[Inaudible Remark] >> Let's call the meeting to order. Ms. Thompson, will you call the roll? [Inaudible Remark] >> Here. >> Mr. Martin? Dr. Fellow? >> Here. >> Ms. Brown? >> Here. >> Dr. Mann? >> Present. >> Mr. Thompson? >> Here. >> Ms. Wah? >> Present. >> Ms. Israel? >> I know Mr. Martin is in the building somewhere. He is meeting with the Student Government Leaders so if we could dispatch a cadet to find him. But we will now go--I wanted to see, are there any--has anybody submitted a card to comment on close the--any of the--our close session items. [Inaudible Remark] >> Okay, seeing then, we will go into close session. There are five items on our close session agenda. There's a conference and all the government code numbers are listed under which the--we are convening in close session. One is a conference with general council, one is an employee discipline dismissal release, one is collective bargaining, one is a negotiation with a non-represented employee and there are several public employee appointments to be made. We will go into close session and we'll reconvene an open session at 7 o'clock. [Inaudible Remark] >> I'd like to call the meeting back to order. I just wanted to let the public know there was no reportable action taken in close session. We will move to the Pledge of Allegiance and Chief Perez, since we have a special night tonight, will you lead us in the Pledge of Allegiance? >> Rise. >> I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. [Inaudible Remark] >> Dr. Rocha, are there any introductions you like to make this evening? >> Yes. I have a very special introduction. I would like to introduce Chief Stan Perez and call him forward and he has a--appointments and a swearing in to perform. [ Inaudible Remark ] >> This is exciting. [ Pause ] >> Thank you all very much. This is a very important and special occasion in the light of many police officer and we're very close to set the forum that will allow for the [inaudible] this evening of a brand new officer, Officer [inaudible] to you along with his mother Amara [phonetic] and his father who happens to be a fireman with [inaudible] Department on [inaudible]. To his right is [inaudible] who becomes an acting Sergeant to permanent Sergeant for the [inaudible] state department, so [inaudible] thank you. [ Applause ] >> Officer [inaudible] would you like to introduce-- [ Inaudible Remark ] [ Applause ] >> Thank you. Now, the next order of procedure or process-- [ Inaudible Remark ] >> Congratulations. >> Thank you. [ Applause ] [ Inaudible Remark ] [ Applause ] >> Chief, can I get a picture with you. [Laughter] >> Absolutely. >> How do you want to do this? >> I'll stand next to the chief and then we'll just going to stand--the 2 gentlemen between us. >> Okay. [Inaudible Remark] >> Thank you. [Inaudible Remark] >> No, thank you very much President Baum. >> We move to public comment on non-agenda items. The Brown Act prohibits the board from discussing or taking action on any item not on the agenda. Those wishing to address the board should have filled out a public comment card be given to the board secretary prior to the deliberation of the agenda item. Individual speakers are limited to five minutes, and total audience participation on any item is limited to 30 minutes. Will the board--are there any comment cards you have on non-agenda items? >> We've got one comment card for a non-agenda item. It's Rick Legoza. >> Good evening. I'm Rick Legoza with Ellucian and we're the provider for your software and services for the AIS project. And I just want to take the opportunity to thank the board, the administration staff for their support of us. As we go forward, we're pretty excited about this project. All of the hours, days and days of evaluation time that the staff of the administration and academic side did during the selection process. And now, during the implementation, it's exciting. There's a--as you know that the start up of any project like this has its concerns by folks because they're doing things a little bit differently. We got a late start with the project, but, thanks to awful lot of hard work on everybody's part, both of the college and in our company. We're actually not only back on track, and in some areas, we're head of schedule. For example, a hardware, in fact I ran this by some of our other clients in a Community College Market in California. The hardware was ordered, it was ordered, installed and the softwares installed on it in about a week. And everyone says, "No, that takes about six or seven weeks to do. And thanks to all the hard work of everybody here at the college, they got done and we're pretty excited about that. Next few things are coming up as a portal, shortly, we've actually started training on the catalog and schedule and that people seem to be all on board. So we're happy about that. Another thing is, as you know, folks have enough to do on this college campus. They--members of the ATAC committee, the Administrative Technology Advisory Committee actually volunteered to double up their meeting times because they wanted to be involved on the decision making process for the project. They want to make sure that it wasn't the same old business processes they have before that they can get to decide on new ways to do things that make more sense for students and instructors. So, with that kind of attitude, I think it's going to be extremely successful project. I'll stand as the--one of the Ellucian executive sponsors and hopefully, I'll keep my ear to the ground, if I hear problems, we'll be sure to let you know and resolve them quickly, thank you. >> All right, are there any other cards? So there're no--seeing no other cards on non-agenda items, we're moving item D, approval for the minutes. Do any trustees have any corrections or changes to the minutes? Trustee Thomson? >> Yes, on page five under Ms. Linda Wah trustee, the item number three, second line, I think it should be educational forum, F-O-R-U-M, not educational form. >> All right. Thank you. >> Okay. >> Okay. And then on page three, action item F, tax and revenue anticipation note. I believe the action taken for the board was, it is written here, the district will consult with the board before drawing down on the note. I believe it was the district will obtain approval from the board before drawing down a note. >> Trustee Thomson is correct. >> And with that those corrections, I'm fine, I would've be in favor of--would move approval. >> Second. Any other correction or changes to the minutes? The advisory vote? All those in favor to get by electronic device? Minutes approved unanimously. >> Oh, wow. >> Approval of consent items. First off, there is an updated consent item on 61B in your packets I believe. And trustee--I mean, President Rocha, you had something you wanted to? >> Yes. Thank you President Baum. On new consent items, a couple of notes please on 38-P, on your Consent Item 38-P of the very first appointment under Changes where it reads Changes, Fund 01 and 03, the very first individual and the very first appointment there that has been pulled for tonight and everything else on 38-P remains as is. And the rest of the consent items are before you for your review and approval. President Baum and I would also ask the privilege that if the board approves the appointments through--give Assistant Superintendent Miller the opportunity to introduce our new colleagues. >> Trustee Israel, do you have any items you'd like to pull? >> I had a few questions for 53-B page two, there is one by United Interiors for Furniture. >> Just tell me the ones first 'cause we'll go around-- >> Okay. It's-- >> 53-B. >> 53-B and there's two items under 53-B. >> 53-B. That's 53-B, correct? >> Yes. >> Trustee Thomson? >> 60-B and 65-B. >> Trustee Wah? >> Well, I have 60-B also. >> Trustee Martin? >> Thank you. >> Trustee Fellow? >> Nothing. >> Trustee Mann? >> Nothing. >> Trustee Brown? [Inaudible Remark] Okay, let's go to 53-B. Trustee Israel. >> Okay. So, about a fourth down the page by United Interiors, it says, there's Furniture through Title V for 26,000 dollars. I was wondering what this was for, like what upgrade this was for? >> Can you tell me what page again, I think I know what you're referring to. >> Yeah. Page two for 53-B. It says V401. >> V104. >> Or 104, sorry. >> Right. We are creating a professional development center using our Title V funds. And so, this particular order is in relation to the creation of that Title V center. >> Okay, and then at the bottom of the page by Tangram, it says, 48 chairs for use in Science Village for 20,000 dollars? >> Yes, we have a new--if the board approves Executive Director Business Services that will keep this from happening going forward. But basically, this is a notation that is incomplete. It's 48 chairs and tables, it's a number of other items that are actually part of that expense. When I saw this myself at home Friday night, I said, "Darn it, we missed it." But, we will not missing it in the future, thank you. >> Is there any other questions? >> No, thank you. >> 60-B, Trustee Wah and Trustee Thomson. >> Let me go first and Linda can chime in. We're buying things from Dell Computer here for a total of 394,000 dollars. 394,000 dollars. Provide the District computer hardware, servers, drives, integration required for the Administrative Information System Implementation, is this the end of the items where we're buying to implement this or they're going to be more of this things coming along. And because I'm worried about the overall cost of this because it seems we--I don't recall what the number was, we approved the contract for some amount of money. And now, we got almost 100,000 dollars, we're happy to add to it an additional equipments though, where is the end? >> Well, first of all, we have a budget of--you approved a budget of 1.3 million dollars for systems and network expansion cost and this is part of the 500,000 dollars in servers. We have already acquired as Mr. Legoza had mentioned some previous order. Some 200--or I would say probably about 150,000 dollars worth of servers to establish the testing and development area and training systems. And now we, this is an order for production. So this should include--this should be the completion of our hardware associated with servers and this storage space. Now, that will not be our last order from Dell. We buy laptops and other types of equipment as part of our replacement plan so you'll see other Dell acquisitions, but this one, is a size of a one to actually be our production environment. >> Okay. >> And it is within budget. >> Okay. Well, if Linda can ask-- >> Trustee Wah? >> Okay, that was also my question. So, not to sound like a broken record here, but, every time one of this come up, as you know, I always ask for when are we going to get the total cost of project analysis so that we--when we get these items, it's hard to tell if it's something that had already been approved in a prior action or if it's something subsequent. So, I would really just like to get these reports so that it's clearer to us what this total cost project tied is. >> Well, we have a plan and we have it laid out and as we have discussed briefly, we will walk through that with you and then we'll share as much of that as we--as you would like for us to share. I think one of the things we may want to look at doing is as we have some of these expenditures and I--I've heard your question. Is that, how does it relate to the plan and to what we have budgeted and maybe we can find a more effective way of reflecting that in this--in any of these board approvals that we go through this process 'cause we're going to have networking equipment. There are other contracts associated with assessments of our network and security and things that are all part of being within the budget. And so maybe if we could show those as part of that process, maybe that would help as well. >> Vice President Cable has presented a--and developed a five year plan, technology plant that relates to the AIS as well as our educational technology supports, smart classrooms and other types of things. I believe it's now appropriate for the Vice President Cable to meet with you Trustee Wah, present that to you and then perhaps, we could then go to the board subcommittee and technology and others and go from there. But, it's ready, and, every expenditure that we are referring to tonight is tied to that plan. But more importantly, it's tied to the authorization of the board gave us a month or so ago. >> Right, exactly. >> But I think what Vice President Cable is saying is absolutely correct. We can probably come up with a better way to tie the plan to any particular board item so we can work on that. >> Right. >> Thank you. >> Trustee Mann had her line on and then Trustee Wah. >> Can I have a follow up on that? >> Go ahead. I had--but go ahead. [Inaudible Remark] Yes, on the same topic. Okay, I was just going to suggest that for our bond money we have a separate format and it comes-- >> That's what I was going to say. >> And it comes in as a separate consent item and it shows what percentage