>> Are you ready to call the roll? I think it's 6 o' clock. I'd like to call the meeting to order. Mrs. Thomson will you please call the roll? >> Dr. Mann. >> Present. >> Dr. Bradbury-Huang. >> Present >> Dr. Rey Castro. Mr. Baum. >> I am. >> Mr. Martin. [ Inaudible Remark ] >> Mr. Thompson. >> Here. >> Mrs. Wells-Miller. >> Present. >> Mr. Abadia. >> Okay. Is there anyone present who would like to address the board on a close session item? See, no one, the board will adjourn in the close session to discuss Government Code 54957 Public Employment Discipline, Dismissal Release, 54975.6 Labor Negotiations, and 54957 Public Employee Appointment College President, okay. [ Noise ] >> Okay I'd like to call the meeting to order and I'd like to announce that no action was taken in closed session and Dr. Jacobs would you please lead us in the pledge? >> Thank you. >> Please stand. Put your [inaudible]. >> I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. [ Noise ] >> Okay. Next item on the agenda is introductions. Dr. Sugimoto, are there any introductions? >> Dr. Mann and board I don't believe there's any introduction this evening. >> All right. Next is public comment on nine agenda items and the first name I have is David Krause. [ Noise ] >> Good evening Dr. Mann, board of trustees, and guests. My name is David Krause of Facilities Services, President of CSEA. A few meetings ago the board authorized negotiations for a golden handshake and I like to know when that is going to start. A lot of our members like to retire in December and they would like to know if they can or if they should hold off and I would appreciate it if the board would, you know, [inaudible] to start on that. Thank you. >> I should have read this in advance. Members of the public may request the opportunity to address the board regarding any item on the agenda. To do so, please complete the request to address the board form and get with the board's secretary prior to the deliberation of the agenda item. Individual speakers are limited to 5 minutes. Local audience participation on the agenda item is limited to 10. Also the Brown Act prohibits the board from discussing or taking action on any item not on the agenda but members may raise a--make a brief comment or ask questions in response to public comments. In response to your question, we will direct Mr. Engeldinger, Dean of Human Resources, to answer your question after the meeting. He knows the status of that. Next is--I don't have my glasses so if I mispronounced your name, please forgive me. It looks like Nolan Pace? Nolan Pack, sorry. Oh Nolan, yeah I'm sorry I can't see it. >> That's okay. Hi, I'm Nolan Pack, hello everyone. So this morning as I walk from the bus stop at the intersection of Hilton [phonetic] Colorado, I was greeted by our electronic marquee. "Good morning Pasadena," it said and while I was happy to find that my colleague was wishing me a good day, I was even happier to find out we're advertising the Green Community College Summit. In this age where energy independence and going green are becoming nearly ubiquitous terms, it's really important for us to remember our responsibility in promoting sustainability. As an institution of higher learning, Pasadena City College has a unique opportunity to act as a leader in an environmental policy. Technologies advance considerably and government funding for sustainable improvements is plentiful at time being, so with conscientious and progressive community around us, we have to stand at the forefront of the movement toward a greener world and be careful not to fall behind. The Green Community College Summit offers community members, administrators and trustees a fantastic learning opportunity. The summit offers many solutions for today's tough economic times addressing the needs of community colleges looking to improve energy efficiency and much more. The education program includes, green buildings, alternative energy, financing, sustainable curriculum, green jobs and operations and maintenance. In addition to the value of such information, PCC's very own Associated Students Sustainability Committee and [inaudible] of change will have tables at the summit on October 6, so we hope that you'll join us there. I realized all of this is coming rather close to the date of the summit, it's October 6 and 7th, that if any of trustees or administrators can make time in their schedule, I can say without question that many of PCC students would be absolutely ecstatic. I requested that the company organizing the summit invite each of you personally, hopefully they've done that and I hope that you'll be able to attend the event on Tuesday October 6th or Wednesday October 7th. So let's imagine a community college that's off the electrical grid, produces zero waste, and prepares bright young minds to enter the world as environmentally conscious citizens and create a sustainable society, all without breaking our bank account. PCC can be that community college and the Green Community College Summit can show us how to get there. So please consider the dates and I look forward to seeing you at the Green Community College Summit. >> Thank you very much. The next item is the approval of the minutes. We have the minutes of Meeting Number 20, September 2nd, do I have a motion to approve? >> So moved. >> Second. >> Is there any discussion? Mr. Thomson. >> There is one correction I think on page 5. I believe in our future agenda items ought to be Dr. Bradbury-Huang request that item not Dr. Bradbury. >> Oh thank you. [ Laughter ] >> Any other corrections? Any discussion? Are we ready to vote? Advisory vote? >> Aye. >> Are there votes, all in favor please say aye. >> Aye. >> Opposed. Motion carries. The next item is Approval of Consent Items. Mr. Abadia, do you have any consent item you'd like to address? >> No, I don't. >> Mr. Thomson. >> Yes, 41-B and 44-B. >> Mrs. Wells-Miller? >> No. I do not. >> Dr. Rey Castro? >> Yes, 41-B and 44-B as well. >> Mr. Brown. >> None. >> Mr. Martin. All right, well let's go to 41-B. [ Noise ] >> The question I have pertains to the item for Jack Schulman construction company, 54,387 dollars provided pool cleaning and maintenance and I guess the question I'm asking or really wanted to ask was in terms of the way you look for ways to--this is I guess not directly related to the question or to the budget item, but do we really look for ways to utilize the pool and derive revenue from it? If we look seriously at when the pool is not being used, are there opportunities to generate revenue from the pool that would help us pay for things like pool cleaning and maintenance that is probably [inaudible] to staff to come back with-- >> Dr. Sugimoto can you respond to that? >> Mr. Thomson, I can certainly ask Rick van Pelt, Dr. van Pelt if he would address that. If you'd like a report, we can also do that. >> Whichever, given the hour and the heaviness of the agenda perhaps you'd better have a report back on. >> All right. Is that--Dr. van Pelt is that? >> That's fine. >> Dr. Ray Castro this was also your item? >> Yes, I was more concerned with XAP Corporation, the amount 11,000 to provide online electronic admission application system for the California Community College System. I'm just curious, is this a continuation of an existing service or is this to actually improve or is it to supplement an existing service? >> Dr. Sugimoto? >> I think I could probably answer that. I also thought I saw Dr. Ramee [phonetic] in the audience, but let me try to answer that. We do have CCC apply currently running at the institution as an online system for application. I believe it's just the continuation of that service that we have and I've had some nods from the student services folks in the audience, so I think I'm right on. >> So this-- >> Dr. Wilcox is also in the audience. >> All right, and this service allows our students to apply online here to PCC and enroll in classes? [ Inaudible Remark ] >> It allows students, it is a statewide application system and they check that PCC is the institution where they wish to attend. >> But they just check which institution they wanna attend, they can't apply for classes? >> It is an application not registration system. >> All right, that's the question I had. It's an application as opposed to a registration. So this really doesn't allow students to register for classes online? >> No. >> Do we have online registration yet? >> Yes we do. >> Okay 'cause-- >> We've had it for a number of years. >> I know we've been talking about it and I know there have been some concerns about expanding it. All right. That's what I needed to know. >> Mr. Thomson you also had 44-B is that correct? >> Yes, I have--there's two items on past semestral services. >> What page is that? >> It is on page 1 of the purchase orders. >> Okay. >> One is for a million 700,000 dollars. The other is for 260,000 then I noted on the third page there is past semestral services decreased PO by 250,000 dollars and I'm curious as what all these adds up to? >> Dr. Sugimoto? >> Yes, I'm sure it's confusing. Dr. van Pelt could you please address this? >> Okay, the first one, the million 7 is for the electric for the entire year. The second one is for the water for the entire year and the change order was there was originally rolled over amount from last year for 1.95 million dollars and because of the budgetary adjustments, we rolled that back and change it to 1.7 in order to take into account the reduction in budget. >> Okay, follow up question on that if I may. Have we talked with the city about the--any reduced rates by virtue of the fact that we're another non-profit governmental institution? >> Well, we worked very closely with Pasadena Water and Power this year. We expect to get 615,000 dollars back from them as a result of the partnership with regard to energy reduction, and that's an ongoing process. The pool heating we paid for because Pasadena Water and Power gave us 120,000 dollars in order to put in the code generation plant, so anytime that we find ways of reducing our usage, Pasadena Water and Power partners with us. >> Good. All right, thank you. >> Okay. Any other--yes, Dr. Rey Castro. >> I had a question about exactly those same items, but it was a different question and that is, there are purchase orders from Pasadena Municipal Services, I as well thought they were a little steep and I couldn't figure out what the 250 was, so that was appreciated your response was. But the one thing that this doesn't tell me is for what length of time are we purchasing--what does this represent in terms of a length of time billing? >> July first through June the 30th of next year. >> So this is just one year? >> One year >> Okay, that's what I need to know, thanks. >> Any other questions? Do we have a motion to approve the consent items? >> Move to approve. >> Second. >> Any discussion? Student advisory vote. >> Aye. >> Are there votes? Everyone in favor please say aye. >> Aye. >> Opposed. Motion carries. Next item is the Educational Master Planning Process and Leadership Transition. Dr. Sugimoto? >> I think first I'd like to ask Bob Miller if he would introduce our guest speaker. >> Thank you Dr. Sugimoto, it'd be pleasure to do so. I'd like to introduce Daniel Iacofano who is one of the principals of MIG and the lead principal on the educational master planning, a process for Pasadena City College that we are currently engaged in. >> Very good. Thank you very much Mr. Miller and madame chair, members of the board of trustees and community members here of the Pasadena City College. I wanna thank you for involving us in this very important educational master planning effort. Dr. Sugimoto asked me to join you in tonight's meeting to provide some perspective on the educational master planning process in light of the leadership transition that you are undergoing here at the college and I've been in the situation on another occasions, on other assignments, in fact in more than one occasion I've been the continuity when around the executive directors or presidents or other top management were changing in the course of these planning efforts and there have been several lessons learned that I could share with you and we can certainly follow up in more detail, should you have questions or comments that you would like to pursue and I'll keep my remarks brief accordingly. But clearly there is a need for continuity, there is a need for stability as is the case in any major organizational change or transition that occurs, people wanna know that the institution has a direction that it knows where it's headed. And so the educational master planning process also is a key tool and a key mechanism for ensuring that and it must really exist apart from any individuals that are present at an institution at any point in time. It needs to be an ongoing living process that is owned and shared by the members of the community institution, in this case, the community college and not really of any one person's vision. Eventually, the leadership candidates that you'll be interviewing, of course, will wanna know what the institutional vision is and what are the guiding principles? Those should be articulated through this planning process and I would think that as you get into the future recruitment efforts, the conversations that we'll be having in the course of this master plan will help you in that regard and will help to communicate to those candidates just what this institution values, what its about, where it wants to go and it clearly needs to be that direction, the institution, and the community collectively saying where you want to go. With regard to the educational master planning process itself I did want to assure you that we intend to produce very high quality substantiative documents. And toward that end we are in the process now along with the efforts of our community college staff preparing a number or qualitative and quantitative analysis that form the basis of what we call the environmental scan and that includes both an internal scan getting input and feedback from the college community participants as well as the data about how your current operations are performing, but also the external scan how we relate to the communities we serve, what are the needs and priorities of those community. So we intent to integrate all of that information and synthesize it into a clear presentation of findings of implications for the college with respect to programs, curriculum, faculties, staffing and of course facilities