>> I'd like to call the meeting to order Mrs. Thompson would you please call the roll? >> Dr. Mann. >> Present. >> Present. >> Mr. Baum. Mr. Martin. >> Here. >> Mr. Thomson. [ Inaudible Remark ] >> Present. >> Mr. Abadia. >> Is there anyone present who would like to address the Board on a closed session item? If not, the board will adjourn into closed session Government Code 5495.76: Labor Negotiations, Government Code 54957: Appointment of f a Public Employee: Interim President, Government Code 54957: Appointment of a Public Employee: Interim Vice President of Student and Learning Services and we will reconvene sometime around 7 o'clock. I'd like to call the meeting to order and before we begin, I would like to remind the board members to speak into the microphone and you can pull this up like that and so--so that people on our audio audience can hear us. The first item on the agenda is the Pledge of Allegiance. President Sugimoto, would you lead us in the pledge? >> I'd be pleased. Please stand. [ Noise ] >> Ready and begin. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [ Noise ] >> Before we go to the introductions, the Board had on its closed session item appointment of a public employee for Interim Vice President of Student Learning Services and we have the option either of voting in closed session or voting in open session. We preferred for everything to be as transparent as possible. So, we will now take an action and I will entertain a motion on the appointment of an Interim Vice President of Student and Learning Services. >> Move to approve. >> Move the appointment-- >> We have to have a motion first Mr.-- >> Move the appointment of Mr. Stuart Wilcox as our Interim Vice President for Student and Learning Services. >> Second. >> Is there any discussion? Alright. Well, all in favor please say aye. >> Aye. >> Is Dr. Wilcox in the audience? He is not here? >> He is on an accreditation visit right now doing his duty as a member of a team. >> Alright, well, we won't count on congratulations tonight then. Alright [laughs]-- [ Applause ] >> The next item is introductions, Dr. Sugimoto? >> I do have one introduction but I think Dr. Connie Rey Castro may want to introduce this individual later on in the agenda. So, if we could wait off on that, I'd appreciate it. >> Okay. Then the next item is Public Comment on Non-Agenda Items-- >> Dr. Mann-- >> Yes? >> I have an introduction. >> Oh, you have an introduction. Oh, I'm sorry, please. >> I would like to introduce somebody from campus. He is a very active student on campus. He is actually the Governor General of the Model Nation--the PCC Model UN. >> Okay. >> He is the Vice President of Internal Affairs of Omicron Mu Delta and he's an Associate Students Member, Vice President of Academic Affairs. That's Jason Herbert. [ Applause ] >> Welcome. >> Welcome Jason. Do you have any other? >> No. >> Okay, thank you. Alright, I'm still not used to turning my head this forward to see everybody. So, please, just speak up. That was just a thing to do. Okay, Public Comment on Non-Agenda Items. The Brown Act prohibits the Board from discussing or taking action on any item not on the agenda but members may make a brief comment or ask questions in response to public comments. Members of the public may request the opportunity to address the board regarding any item on the agenda. To do so, please complete a request to address the board form and give it to the Board Secretary prior to the deliberation of the agenda item. Individual speakers are limited to five minutes. Total audience participation on the agenda item is limited to 30 minutes. I have one card for a non-agenda item. Les Hammer. [ Pause ] [ Laughter ] >> Welcome Mr. Hammer. >> Les Hammer, Pasadena. The Pasadena Weekly reports that stakes are high on November 3rd election in a particular Board member Connie Rey Castro states that "Voters should return her to the Board because she is well versed and what the college needs after two terms." Some trustees recall that in the fall of 2005. Jennifer Bekkedal who is African-American ran for a seat on the Board of Trustees. She mailed a flyer accusing the Chicano Student Group known by the acronym of MEChA as a "notoriously racist Latino hate group." Predicatively, Connie Ray Castro blasted the flyers hate mail. City Councilman Victor Gordo got into the act accusing Ms. Bekkedal of what he called a race bating campaign. You know, advocates claim that MEChA is a finishing school, a mentoring organization for students when in fact, it is a militant, racist, and separatist organization with an agenda called La Reconquista, the Reconquest of California in the South West. And if you think I am making this up, ask any professor or student to call up the MEChA website. In fact, the editor of the courier did just that in the June 1st, 2006 edition in response to a controversial cartoon. He wrote, "Anyone who wants to understand the reason for listing Return California to Mexico on the cartoon should visit MEChA's website. This is the stated goal of the organization." You know, you wouldn't dream of funding a campus chapter of the Arian brotherhood or the Ku Klux Klan but you tolerate MEChA because it's politically correct. What is the difference between the boys with the brown berets blazoned with the word Aztlan, occupied territory and night riders with claiming crosses and white sheets? What's the difference? I repeat what I have told you and the city council that Connie Ray Castro and Victor Gordo owe Jennifer Bekkedal an apology for sabotaging her campaign and slandering her in public and in print. Thank you. >> Thank you. Is that another non-agenda item Mrs. Thompson? >> Non-agenda item? [ Inaudible Remarks ] >> Well if it doesn't specify it's probably non-agenda agenda. Okay. It's from Eric Recchia? >> Hi. It's Eric