has been spent, what the percentage of your sales and maybe we could use that as a model because that's an existing format that we're all familiar with. >> Excellent. >> They're helpful. >> Okay, super. >> And, you know, and actually-- [Inaudible Remark] Vice President Cable was actually prepared such as saying that's an excellent kind of add on suggestion but has prepared almost just that so is that we were for various logistical reasons, we're unable to pull together a committee meeting. But we have it, it's on your desk. So, you know, we will follow through with that. >> Any other questions on that topic? Item 65-B, Trustee Thomson? >> Really, it's the same question, we're entering into a master lease agreement with Winthrop Resources Corporation, there is TCF Bank for 8,339,000 dollars. It's a lease agreement with multiple lease schedules and I'm not--I just like an explanation what this is about is apparently do with the Ellucian/Banner hardware and network expansion cost. Can you elaborate this a bit? >> Yeah. I can provide the initial introduction of that topic and then pass it over to General Counsel Copper as need be. First of all, we are entering into this type of a finance arrangement for two primary reasons relative to technology. One, from a casual point of view to be able to finance this over period of years at a cost not to exceed the 450,000 dollars over the 5-year period, that's basically to conserve our cash position right now during this uncertain times. The other primary reason why we're doing this is from a technology refresh point of view, at the end of this 5-year period, because it is a finance lease arrangement depending on what Vice-President Cable and others recommend, we've had the ability to basically backup the moving truck take out the old and begin with new fresh technology. And as those of you who've been on the board for a long time know as one of our challenges with computing technology what have you is just trying to keep it current. So this provides that opportunity. So again, the two primary reasons are cash flow and technology refresh at a relatively reasonable cost over 5-year period. Beyond that, General Counsel Copper has done really, a stellar job I believe in negotiating this relationship with Winthrop Resources Corporation. We actually did go out and solicit additional finance companies, it boiled down to two. And again, General Counsel Copper did a very good job in negotiating a very, very good arrangement for the district. In the audience today, we have Brent McQueen with Winthrop Resources Corporation. He is here to respond any question should the board have any and also that General Counsel Copper can respond any questions should you have any beyond what I've just stated. >> Trustee Wah. >> Okay, I'm getting a little confused at that explanation, so I guess this 8 million dollars over the 5 years is for both hardware refresh and it's for the lease of the software? >> Basically, it will finance the Ellucian AIS software, the Ellucian AIS hardware and then we'll have the opportunity for other technology projects that were also approved by the board when we presented the budget for the 12-13 budget. So, we have options as to how we want to use this money over what period of time based upon our needs. And basically what it does is provides an operating capital to fund the vast majority of our technology needs going forward tied to the AIS and also tied to our technology upgrade projects. >> Trustee Wah, the lease schedule for this particular amount is specifically for the hardware, the software and the implementation services associated with Banner because we have a license agreement with Ellucian which limits us. There is no recourse for Winthrop against the software and obviously not the services. So what we're basically getting is a no recourse lawn as to most of the money that's being financed. The way the master list is set up is that we borrow it or lease it rather in phases. They like to call them tranches. So as the purchases occur, they become subject to the lease in the amounts that we've purchased and each segment has its own 60-month period. So the cost of the 5-years you see is the total cost for the entire 8,339,000 dollars over 60 months at a least finance arrangement cost. >> Just a quick question, why do we need to finance that when we have this funds in our capital outlay and other-- >> Again-- >> --mark those funds already for this project. >> That's correct but because of the uncertain physical times in the deferrals and what have you, we want to preserve those moneys for interfund borrowing should we need them before we have to trigger the trend, for example. The idea is to basically conserve that cash and of course, we have many, many other deferred maintenance and physical improvement needs on this campus. So again, this is a means of using or preserving that what is now Fund 41 Capital for other projects other than technology and also to have these moneys available for interfund borrowing should we need it as a cash so we can get paid. >> So there's a policy decision that the board needs to consider on whether it would--wants to finance an expense like this as opposed to funding it with our--and so, that's a question that we would have to evaluate. I don't know if how other trustees feel about that. >> You know, I would have to agree with it. I mean at one point, I heard it was going to cost us a million dollars to finance, now this is 450,000 dollars to finance. But I also agree, I mean we have proved this fund and it's already--this money that's already in the capital outlay, we're reserving that and we said we can't use it for anything else because we're investing in this technology project and now, it's costing us almost a half a million dollars to finance this. And now, you're not only stretching up the payment for these services and the software but now, we're talking about a hardware refresh which may or may not happen, which you may or may not choose to do. So, you know, what we--I guess we would still be billed the entire 450,000 of the finance charge whether or not we use the money for the refresh. >> Well, let me respond in a couple of ways. First of all, this 450,000 dollars is interest paid assuming we were to borrow all of the 8.3 million dollars in this arrangement. Now presumably we would but again, as General Counsel Copper said, we've got these tranches and every time you draw, you know, you do a tranche, then you're basically adding to your lease. As far as technology refresh is concerned, I believe and I'll let Vice-President Cable speak to this, I think it's almost a certainty that we're going to need to refresh technology. He might even talk a little bit about what our current technology state is right now. >> We, first of all, we don't--we do have a fund that's 1 and a half million dollars strictly for technology upgrade. When you have over 3,000 computers on campus, we do not have enough funds in our reserve to be able to replace all those in the same timely manner as we need to and we are now beginning to expand on our smart classroom technologies as well. So this technology upgrade fund has got to grow over the next 5 years. We do not have the real cash to be able to collect all of that and be able to be in place to replace this in a timely manner. Currently, we have this plan here is really to begin that process over the next five years. And part of what we will have a discussion about in the subcommittee for the budget technology and facility subcommittee is to walk through at least how we see developing that technology refresh fund while at the same time, trying to reserve the cash that we have because of these physical times. So I see this kind of a--it is a mix process. >> Let me ask a very clear question, okay? Forget the financing. Okay, the reason why, you know, I understand why we're recommending--I'm recommending this to the board. Forget the financing for a moment, please tell the board in plain English, if we do not approve this contract, okay, how much money in American dollars, okay, do we need to spend and take out of Capital Fund 41 in this next year? Forget the contract, how much? >> We would have--we would be spending in our first two years of our Ellucian, our Banner implementation-- >> Right. >>--we will need approximately and with the hardware approximately 8.3 million dollars. >> Right. >> So and that was all approved by the board within the ele--you know, I call it 11, but within the 11 million dollar contract. So what--if I understood when you recommended it to me, okay, just so that I can lay this out in my own terms. You had [inaudible] 11--the board approved a contract for 11 million dollars. We can spend 11 million dollars. The first two years play--you know, just, you know, it would cost 8 million to take out of 8 million hard cash to take out of Fund 41, correct? >> Correct. >> Okay. Now-- [Inaudible Remark] We approve this contract tonight, right? Same stuff because we're--whether we approved the contract or not, we're already approved to do all the things that we're approved to do. >> Right. >> This is just a mechanism for financing. So tell me, okay, since, you know, like with car financing, instead of paying for the whole car cash, this next two years for 8 million dollars, how much is it going to cost for the two years using the financing? >> In the first year, we would--we have--our payment would be 1.76 million dollars, the second year, you add the maintenance cost to the top of that that would be 2.6 million. In other words, this plan has been laid out and it has increasing amounts over a period of 5 years that pays back the loan--the financing plus the increased maintenance cost. >> So the reason why, just to be clear and, you know, and the board in its discretion, you know, of course will--defers the judgments of the board, but the reason why we're recommending this is we have the money, right? >> Yeah. >> And we could spend all 8 something million in the next two years. So because--not just because of our cash situation but because we have other needs for Fund 41, we're making the physical policy judgment that instead of spending 8 something million dollars in hard cash over two years, we're going to spend about 4 million. >> Or less. >> Okay? >> Perfect. >> And give or take and finance and that if I can, you know, without prejudicing it is as clear as I can say is the recommendation as I understood it when you presented it to me. >> Okay. >> So with that, I would say that I would still, you know, put this forward for approval. >> Trustee Mann, or Trustee Wah, did you have any other questions? >> Well, you know, I guess--I know that this--there's been some discussion board and administration on whether or not this information like this is part of policy or whether or not it's part of operation that I for one, when we chose to finance, I mean I would have liked to have seen what our options are so that the board could make an informed decision and be able to say, "Yeah, this was the right thing to do." I just--you know, just to get a package like this and to expand a half a million dollars without knowing what other options there were and to be to approved and make those decisions, I think I would have just like to have had more information I hope than in the future, we will consider that for any of these types of approvals. >> Trustee Mann and then Trustee Thomson. >> Yes, since President Rocha used the analogy of a car, as my understanding if I'm going to go buy a car and its 20,000 dollars and I take 20,000 dollars of cash out of my piggy bank, its 20,000 dollars. However, if I pay it out in payments, that car may wind up costing me 33,000 dollars depending on how long I pay it off. Or my house could cost me three times what it would if I had been able to put out the tiny bit that it would have cost me 30 years ago. [Laughter] We won't go there. But--so what--how much additional cost-- >> Right. >> Total cost there going to be leasing rather than buying. >> Again, it's--if I understand correctly, the car cost--the car cash cost 8 and a half million. >> [Inaudible] the analogy is not perfect Trustee Mann because you're not buying the car here, you're leasing the car. So the car belongs-- >> I don't even have a car, Dean Mann. >> Well, that's it. [Laughter] That's the key [inaudible]. The car belongs to--the car belongs to Winthrop, all right? >> Right. >> And Winthrop is going to keep the car-- [Inaudible Remark] --at the end of the lease and we can buy a brand--we can go and lease a new car or even buy a new car at that point. Or we can go through a fair market analysis with Winthrop and pay some minor amounts, hopefully and Brent is going to go, "Not really," amount of money if we want to own that 5-year-old equipment at that point. But we don't have to which is the beauty of the lease is we don't have to retain the equipment. The lease ends and we say bye-bye to the equipment and then we adapt playing go forward. [Inaudible Remark] So the analogy isn't perfect because we're not buying the car, we're leasing the car. And the cost of the