and other business processes of the college. And we will be generating specific recommendations in each one of those areas backed by the evidence and the data that we've amass through this educational master planning process. And then finally, it's very important that the process be a shared one of all of the constituencies of the college, both internal and external to the institution and we see that process as the way of ensuring the ownership of the work products that I've just described and what we've been scoped and budgeted to do as part of this educational master plan. So those are initial thoughts and I would welcome any further comments or questions or ideas that you might have that could guide us at this important time, thank you very much. >> Has anyone have any questions? Mr. Thomson. >> I don't have a question. I just want to say that I've had the pleasure of working with these people in the past when they did the draw plan update for the city of Pasadena back some years ago. I'm sure that's a process that you'll not forget anytime soon. >> I'll never forget. >> Given the-- >> Very memorable. >> Some of the unique personalities we had who are involved in that [laughter], the lecture size and the-- >> Indeed. >> Is one of them right here? [ Laughter ] >> I will not answer that question. [ Laughter ] >> But they did an excellent job and I think it's really imperative on a process like this to have someone other than ourselves involved with it because just helping to run the meetings you, I think, are inclined to gather better information if you have a kind of a neutral party involved in this process and I think too there are gonna be people though internally on the campus and externally in the community who may feel more careful asking questions or being candid with what they perceive to be a neutral party involve. So I'm very please that we're going forward, delighted we're working with this organization, and looking forward to my own town meeting and I understand Mrs. Beth Wells-Miller had a meeting last evening so. >> It went very well by the way. >> Great, very good. Thank you. >> Mrs. Wells-Miller? >> Yes I would just like to say that I was glad to hear your comment about the inclusiveness. I would like to think that all of our campus constituents, students classified, every constituency on the campus will have a part in this process. I think that's critical to the success of it when all are said and done. It needs to be a total participatory process I think. >> Absolutely. Yes, thank you. >> Dr. Bradbury-Huang. >> Good evening. Thanks for the overview. In ways, some of my concerns have already been laid by Mr. Thomson and Mrs. Beth Wells-Miller because you've truly eaten the pudding and it sounds like it went well, so that's great. I have mine coming up next Tuesday. And South Pasadena San Marino is a somewhat unusual community, so we hear from Adam Schiff and others at--with it's level of engagement, boy do they want to engage and that's what's driving some of my questions, not be misinterpreted as anxiety but just I wanna know how to prepare my own folks. So, for example, last night I was at the school board meeting inviting everybody there and if there's a general question it's quite simply, "why should I come, you guys are doing a great job?" So, you know, I make some stuff up, here are some problems, you know, and people love problems. [Laughter] That's number one learning. But maybe, you know, coach me what else do you think we should be saying and should we in fact be on the same song sheet in how we speak to our constituents about coming in? So that's number one. The other issue, I'm thinking down the road with the possibility perhaps the likelihood that we're gonna have to go after another bond measure given, you know, what we think we're up to at the school and what we think the school is capable of. What's the process from raw notes and graphic facilitation to bond measure, those two things? >> Both excellent questions, thank you for that. For the community, I think, there are number of potential hooks to draw them in or motivate them to participate. I mean, first of all, we want to know if we are doing the right things. We might believe that and it's good to hear validation. We certainly heard some of that last night, but it's also not possible to know everything and the nuance of priorities shifts. The needs of the communities do change. We can look at hard data and empirical facts and figures, but the face to it comes to life, that data comes to life through the participation of real people in these sessions and you hear their stories, their anecdotes and that qualitative feedback helps to interpret the data that we're looking at. I think that's extremely important. So I don't pretend to know all we could know by just looking at the facts and figures nor should I think we would assume that we're doing a perfect job in every category or every nook and cranny of the district area that we serve. I think there is information that we gather from that. The other is it's good to hear the reinforcement of what is a particular priority and if we start to hear that three or four, ten times as we go through these different meetings, well that starts to bubble up to the top and I think it adds further weight to a lot of your board discussions about budget priorities, about needs of the community and where we need to go in the future. And then there is the very sophisticated audience out there. They are very active as you said. They are sophisticated in the sense they are experienced in participating in these processes and they know they can make a difference. They could shape and push and pull the institution in a variety of ways. So those are some of the things I would say that we depend on them as a community college for their input, their direction, their guidance and their counsel. As to the board measure or the bond measure coming up in the future, we will have very thorough documentation of what comes out of this process and that gives us the confidence to identify priorities, needs. And when you feed that back and you say, "You told us this, here's what we've glean from that and here are some further discoveries or ideas or insights that we've gained and as a result we think the college needs this type of facility or this type of program offering or done in a particular way," we're feeding back to them what they've told us. There is an instant ownership of that plan. They would be more apt to campaign for us. We've garnered a lot of support for these measures by having people participate in processes such as what we're activating here. So we're actually gonna get the campaign leaders, the participants, the foot soldiers so to speak who will help this college district to be successful in passage of a future bond measure and they'll see their words reflected back through this process. >> Are there any other questions or comments? Mr. Baum? >> I have a couple of questions. But one follows up on the discussion about a bond measure and I'm going to share this in the report from the board of governors meeting. Before we present this as just an elaborate justification for a bond measure, I wanna make sure that we're seeing this as the educational master plan for the district and as we--but it will help us because at our meeting this week, we approved a 5-year capital outlay plan that are funded projects throughout the state because the state itself has passed in the billions of dollars of funding for construction projects on community college campuses. The trouble though has been there are precious few projects at Pasadena City College that were part of this 5-year capital outlay plan that we approved at the state and one of the reason is because we as a district had made a decision because we had a bond on our own, we chose not to go through the state for similar funding. So, and I'm hoping that this master planning process helps us just on a comprehensive way of assessing needs and that its not just for another bond for the tax payers of this district, but also to position us for state financing and other projects. I'm very interested in hearing how--the question I have is how it went last night from Mr. Miller or Mr. Iacofano or whoever else, what the turnout was and since we're going to be doing 14 of these, what's the level of outreach that's being undertaken right now to four other meetings and what did we learn from the experience yesterday that we'll be able to apply to future meetings as well? >> Would you like to take that? >> Well, first of all, our attendance last night was a mighty 16 people, 5 of which were Arcadia residents and the balance were college staff members and this was the result of approximately 700 or 800 letter that went out discussions with the rotary, discussions with Arcadia key individuals, if you will, stakeholders and working hard to generate as much participation as possible. As we analyze the results and by the way out of those 16 people, we've got a great deal of very, very good information, I think, as Mrs. Beth Wells-Miller said. But as we analyze the turnout and the thought, one of the things that we came to the conclusion is that in many respects in Arcadia there is a mindset that if it's not broke, we don't really need to fix it. I know that Mrs. Beth Wells-Miller and I spoke about this morning. In addition to that, one of the things that we learned relative to a large percentage population in Arcadia that exists in other places, our Asian community, is that they don't necessarily attend meetings of this type. So, we now have brochures for the events that are in Mandarin, if you will. We are working to get those out to areas where those--where people of the Chinese-American ethnicity, et cetera, where these folks are at, if you will, from a shopping point of view, church point of view, et cetera, to try and generate more participation. Saturday, we had three successful--four very successful. One with our Asian Pacific Islander Group, one with our African-American group and one with our Latino, these are the advisory committees for the president, president's advisory committees. And the numbers there about 20 and about 8 and about 6 or 7 as I recall and we got some incredibly good information in that regard. So, one of the things that we know going into this is that numbers are not necessarily as important as getting the kind of input that we need. I was talking to Laurie Cruz [phonetic] and Joan [inaudible] to the staffs members who are working very, very hard on this outreach effort, [inaudible] will have at least 4500 to 5000 letters out to the community. There's a lot of website activity and blog activity and LISTSERVE activity as we are promoting this. Anyway, Laurie has had a lot of experience in Las Vegas doing this type of thing, working for the city government there. >> And in Las Vegas she was saying that they would often send out 30 and 35,000 newsletter or post [inaudible] letters for these types of community town hall events. And on average they get 20 people to attend. She said she remember in her 14 years that they had actually got 70, but that's when everybody want to come and complain significantly about something. So, whether it's this notion of people disaggregating some of their civic responsibility or whether it's this notion of if it's not broken, we don't really need to come out and fix it, we are hopeful that the numbers increased and we're really working hard at that. But it's really the quality and not the quantity that I think we're interested in. I would think that Dr. Sugimoto was there for all four of these events and I would think that as far we would all agree that the quality of the feedback we've gotten so far is really, really quite good. I also personally believe that as we get into communities where the services the PCC provides are more of the lifeline or that the significant opportunity that these students have for higher education or for current technical education that we might get more involvement from those communities as opposed to maybe the [inaudible], maybe the Arcadia's, maybe the San Marino's that's just speculation on my part. But a lot of time and effort is going in to trying to get involvement and we're learning a lot along the way and we're adjusting as we go here. >> Okay. So what's the stage of the letters going out for the meetings for next week, the weekend and all that? >> The letters are out for all of the events with the exception of Dr. Rey Castro's. We've delayed those a little bit because her events are 8th--the 8th and 10th and those will go up by Friday. We've had the individual mailings that have gone out under trustee's name ranging from a low end of about a hundred from Mr. Thomson because of all of the overlap of about the 2500 mailer to all the other Pasadena areas to as many as 6 or 700 for some of the other trustees a we're trying to breakdown. We've got all of the neighborhood associations, all the city counsels, school boards out in the town counsel. I mean, all of these folks that we're reaching out to I am making personal phone calls to several members, Mr. Martin provided me some names. I know Mr. Baum is also providing these names, you know, to legislative offices and what have you. So we're, you know, we're knocking in as many doors as we can and we're generating as much interest as we can and I really do believe that at the end of this process, we're gonna have some very, very good information as Dr. Iacofano indicated that--you know already there are themes that are developing, even out of the four that we've had. And so I'm guardedly optimistic this is gonna be successful. >> Thank you. I know this is a monumental challenge to do 14 meetings in a matter of weeks and to try to get people to drop whatever else is going on in their lives to come to a meeting for Pasadena City College and I do feel strongly that the community has a great deal of satisfaction for the Pasadena City College, so there's not the crisis that would draw somebody out as a fire or a crime in neighborhoods--in our neighborhood association. Just speaking as one trustee two suggestions; one is that since I don't anticipate large turnout at any of these that we publicize an opportunity or a way for people to continue to offer feedback after this meeting. So, I didn't get a chance to go to the meeting, but I wanna have a way that I can tell somebody what I really think PCC needs as a program and, you know, computer technology that is done by distance