >> I wanted to comment on Future Agenda Items if--then we move to that? [Inaudible Remark] >> Me too. >> With Trustee Martin to-- >> I'm just--For the record, Marie, I'm going to be out of area in August 15th so I won't--not be attending on August 15th. >> And Trustee Fellow, I believe would be out on the-- >> Yeah, Trustee Fellow has to go teach in Italy. >> This August? >> Trustee Brown. >> Future Agenda Items. >> Okay, so moving on and there's action to be taken because we haven't set a venue. But we will agendize this and inform the public as soon as the venues are set, then hopefully we'll not have to relocate as we did this time. And I appreciate Mr. Figueroa from the Star News helping spread the word about the change in venue too on that. Future Agenda Items, Trustee Wah. >> Yeah, I just was hoping that I know that we're short staff, but I would like us to get a report on the progress of this into--for the Arts Building? >> Center for the Arts. >> Done. We'll have it for you next time. >> Thank you. >> Not a problem. >> Trustee Wah. >> I would like to either have some sort of a community advisory to the Board on the use of PCC facilities. You know, we've a number of events that we wanted to hold at PCC. Frankly, I feel it's very difficult--the process, the procedures are difficult. The kinds of expenditures that are imposed upon the public make it very difficult to have any future events here. And especially with the opening with the Arts Building, I don't know how we can advertise it as a community venue if we make it difficult. So I'd like to see if we can review the policies and the procedures and make this more accessible. >> Again-- >> And if you don't mind, I would be welcoming a committee taking that up and then there's facility's charge-- >> Sure. >> --for that as well. >> Well, I'd-- [Inaudible Remark] It is much needed that review. And we need to have a clear consistent policy for the use of college facility. So I do think I will work with staff to develop some possibilities, you know, working from the current policy and then I will bring to you in committee, happy to do that. >> Trustee Thomson. >> Yes, following up on the budget discussion we've had. I'd like to have a report on the two--I believe both have qualified for the November ballot, to the two ballot initiatives. One that's been referred to addresses directly only preschool and K12, it does not touch community college or Cal State or UC systems at all. The other embraces sales action, I think also like to know also raises income tax. And so if we can have a report that this goes into the specifics of these things and also tells us what happens if they both has--they both fail I guess in--or one passes and that's pretty obvious. But if they both pass, what happens? >> Yes. >> Is it the one with the most votes or do they try to hold together the content or two or what? So I like to have that-- >> We might be able to get something from the Chancellors Office to brief them-- >> I would--Since that is an election issue and probably CCLC, I asked--I task General Council to please put that on the task list and we'll have--try and have report for you next time. >> I would like to request the--again, going back to facilities, a review of the policy of advertising on campus. And I see--I discourage the commercialization of the campus. And I see billboards space that's been leased out that did not come to the Board for review. And so I don't--we don't need to discuss it as a board. But I'd like to get a report on that and who's governing that and who's collecting the revenues if any and where those revenues are going. >> Right. >> Okay, are there any other--is there any other business before the Board members? Okay the meeting is adjourned. [Noise]