least, that is if you want your piggy bank and bought the car and the 20,000, with the lease, you're going to pay 20,400--20,000 plus the 450,000 to use our analogy here. >> And the other thing that we're going to do that President Rocha, Vice-President Cable and I talked about is we're going to begin to establish--excuse me Brent, our own Winthrop financial. We're going to have not only a Fund 41 but a Fund 48 or whatever number we give it that should be a technology fund. And we're going to start with a corpus, when we present the 12-13--13-14 budget to you, we're going to start with a corpus sum of money that we move over from Fund 41. Then we're going to recommend a certain amount of cash. Let's say 500,000 dollars and we're going to build this up over the next five years so that when we get to the point of technology refresh, instead of borrowing from Winthrop or any other entity, we'll borrow from ourselves. And we'll have the money that we need 'cause it's not just the 3,000 computers that Vice-President Cable talked about, it's also all the classroom upgrade projects, the smart classrooms activities, so all the smart conference rooms, it's all the online and hybrid technology and all the video monitors that's going to be all over this place in the years to come. And we need to be able to self-fund that and Vice-President Cable has been in organizations where they have actually created those funds and I think it's smart. And we're going to try to do that ourselves. We just don't have that as Rue Ann Smith [phonetic] or potentially executive director facilities will tell you, we have 40 million dollars, over 40 million dollars of deferred maintenance projects on this campus. And we have roughly 18 million dollars in Fund 41. So whether we preserve cash to deal with the--our cash flow issues, if we have them do the deferrals or whether we conserve cash to use for some of the physical improvements that we have to do, we need the cash. That's the--in my simple way saying that's the primary purpose for this and explanation. >> Trustee Mann. >> I--now, I'm even more confused. [Laughter] Sometimes you stop when you're ahead because as my understanding for several years, we've had a fund where we have put money for computers and equipment like when we used to get partnership for excellence money, I remember there was a time when we set aside I think 1 or 2 million dollars each year to use for computer replacements. >> And all that money went into Fund 41 but it's not nearly enough. >> Okay. So what you're saying--so it's not like that we've never done this before, we were just making increasing the fund and setting it aside. >> And I want to separate from facilities and technology. >> Okay. All right, so it isn't like that we have never ever thought we might want to start putting money aside for this because that's where the 8 million dollars or the 11 million or how much we have came from. >> That's correct. >> It was by the board putting money aside each year for--okay, so we're just taking it out of Fund 41 and put it in a separate fund. >> Yes, ma'am. >> Right. >> Trustee Thompson. >> Just to be clear that the total payment for the financing over the 5 years is the 450,000 dollars. It's not that per year? >> Oh, no, no, no. It's--the 450,000 is actually has got a little extra in it because in case there is any increase in interest rate, the interest rate will be locked when we get into the master lease, so that's the total cost of the entire transaction over the 60-month lease. >> Okay, fine. I just want to be clear about that. >> Trustee Martin. >> Which fund is paying--is it a monthly lease payment? >> No. >> Yearly lease payment--which fund is repay--which fund is paying the lease? So you lease the equipment? >> Yup. What we will-- >> The point 3 over five years, so that's like 1.6--1.6 million a years. Where does the 1.6 that you're paying the lease come from? >> We will transfer that money from Fund 41 into the appropriate operational account. [Inaudible Remark] >> So we have 8 million to say, hypothetically, we have 8.3 and we're leasing this for 8.3 and it's costing as 1.6 plus interest. You can't really use the 8 million again for something else, right? You're using it to pay off the lease over the next five years. >> Right. >> And again, that goes back to the cash flow issue that goes back with conserving the cash for other purposes. We're just stretching out the payments. >> It doesn't give you an opportunity to do more smart classrooms with it. >> No. >> It's just instead of paying it all in the front, you're paying 1.6 a year for 5 years. And at the end, Fund 41 will be 8.3 plus 450,000 dollars less. >> Right. >> Correct? >> That is correct. >> But then the other thing I'm confused about is you mentioned over two years your spending. >> Right. Because the 8.3 is basically over the 12-13 and 13-14 Fiscals. So it's basically a two-year, in other words, by the time we get through the Banner implementation, it will cross over two Fiscals. And there are expenses that are incurred over that two-year period because again, as General Counsel Copper mentioned, part of this is the implementation and the training and all that stuff. >> Okay, let me ask it this way for my clarity. So you're going to acquire 8.3-ish worth of goods and services in the next two years which we are going to use Fund 41 to repay approximately 1.6 million a year for the next five? >> That's correct. >> So, 5 years from now, we'll in essence be right where we were have we not financed it, Fund 41 is going to be down 8.4 but in essence, we might be down 450,000 dollars more because we decided to lease it instead of purchase it. >> That's correct. >> Okay. Then when--I remember you did some presentation on this when we were at your place up there at Jackie Robinson Park and I remember I think you laid out some presentation on this. It was just--I'm just doing this in my head so we're looking at 450,000 dollars and 8.3 percent would be a little over five percent for one year, but over five years it would be one percent that price money. So we're going to pay one percent in essence in interest to serve the--to keep the cash in the bank. It was also my understanding that we're making better than one, currently at County Treasury. >> That is correct? >> Marie, do you know [inaudible] we're making? >> But we're not. [Inaudible Remark] I won't make it on the money [inaudible]-- >> About 0.8 percent at the moment. So, I'm sorry, I'm missing 0.8 percent right now. Right now it's about point--point 48. >> Point 8. >> Point 8, so a little less than 1. So we're going to actually be paying two basis points or something-- >> Right. >> To have the opportunity and we really will not be using the 8 million for any other smart classrooms or anything like that but it would be more for more interfund borrowing and-- >> Exactly. >> Instead of [inaudible]-- >> That helps our cash flow situation. >> So I can handle two basis points to have the opportunity to use 8 million and interfund transfer but I don't like it when we say we have other projects and I'm thinking like we're spending the 8 million twice. That scares me, so. >> I have a question and I really want to thank trustee Thomson for pulling this for conversation 'cause it's obviously something that merited some review. If we decided to purchase this, we'd spend 8.3 over the next two years. But we'd own everything. This way we're leasing--we're financing it for at least over five years. But then if we go beyond five years and still need the software and still need the hardware, are we going to buy more? >> Trustee Baum, remember we will never own the software. We have a perpetual license which is about 3.2 million of that sum. So that's with the Ellucian contract for the license, the software license agreement. And then also in that-- >> But how long does that license go for? >> Perpetual. >> Right, so it's a license. >> Correct. >> So it's perpetual license, right. >> Right, and so that's about 3.2 of the 8.3 million and then there is the implementation services which are not something that we would own or not own, we use them. We are implemented. So the balance is hardware. >> I see. >> And at the end of 5 years that car is old and that car now needs to be replaced with another car. >> I understand. >> All right. >> So what--the board is obviously communicating. The board takes indebtedness very seriously. >> Yes. >> It's--we--in the way we've borrowed money in the past is we've asked the tax payers to underwrite a bond and we've taken that indebtedness. And we had a large conversation over the summer about a trend in whether we want to do issue a note to deal with indebtedness. And so the board is very actually averse to indebtedness. So we just--it's something that we don't want to just--as be assumed that we want to be aware that we're actually agreeing to a certain level of indebtedness and be fully cognizant of why and what are the benefits to the district to deal with because, I think that's an important thing for everybody to hear. Trustee Martin. >> And I just want to restate and be clear that I understand that 8 million, or as it slowly works down, is there in Fund 41. I don't mind in being available for an interfund transfer 'cause the state problems and all that for short periods of time. I want to be crystal clear that it's not used for any additional purpose. I don't want to see that it's spent twice because it happens to be there. So I would like that either baked into the acceptance of this, or at least get some assurance from the administration that there is some kind of fiscal lock on it that designated, board designated for the lease to repurchase that, but is obviously available to borrow against as emergencies arise. >> Trustee Thompson. >> Just a follow up on a comment by Mr. Baum. We do take seriously issues like this and while it's okay to have something of this magnitude on the consent calendar, I think it would be very, very helpful if we had more of an explanation of what we're doing and why and why this is a good arrangement, et cetera. That might even cause a few class questions to be asked at the public meeting but I doubt that, anyway, it would be helpful I think to have more a complete report in the board packet before we begin the discussion publicly. >> Agreed. >> Any other further comments. I see no other consent items that have been called for inquiry. So I'll entertain a motion on the consent items. Some moved, is there a second? >> I second. >> Okay, there's a motion by trustee Fellow and a second by Trustee Brown. Any further discussion on the consent items? I'll count--take our advisory vote. Trustee Israel, all those in favor indicate by using their device. Congratulations. The consent items pass unanimously. >> As--and what--tell us the action that we took on personnel-- >> Yes, thank you very, very ,much Board for the approval of the consent items which includes the official appointment of a number of new colleagues who are joining the college and joining in the administrative team. And I will ask Vice President Miller to formally introduce our newly appointed colleagues. >> I'm always getting up. I see a new layout of the board room. Is there a method to the-- >> We wanted to have the cabinet nearby. So, but the--- >> Thank you President Rocha and members of the board. It's my distinct honor on behalf of the college to introduce a lot of the great new team members to Pasadena City College. I'm going to read off of the board report, and then I'm going to pick up the executive directors, but let start with Salomon Davila. Stand please. [Applause] Salomon is our new Dean of Career and Technical Education, did a fine job, and we are very, very pleased and proud to have him join our team. Then we have Mr. Matthew Jordan. Where's Matt? [Applause] Matt is our new Interim Associated Dean for General Education and Program Review. A very significant position relative to accreditation and we'll imagine a lot of program planning activities that we're going to be doing in the future. Then we have Dr. Brock Klein. [Applause] You all know Dr. Klein as our Teaching and Learning Center Director and Title 5 guru, and then he respects and he is now our Interim Associate Dean for the Teaching and Learning Center, have responsibility for that center grants, and many of our innovation projects on campus. Then I want to introduce Mr. Matthew Keyman [phonetic]. Matt is in the back there. [Applause] Matt is our new Interim Director of Technical Services, a part of the new team that Vice President Cable put in together in information technology services for the implementation of our AIS and all of the myriad technology support services we have on this campus. Then I am also very pleased to introduce Ms. Catherine [inaudible]. [Applause] Catherine is the newest member of our faculty. She is the Instructional Designer for Online Learning. She is the first faculty member to hold such a position at Pasadena City College and we are very, very pleased to have her on board. Thank you very much Catherine. >> That's fantastic. [Applause] Now, I mentioned