learning or something like that. And I know you're going to be doing that through the website and that also perhaps if there's one grand wrap up meeting that can be scheduled to offer. So everybody who missed this meeting, here's one last chance, come to the campus, come to the Community Ed Center. Because as you see and I shared with you and Dr. Sugimoto, the city of Pasadena itself is engaging in a master planning process. And in fact, they're using our Community Education Center for a speaker series over five stop--speaker series. So, there are a lot of people doing planning processes and if we at least let people know, it's okay if you missed the meeting because you still have an opportunity to offer constructive ideas and feedback to the college-- >> Absolutely. >> --we'll welcome that. >> Thank you. >> Are there other questions? Comments? All right. Well, thank you very much. >> Very good. Again, I'm at your service if you have further comments, ideas I'm very open to hearing all of your suggestions to make this a great process. Thank you all very much. >> Thank you. The next item is Public Hearing and Adoption of the 2009-2010--I can't even read even with Mr. Baum's glasses on [laughter], 2010 Final Budget: Discussion With Possible Action. I would like a little help here from the board. Would you prefer a very brief presentation from Dr. van Pelt where it kinda goes of the highlights or would you just like to go and do questions first? So what's your pleasure? >> I'd like the presentations. >> I like presentations. >> Presentations. >> Okay, a brief, a brief presentation. Dr. Rey Castro, sorry. >> I read over, believe it or not, this 23 page document and I'm very pleased with it. So I'm happy with a brief presentation followed by questions and discussion. >> Dr. Mann, could I just add one thing to our-- >> Yes Mrs. Wells-Miller? >> I would like to see this process of like we're having at the town hall meetings a continuos thing so that we keep in close touch with the constituencies on our campus. I think it ought to be ongoing. >> Something we can discuss at the conclusion. Okay now, Dr. van Pelt you heard the keyword here and it's got five letters in it. >> I could actually cut some of this out. If you see on your screen, these are the subjects that I could cover. So if there are some that are more important, I can do it that way as well. >> I also read your document that you sent and I found it very thorough and I spent quite a bit of time on it so I don't need to have all of that. So what would people like to hear about? Dr. Bradbury Huang? >> I would certainly love to hear your articulation of what some people are calling our surplus. I would like to hear you explain that it's really a reserved and the importance of that. That would be very important, I think, for the community in general and then certainly the cut issue as well as the future challenges. >> Okay. All right. So let me start talking about the apportionment and deferrals. This is the way that the state is anticipating, giving us apportionment money through the year. If we were to draw a line, that where the expenditures would be. So what that means is that as the green bars fall short of the line, we are actually eating into our own money and as it extends pass the line the state has given us somewhat more money. But you'll notice that for two months and that happens to be--the first month, of course, is July and it ends in June. So in September we have somewhat more than what we need. However, it doesn't cover even the shortfall in the month of July. Now, when you translate that into how much we're actually funding the state for, the red numbers are what we're dipping into our own reserves and the green numbers is where we have a surplus. These are month stacked upon months. So in the month of July we're 16.4 million dollars in the red in terms of our cash position. Now, the state has promised that they would make that up in the month of July, not that we have much promise to that, but recognize that this is actually an interest free loan that we're giving to the state and it's a loan that cost us money because we no longer have control of our funds, the state does essentially and therefore the interest on those funds were losing as well. So the deferral impact on the reserves. This here the allocated reserve is 12.05 million dollars, both years. The unallocated is above that number. Our draw this past year on the reserves was on the order of 13 million dollars. That meant that 13 of those 18 million dollars was spoken for essentially cash wise because of the deferral from the state. This year because we're dipping into the reserves, our reserve numbers are lower. However, the drawn in reserve is higher. So what that means is that this year 16.4 million dollars is going to be drawn down by the state and our reserve numbers will be lower. Now, on an accounting basis because we do accrual accounting, we're actually booking the receivables so it doesn't impact the booked statements. So the balance sheet is unaffected by this problem. The problem however is the cash position problem and recognized that the tax revenue anticipation note which was a 10 million dollar loan, half of it we have to put away December 31st and the entire 10 million dollars has to be repaid June 30th. Therefore, at the very period of time that we have no trend, we have the maximum exposure in terms of the amount of money that the state has deferred. >> Now, the other question dealt with the suggested cuts in August. There was a presentation about how we could balance the budget and the right size into the class schedule was one of them which was a 2.4 million dollar anticipation and we came up with 2.375, so we're pretty close. Utility savings 123,000 dollars and it's not magic here. This, we actually just took the money, so we came up with the exact number. Early retirement, 500,000 dollars was on the list, however, that has not yet been proposed. It's being developed and therefore this is not a speculative budget. It was not worked into the budgetary framework. 800,000 dollars we expected from faculty release time and we came up with 739,000 dollars. Non-student travel, we expect an 80,000 dollars and this depends on how you view it. If we go to the adopted budget, it's about 70,000 dollars that we gained. If you go against last year's actuals, it's about 119,000 dollars that we gained. Consultants, we are expecting 400,000 and, again, it depends on which column we compare to, against the actuals of last year we gained 105,000, against last year's budget we gained 606,000 dollars. The unallocated reserves, we are expecting 2.75 million and in the end it turned out to be 3 million dollars. >> Question. You showed us 16 million dollar loan and our total reserve at the end of the day is 15.5. >> Right. That puts us--now realize too that the model has to be pretty sophisticated to capture all of the ebbs and flows, so we will start capturing fall registration numbers. So we will start having an influx at the same time. There's also a float as the bills come due we don't pay them instantly. So there's a float that occurs there as well. Then the third safety net is that we do have the ability to enter fund transfers. >> So where in our packet did you provide these lists of cuts that you're proposing? >> We developed those afterward. >> So we don't have this in front of us? >> They are not in front of you, no. >> Well, they're in front of us but they're not in our packet. >> Correct, correct. >> So it's hard for us to digest what the budget meant with respect to the cuts. >> I think he was--these were the ones that we discussed at the previous meeting. >> We already discussed this. >> Right. >> Where we [inaudible] the line. >> He's just showing us how they were actualized. >> Right. >> It would be helpful to have seen that like in the meeting because those were projected numbers back in June and now we have actual numbers and I don't have that except for what you're just telling me right now. >> Right. >> Dr. Mann? >> Yes. If the board wishes, we certainly could provide that information. I'm sure Dr. Van Pelt in his capacity could put something together for the board to have. >> Would you like this? >> I would like to see that the budget that I'm adopting reflects these cuts based on the guidelines we provided based on actual numbers. That would be very helpful to me. >> All right. >> All right. >> Dr. Sugimoto, you will get that for us. >> Yes, we can send that to you. >> Okay. In terms of the future budget challenges, at some moment we are going to have to balance the budget because we can't continue to dip into reserves. We are gonna have to have additional sections to accommodate the growth of FTES. And by the way, the state has determined that we deserve 5 percent roughly for COLA for this past year. They just closed another roughly 5 percent for COLA for this current year and an additional 5 percent in growth for this year. They funded zero but statutorily that's what's due to us. So when you add up the 15 percent we took about an 11 million dollar hit. They owe us an additional 15 million dollar--15 percent past that. The 15 percent translates to about 12 million dollars. So if all that came to past, we wouldn't be having any budgetary problems at all. Okay. So we do have to accommodate FTES growth. Employees will foregone COLAs. There are a number of open positions at some--some of those and some proportion will have to be filled. And then certain funds are gonna have to be restored whether that be supplies, whether it'd be travel, whether it'd be consulting, whatever it is that we drew down in certain funds. And there comes a certain point when at least a portion of those have to be restored. And then reserves will have to be replenished in order to set us up for the following down cycle. In terms of the preparations for next year, now I understand that this is now a 2-year budget process, so we're looking at this year and we're looking at the following year. So now we're going in to 2010 and 2011 as well so that we don't get ourselves into the situation that we were in this past year. We can expect mid-year cuts and we can expect cuts for the following year. We have both 1.6 million dollars as a deferred liability. That came about because we were promised an 85 percent community college system wide cut that did not occur at the last moment, however, a million dollars probably will occur at some point. So, 1.6 million dollars has already been booked as a liability against last year. Also understand that the state has until next April to adjust our funding for this past year. 2.75 million dollars has been identified from the unallocated reserves. A million dollars is the potential savings number from the early retirement plan. 800,000 dollars is possible from the [inaudible] which is the federal stimulus. We did not include any money from this because originally it started out at 130 million dollars for the community colleges. When we went to the budget workshop in mid-August, that number dropped to a 60 to 90 million dollars. Later on they said probably closer to 60 million dollars. The current number is 37 million dollars. Now, what that means for us is about 800,000. To the extent that we actually do get the money, we will dip less into our reserve this year. The net effect is that 800,000 can be used to help cushion the effects of next year's cut. Million dollar savings potential through continuing bare-bone spending that if we don't have to spend at this year, we won't and what that means is that we will have 7.15 million dollars available. And I'd also like to point out that if you go down the list here, that the bitter medicine that we had to swallow has already been taken. Now the additional measures that we're talking about, the million dollar--1.6 million dollars does not affect in any further way the students. 2.75 million dollars out of unallocated reserve, the million from early retirement and so forth that does not have a further negative effect on the students. The medicine that we have to take has been taken. Now, we're setting ourselves up for the 2010-2011 fiscal year. What that also means is that we can absorb a 360 million dollar cut to the community college system with these measures alone and we are set in a position that is far stronger than most community colleges which means that it seems that the following year we're in a position of relative strength. Obviously, we prefer having all the money that that state owes and that they don't tap in to our reserves interest free. But all considered, we've set ourselves up in this pretty strong position financially for the next 2 years. >> Are there questions, comments? I have a couple of questions. I'll just go ahead and recognize myself then first because I was the first person I saw. [ Laughter ] >> And this has to do with this document which you've sent up and it's called Pasadena Area Community College Fiscal Year 2009-2010 Budget Proposal. There's a few things in here that I am very concerned about and first one is on page 2, Summary of Budget Assumptions. The board developed some budget assumptions and we had two primary concerns. One was student access and two was ensuring protecting full-time jobs. I see full-time jobs but I don't see student access on this as a budget assumption at all. So I have two questions. Number one is who decided to drop the board's priority which we discussed thoroughly and voted on? And number two, how was student access addressed in this budget? >> The error was mine in not including that, so that is an error of omission. >> Did you not include it in the list or did you not include it in developing the budget? >> No I didn't include it. It's very much in the budget development process but I did not include it in the list and that was an error of omission on my part. The student access, the funds that were cut through the process, obviously, we talked about right sizing at some length and what happened in the past 2 years budget wise is that we were offering a significant number of additional sections passed what the budget would allow. The reality is that last year there were 474 sections that were added and the cost per section and it depends on how you slice this, but it's going to be on the order of 6000 to 10,000 dollars per section. So the net increase of cost to do that was about between 3 and 5 million dollars. >> So, in order to right size that that was the only impact particularly on the student body is that we have to bring back the number of section offerings to a level of stability which really brought us back to the funding level of 2004-'05. By bringing that back, that was the trimming that occurred. The rest of the funds that I went through in terms of the--the cuts in terms of consultants, in terms of travel and so forth, that was where the balance of those came from. So in terms of access to the students, the section offering was the big one. However, now as a result of the section reductions, the FTES count has stabilized and furthermore, the efficiency of the classrooms of the section has increased. So as we offered more sections, the efficiency of those sections dropped. The reverse is taking place this year. >> Okay. I did also have another question. In looking at the documents which the vice president submitted to you and one to Dr. Sugimoto as president about how they took the 8 percent cut because I guess that was the 4 and 500--the 4 and 5000 funds, I know there's several of them are mentioned that this would affect the students particularly in counseling, in hiring student assistants, and not being able to have supplies and it seems to me like all of these things are affecting student access and student success. So, I guess, I am a little--I guess I am a little concern because I don't think that we really--that we the board really have a good picture or at least I don't have a good picture of how this is affecting students. And the reason I mentioned that is we probably all remember in July when we had a group of students here saying that the, you know, suddenly, you know, the Social Science Lab have been terminated, we didn't know about it. Then we got a call from community members, this has been canceled then we find out library hours have been canceled. We get this and we get that. And as board members we're hearing about this after it occurs. Now it is coming to the board and say, "If we have to take up X of cut, we're gonna have to cut say 15 student assistants. Now, these students may not be able to continue in school. That will be the kind of information that I would like and I accept that you just forgot to put student access on there, Dr. van Pelt, I don't think you would deliberately do that. >> No. >> But I don't know if that was the first thing you were thinking about in going through here. So, I do have concerns about that and I don't know exactly how to resolve it. But I think I can speak for the board by saying that is--that we have identified student access and student success is our number one priority and I think we're happy to consider other cuts. For example, and then I'm gonna shut up in just a second and let the rest of the board speak, Dr. Sugimoto called me as the budget person for the board of trustees which I didn't know that I was but I am. It says it right there in the budget, forget that. And ask what I wanted to do to with our great travel money, we have 18,000 for all 17 members and then 5000 for conferences and I told her cut it in half and we did. And if you noticed in one of the documents tonight, not only that we cut our travel in half but Dr. Rey Castro and I have changed and we are only not even staying overnight, Dr. Rey Castro, and we have cut that conference cost not by, you know, not in half but we're only paying 25 percent of it. So, that doesn't affect the students at all. So, I personally don't feel comfortable with this budget because I don't know how students are being affected. >> Yeah. Dr. Rey Castro was next and then Mrs. Wells-Miller. >> Overall, I think your budget document was the clearest budget document that I've ever read. I actually understood it and enjoyed reading it and I never I thought I'd see the day when I enjoyed reading a 23 page budget document. [ Laughter ] >> But, you know, I really have to commend you for this Dr. van Pelt. That said, I also have concerns about the 8 percent cuts on page 11 in the positive budget reductions that this budget contains in the discretionary budgets of each area and I'm wondering how was that 8 percent arrived at and how was the decision made to apply that 8 percent equally across the board when at the same time we know that some of those areas are much more deeply involved in providing academic programs, classes and support services to students and there are some areas that are far removed from it? Why was the decision made to make it an 8 percent across the board when some areas could probably have born a larger cut and those areas having to do with classes and support services for students could have maybe possibly born a smaller cut? >> The 8 percent was derived because through calculation we determined that the projections were that we'd be 850,000 dollars shy of our target in order to come up with--and at that time we're still trying to hit 2.75 dip into reserves. Then we looked at the 4 and 5000 thousand object quotes which is really the discretionary. The 1000s are the academics. The 2000s are the classifieds. The 3000 are the benefits. The 4 and 5000s ands are the supplies and the services. So we focus on the supplies and the services that totalled about 10 and a half million dollars. Therefore, in order to come up with the number that we needed, it was an 8 percent cut. Then what we did is we went to the three vice presidential areas and the president's area and we took there the total amount of money they have in those areas and came up with the target. Therefore, administrative services took the biggest hit which was on the order of 463,000 dollars. Student learning services took something on the order of 23,000 dollars and I think that the instructional area-- >> 175. >> 175? [ Inaudible Remark ] >> So it was distributed in accordance with the resources but it wasn't just straight across the board. So admin services took far and away the biggest hit. >> Do you have any other questions or comments Dr. [inaudible]. >> Yeah, I'm concerned also with some of the cuts. What are, you know, what does the--what do these cuts mean in terms of, for example, the library and the Social Science Learning Lab and other learning labs across campus, I'm concerned about that. >> Dr. Sugimoto? >> If Dr. Jacobs could address that. >> In terms of the library, we didn't cut any from the library and that Social Sciences we will revisit that but we enough to cover it for now. But what we did, some of the divisions--well, the divisions did a lovely job instead--because the library didn't have that much and because we were using some of the ARC funds, we then were able to restore what we had taken last year from the library so it's covered. >> What about the other support services and other learning labs on campus? >> Dr. Sugimoto. >> I could at least address the Learning Assistance Center John Wood who is the director of that center. We went to and asked what he needed and we did--how do I say this, we augmented the ARC funds so there were dollars available. And so those who did not receive funds were asked what their needs were and John provided me with detailed information about his needs in the [inaudible]. So he feels that he is covered. I do know and this is a concern for most of our categoricals particular. When we talk about counseling, when matriculation is taking a 62 percent cut, that's a hefty cut and most of those individuals that are in that area are counselors and support staff. Now, because of the board's direction and allowing us to take 2 million dollars to hopefully go ahead and augment the cut, that's gonna help tremendously and with very little that we'll be getting back, hopefully, we will still be able to provide services. Without some of that, we would be in worst position than we would be. So, I don't know how you make up for a 62 percent cut to matriculation and not have some impact. But we are trying to offset that with funding full-time employees so they--as one of your basic assumptions to us were to make sure we do not affect our full-time permanent employees, that was one of the goals, so that's where that 2 million is coming from. So, yes it's going to affect us. To what extent? We hopefully will be able to make that up in other ways. >> One final question. >> Go ahead. >> Yes, and then Mrs. Wells-Miller. >> One final question Rick, throughout your presentation you used the word "we" in terms of the budget development process, who is involved in the development of this budget proposal? How did that process evolve? >> Well, the process itself was that the Ad Hoc Budget Committee which began rather a while ago and in fact this proposal went to the Resource Advisory Committee to the Ad Hoc Budget Committee to the Academic Senate, to the Classified Senate all in the past. I suppose 4, 5 or 6 six days. The "we" is very many people were involved. Certainly, the division teams, the managers, their staffs, so this was a pretty significant effort in terms of putting the numbers together in the report. That would have been Sherry Hassan [phonetic] Odessa [phonetic] and me. >> Mrs. Wells-Miller? >> Yes, I would re ally like to go on record stating that I do not want to see cuts made for students. I would rather see travel cut completely if need be before we start taking anything away from students. And as far as the Social Science Lab is concerned, if that's endangered at all, I volunteer to hold a fund raiser. I've done it for Methodist Hospital. We can certainly do it for the Social Science Lab if we have to rather than let something that valuable close. I'd wanna know about that well in advance if that's in any danger whatsoever. >> And we would propose to provide regular updates on a monthly basis to the board so that, you know, there are no surprises. >> Okay. >> Yes Mr. Baum? >> I have a couple of questions and thank you for the presentation. One is I sent around the state's budget proposal. I don't know if we have it here but I did wanna share it with my colleagues and the board. >> I think it's in our binders. >> It's in the binders. Two things; one thing that came up and I don't know if you want to pull it up but the--on the categorical funding comparing last year's budget to this year's budget, there is almost a 50 percent cut in funding that we received. Now, my understanding is that because categorical funding was cut so severely in so many programs that the districts were given some discretion in moving around that funding. What kind of discretionary moves are you proposing in this budget with respect to categorical funding? >> There were 10 or 12 categorical programs that the state allowed some wiggle room. And essentially what the wiggle room was is that there is a loophole that was created in the law to where if you move a single dollar between any one of those programs, you could claim that all 10 of them had fully satisfied the requirements of the category. That seems to us like its smoke and mirrors. And what we did instead is rather than doing that, we would augment from 2 million dollars from the general fund. So rather than playing the game of making it look like we complied, we would move money from the general fund to cover it. So to restore our categorical, to restore as much as possible in the categorical particularly in terms of the tenured faculty that are on the categorical programs and the full-time employees. >> So, that's a move we took and I hope to share that with the state because there was some controversy among faculty groups and others about the cuts to EOP&S and other programs that impacted students that we talked about. >> There was an expectation that the [inaudible] funds from the federal government would help back fill that. >> Right. >> And in fact that was one of the reasons why they then said that the drop from 130 million to 37 million dollars was because they didn't take that "mid year cut" of 85 million. >> And I just want--I want to read something into the record from the budget proposal that we just passed because we're seeking restoration of these funding. We're not asking for new funds but we're seeking restoration of the funds that have been taken away from us. >> Mr. Baum, for our audience, would you clarify who "we" is? >> Oh, the Board of Governors on behalf of the system. >> All right. >> So, on behalf of the system, the Board of Governors approved a budget request that restores more than 800 million in funding but not new funding restoration of the COLA, restoration of growth and restoration of categorical funding. And that's in your packets if you want the exact numbers but, I think it's important for our community to realize what's going on statewide when we think that it's easy to either dip into reserves or whatever. And if you bear with me, I'm just gonna read two sentences from the introduction of this report. It said that in July, the Governor and the legislature made major--and this is from page I, made major revisions to the state budget resulting in nearly 840 million dollars in funding cuts and revenue shortfalls for the community colleges for the '08-'09 and the '09-'10 fiscal years combined. The budget revisions also provided a total of 117 million in new revenues, 37 million in one time federal funds and 80 million in ongoing student fee revenues which is the fee increase that also impacts access to help mitigate budget cuts. For the community colleges, the net impact of these changes for 2009-'10, the budget that we're adopting now, is a funding reduction of 520 million or 7.9 percent. That's at 8 percent you talked about for the amount provided in the state budget. In addition to these cuts, 117 million in enrollment growth funds for 2009-'10 that were provided in the February revision--version of the budget were eliminated in the adopted vision. While districts are still finalizing budget plans, these clear budget cuts of this magnitude will result in significant cutbacks in student support services and the number of course sections offered. In recognition of the state's severe fiscal crises, this Budget Proposal is limited to restoring the baseline funding needed for the colleges to meet the core mission in the areas of career and technical education, transfer, and basic skills education. That's what the system is feeling. And up and down the state, there's cuts. Each district is facing cuts in student support services and the number of course sections offered. So, my hope is that because of the strong fiscal position that we are in at Pasadena City College, those cuts are kept to a minimum because we know there gonna be much more severe in other