this gentlemen's name in passing a few minutes ago but we now have a new Executive Director of Business Services. His name is Joseph [inaudible]. [Applause] And Joseph will be responsible for a number of areas including our risk management, our insurance--other insurance matters, purchasing, bookstore. All of our auxiliary operations working close with their associate students and many others. So we welcome him on board. Then there is a place person who is very familiar to you, Maria Descalzo. [Applause] And Maria is our new Interim Director of Fiscal Services and she will add a great deal to our Business and College Services team and we welcome Maria to this opportunity. And finally, I have Mr. Ruben Smith [Applause] Mr. Smith is our new Executive Director Facility Services in Construction Management and together our executive Director Terri Hampton, Business Services Joseph [inaudible] Executive Director of Fiscal--excuse me, Facilities, and then our Interim Director of the Fiscal represent the core of Business and College Services team that would be working with me and Vice President Cable in support of those areas. So, we thank the board for their support and we're very excited to have these team members onboard. >> Thank you Bob. >> Thank you Vice President or Assistant Superintendent Miller, trustee Mann. >> We approved the P report, but I don't have all these--the P report with these latter appointments on it. I have the faculty administrators but not the others. And I--was not in my packet, I wonder if other people have it and what the number of it is. >> 36 P, is 36-P and 38-P was in your packet. >> Well 36-P, yes, is that's--yes, I have those and what's 38? >> 38-P is where Mr. Keyman is, on the second page under fund 01 and fund 03. >> Oh I see it, all right. >> And then Ms. [inaudible], I don't know exactly but I know she's in here. >> She's in here? >> I believe she is. [ Pause ] >> Custodians and-- >> And it's 44. [ Pause ] >> No. Well, anyway. I don't see some of those names. >> The individuals, we usually consider in close session are then prepared in a separate P report. Ms. Thompson do you have that or would it be somewhere in our packets? >> Dr. Rocha they're in your closed session folder. >> Yeah but I was just going to say. [Inaudible Remark] >> Yeah. If you look under the--let's see. >> You might have seven of them in that folder is what she's saying. >> I think--I think they are, so, but--the audience--people in the audience didn't get copies of them either. >> So, Assistant Superintendent Miller while you're finding that, we'll distribute it to the board for review, or Ms. Thomson, if you could help him find that, or Dr. Rocha. I do want to point something out. How pleased I am personally on behalf of the board to see the new faces and to welcome a number of great new administrators and faculty. And also to celebrate the folks who are already part of the PCC family who are now taking on new roles. It says a great deal about us as an institution and we're very enthusiastically enthusiastic about the future of PCC as you can see in the faces of the people. But more important than that, the volume of names that we just read indicated these were unfilled positions for a long time. That means that several people on this administration and on this faculty have been doing double and triple duty to get us through some very challenging times with the budget and other issues facing the district. And I want the board--I want on behalf of the board to acknowledged the incredible labor that's been in devotion to the district that's been made by the people who are doing two or three or more responsibilities in--to fulfill our mission to serve students. And it's not lost on me and I'm very grateful for that service. And I know my colleagues and the board are that way as well. And while I'm vamping for time, I think we found the consent items. [Inaudible Remark] >> So do you want to pass it around to everybody so that they have it? But thank you Dr. Rocha and please convey the appreciation of the board, first off, the welcome to our new colleagues but also the appreciation to all the people who were filling those jobs while we conducted those searches. It's not only were they doing the job, I know how hard it is to get a search underway and have--had time and labor intensive that is as well too. >> You know, I will surely do so. Thank you President Baum. >> And--so we have our new HR director here too. So I want to make sure that's conveyed to her as well. [ Inaudible Discussion ] >> Dr. Mann, does this respond to the question that they raise? >> Well it does, it does, except I would like to ask our general council to look at 46-P. It was my understanding this maybe a premature action. And if it is, maybe we would--might need to resend it. >> No, Trustee. No, I don't have it in front me but if you look at the effective date of it. >> Oh, okay. Its 30 days out. >> So that's fine, that's fine then. Thank you. >> Right. Are there any other questions or comments for--from board members on the [inaudible] items? Okay, moving on to item F, the budget update in the receded first quarterly financial status report and there is--are finished by while Trustee Thompson, I mean Mrs. Thompson is passing that out. [Laughter] I will say-- >> I was interviewed by the Courier on the way in here talking about the budget and I can't tell you how relieved I am personally about the passage of Prop 30 so that. It's not going to mean anymore money to the district, but it means that at least we think that we might have a stable year ahead with all of our projections. And I can't--and President Fraser, I can't tell you how important it was for the students to take leadership role in communicating the importance of this, and the countless hours that PCC students made to--invested to make the case, and the faculty, and the academic senate, and the teachers that did phone banks and posted on their Facebook page, and did that. It really made an incredible difference because USC released a poll 10 days ago that said it was going to fail, and to see the response in recent days was a huge achievement in collective effort, so our thanks up from the board on behalf to the students--faculty for their partnership in this. >> So now, that's been distributed. President Rocha. >> Okay, thank you very much. We're going to move sprightly through item F, the budget update and receded first quarterly financial status report. The part of that, if you look at your tab F, please, this is something that may appear familiar to you. This is the formal quarterly report, and then following. This--this is for authorization, so that we can transmit it to the state chancellor's office and then following that, we will take any questions that you may have on the budget. >> Are there any question or I'll entertain a motion to accept and transmit the quarterly financial status report. >> So I moved. >> Is there a second? >> Second the motion. >> Motion by Trustee Mann second by Trustee Brown, any discussion. >> Dr. Rocha, just since it's come up, when it says that on Item 7 on that report, does the district have any significant fiscal problems that must be addressed. Does that mean that we have plenty of money to do everything we want to do [laughs] when we say no? >> Yes, that--no, it does not mean that. But what it is--this is a filing, a certification that the district is solvent. And that it has sufficient reserves to conduct these operations. And, of course, given the report that you have in your packet, you can see that that is correct. >> Any other further discussion, advisory vote, all those in favor. Okay. Motion carries, okay, Dr. Rocha. >> And with that, I think that Bob and I will probably leave it at that. We have an operating statement that has been prepared by Director Descalvo and we have that in front of you for any questions that you may have. >> Trustee Mann. >> Yes, I do have a, not so much a question, but a comment about the operating statement. And maybe Mr. Martin, or someone can help me with this but it looks to me like that this is really more of a cash flow statement. Am I right? It's showing what we budgeted, how much money has actually come in. Is that what this shows? Or if not, or how much we've actually spent, if not, what is it? >> We're going to ask Marie to respond to that quickly. But also before she does that, in your packets is a report that Marie has prepared that will, first of all, show you what the cash flow projection for the district was. It's--it looks like this. And it shows what the--what our cash flow projection was for the year through June 30th. And then we have the actual cash position for September of 2012 in terms of the receipts, the disbursements, prior period transaction gives us the ending cash balance. We have the same report for October, and you'll see the ending cash balance, and you'll see that those two cash balances tie reasonably well to the projections as far as the cash flow is concerned for the district which is the reason why we can say no-no to both those questions. And then you've got the operating statements for September and October. With that said, if our fiscal person, Marie if you could just respond to Dr. Mann's question about what the actual operating statement represents. >> Trustee Mann, the operating statement, it pertains to the revenue that is only applicable to fiscal year 12-13, it does not necessarily mean it is our cash flow. Because on our cash flow, you can see it on the detailed one for September 30, there were some revenue that we received for 11-12 that will were deferred but in terms of cash flow, we did receive those revenue in 12-13. So, the operating statement is strictly pertaining to revenue and expenses applicable to the fiscal year 12-13. >> All right, I understand that. So, it's kind of a modified cash flow. >> Yes, it is. >> Just the cash and expenditures for 12-13 for these two months, is that correct? >> For the three months. >> For the three months, oh yeah, August is in there. The only reason I raised this is when you look at the variance, it looks pretty terrible because we're so close to the beginning of the year. I personally do not find a document like this very helpful, I find the other one much more helpful but that's just one board member. >> Okay. So, our intent going forward is on a monthly basis to present to you the operating--or the cash flow of the preceding month. So, you'll have a monthly working knowledge of what our cash position is. And should we get in the position of going--coming to the board and requesting permission for example to tap the trend, you'll have a history as to where we were and where we're going and why we're recommending that. And again, we're benchmarking this to the annual cash flow projection that we created a few months back and what we've been sharing with the board at every meeting. >> So we have 12,608,601 dollars as cash and--at the end of October. Is that correct? >> That's correct. >> Thank you. >> Can I raise an issue? I'm going to the back page because--and when Dr. Mann raised the variance issue, some budgets that I've seen also have--give you a projected balance--sort of column that--so you can compare whether that is inline or offline. But with the passage of Prop 30, we adopted a budget projecting total revenue of 199.5 million, how will--is that a--how will that number be impacted by the passage of prop 30? >> Well, presumably, we will be getting as a result of prop 30, 6.7 million dollars, approximately 6.7 millions that will come back to the district. It remains to be seen exactly when that money is going to come to us and how and whether that's going to be tied to a workload increase or if there's going to be basically this is cash and we'll deal with the increases next year. To answer your question specifically, Trustee or President Baum, that money will have to be reflected somewhere in our operating statement, should we actually see it. And it just remains to be seen exactly where and how and as probably the next 30 days or so goes by we'll have more clarity on that. >> Will we be able to know in time for the spring calendar for example, if we have additional resources to add additional courses to the schedule? >> I anticipate, yes. >> And then-- >> In fact I would, as I said in my statements this morning, there's no question that we will have additional resources to add classes in the spring term and in the summer term. We just don't know how much money will be coming in and when. At least right now, most of the money is scheduled to come in, in the late spring. So--but there will be no question that probably by the time we get to the next board meeting in December that we'll have a very, very clear idea of how many additional classes we'll be adding in the spring of summer term. >> Is there a principle that the board should articulate? So for example, if there are additional revenues that can be banked this year, we want to add classes as opposed to adding more administrators or more services or more councilors. >> Right. Well, again, yes, there is a--we have clear