places. My last question though is I need you to tell me again because it's not in this packet what you just told me with we adopt this budget, what are the specific cuts that we are adopting in this budget and where those are? So I'm hoping I get that that but if I saw it in the page 11 on the budget reductions, are there other cuts besides what's on page 11 in budget reductions that we're adopting in this budget? >> There may be minor ones because, of course, we have thousands of different pockets of money. But in general these are the significant ones here. >> The ones that are articulated in page 11. >> Yes, correct. >> Thank you. >> Okay. Mr. Martin? >> Okay. I have some questions and comments. My question is, maybe it's in the numbers here but give me a feeling for the total FTES that this budget is supporting. And that number compared to either actual or budgeted prior year FTES. >> Okay and the number--do you know the numbers? It's 21,822 and it's a reduction from last year of 753 I believe. That's the cap reduction. >> It's a reduction of 753 about. That's, you know, 750. So, 750 on 21,000 what is that, 3 percent or something? >> Right. >> So, and FTES would probably be the best, and I'm asking this as a question, it would probably be the best gauge of total student potential. In other words, we made a comment at a meeting. We're worried about student access. We're worried about class sections. But really, FTES is almost a better indicator than even class sections, would you say-- >> Yes. >> --of this total capacity that we have in all the students. >> Class sections in many ways is a better indicator because in terms of balancing the cost and potential, it's an efficiency factor between those two. So FTES can be attained through inefficient course offerings. >> Right. >> Whereas sections, if you balance the FTES and the sections to where we get as close to capacity as possible per section, that's the most efficient. So, it's a crossover forces. >> Okay, so then let me ask the same question for sections. I totally anticipated class sections all semesters, intersessions '09-10 versus '08-'09. Was that the number that you were-- >> This is great. >> Okay, so the sections and this chart then shows that the section count from 2004-'05 on in which you can see is that we're very close to the 2004-'05 and by the way this is truncated. So, it starts at about 5500 sections. So, it's not like 0 sections have been offered. But what you can see and I know the numbers are small, 5549 sections are projected for this year and 5562 was 2004-'05. Last year was 6019 which was a pretty significant bump-up of that 457 additional sections that we're offered >> So about 460 less class section. >> Correct. >> Out of? >> About 6000. >> Out of 6000 and oh, 457, it's right there probably. And somebody can do a quick percent on that for me and that would help. >> It's about 7, 8 percent. [ Simultaneous Talking ] >> 8 percent >> 7 to 8 percent. >> 7 to 8 percent which is close to the amount that the funding-- >> Correct. [ Inaudible Remark ] >> Correct. >> Okay. So, even though our funding was cut approximately 7 percent in the class section for cutback 7 percent, our total FTES is only cut 3 percent. >> And the further problem is that we had 4 percent in additional expenses and we're expecting an additional 4 percent, at least cut next year. So, it's anticipated that that section count can remain stable through all of that. >> And I ask this because I'm trying to get a reality check to both the board direction of preserving student access and student capabilities against the backdrop of the magnitude of the 7 and a half or 7 million state cut from us to see are we properly and efficiently doing what we've asked them to do? Are we preserving class sections? If they're cutting 7 million dollars out of 120 or whatever million dollar budget, we're not going to do everything we did last year. We can all sit here as board members and say we don't want anything cut and that's great but we're not gonna be able to do everything we did last year. So, I'm trying to get a balance for how well did we do and in some ways the fact that FTES only went down 3 percent in the context of a 7 to 8 percent cut shows that I think they're meeting the board direction of providing student access. So that's why I was asking you those questions. I think it's important to note to the community that there is a page in here where you highlight the positions, full-time positions at the college. >> What page? Well none of these pages are-- >> It's one of the yellow gold [inaudible] sheets. And I'm doing this for the audio audience and those out there because in many ways we are very concerned about the cuts. We do wanna fight to preserve access for every possible class section we can and I think it's important to see what I would call, at least in my opinion, what appears to me to be a great success. Last year, we have 426 academic positions in the budget. This year, we have 422 academic positions in the budget which means despite the 8 percent, despite the 3 percent, as far as full-time positions and we realize there is an incredible important vibrant adjunct at this campus but putting that aside, we've only according to this-- >> The back of the first page. >> --eliminated for teaching slots. I think that's a very positive statement to be said for this budget. I get the feeling you wanna jump on that. >> I'm just looking at the board members. It's on the backside of the first page and its budgeted personnel. >> It's very unhelpful not having these pages numbered. >> Yeah. >> Well, you know, I'm just making some points so you can-- >> I know that. >> You don't have to-- >> I understand. >> You can trust me. I'm reading it off the page. You don't have to see it but its okay. So where we did, I can see clearly, you know, out of 29 classified management we're down to 28, which is obviously a starter, a smaller base number but a more significant cut and classified non-management went from 334 down to 310. So looking at this page as a board person, I'm reading that our charge to keep class sections as the priority here seems to have been more or less fulfilled. You know, I'm sorry that we're losing any positions but again, if we're cutting 7 million dollars, something is gonna go, right? >> I would point out that in the teachers themselves, so that portion of the 1000 series, we went from 342.31 to 343.83, so it was in the support part of the academics that we actually lost those points. >> So even there again, when everything else, the teachers went up. So that's, again, I think a very positive statement that needed to be said. I had a couple of questions about transfers and in particular you probably knew we're gonna ask this question because we always do. We are working towards our post-retirement benefits and at one time when we last heard the [inaudible] some moving target, it was--our target was 22 million to make sure that we had our obligation to our staff funded and I think I'm reading in here that we're on track at about 13 to 14 million and I know there's a plan where we set aside, I believe, over a million, a million 4 perhaps a year. And in that transfer number that I saw on one of these goldenrod pages, I think the total transfers at a general were about a million 600,000 and I as just kind of guessing that maybe a million 4 was part of supporting that teacher retirement plan but we'd like a little more clarity on the transfers. Am I reading that correctly? >> No, you are reading that right. That's fund 64 and it is a million 4 plus interest. And then you also see that there are expenses there which is for the retirement, the ongoing expenses, the 1440 dollars per person over the age of 65 and then actually covering the cost of those under 65. So there's about a million 0.05 for the ongoing cost plus a million 4 to augment that fund in terms of post employment benefits. >> So, and I think it's important to know here too that in light of potentially having to borrow money to meet cash flow, in light of some other, you know, trying to preserve class sections, I think there is an integrity to maintaining the goal of moving towards fulfilling that post retirement benefit so that our staff can be confident that it's there for them when it's time to retire. So, I think it's important as a board member, I'm gonna keep asking that question every year, and I'm thankful to see that you've addressed that in the document. >> Any other questions? >> No, I think that was-- >> I'm sorry Mr. Martin. >> Yeah. It was basically--that pretty much got me down to where I was with this. I was gonna followup on your comment about the board travel, I think we realize that the board protocols have kind of been an exemplary thing across the state and we've been asked to present at the national, I think the national conference. And in light of the travel situation where you referenced you and Dr. Rey Castro, originally, the three of us, we're gonna present and as a method for saving funds, I said, "Look, drop me out. I'll skip that one. Let's save some money on the travel. I'm not gonna go and we'll let the other two, I'm sure can handle it capably without me." So, in addition to you going less days, I'm not going at all. So, that's a good cut. >> "I'm not going." That's always a good cut. [ Laughter ] >> And Dr. Sugimoto is not going. That's [inaudible] so, okay. >> Mr. Baum? >> I just--I do wanna add a comment about travel though too because I wanna make sure that I agree that we all need to make cuts and all that too but I'd hate to think the discussion about travel and we need to cut travel but to mention that we should zero out travel, I'd hate to think we stop invest--especially for faculty and staff, stop investing in the professional development of our faculty and staff. And I do hope that we preserve some level of travel funding so that we don't throw out the opportunity for our faculty and staff to obtain professional development because that will pay--we will pay for that down the road and I don't. >> And that's where I'm concerned sometimes about the cuts when I hear people saying that there is across the board very rigid budget issues. And I hope that there is some flexibility so that we can manage on a case by case basis certain special cases and that we continue to invest in the professional development of faculty and staff. >> Our position on travel is that it be mission critical but also recognized that there are number of grants that absolutely require travel. They fund it and they require it in order to fulfill the requirements of the grant. >> Okay. I don't see anything. I do have--I did have a followup question from Dr. Rey question on process. But I saw other people, their hands up. I really have some concerns about process. For example, Dr. Rey Castro and I and I think Dr. Bradbury-Huang, the officers were asked to be the trustees, representative in the budget process to "monitor". We didn't see the budget until we got this book. It's a fait accompli. And so as far as I'm concerned, we were not involved. I don't know Dr. Bickley is not here but I would like to hear from the Faculty Senate and from the Classified Senate how involved you actually were. Did you sit down and worked this through or were you given a document and said this is it? Would you like to respond? >> Well first on behalf of Dr. Bickley who is ill this evening, I know that he was consulted on some of these issues but I don't know to what extent. And I know that the senate officers, myself included, were just minimally involved. >> All right, did you actually even see the budget before it was distributed? >> We saw some of the documents and we saw some of the proposals for cuts as--but again, just as discussion items. >> All right, and Classified Senate? >> We saw the presentation you're seeing this evening today. >> So you saw a presentation which means a presentation of the cuts? >> Yes ma'am. >> All right, so I think it's important that we clarify, you know, what that is because as I said, we being the board officers, we're not involved at all until we receive this document in its complete form on Friday in our board packets. And so that to me is a matter of concern. The other thing and this is now going to from the macro to the micro. Since, again, I'm so surprised to see my name here as a call center manager. I guess we always do that. I never read that carefully [laughter]. But on page 374, and I thought we addressed this last year. It shows that the board of trustees has 1.75 full-time faculty employees. And I thought we clarified that the only employee we had was the board secretary and that we didn't have 1.75. So I would like that looked at because I think we addressed that last time and the other person is in the president's office. So I would like for that to be looked at. Yes, Mrs. Wells-Miller? >> Yes, I'm concerned when I hear that the classified doesn't seem to have been very involved in the process at all. And I'm beginning to wonder how much the Academic Senate was involved. That bothers me. >> Okay. What we did is we had a shared governance group which was an Ad Hoc Budget Committee which was made up as representatives of the different constituencies along with the Executive Committee. So Dr. Bickley was involved in those budgetary meetings. The Classified Representatives were involved in those meetings. Managers were involved in those meetings along with the Executive Committee. They then went out presumably to their constituencies. After the budget was developed, then we went to the various different groups and did the presentations so that they saw the result form. Furthermore, within the individual departments, the extent to which the different employees were involved, I know for a fact that a number of employees were involved in the process of right sizing, downsizing, bare-bonezing the various different numbers, so it occurred at various different levels. So the senate itself got the presentation, however, the classified representatives from the senate were involved in the Ad Hoc Committee. >> Dr. Mann. >> Yes, Mr. Baum and then Dr. Rey Castro. >> Can I just raise a procedural issue too because I think when this came, when the first cuts were brought up to us in June, I said the same thing but we were told we needed to adopt something then. The Board of Governors, we often have something on a first reading and then we then take action at the next meeting. And what I understand about the budget this time is that it is not due 'til October 15th. And so, I would recommend but I would want the administration's response to this that this is our first reading of the budget. We've raised some questions. We've asked for clarification and that we schedule it for adoption at the next meeting but understanding that there will be very limited time between the next meeting and the deadline for submission to the system office for adjustments. >> Dr. Rey Castro? >> I like that idea of Trustee Baum. But I also wanted to express my concerns with regard to the process because this is such an important budget at such an important time and you know the shared governance process required by AB1725 really provides for the direct participation of the Academic Senate as well as the Classified Senate in the development of this budget because it's an academic and professional area as stipulated in AB1725, the legislation. So, I think that if we allow this as the first reading and we asked the Academic Senate and the Classified Senate to comeback and give us some feedback on this because I'd like to assurances from those bodies about their participation in this process and how--some feedback on what's being proposed here with regard to the assumptions particularly with regard to student access and the protection of academic programs. I'd be supportive of that. >> I agree, 100 percent. >> The other thing I--Oh, I'm sorry, yes. I'm sorry, excuse me. It's fine. >> To be fair, I do feel as though this was an inclusive process based of what Dr. van Pelt said. I do feel that, you know, everyone was included in this process. And I'm looking at the outcome of the budget. I do feel it's a good budget. I actually commend Dr. van Pelt because as a student, because the fact that he had an incredibly difficult task and to--I mean to really keep the cuts away from the students, I would like to commend him. If I understand he had 120-hour workweek last week which is incredible. So, I do know he's been working incredibly hard on this budget. I do feel it's a good budget after looking through it. There might be slight things, you know, that might be changed but I do think overall, the budget is a sound budget. It's one that has included everyone, all the different constituent groups. >> Thank you. Were the students--how were the students included? >> Well, students, it seems unnecessarily. But I mean-- >> Well, the students are one of the constituent groups. I just saw the AS president shake his head. >> Yeah. [ Inaudible Remark ] >> This is the first time I've seen the budget. However-- >> That's what I thought. >> --taking a look, is this working? >> Yes, it's working. >> Yes, it's working. >> This is the first time I've seen the budget. However, taking a look through it, it seems like most of the cost have been staying away from the students. I'm very happy about that fact. And, you know, representing the students is very important for me to let them know that the committees and the board, as well Dr. van Pelt is doing everything that they can to make sure that students get as much as they can on PCC. >> So Dr.-- >> Yes? >> I'd like to know what Dr. Sugimoto would say about the procedure that we just discussed. >> Dr. Sugimoto? >> I think there are a couple of things. First up, and Allen I know that you've been very busy with school but I know we've also invited you and I think Dr. [inaudible] also sent you an email asking that you come in so we could talk with you about the budget so we could share it. So we probably do need to make sure that we get you involved and certainly the AS. With regard to this budget, I think there are some minor changes that certainly as we continue to talk about snapshots and time that are going to occur given the changes that are occurring in the state. There--what needs to happen, I believe, and this is my recommendation, is if the board is truly uncomfortable about small pieces of the budget, then I would encourage you to ask us that. But if the budget overall is balanced, we have a lot of work that we need to do and we can continue to work with the college constituency to make sure that as we make transfers as we do and we do the things that we need to, we will continue to do that and continue to report back to the board. And I also note that Odessa is standing at the podium because I think her issue and her concerns about the budgets are primary concern for us as a district. So, I might ask Mrs. [inaudible]. >> Oddessa, but you know-- >> Basically, I'm here to find out what do you want? >> I mean, we've worked hard with this budget in a short period of time that we had. It sound a little--because we put a lot of time into this budget and we tried to eliminate the areas that would affect the students greatly as Dr. van Pelt said, administrative services took the biggest hit. We have done our best to present you with an adopted budget that still provides services to the students and I just want to know what else do you want? I'm up here to take notes. We've done everything we possibly can and you're still not satisfied. So, I still wanna know exactly what you want us to do so we can do it [applause] so we can have an adopted budget. And the longer we operate without an adopted budget, that's not a good thing. We're still spending money but we have no budget in place. But we have to continue to purchase supplies and operate without a budget. And the longer we do that, the worst I think this situation will be especially with this tight fiscal year. But I don't know what else you want. So, I'm just here to take notes. We've done the best we could with what we had. >> Dr. Bradbury-Huang? >> Yeah, I haven't spoken at all so I wouldn't like my silence to be read as dissatisfaction. What I'm hearing, I'll just speak for myself. There is a journey or the process of the budgeting and there is the destination. For me, the destination quite honestly, it's like a hallelujah chorus because I know how much financial fragility there is in this state, in other schools and when I read the closing paragraph of Dr. van Pelt's, very well put together document it basically says, you know guys, we're doing fine under the circumstances. So from the destination point of view, I'm very, very happy. There is a little bit of posttraumatic stress that I think many of us and certainly I feel since we had the rather unfortunate budget cut conversation a while ago, surrounded by--it felt like hundreds of shouting students, right? So, I think that's how I interpret Trustee Baum's comments about a desire to see, you know, what exactly, just so we're absolutely clear this time because remember we had our budget cut conversation and we thought we were clear and then we ended up having to retract and all sorts of uncomfortable things. So please don't confuse the concern with process as a concern about the destination. They're quite different. And please don't confuse our concern with the process as dissatisfaction with the work at all. It is our concern because this is the primary responsibility for the board. So I think its fine that we have a long conversation about this. I really, really do. I think it's very, very helpful. You know, it shows that we're on our toes and that we care. So, thank you. >> Dr. Rey Castro? >> I thought I commended you earlier in the meeting but maybe I need to repeat it again. In no way should our comments detract from the amount of work and the quality of work that you have put into this budget. This is the clearest best budget that I have ever seen. >> Agreed. >> My concerns have nothing to do with the dedication and the quality of the work and the amount of the work that you've put into this. My concerns have to do with the process and just making sure that we get some of that feedback because there were some concerns about participation from the senates, as well as the students and just get some feedback from them just to make sure that we've done due diligence to that part of the process. >> All right. Mr Thomson? >> Yeah. I also have not spoken before and as with Dr. Bradbury-Huang, I don't want my silence to be interpreted as being criticism. I concur that I think the budget is very well put together. The report is very readable. I won't go as far as Dr. Rey Castro and say I enjoyed reading it. >> Yeah. [ Laughter ] >> I hope [inaudible] of my time and enjoy reading a budget but I did read it and it was legible and I understood it and all that. So, I think the end product is good as we're gonna be able to get in this economic environment given the chaos, the state and the state's economy where in. But the process I think if we go through, let's have a first reading of it and basically we're adopting it unless there is something that comes up in the next two weeks time that cause some tweaking or some major changes in it. But I think you go ahead as I understand what's being said here this evening as though we are essentially adopting it but we're doing it at a 2-step process to make sure that there is more opportunity for the Classified Senate and the Academic Senate and everybody else to make sure they really have a chance to be participants and to understand it. So, I think you've done a fabulous job and I wanna be on the record of saying that. >> Mr. Lindemann? Excuse, are you through Mr. Thomson? >> Yes. >> Mr. Lindeman, did I see your hand? >> Yes ma'am. I did wish to say that yes, Classified had participated in this. We did have representatives there that they were in the budget process. What I believe that I misunderstood the way the board addressed was when did I see the budget and I saw it today. >> All right, I see. Thank you. And students? >> Right and I think the Ad Hoc Committee as well as Dr. van Pelt over here made every effort to involve everybody in the process and perhaps it's just the three of us up here that just weren't quite informed. >> All right. And Faculty Senate? >> Well, I have to echo that and let you know that Dr. Bickley as president of the academics did actively participate in the Ad Hoc Committee not necessarily the other officers or other board members but certainly the Academic Senate President has been. >> I guess, excuse me just a second. I guess one of questions is the Ad Hoc Committee is an Ad Hoc Committee. It's not a shared governance body. It's not the senate. It's a committee appointed by whom? It was appointed--I assumed the president of--Dr. Sugimoto was appointed by Dr. Perfumo? >> Yes. Originally, it was appointed by Dr. Perfumo. It did include the shared governance members plus the Executive Committee. >> Right. But it includes the shared governance members but a committee appointed, my understanding is that it include the shared governance members not the same as the Shared Governance Committee. Is that not correct? >> Yeah. >> And I think that's--it's a process question. Yes, Mr. Martin? >> Well, I wanted to ask the administration the ramifications of the delay even though, you know, there might be time on a calendar between when we vote "yes" and the others a day or two before it has to officially be submitted when I have understood in the past the amount of work that goes into loading the computers and finding all the stuff you have to do and all of the mechanics behind it, it isn't like we can really make too many of any kind of significant changes to the next meeting and then give them the kind of time they need to functionally do those changes. I would suggest we could give them those kind of changes tonight and have it comeback but to think we're gonna vetted next time and have comment that could change things seems from my historical understanding, correct me, it wouldn't quite work. So, you know, I'm confused what we're attempting to do in light of what the shared governance people have just told us. >> Mrs. Wells-Miller? >> Yes, my questions have been answered. I have absolutely no quarrel with the document itself. It's beautifully done. My concern was the participation and the process. And my question was clearly answered. Apparently, there was active participation by classified and so forth. So I got my questions answered. I have no problem. >> Dr. van Pelt and then Ms. Ligons. >> The Resource Advisory Committee was also involved in this budgetary process throughout. That is a Shared Governance Committee. That was essentially reconstituted within the past year or so to a more active state, so they were involved in fact last Friday as the budget was developing and they saw the first draft of the report that came to you. And corrections were made as a result of their comments. So that was combined Ad Hoc Budget Committee and the Resource Advisory Committee. In terms of the impact, almost a quarter of the year has now passed and in fact Odessa is now responsible to be turning in the first quarter financials. It is a long process actually to now load up the budget so that people can start spending money against the budget. So, in terms of timing, it is pretty important that we do this as quickly as we can. >> Mrs. Ligons? >> Yes, I wanted to say that I think the process for developing the budget and the actual budget by law are two separate things and we shouldn't be discussing them both at the same time and that all of the shared governance groups were represented in the process, at least in the meetings that I attended. But in my office, I have 28 call centers that are waiting for the budget to be loaded. >> One of them has to be spent out by December 30th. So, the longer we take, the harder it's going to be for us to spend that money out. >> Mr. Baum? >> I don't object and wouldn't oppose the recommendation by Dr. Sugimoto. If we do go ahead and decide to approve this that we address some of those issues subsequently. I wanna say something though to our shared governance representative 'cause I as a trustee count on feedback at these meetings from shared governance representative and you've left me a little confused. We went around and everybody said, "I hadn't seen it." And then after reflection you say, well, we did participate in the process and we are prepared for our board meetings and go through the books and come up with questions and get feedback if necessary. And as representative of your constituencies, I hope that before a board meeting you would check in with your constituencies and then if there's something you wanted to bring up that's on the agenda, then it would helpful to us to have that feedback ready to go rather than putting you on the spot and then trying to think whether who might have been at the meeting or not. So, I know that everybody's got other full-time jobs on the campus but it would be helpful to have a--if there's something as big as important on the budget, I really want to have--to know that we have the feedback of the shared governance groups before we make--perhaps the second most important decision we make any year in the board of trustees. >> Dr. Sugimoto? >> I think Mr. Lindemann said it correctly. They were involved in the process. They may have not seen the final, I don't know how many page document, but certainly involved in the process itself in developing that budget. So, I mean--am I stating that correctly? >> Yes ma'am. >> Most of the time we get hit a lot of things as you have your own board meetings. For me as a representative here, that's my job on the board but there is occasional time where I being the board representative will have a faulty memory as to who participated in what. Most of the time, the shared governance here has been a model throughout most of the state and at the Triple C Meetings that we have participated in almost everything in this campus and we are part of the shared governance for the whole thing. >> I appreciate that. 