guidance from you but I think before we spend any money as we need to do in any of that, we 0would bring to you that spending plan, that revise spending plan, or if you will, an amended budget for the rest of fiscal 12-13. And that would contain, you know, every new revenue in and every new propose the expense out. But as Bob just mentioned, you know, the cuts that we had budgeted and the trigger cuts that were there were--had caused us to reduce a large numbers of classes and that trigger was getting ready to be pulled. And so, what Prop 30 will enable us to do is obviously that trigger won't get pulled, that money will comeback to our budget, and there's no question will be coming back to you with a very, very clear plan on how to--what--how to add classes, what classes we're adding and so on. So, and I do expect that we should have that by the next board meeting. >> Any questions from any board members? Trustee Mann? >> Well, I would like to make a--just a comment about--in a broad sense about the money coming in. Mr. Baum began by mentioning the great work our students have done. And I just wanted to say that several of the analysis I've seen has literally attributed the passage of proposition 32 and infusion of young voters who came in the last ten days through online. And I know our students were very much involved in this and I want to compliment them and all the young people in California who registered to vote and went out and did something to try to help get their classes and to try to keep their fees down. And I think all of our students through up and down the state, and I know not everyone who registered was who and voted was a student, but I think there was a huge movement by students in such a positive thing that they did which will help the whole state's economy by increasing up educational opportunities. >> And that's where I hope that if we do--after the desk clears and we can project some additional revenues, we keep our faith with the students and find a way that that investment is reflected in increase to access to either counseling or instruction for students. >> No question. >> Any other questions or comments? Well, thank you very much. >> Thank you. >> Item H is the--oh the--no, item G. We're going onto our annual board goals for the college. And if you go into your packet there's a revised draft proposal for the college goals that the board adopts on an annual basis. We started this conversation a couple a months ago. This is it, these goals of all data of our goals that we reviewed last year and the progress against them. And now there's a draft that Dr. Rocha has prepared based on the input that we've provided in our retreats and subsequent meetings. And so they're before us for reconsideration, any changes or adoption, or adoption, Trustee Wah. >> Yes, regarding goal 10 which we added for the college communications and community relations. I would like to recommend that we insert a little more--some language that speaks little more towards the engagement and the partnership with our communities. So, I think right now, the way it's written, it's more about communication. So, I'd like to recommend that we see--we add a little more verbiage. >> Do you have a suggestion that we can incorporate? >> We welcome that I'm and I'm prepared to scribe it this very moment. [Laughter] So if I understand, Trustee Wah, we've got item 10 develop and implement, apply in for effective regular communications to both to the college and external community. Develop--two, develop the college identity and communicated effectively. Three, revise the website and improve use of online social media. So shall we add a four? >> Yes. >> An item four? >> Yes, I would recommend that we add-- >> That would to community partnership outreach. >> Right. Engage for the community and for community partnership in assisting the college towards their goals. >> What does that mean? [Inaudible Remark] So we're just clear on it. >> I would look for additional opportunities to engage the community, to come in and to help us in our goal. So for example, we could--we're going to have an SPDC hub that will be opening near in--our campus or near our campus soon. Hopefully there will be a number of businesses that would be participating. I can see a lot of partnership with that would help our students. One of the things I had work with Assistant Superintendent Miller on and now with Assistant Superintendent Bell was the implementation of internships. Last June, we found 10 internships for our kids for which three of our kids actually into that getting full time employment from this internship. And we have businesses that are now coming and offering future internships. So I think there's many ways that we can engage. I mean even through the President's advisory many of our--as Dr. Rocha has pointed out, many of the members on the Asian-American, Officer Kylander [phonetic] advisory come from the community. In our last meeting they've offered a number of recommendations on how we can more actively engage the community to help us towards our goals. >> So, if I'm hearing, would this be acceptable that the Trustee item four might read item four continue to develop of a plan--continue to develop a plan to foster community partnership period. Would that be acceptable? >> Sure, that'd be acceptable. >> Okay. That's surely acceptable to the administration. >> Will the trustees responded to that? >> I certainly like that because--as long as it's done as a plan that we can participate in it and discuss so that it's--were focused on various aspects of community partnerships throughout the district, that's certainly helpful. >> Trustee Thompson? >> I have a couple of questions here on number three in enrollment management, we're saying, continue the improvement of efficiencies in class schedule so that college can offer more seats and serve more students at lower cost. I just wonder if that lower cost is practical. I would suggest replacing that without increasing cost. That was so it give us a freedom to do at lower cost that we can but I don't want to-- >> Right. >> --set unrealistic expectations or anything. >> That's good. I've got it. >> Okay. The other one I have was on eight, hared governance on--number two write a mutual agreement with the academic senate. I planned for faculty governance of academic disciplines, e.g. department shares or similar. And then I find, a little unclear and somewhat confusing. Why we don't just put period after academic disciplines? >> Uh-hmm. >> And then whatever we negotiate, we negotiate. >> That'd be fine. Just ask President Hanvey, is that--would that seem okay to you? >> It's fine with me. >> Yeah. Okay, so everything e.g. afterward would come out? >> Yes, right. Thank you very much. >> Trustee Israel? >> I have a quick question about the Carnegie hour and this is just a clarification, it's not going to be shifting two days per week classes to three days per week classes, correct? There will still two days per week classes under the Carnegie hour? >> Uh-hmm. >> Yeah. >> I'm sorry. >> Question is, is the shift to a Carnegie hour eliminates the possibility of a two day a week class? >> No. >> No. >> Absolutely not. [Inaudible Remark] >> In fact it increases the change that you would have--be able to get a full schedule in two days. >> And then as a follow up, is there some sort of workshop on the Carnegie hour coming up because I've been getting a lot of questions about it? >> I'm going to ask--if it's all right with you Dr. Rocha for President Hanvey to briefly respond to that? >> So at the last senate meeting we discussed the possibility of having two separate meetings about the Carnegie hour. The first will be on the 15th from 12 to 1. That will be information meeting although we hope Dr. Bell will be better to lead that. He was going to give some information. And the second meeting was going to be 29th from 12 to 2. And that would be a chance for a panel and questions and answers session about that topic. >> Thank you. >> Trustee Martin? >> I just want to comment in--I want to comment how excited I am about some of these schools. And number one is number one. It's always there. It's important. But student center class schedule that helps students to get more classes in a concise and consistent period of time. Enrollment management where we can offer more class seats, improvement of basics skill, completion percentages and of course the review of career and tech, to me that's the heart of what why I want to be on the board is for those very reasons and those very goals. And I'm thrilled that their numbers 2, 3, 4, and 5 just for that reason. I just--in looking at the big picture and looking it at what I would call the real goals and I want to see happen for PCC it's all right there. And I just--I'm really excited. It's the most excited I've been about towards goals in a few years. [laughter] Maybe they were similar in the past and they just didn't hit me but it's hitting me now and I just like that, you know, if we can get 5 more seats on 5,000 class sections, that's 25,000 more students in one year that can find a class. That's big. That's big. So, let's go for it. I'm loving it. [Applause] >> Great. >> I want to thank Trustee Brown also for submitting a revision before the meeting that's incorporated here too. And remember, these are the board goals and by adopting them--by the board adopting them they become the district goals. And so--any further discussion on this set of goals? I'll entertain a motion. >> I'm >> I'm approved as amended. >> Second. >> I think Trustee Israel wanted to make that motion. >> I'm sorry, it's okay. >> That's okay. >> No, no. I think would be great to have the student trustee make the motion. >> I'm approved of the 2012-2013-- >> I give Mr. Thompson the second on that. >> Any further discussion? Okay. >> As amended. >> Yes. >> As amended. Yes. So with the addition of sentence from Trustee Wah. >> And the changes to numbers 3 and-- >> Yes, I've got them all. >> Okay. Good. >> Trustee Israel, your advisory vote? >> Okay, all those in favor. >> Hit the green button. Okay, none opposed. Congratulations. Okay, we will holding the administration accountable for performance of these goals. [Laughter] >> I see, for our goals. [laughter] They're our goals but you're responsible. [Laughter] >> But we do want to--we had a good meeting this morning of the management team. And we do want to thank the board sincerely for the mutual process that has led to these goals. They are now very clear to us. And they are goals that we look forward to operating by managing by and achieving in the next year. So we're very grateful for you to give us this clear guidance moving forward. >> And my hope is with the administration now that these goals are adopted that they're communicated broadly to the campus as well so that there's clarity on the direction that the district is taking. >> Okay, moving to item H. Oh, and thank you Dr. Rocha for facilitating that process. It's not an easy one and even impossible for us to do this. >> Pleasure. >> We're going to receive and set public hearing regarding the initial bargaining proposal from the California School Employees Association. Chapter 777 to the Pasadena Area Community College District discussion with possible action. >> Yes, general council. >> This is the initial proposal by CSEA for a successful agreement. Their agreement has been expired since 2009 I believe. They have now, with the assistance of their regional representative and President David Krauss, have advanced a proposal for consideration by the district following public hearing at the next board meeting. >> Okay, so I'll entertain a motion to set the hearing for next board meeting. >> So moved. >> Second. >> Any discussion? Mr. Krauss, is there anything you like to say about the timing of the meeting? >> We'll talk I guess at the next meeting. >> Right. >> But we're going to set the hearing for the December meeting. >> Okay, all those in favor, Trustee Israel? >> What? [Inaudible Remark] >> The hearing is set. Selection of commencement speaker, I received a inquiry from Scott Thayer in Student Affairs. I've got four trustee feedback on the selection of a commencement speaker and our schedule is accelerated this year because our commencement will be in early May following the completion of the spring semester. And so, we need to move on that more swiftly than we have in the past. And so, Dr. Rocha, what's the process which would be most helpful for trustees to offer feedback or and the suggestions. >> Right. >> And do want to go through the process of selection of a speaker. >> Well, I briefly turned to Dean Thayer who could just very briefly outline the process for the selection of the speaker and how we're going to have President Obama come-- [Laughter] [Multiple Speakers] >> Well, as you mentioned, President Obama--commencement will take place earlier this year, Friday, May 3rd. Thus far, we've solicited recommendation from the campus community and the constituent group presidents for potential speakers. So basically, if we just like to ask the board