'Cause one of the things, just so you all know, it's a red flag to me as a board member if there's ever any major decision we're about to make and one of you guys say, "We were never consulted. We were never part of that." And so, I don't wanna make any decision that's important without knowing that you had an opportunity to consider on behalf of your constituencies. >> Right. Mrs. Wells-Miller and then Mr.-- >> I think since that's been cleared up I move adoption. >> Is there a second? >> Second. >> Okay. We have a motion and a second. Do you wanna addressed the motion? >> Mr. Abadia [phonetic]? >> No. I was just gonna say, I do think that in [inaudible]--I think two things. We wouldn't really gain much' cause we can trace every dollar in our adopted budget book so we can see specifically what they're cutting, or what's being cut. I mean, it wouldn't be fair to, you know, to the people who are putting so much time so I would, I was actually gonna-- >> Your speaker--you're speaking in favor of the motion? >> Exactly yes. >> Right. >> Any other comments. Mrs. Ligons I saw your hand. Did you have a--is it--now that we have-- >> I just wanted to remind the board that the students are new. Probably the students who were involved in the process were the ones who were on the board last year who were [inaudible]. >> Okay. We have a--we have a motion to adopt the budget and a second. Is there any further discussion? All right. Are we ready for the vote? Student advisory board? >> Yeah. >> Aye? >> Yeah. >> Yeah, okay. Okay. Other board members on favor please say aye. >> Aye. >> Opposed. >> I'm not-- >> Sustain? All right. Motion carries. Mr. Baum? >> Just what I'd like to ask the administration though. For me, I think it is a good practice for a major decision if we could factor in to the consideration of the decision as also for the board officers that we could consider presenting the idea first and then bringing it back for a second--for an action at a second time. >> Absolutely. Thank you very much. We will take that recommendation. >> The other thing I would like to--I would like to direct the administration to do then is, I think I heard Mr. Baum asked for a written copies of the cuts as compared to what we have requested. I think all the board members would like to have that. And I also would like to have, if possible, some more specific information on how students were, you know, students services were protected. Understanding fully that if custodian service is cut and the classrooms are only clean once a week rather than twice a week that does affect the learning environment and that does affect student learning. It just depends on how close to the classroom it is. Does any other board member have any other question or direction they would like to go? Mr. Martin? >> Well, I wanna say one more time, thank you. I must say thank you to you people and you people and the constituencies and everybody that did this 'cause this was a very, very challenging situation and I think the college as a whole and financial leadership you really rallied and did a great job. I'm delighted. [ Applause ] >> I'm just delighted, you know, it's brutal out there trying to get into classes and we're trying to fight for every class section we possibly can. And it gives me some mitigating comfort to see what we did here to try to do that under the circumstances we're in. It took good financial leadership. It took a lot of cooperation. I just wanna say thank you. >> Okay. Anything else? If not, we'll move on to Item I Adopt Resolution Number 453. Approve Gann Appropriation Limits for 2009-2010. Do I have a motion? >> Move to adopt. >> Second. >> Any discussion. All right, we'll call the votes. Student trustee? >> Yes. >> The other board members. All in favor please say aye. >> Aye. >> Opposed. Motion carries. Next, Amendment to Certification of Signatures: Discussion with Possible action. Do I have a-- >> Move amendment. >> Second. >> All right. I have a motion and a second. Any discussion. Are we ready to vote? Student trustee? >> Yes. >> Other trustees, all in favor pleas say aye. >> Aye. >> Opposed? Motion carries. Next, Public Hearing and Approval of Contract for 2008-2009 Between California School Employees Association, Chapter 777 (CSEA) and the Pasadena Area Community College District: Discussion with Possible Action. Public hearing is now open. Is there anyone who would like to address the board on this contract? Public hearing is now closed. Okay, is there anyone that would like to make comments on the contract? >> Move approval of the contract. >> Second. >> Okay, I have a motion and a second. Any discussion? Is there any one here from CSEA Chapter 777? Mr. Krause. Mr. Krause, you don't have anything you wanna say? [ Laughter ] >> Not really. I mean there was a, like three items that was opened and it took almost seven months, so I really don't have that much to say about that. >> But you will be glad when we voted on this, I assume? >> Yes. >> Okay. So, all in favor, do we have a motion and a second? All in favor to approve the contract, please say aye. >> Aye. >> Student trustee? >> Aye. >> Okay. The motion carries. Next is Public Hearing Regarding Initial Bargaining Proposal from the Pasadena Area Community College District to the California School Employees Association Chapter 777: Discussion with Possible Action. Public hearing is now open. Anyone wishes to address the board on this initial bargaining proposal. See no one? This is closed. We don't have to take any--do we have to take action on this? >> No. >> No. Okay. Next, Adopt Resolution Number 454 to Establish 50--Fund 59-Identity Services: Discussion with Possible Action. Does any one, Dr. Sugimoto, do you want to give us a little bit on these? >> The background on this has to do with our services called Live Scan. I don't know if all of you are familiar with that. I certainly can ask Dr. van Pelt to talk a little more about it but it's setting off a new funds so we can track revenue and expenses specifically so we can monitor what occurs with this particular entity that we have on campus. Dr. van Pelt? [ Inaudible Remark ] >> Oh wait a minute. Let me just ask. Does any of the board members have any questions on it? >> Move approval of the resolution. >> Second. >> Got a motion. Okay this is-- >> Does it currently in General Fund-1? >> Yes. [ Inaudible Remark ] >> Yes. >> Does that answer your question? >> Yeah. >> Okay, are we ready to vote? Did you have something else, Dr. Sugimoto? No, okay. Are we ready to vote? Advisory vote. >> Aye. Yes. >> All right. Other trustees all in favor please say aye. >> Aye. >> Opposed. Motion carries. The next is the Accreditation Update: Discussion. We have written accreditation update. Does any one have the questions or are you satisfied with the written update? >> Satisfied. [ Inaudible Remark ] >> I just have one-- >> Mr. Thomson. >> --one question, I don't understand. I understand the recommendation from the accreditation committee. >> It says, the Academic Senate Distance Education Committee is taking the lead on recommendation number 3 and it goes on recommendations. I'm not quite clear how distance learning fits in with the overall item we have to addressed based on the accreditation review. >> Dr. Sugimoto, could you answer that? >> Yes. Actually, Crystal Kollross is here and she can answer that. It is tie to the recommendations and so she can give us more information. >> Hi. The recommendation is that we develop policies and procedures maneuver to such occasion. >> Right. >> So we asked the Distance Education Committee which is a subcommittee of the academic senate to handle that since this is an academic matter. >> I guess where I was on confused was I don't read the recommendation from the Accreditation Committee as being limited to Distance Learning. >> It's the one-- >> It's the one below it. >> I know. I realized that, but I mean. Also, that recommendation came from, okay, I got you. My mistake and I'm sorry. >> Any other questions? You know, I might just suggest that I think it might help to have the recommendation on top and then the responds because I had read about four times too before I figured it out. Okay. Dr. Bradbury-Huang who is the chair of the Board Policy Committee has agreed that we can defer these policies and in light of the hour and so we're now to the presidents' report. President Sugimoto? >> Thank you very much, Dr. Mann. Let's see if I can get myself together here. We didn't have an opportunity to make announcement so I actually, if you don't mind-- >> Oh, I skipped that. >> It's all right. I have a couple of--just two items. First, the EXCEL Summer Bridge First Year Experience Program which is comes out of our Teaching and Learning Center which we had report on last time. It's going to be recognized through Examples Excellencia. It's a national initiate to accelerate Latino students' success in higher education so I wanted to congratulate them and let you all know that they are being awarded and certainly recognized for the programs they have. Also, our Public Relations Department has placed in the top three in all categories where items are submitted to the National Council of Marketing and Public Relations and Mr. Baum you know about this. And for District 6, Medallion Awards and we submitted four items. One was on the campus report which you received. Also, the Industrial and Technology building, the student success banners if you haven't seem around the building,-- >> Oh, they're so beautiful. >> --they certainly bring real substantial image for our students about them being a student and the success that they can have with our programs. The Football Media Guide program and the Women's Basketball Media program, so congratulations to our Public Relations Office. And that's the end of my report. >> Congratulation and thank you. And, when I go round and asked for the reports from the shared governance representative and the members of the board that will include announcements because I did not have Mr. Baum's glasses at that time--at that point of agenda. So, Mrs. Ligons does Management Association have report or an announcement? >> We have no report for Management Association but I would like to take this opportunity to let you know that tomorrow morning in this room the Los Angeles Orange County Workforce Development leaders, which is made up of all of the CTE deans in the community colleges in LA and Orange County, will be meeting here to approve recommended proposals for new CTE programs and you're all invited. We will serve breakfast and lunch and we'd love to see some of you. >> Thank you. >> Faculties--Academic Senate? >> First of all, on behalf of the Academic Senate, I would thank Trustee Baum for mentioning the importance of faculty development in the rolled budget [inaudible]. The faculty, the Academic Senate met-- >> Oops, sorry. Can you hear now? >> Yeah. >> Yeah. >> Okay. [ Laughter ] >> [Inaudible] nice thing about [inaudible]. [ Inaudible Remark ] [ Laughter ] >> Never mind. >> Well, the Academic Senate met for its annual retreat this past Saturday, the 12th where we set our goals for the year. We had our first senate board meeting this past Monday. At that senate board meeting we had the PowerPoint presentation by Dr. van Pelt on the budget and it was well received. There was a very thorough discussion on the presentation. We also had a presentation by Bob Miller on the education 20-20 master plan development as well as an update on accreditation and so those were also well received and with thorough discussions at both of those issues. There were other items that came up but one of the things that we want to mention is that we understand that there is the issue forthcoming before the board about arming campus police. We want to let you know that we are in the process of--developing a process to make sure that we have faculty input on the issue and that faculty are aware of the issue, have a chance to discuss it, and that we can indeed present the faculty position on that topic. >> That will go through to the shared governance process >> Absolutely. >> I mean, will go through the full shared governance process but we'll assure you that. Thank you. >> Yeah. >> Yes. Classified Senate? >> Yes ma'am. We had our Classified Senate retreat on Friday, September 11th at Huntington Library. We worked on our goals for the '09-'10 year in our planning calendar. No cost of the college since Ursula Anders [phonetic] one of our senators, Ursula Allen [phonetic], I can't even pronounce names today [laughter], donated our lunch. The statewide senate had their 2-day video conference at PCC on the 11th and the 12th. At this conference, another one of our classified employees was sworn as a statewide rep, Debra Cantarero. She makes the 5th statewide classified senate rep from PCC. Again, Ursula donated the lunch for them as well. We wanna thank the Academic Senate for inviting Debra Cantarero, the past president of the Classified Senate and Liza Valdez [phonetic], slaughtering names again, didn't I, the current president of the Classified Senate to the retreat on Saturday. This was also held at the Huntington Library. They learned a lot and they continue to enjoy a good working relationship with the [inaudible] senate. Classified Senate also wants to thank Dr. van Pelt