if you have any recommendations, it could be via e-mail to me or however you'd like to handle it. We are compiling the list currently and we'll be meeting as a group to bring that forward at the next meeting. >> When is the next meeting Dean Thayer? >> The next board meeting. We'll have the list prepared. >> For the next board meeting. Okay. >> Yeah. >> Got it. >> So we're meeting before the next meeting to have all the constituent groups give their feedback. >> Trustee Thomson. >> Question. In terms of having input into the selection of the speaker, do you just want the names from us or do you want--I mean, I'm not quite sure how the process works. You give us the list of names and we can react to those names or we can give you additional names then what happens? >> Historically, we presented a list and then it's just more of--then the list will be discussed. We're trying to be, I guess, proactive in regards to the selection process to see who we could have access to. We've been fortunate to have a lot of people on campus who have connections with a lot of excellent speakers. And that's the ideal if we can get a contact to be able to reach out to a speaker in order to secure them in a timely manner. That's actually what our goal would be. And so, I guess in the request, it's to see if someone has somebody in mind that they think would be good that we could bring forward to the committee to discuss and place on the list. >> Good, thank you. >> Oh, it'd be helpful at the next meeting is in addition to the names that the committee is coming up with this, perhaps the list of the last 15 years or so of commencement speakers too. So we don't--we have a context of who we've want that. Trustee Mann? >> Yes. And while we're talking about the speaker, there were--the commencement last year was very different from our previous commencements particularly in the way that we interact with the speaker and the opportunity to get to meet the speaker or greet the speaker and so I don't know at what point we would want to discuss this. But I would like to discuss this as I think if we have a commencement speaker, it's very important the person be met and not wonder around on campus and that the board members have an opportunity to again meet with the speaker. We don't have to do it as generous we've done at the past but I think it would be nice if there was some way that we could do this. So, I would like for us to at some point have a discussion. Maybe we need to discuss commencement itself and then 'cause I indicate last year, it was very different than it had been was much longer and we had a completely different tone. So, I'd like to have this. [Whispering] >> So I think that's a good idea that we should have a conversation, either--it doesn't have to be a board discussion, it could be a conversation of board committee or individual consultation but I think there are certain ways that the board can provide feedback as to how to praise what was great about this ceremony but also offer feedback about how it might even be improved. A couple of suggestions but first off, I will be a broken record as you know Dr. Thayer. I want to make sure all aspects of diversity are representative--represented in the list in the pool of possible candidates. That includes everything from economic diversity to political diversity to ethnic and racial diversity and academic diversity. But also, one person that also strikes me would be--somebody would be great to have come to pieces is Jill Biden, the spouse of the Vice-President who's become the point person for the President on the Community Colleges as a real role model and inspiring person. And, so I wanted to throw that e-mail there too. >> Good luck. >> Dr. Mann? >> I do have another suggestion. One of the things you might want to consider is if a person--this might have a damping effect, but if a person nominates someone, you might ask him, "Do you have a contact" or maybe you do this, "Do you have contact with this person that could help us give in touch in them?" So, you know, I could nominate President Obama but my chances of being able to get in contact--good as anyone else in this room, but-- >> I know somebody who knows him. >> Well, and so do, that person--on the calling for it but sometimes people do know as you've said and if you nominate let's say, you know, person X, one of this academically diverse people, I don't know exactly what that means but someone who flank out of school, then you might want to say, you know, I am their brother-in-law or I'm their sister-in-law and I could get in touch with them. Because I think what we've seen in the past is wish list and people that we know we don't have a chance of getting so maybe if we ask people, if they have a way and maybe some people have a way of--of knowing. I mean, I know someone that's related to President Obama but that doesn't mean she's going to get him for the PCC commencement. >> Dr. Fellow. >> I'm very much today and at the university, we talked a lot about this. As a matter of fact, it's going to be introducing to a lot of the curriculum is entrepreneurialism. There are no jobs out there basically and we're telling our students that they're going to have to be entrepreneurial and I'd like to get to somebody who is in the more business type of thing like Rick Caruso who is one of the greatest speakers I'd ever heard. And I think he's very motivating and the business his words at as we head off in economic cliff in this country. >> That's a terrific idea. >> Yeah. >> I was on a cruise with his mother-in-law, would that help? [ Laughter ] >> I have a feeling that could get this--I don't know [inaudible]. [Laughter] Since he's not running for [inaudible] >> Yeah, I think--she's the greatest speaker I've ever heard. >> Any other suggestions? So, Dr. Rocha, will you ask--have a solicitation to the board so that everybody can kind of offer either informal or formal suggestions-- >> Done. >> Thank you. Okay, moving on to the item that you've all been waiting for, the Board of Trustees annual self-assessment. >> Sure. >> Part of accreditation is for the board to hold itself accountable to the standards of governance for the districts. We completed a process of developing a questionnaire, assessing ourselves on the colleges performance and how we operate as a board, how we interact with students, how we interact with faculty, how we interact with the administration. And each board member submit a--completed a survey and I really appreciate it because it was a long survey and then offered feedback on how--what we're doing well but more carefully on how we can improve the process. I mean, I don't think anybody would argue that the board process has been particularly smooth in the last year as well. We've had a--quite a turbulent time as we've conducted the business of the district and some for them for external reasons, some of them for internal reasons. So, we took a very careful look at our processes and want to have this opportunity, publicly discuss the findings from the assessment and then register that and see if there's any steps we want to plan going forward that we can incorporate to enhance our effectiveness as a board. So, I--as I indicated to each of the board members, I made a check mark where is--where there's a more desperate sense of opinion and then a plus mark where there was a lot of agreement. And so now I lay it open to the trustees to offer any comments or suggestions or how we should go about completing our assess--our self-assessment. [ Pause ] I'll give you all a minute to review the material. [ Pause] For example, just for the sake of the folks in the audience, things where we marked ourselves as being most effective is maintaining the responsibility for selecting and evaluating the college president or assuming responsibility for educational quality, legal matters, and financial integrity. Those are things that I think we had a quite a level of agreement on as priorities for us as board members. And then there's areas where we held ourselves accountable. Did we do the things like review and approve the college mission statement or adapt and reaffirm publicizing policies on academic freedom, student academic honesty and specific institutional beliefs or world views? I think all the students will be surprised. As we looked at each constituent group, we rated ourselves most highly as the board's relationship with associated student body is effective. That was our highest ranking, even higher than with the administration. And then we said we all need to work on our relationship amongst our--each of ourselves as board members. Dr. Mann. >> Well, as a followup, since I don't--this is available for the public [inaudible] >> It will be made available in the public after this. >> Okay. I think it was interesting as we rated ourselves lowest with our relationship with each other, since the relationship among board members affected when we gave up all those three groups, we gave ourselves the lowest rating there. And so, I just kind of followup on what you were saying, we did also have comments. And I think some of the comments, we--are really worth discussing because there were one perverse of our process is what concrete solutions do you propose? And I thought these solutions were thoughtful because people took the problems that have been identified and offered a solution. So, one of the things that I thought was very interesting was two or three people focus on the way we do our board retreats that they should be more focused on one or two issues that we should focus on how that we interact with each other and I think we should try to be more effective. One of the items that was identified as needing more attention was the orientation of new board members and then as we said we need a better orientation of new members, refresher for old members. This is things that, you know, that we could do. We could do it ourselves, we could encourage people to go to the CCCT session on effective boardmanship where they have hours and hours and hours on this. Another thing that I noticed was there was a concern that not all board members seem to be receiving the same information and then it says we try to figure out why and identify ways to correct that. So, as I said, I thought this was a very thoughtful analysis and that mean we ought to really try to do some of those things. At least we've given ourselves some suggestions of what we should do. >> One of the things that's been helpful that I've heard about from board members though to, it's-there are certain legal restrictions on the ability of board members to communicate in between board meetings, you know, the Brown Act. So, I can't say to Jeanette, Tony, and John, hey I'm--you know, I'm concerned about the way this is going. Maybe we should do this a little differently because then we tried into some murky area. But I do get feedback when sometimes individual board members talk with the President or talk with each other and then they communicate as to me as president. Oh, we really need to focus more and have a--really rethink the way the retreat is being conducted because we're missing an opportunity to make some real progress on certain items. And so, I would encourage board members to continue communicating with each other as long as it doesn't violate the Brown Act but then to feed those in a way that we could then move on them. [ Pause ] But I will say we graded ourselves very highly on most areas, so. [Laughter] And the one thing that--I'm not getting a lot of feedback here but the bylaw says the ultimate way a board member is evaluated is by the voters of their district. And that's something that I think and each of us [inaudible] seriously that we would hold ourselves very accountable but you can bet that the people that we see at our--in our neighborhoods, in our shopping, in our communities, they're going to hold us very accountable for how this district is being managed. >> Well, I did want to do all the talking on this but as it followup, I did talk with a couple of other board members, that's three of us didn't violate the Brown Act, the three of us and I won't tell you which three it was. We're discussing these issues and we would like to have a retreat devoted solely to help the board can work together more effectively and we would like for this to be facilitated. And I've--or even I did then communicate this to President Baum and even suggested a date which we didn't work. But I think it's--I think it's just a matter of taking the time to agree and so everyone understands how certain things work because I think what we have is people fit on the board for while think we're going to do things one way and then people have it on so long, don't think we're going to do the things that way 'cause no one has ever told them. That's the way we do things this way and then you have this lack of communication. So, I think we need to have a retreat where we focused just on helping the board to be more effective and maybe also how we can--one of the things that was pointed out here is having being more effective in our way we conduct our meetings, we can maybe talk about how to do that because I think each--all the members working together can make a meeting run much more smoothly. >> Trustee Thomson? >> I'm now one of the three that Jeanette is eluding. [Laughter] But I want do want to say I agree entirely with her. I think that retreat would be the place and the opportunity to discuss these topics and come to some agreement. I do think that would be worthwhile, they had it facilitated. I think Sandra Smith has been mentioned as a possible facilitator. We had her for one few years back to the next on job, and so I think that's the environment we need to really take our time and relax and talk about these things. And, so I would concur with that suggestion wholeheartedly. >> Well, I'm going to honor one of the suggestions here which said--I'm going to item--trustee four who wrote on bullet point 3. Agendas need to be planned and organized [inaudible] top items to get through in two or two and a half hours. >> I know who that is. >> And I think we would hear a course of "Amen" from [inaudible] administration if we're able to do that. Okay, so that concludes the Board of Trustees self-assessment. I will turn this document over Mrs. Thomson who will make them available to any number of the public who wishes to see them. >> Grace. [Inaudible Remark] >> President's Report. >> Yes, thank you President Baum and thank you all the members of the Board of Trustees. The summoned substance of the administration's report is in your packet. As it's now our practice, I've asked the assistance superintendent and members of the cabinet to prepare written reports for you in advance so they are there for you. So I won't add to that. I did want to go to say a couple of things and start with a recognition. The recognition and I think see Dean Klein out there but I did want to acknowledge Brock and his team because next week at the CCLC Conference, the Community College League of California Conference, we will be receiving thanks to Brock and his teams where the Chancellor's Student Success Award because of the first year experience program they put together. So let's celebrate that for a moment. [ Applause ] And I did, because today for all of us it's a special day, I did want to make a comment or two that would elaborate some of the comments I made very early this morning when we got the good news that prop 30 had passed. And that is this. You just completed your self-assessment and you proved to all of us the importance and the value of public service. All of us in the college are extremely grateful to this board of trustees for your public service, for your steadfast support, for the way that you have focused as Trustee Martin said, on the things that are most important 'cause that has helped to light our path towards our own goal. And so today, especially, we celebrate public service in all of its forms, and all of us in this room, all of us who have the privilege to work for this college are public servants. And it is the best work in the world to have. We also saw yesterday and some of the trustees have made this comment about how blessed we are to have the gift of democracy and we saw it at work yesterday. Now, I do have to say with all due respect to the press, including the Courier, they got it wrong. They got it wrong when they said, they all said, the students weren't going to come out, the students were apathetic, okay, the student, you know, okay? >> They got it wrong. >> The students showed, young people here at PCC, young people all over the country showed how much power you have. >> That's right. >> And it is available to you, to all of us in this democracy. Democracy matters. Elections matter. Votes matter. And so, we're so glad that, again, that I want to add my voice to the praise and our students 'cause I think they are role models. And finally, I should say that it's a significant day as I mentioned before because it gives us an opportunity to move forward, move forward on a path of unity and partnership. We have a lot in front of us. This board meeting showed how much of the business that we have to do. But we also have to lift our eyes to the horizon. And when we do that, we will see a bright, bright future for PCC because all of us are working on it here and now. And I'm very, very grateful for that because what is happening here at PCC, look at the recognition I just made. We are the college. We are the college that will show how you can make access meaningful so that every single human being who comes to this college has the opportunity not just to take classes but to go to commencement and graduate and to show to anyone that this door is open to everyone and everyone in the community college itself as an American democratic institution. And so, I just want to express my own gratitude for having the honor of serving this board of trustees, for having the privilege of serving along with colleagues who are in the room and throughout the college. It is a privilege indeed that we have this work in front of us and I look forward to getting up tomorrow and bringing my briefcase to work and getting after it. So that's my report, President Baum. >> Thank you. Announcements by shared governance representatives and board of trustees. We'll start with our associated students. >> Thank you President Baum, members of the board and the community. I am a US citizen so I went to the polls yesterday and I voted. And four years ago was my first US election. I have obviously voted in Britain and I spent that night on the plane going home in 2008 to visit my mother for her birthday which was yesterday. And I remember it was a bittersweet feeling because I had the--my presidential pick worked out, my propositions didn't and especially with Proposition 8 passing, it was a very bittersweet moment. And I was very afraid that last night would be another bittersweet moment. And as the LA County vote started to come in, I did, I swelled up with a lot of pride for our students. We really pushed out the vote this year. The number of students who were in the quad registering to vote online who would come on over, they would sit there and they would go through the process. It was absolutely unbelievable. Assembly Member Portantino was here. He did a rally in the quad for Proposition 30 and though we got traction and LA County really pushed it over the edge and so we worked very closely with the LA nine schools. We worked very closely with Santa Monica College to really push out the LA County vote. And so, we appreciate all the thanks and I want to extend that same thanks to all the other students who really took part in this effort and made it what it was. And one of the things we now plan to do is take the lobbying message to Sacramento. A new legislative session is coming in, we're already planning on how we can capitalize because very clearly, voters have shown that they want to fund higher education and that it matters to them because that is sending a message that I believe has been lost on Sacramento for quite a long time. And I think it's about time that we took that message back. We just have to look at this proposition, look at how we as your future voters, we're going to be voting for you for a long time. Support us and educate us so that we can make the best choices in returning you to Sacramento. >> That's good. >> And that's something that we are going to be focusing on over the next few months with some targeted campaigns including the March in March which will be coming up and legislative visits proceeding during and after the March in March. On the home front, we continue to work with our colleagues. I'm looking forward to the shared governance conversations that I'll be having with my colleagues in the academic senate. I'm very excited that we now have a new business in college services team. I'm very proud of them. I was part of the process for a lot of that and I think that we're going to do some fantastic work there. We have had some turbulent times as a campus and we came together for Proposition 30. And hopefully, we can continue to move that momentum forward and so, I'm very pleased. This could have been a much dour meeting and it wasn't, and that is the sum and substance of my report. Thank you. >> Thank you very much. Classified? >> I didn't vote. [laughter] No, I'm not kidding. [Laughter] I just want to thank Dr. Rocha, Gail Cooper and Dwayne Cable. We had a wonderful turnout for the Halloween party, they were our judges and it was fantastic. Next year, I was told that we need to get a bigger venue. They want to get the academic senate and a lot of the faculty involved next year. So that's our goal. We raised the money for the scholarship fund for the 50/50, opportunity drawing was 467 dollars. 233 dollars of that went to Carole Robinson who won the drawing and the other 233 is going to be going to scholarship, to the scholarship fund and that's it. >> Thank you very much. >> Thank you. >> Academic senate. >> Good evening to the board of trustees. I have three items. First, the four senate officers will be trucking down to Irvine starting tomorrow for the ASCCC plenary session. I was worried that it was going to be a wake but after yesterday I guess it will be a lot more jovial. This coming week where we will coming back with all the information that we'll be gathering during all of the various breakouts we're going to go to. Second, I'm just going to reecho the theme of the night. I was woken up by my wife this morning with the news that Prop 30 had passed and I thought for a second that it was a dream [laughter] 'cause I was--I guess I was one of the unfortunate pessimist but I've never been more happy to be wrong. I'd like to sort of publicly thank the voters of California for showing faith and trust in public education from K all the way through probably higher education. And I'm heartened by that. I'm a strong believer in public education. And I just like think this is an opportunity for now as us as a campus to return that trust that they are giving to us and show them they're investing their tax dollars wisely, including innovation and adding classes, and giving back to the community that has put that faith in us. And finally on a very light note, I don't know if you are fans of the show called Big Bang Theory but we have a very famous student now. Her name is Penny. She enrolled in the History class at--it's called Pasadena Community College. I guess they couldn't call it Pasadena City College but PCC. So she is now a student here. >> We know a lot of kids. >> [Laughter] And that's my report. >> And admin association. >> Yes, thank you very much. I'm happy to be here. Dr. Dave is off in Kansas City tonight at a STEM conference. He sends his regrets. I believe he's in the middle of a beverage but he still sends his regrets. [laughter] On behalf of the management association, I'd like to welcome our new associate deans, deans, directors, executive directors. We are happy, happy to have you and exceedingly relieved and [laughter] we're all sleeping better. And I'd also like to thank the whole state for passing Prop 30 because you probably wouldn't have approved those consent items tonight without it, so thank you for that. And I voted early and often [laughter] More than once. [Laughter] >> Dave from Chicago? >> Thank you very much. >> Oh, and I almost forgot. Mark your calendars, December 13th, the management association holiday party, very exciting time. You'll need to be there nine till 11. Lots of fun, singing, dancing, rowdy managers. [Laughter]. >> Trustees? Trustee Israel. >> Okay. So, I guess I'll give my little bit about Proposition 30. I was refreshing my cellphone all night about till 3 o'clock in the morning when I decided I should probably go to sleep and it was at 53.9 percent in favor so I just like to extend my gratitude to everyone in the PCC community and students all over the state who turned out to vote and proved the polls wrong. Additionally, this last weekend a contingent from the lobby committee attended the fall Student Senate for California Community Colleges General Assembly and I attended as a delegated and voted to assist the SS triple C and their creation of the year-long agenda for advocacy. And I just like to recognize President Fraser because both of his resolutions had passed. >> Congratulations. >> Trustee Thomson. >> Yes. This past Friday evening, Dr. Rocha and I attended the--along with Ms. Abram, the annual meeting of the PCC Foundation Board and it was, I thought, extraordinarily well done. And I think we all need to recognize just how much encouragement and enthusiasm has been put into the Foundation Board by Ms. Abram who joined us in, what, January of this year? I'm sure from her standpoint, it probably seems like a lifetime ago that she [laughs] you know, came on board but Lonnie Schield also, the new president of the Foundation Board, they've done a great job. They had a retreat and focused on what is the role of foundation? How can it do a better job? And to reach out more and raise more money and bring more money in for what we may call operational