for making time in his schedule to present us the budget update today at Classified Senate as I've already said and I will add my two cents is that it would be very well put together presentation for one of a few times I actually understand where the money is going. [ Laughter ] >> That concludes. >> Thank you. [ Noise ] >> Yes students. Associated students? >> I like to echo in Nolan Pack earlier mentioned, the green summit that is taking place in the Pasadena Convention Center and Associated Students will be having a booth there to network and reach out to the green community. Also, I had an amazing and great welcoming club week. I never have seen more student involvement in years that I've been at PCC, so it's been great and really happy about that fact. >> All right. Student trustee? >> I'm not--nothing. >> All right. Mr. Thomson. >> There is a football game this Saturday evening. UCLA is playing Kansas State at the Rose Bowl, 7 o'clock. If anybody would like to attend that, you can talk with me. I just might have some free tickets for you. [ Laughter ] >> Okay. Mrs. Wells-Miller? >> The real football game was last Saturday. [ Laughter ] >> You mean when UCLA beat Tennessee? >> Yeah. >> Right. [ Laughter ] >> Dr. Bradbury-Huang? >> I have much less important things to talk about. So greetings to everybody from the school boards. I have been talking to--I was [inaudible] kind of drumming up some interest in our town halls. There are so many positive comments that are said about PCC in public meetings. Off the top of my head the president of South Pasadena Unified wanted to congratulate the cultural anthropology professors here. Somehow they turned her daughter around and she is on and off to super schools. [Inaudible] Representative Michael Antonovich thanks us, her daughter, pretty much the same thing. She's on her way to Berkeley and on and on. So, it's just fabulous. I wanted to thank Dr. Sugimoto for the flu update. It felt to me to be very timely. It seems everybody is talking about it this days, so I would like to strongly encourage us all to be vaccinated, 36,000 people die every year just from regular flu so this one, I think, is gonna be a bigger one from a budgetary point of view. It actually saves a lot of money now to have people be out of school so I think that that would be great. And I also echo and commend and support the interests of the Associated Students in the greening efforts. And, you know, one of the positive things of the budget is how much money we've saved on utilities? It's already over a hundred thousand bucks. The amount of telecommuting, the teleconferencing that you all are doing with the Classified Senate, you know, telecommuting saves not only money but also carbon. So, I think, you know, there's a silver lining to the cloud that hangs over us and I thank you for all your efforts. >> I have a process announcement. >> In our listening meetings, which we undertook after the announcement of the status of our relationship with Dr. Perfumo, we have heard loud and clear from the PCC staff and faculty how deeply you care about being involved in the process of selecting a new president. And what I wanna tell you is there is not anything tonight on this agenda but we will be making an announcement quite briefly at each board meeting to tell you where we are in the process. And in turn, we would like for you to let us know what is on your mind. Unfortunately at this point, we have nothing new to announce and our announcement maybe, we have nothing announce but we will keep you informed. >> In terms of announcement, we had an opportunity last week to attend the--several of us did, the NAACP benefit dinner at the Pasadena Hilton and a wonderful event and wonderful time, I think, like my colleges would conquer was enjoyed by all. So, a really great event, an opportunity to connect with the community and I'm proud to say there were two tables of PCC faculty staff, administrators and trustees there. So, we were well represented and very visible and we had a great time. >> Okay. Mr. Baum. >> Speaking of football, the most important game was out on Robinson field right here where we beat our opponents 53 to nothing on Saturday night. So that was a great game and I wanna thank Coach Joe Peron who allowed me to purchase a women's basketball championship ring that I'm going [laughter] to wear proudly as a booster of the Lady Lancers, something I'm quite proud of so. Going back, I did mention the Board of Governors meeting. I will make a very brief report on that. There are two pieces of items. We talked about the budget. You have that in your packet. The other thing that came through was talking about the federal stimulus funding that came back and we received the federal stimulus matrix and all the different federal stimulus programs that are eligible for community colleges to apply for funding. And there are pages and pages of this and it talks about local colleges actively pursuing the funding or local colleges considering pursuing the funding. And, again, one thing I do want to bring to administration's attention, I don't see anything for Pasadena City College and I wanna make sure that we don't miss this opportunity. But--and I'll be sending that email so we wanna make sure that we are position for that. The last is on the legislative update. I don't know if you realized that the legislature was in until round the clock last week, 'till six in the morning, even in the midst of a sex scandal they pass legislation. There are two pieces of legislation that were very important to the system that were passed through the efforts of the system. One is AB 386 which would make California the first state in the country that requires publishers to provide caption materials or audio visual materials for deaf and hearing impaired college students to comply with state and federal equal access laws that includes online and other electronic materials. They were able to work out a compromise. The publishers supported this as well. We are leading the nation in providing instructional materials to learning disabled students. The number two, Dr. Mann, which you'll be very pleased is AB 669 which permits the University of California, Cal State University and California Community Colleges to classify student as a resident for tuition or fee purposes until the issues were decided in the state the minimum time needed to become a resident if the student currently resides in California is 19 of ages younger or was a ward of the state or was served by California's Child Welfare System. What it means is, foster care children who don't have an address of record because they're in the foster system can qualify as soon as they're eligible to enroll for in-state tuition. There was a loophole in the system that prevented them for qualifying to a year after they reach majority age. This bill closes that loophole and we're hoping the governor signs both of those. >> That's on the governor's desk? >> Yes. That's in the governor's desk. And that's the legislative report. >> Okay. Mr. Martin? >> I wanna thank Juan Gutierrez. A few months ago, I noticed if you get off the 210 Freeway going westbound in Allen, when you come down the freeway off ramp and get behind the wall, there's a sign that said "Pasadena City College next exit." If you follow that, it doesn't do you a lot of good once you're already off the freeway down under a wall reading the sign that says Pasadena City College next exit. I brought into Juan's attention and Juan brought it to Cal Trans attention and I believed now, the sign is on the freeway. [ Laughter ] >> So that if you missed the Allen, it's gonna tell you Pasadena City College next exit you that you can catch it at hill. So, you know, I'm one of those who likes to point out the buses at Fairfax [inaudible] that say Pasadena City College on them and things like that. So, I wanna take Juan for his work in dealing with Cal Trans and I can't believe any state agency move that fast. [ Laughter ] >> But I think I actually saw sign. So when I saw sign I said, "Man, that Juan guy." I got some other state issues I'm gonna deal with Juan. [ Laughter ] >> Okay. >> Okay. That completes reports by shared governance representative. >> I guess, he was one on the postal [inaudible] telling me [inaudible] the state? [ Laughter ] >> And representative, the members of the board. The next is future board meetings. We--our next two meetings are regular board meetings on the regular board meeting day. Is that correct? >> That's correct. >> Dr. Sugimoto. And then the next item is future agenda items. And Dr. Sugimoto very kindly printed out the board policy on placing items on the agenda and gave them to each of the board members. You probably haven't found it in your [inaudible] materials but you might wanna take it home and read it. We have because we have a kind of a base system where if anyone can request an item to be placed on the agenda but there is a second step for the full board or majority board decides if they feel this is something that requires action or if it does require a report and research by the administration if the rest of the board wants to direct the administration to do the research. That's why we have this kind of 2.2 prompt approach and we are trying. I noticed this time our little sheet of the agenda items was not in our packet but we are trying to keep-- >> No it was. >> Was it? >> Okay. >> It was. >> I didn't see it. >> Yes it was. >> Yes. >> In the pile. >> Oh, here it is. Okay. I'm sorry. I just didn't go deep enough. We do have a sheet which shows which agenda items we have when everything is scheduled, the ones that are pending and we do try to, you know, keep up with this. So, it's not that we don't want the agenda items. It's just we try to do it in an orderly manner. We--and sometimes we have had circumstances where someone has--we have acted on something and then two months later someone want to bring it up and that also became an issue. So, if will look at the policy, maybe it will be clear. Now, the policy itself is not very clear. We can always rewrite the policy if we want to clarify it. We can always change it but that is the policy. The other thing I might suggest then I'm gonna go the future agenda items, is before people request future agenda items, you might wanna look and see if it's already on here. What I'm going to say is that's already on the list but it doesn't mean that I don't want you to suggest it. It's just that it's already on there and we will schedule it. And so, for example, the army in the campus police is on here as a policy which is going through to the college coordinating council. So normally, the board does not address policy items until they have gone through the shared governance process. So, that is--so that was what I was referring to. And do our shared governance representative also get copies of this? >> You know, I don't think they do but it would be a good idea to share that with them. >> I think it might be a good idea for the shared governance representative to get this so you will have a sense particularly that section on the policies and then you can see what policy as far as the board is concerned of being considered and which policies are not. >> Yes, Mrs. Wells-Miller? >> Yes. I want to know if the board could expect next--in the next meeting a report of Mr. Martin on his patrolling of the freeway system. [ Laughter ] >> I think that's--I don't think we need to discuss that. I think we can have him as our freeway monitor. >> Absolutely. >> I think we're asking for a written report though. [ Laughter ] >> Oh, yeah. They might be able to check every freeway exit. [ Laughter ] >> Maybe I wanna know. >> Right. Are there any--no, with that little [inaudible] on how we do the agenda items referring to this and to our policy, are there any future agenda items that anything would like to see on the agenda? Okay. If not, the board is going to--I'm sorry. Dr. Rey Castro. >> I haven't had a chance to review the policy but I think this item and, of course, we can always pull it if its runs counters to something in the policy but I've had lots of phone calls over the last two weeks from students out in the community who were unable to find a class here at PCC and I'm really concerned about the fact that our local students, the ones that live in our district are being squeezed out. >> And I'd like us to look at what the registration process is and if there's any possible way of maybe putting a star or giving some sort of priority to our local students especially if they're continuing. Because evidently some of the students have been attending classes here at PCC and we're unable to get classes this fall. >> I've got the same calls. >> Okay. But we can't discuss this now. We can just--we can just ask. So, Dr. Sugimoto, can would--can you do--can you give us a written report or is this something we can discuss or what? >> I can certainly give you a written report and then if you so wish a presentation for the discussion, I certainly can-- >> Dr. Rey Castro, we can decide now. I mean, I've had the calls too so I think if the rest of board agrees, this will be something that we should have as a future agenda item. >> I think you're also asking about the waiting, how instructors-- >> Yeah. That's a separate issue. >> Right. >> But that is the same. Those two can-- >> The waiting list. >> Yeah. Those who could come maybe could come together and the board all agrees on that. So then-- >> Absolutely. >> So then, one of our options is we can act which is the degree to put in on this agenda. >> Right. >> Any other future agenda items? Okay. This, you know, our configuration is a little different so I find myself in here swiveling like, you know, swivel dogs go back and forth. So, if there is no--but I'm going this way rather up and down. So then the board will adjourn into close session. Will take a five minute break and then reconvene and closed session. We will take a 5-minute break and then reconvene in close session. And there may or may not be action to follow. [ Inaudible Discussion ] [ Silence ] >> I like to reconvene-- [ Noise ] >> And I would like to announce that the--in close session the board voted to appoint Lisa Sugimoto as interim president on a five-- [ Applause ] >> And the five people voting yes were Mrs. Wells-Miller, Mr. Thomson, Dr. Bradbury-Huang, Mr. Baum, and Mr. Martin. And the two people voting no were Dr. Mann and Dr. Rey Castro. >> We're adjourned. >> Meeting is adjourned [ Silence ]