needs. I think they refer to 'em as enhancement of the college. But there's a lot of excitement there, a lot of really good new trustees and a lot of enthusiasm for things and so, that's terrific. So that's my report. >> Thank you. Trustee Wah. >> Last week, the LA County School Trustees Association had their annual membership and it was a really great turnout. Almost 50 percent of the--about 50 percent of the community colleges sent a trustee representative and it's very, very well attended. It was held over at the UA250 Building. So that could be part of the reason it was so well attended. But they will also be planning a holiday party on December 7th so all trustees and superintendents or anyone from the colleges and the K to 12s are invited. So mark your calendar and hopefully new information will be coming out. A couple of new initiatives, well, programs that they're planning from the community college caucus. One is we're still planning to have a reception for the new chancellor Brice Harris. So the December date or the November date didn't turn out and so, he also asked for a different location because he's going to be in Belmar. So we're now moving it into probably February. We're also going to be putting together a program and sort of a think-tank round table on what we as trustees can do to close the academic gap between K to 12 and college. So, I'll send more information out and hopefully we can get as many people to participate as possible. >> Thank you. Trustee Brown? >> Sure. A couple of things. So on October 23rd, I attended a meeting over at Flintridge Center which was sponsored by Jaylene Moseley. And for you that don't know her, she runs a nonprofit organization and she's very passionate about the youth in the northwest Pasadena. She's got several programs that she sponsors but the purpose of this meeting that she had was to garner support from community members and to try to strengthen the relationship with PCC to better engage the students that from Muir High School that was particular--her particular focus, Mustangs on the Move is the program that she was referring to which is an after-school program that offers tutoring for the students, college preparation, life skills, leadership, arts and enrichment, art activities and it serves over 800 students from the northwest Pasadena. So, basically, this is just one of programs that she offers but--and I'm so excited about our new leader, our goals for this year where maybe we could take this opportunity to help those students because if you can get students engaged, especially students that are struggling, engage in completing their high school, then, you know, they have a better opportunity of making it in life. So that's what she sort of wanted to do. And I thought it would be a great time to bring that here to the board. So remember, we're looking for tutors, we're looking for anyone that would like to help the students over, just contact Jaylene. She has been in--running that organization for years. She's one of the most reputable nonprofit organizations that there is in Northwest Pasadena. Also on October 11, I had the privilege of attending the Latino Advisory Committee Fall Planning Meeting as well as the African-American one in the 21st of October. And on the 18th, I joined the students right here in this hall to watch the award-winning documentary of the life of virtues, Hardiman, the "Hole In Head" which is an incredible story. And that was my report for [inaudible]. >> Dr. Mann? >> Well, I wasn't going to make a report. But I--and I'm not a fan of Big Bang. I'm not really sure what it is. But I must tell you, I have a beautiful plaque at home that maybe I should give to the senate for recognition of my service as a trustee at Pasadena Community College. [Laughter] >> Trustee Fellow? >> I just wanted to say I'm very happy to have seen the RFP report proposal for branding confirmed. I think it's very important and I'm very excited about that. >> Okay [inaudible]. >> I have a couple of items, but first off, I don't know what's in the air but from--I'm hearing about our Veterans Program from a lot of people who don't even know that I'm connected to Pasadena City College. From the pulpit I'm hearing people talk about the community, how they can help our veterans' Thanksgiving to a community meeting with our city council member. They're also talking about this great opportunity for the community to engage with PCC in partnership and support of our veterans. And so, I'm sensing there's a great desire from the community to partner as--to play on what Trustee Wah mentioned, to looking for involvement opportunities with the district. And instead of us going out there to help them, also harnessing their power to help our students too. Speaking of legislation and legislators too, we now have a new assembly member elect. And I'm hoping maybe one of his former colleagues from the city council will reach out and extend congratulations to him-- >> Be happy to. >> --on behalf of the district and look for--and convey how eager we are to work with him on higher education issues and advocate for him too. And I hope that we do send notes to all of our new elected officials to--from our either our legislative committee or our leadership to congratulate them, and also invite them to come engage with PCC because we'll be a partner in policy making going forward. Speaking of which too, as Dr. Mann will point out, the league is having its annual legislative conference at the end of January and the Association of Community College Trustees are having its annual legislative conference in February. And obviously, with the new congress and a new state legislature, it will be very important for Pasadena City College to be present, and make its voice heard, and be visible to all the new elected officials. And so, I hope that we have a delegation of trustees, and also students and faculty who are able to attend these things. I had a terrific meeting with both John Fraser and Simon Fraser about how we can work more effectively together in advocating for the district and advocating for students. So I hope to pursue that. And then chancellor--we have our new chancellor, Chancellor Harris called me yesterday to tell me he's on the job and ready to hit the ground running and whatever we can do to support him. And keep your fingers crossed because this time next week, if--I was nominated and I'm currently unopposed to be vice president of the state system of Community College Board of Governors. So, we'll see if that--if I don't draw any opposition between now and then, that election will happen next week. And then, just for--I feel for what Simon was saying because for those of us, there's a lot of joy in the election yesterday but some of us who have an R next to our names have some bittersweet moments as well with the results last night too. So, it was--but overall, as wearing my community college hat, I couldn't be more excited about what the--the confidence the voters placed in higher education and looking forward to moving that ahead. >> Trustee Thompson. >> I neglected one thing, Dr. Rocha and I also, this past Friday, attended the Bridges to Stem Cell Program in the Shatford Library over there that Pam Eversole-Cire, if I got her name pronounced correctly, along with Dave Douglass and Lynn Wright were there too celebrating that. It's a remarkable program and we're the beneficiaries of Wendy Johnson's [phonetic] hard work over the years, and Pam now picking it up and carrying forward with it. So, I want to just to make that. And now, I had a couple of things for future agenda items when you get to that. >> Well, let's move on to first our future board meeting dates. Our next scheduled meeting is not until December 12 because the meeting two weeks from today would be the Wednesday night before Thanksgiving, and I trust board members are not eager to meet on the Wednesday before Thanksgiving. But we could have a committee meeting [laughter] for [inaudible]. >> Right. >> Dr. Rocha was kind enough to be enthusiastic to find an empty Wednesday evening on the schedule then we have to have to remind him it was Halloween that night. It wouldn't be the best night for a meeting but--so it will be on December 12th right now. And that will be the only scheduled meeting in December. And that will be our organizational meeting where we will elect officers and also make other appointments. And then the first meeting in January would be January 2nd. And I don't think that would work so we're not going to be meeting that date and then I've scheduled to meet two weeks later. Future agenda items, Trustee Thompson. >> Yes. Berlinda's mention of Jaylene Moseley prompted me to think that it would be terrific to invite her to come and talk about the Flintridge organization that she has and the work that they do because it really is remarkable. And she's a--and the organization is a true asset to the community, tremendously helpful in Northwest Pasadena. And I think it'd be great to invite her to come make a short presentation and just hear what's going on up there and what she's doing. Also with respect to veterans, I had the opportunity recently to talk with Patty D'Orange-Martin who heads up that program, and they are anticipating with the withdrawal from Iraq and Afghanistan men released from the military just a very, very significant influx of of veterans in California and coming to PCC specifically in part because of the Veteran's Program that we have. And one of the things that was mentioned in our discussion was the fact that because the government, I guess a couple years back to get more military people, lessened the criteria, the qualifications, the academic qualifications that people had to have. You're now finding a lot of these people getting out of the service, they cannot read or write or do the basic math. And so, our basis skills challenge is going to be heightened tremendously when this happens. So I think, again, if we could have a presentation from Patty about the veterans and what they see coming down the road, it be tremendously helpful to us as a college. >> Any other suggested agenda items? >> I have a couple, I'm going to ask that this is the time of year that we annually review our agreement with KPCC to make sure the committee meets with them to review the arrangement there. And also, Dr. Mann, I was going to--since we are going to have--Dr. Mann, since we're also going to have new legislation--legislators in congress and in the state, perhaps with a veto-proof majority in the State of California that a legislative committee should get together to kind of review any legislative priorities and the strategy that we can apply. Also, we have a request, too, to extend an invitation to the director of the Accreditation Commission and want to make sure we follow up on that to come speak to the board about accreditation. >> Any other agenda items? >> Just the--Just the retreat. I don't want us to-- >> Oh, yes the retreat. In fact--so, and--Mrs. Thomson if you could also as--we used to have a grid that would track the requested agenda items that came up, if we could circulate that at the next board meeting so we can make sure we're following up on the things that have been requested. And then poll the Board as to when would be a time that we could actually get a half day together for a retreat, too. And Trustee Mann, is there a timeframe, sooner rather than later? >> I think sooner--I think sooner rather than later, yes. And I think if we, you know, and if we can show this came out of our board self-assessment, it looks really good when the accreditation team looks and sees that we really take it seriously. >> And just to remind us all, when is that accreditation visits scheduled so that we just even start the long range planning. >> We were talking this morning in a meeting that our self-study is due, to be submitted in March 15th, 2015. >> Or our site visit will be in March of 2015. >> October? >> So, three months back from that our self-study will have to be submitted. >> All right. >> And then based on in that site visit, they will be making an assessment in either June meeting or some or--it's important to us. Okay. So, we've got--I'm hoping before the next board meeting, we have date set for the retreat. And possibly even before the next board meeting if we could find the time that we can get together. Are there any--yes? Dr. Rocha. >> If that concludes that item, I would just ask that when you adjourn the meeting, President Baum, that we adjourn with a good thought for Bob Bell. >> I'm glad you said that. That was on my mind is I didn't notice that we should all be sending our wishes to Mr. Bell--Dr. Bell because his absence is noted and please convey the board's concern. >> I'd like to also adjourn in memory of Mervyn Dymally who's one of the great lieutenant governors, congressman and assemblyman, and a state senator, and a wonderful man. >> Well, with those two good thoughts, and honoring our commitment that I made to the board at our self-assessment, we're adjourned with two and a half hours into the meeting. [Inaudible Remark]