Recchia. I am a member of the ASPCC Sustainability Committee and a student on campus here and I just wanted to speak to something that I had heard going around on campus. I don't know if this is--I don't it's an agenda item. So, I just put it down as public comment. So, I was told that the Board of Trustees was gonna be going over some consent items and one of the item was the installation of a computer to monitor our sprinkling system on campus. The computer was supposed to cost about 100,000 dollars and it would basically just decide when to--it would be a GPS monitor and it would be able to like take care of the weather and everything and it would turn the sprinklers off or adjust the sprinkle depending on what the weather is like, if it's raining, if it's not raining, if it's too hot out and we got some bad publicity in the newspaper recently. I guess one of the local residents realized that we are not following a current Pasadena laws on water restrictions for drought 'cause right now, we live in a desert. We don't really get a lot of water here unfortunately. So, we don't really have a lot of water resources. So, I know that this was proposed as an item to remedy that. I know kind of--seems to make a lot of sense on the surface but I would like to really rethink the idea of just fixing the sprinkler system. The problem really is the way we use water on campus, our landscaping is not really fit to this sort of environment we have here on campus. We are in a desert environment and we should encourage the use of native vegetation on campus. I'm not saying eliminate all the non-native vegetation on campus but there's a very little native vegetation on campus. There hasn't been a lot done to promote native vegetation on campus and in order to show Pasadena as a leader in the areas of sustainability and water usage and limited resources that we have to deal with in Southern California specifically, this is a very small step that we could take in the right direction. So, I really encourage the Board if there is a consent to purchase this computer to rethink the use of 100,000 dollars, possibly consider using this to look into a proposal to re-landscape the campus and make it more friendly to the climate that we live in. That's all I really have to talk about and thank you for hearing me out and I hope you'll have a great night. >> Thank you. >> Thank you. [ Cheering ] [ Applause ] >> The next person I have is Noland Pack. [ Pause ] >> Hello everybody. I'm sure you are used to hearing from me by now. I'd like to thank all of you for welcoming us to speak during public comment. On a brighter note since Eric covered a lot of what we were concerned about as a group, I'd like to introduce a new body that exists on campus within the Associated Students. Standing beside me here today are some of the members of the Associated Students Sustainability Committee. So now, in addition to our Shared Governance Group, we have a group of student advocates that are working to engage our students and to teach students about more sustainable policies. We had a very successful event tonight that was a documentary screening of addicted to plastic downstairs. We had a least 75 people that came which is kind of a lot for the Circadian. So, we are really excited to form a constructive relationship with the Board of Trustees and the administrators and look forward to working with you all in the future. We hope that you have a very wonderful meeting tonight and look forward to all the wonderful sustainable days that are ahead for PCC. >> Thank you. >> Thank you. >> The next speaker I have is Triana Reyes. [ Pause ] >> Hi. My name is Triana Reyes and I'm a student here at PCC and I just wanna talk a little bit on alternative transportation for students who commute to school. Right now, there's a huge issue of parking and not being enough parking to support maybe people taking public transportation. I know there's a shuttle right now that runs from the Metro--from the Allen Metro Station in campus but it's not very convenient for students. If there's a Metro that maybe ran more often, students would be more willing to take it and other alternative route would be bicycles. As a cyclist and as a commuter cyclist at PCC, I have noticed far more bicycles than ever which is awesome. But there isn't enough bicycle parking on campus and I noticed there are signs saying you can't park your bicycles in certain areas of the campus. The right--racks that we have there right now aren't currently locked down to the grounds. That would be great if that would happen but--yeah just wanna get that out thanks. >> Thank you. [ Applause ] >> Robert Leonard. I'm sorry. You were writing on your lap weren't you? [ Laughter ] >> Yeah. Well, my pen isn't working very well my apologies for that and for being late. >> It's alright. >> As you know, my name is Robert Leonard. I'm a student here and also, the president of Seeds of Change Student Club on campus and also a resident and voter in Temple City. And first I wanted to just say that I wanna just say how beautiful this new building is and the 2 other new buildings their magnificent and I know their lead certified. So, that's a huge step forward for this campus and I also am encouraged by some of the signals that I've gotten from administration in terms of the intent to move a sustainable program here on campus. There are a number of things that are going on that I am not aware of but have begun to learn about and I know for example the installation of more efficient cooling systems would be great 'cause I found myself in my classroom during the heat of--a couple of weeks ago freezing to death. It was 100 degrees outside and I sat in the classroom for two hours and I had to--I walked down the stair literally shaking in--because I was so cold I had to sit out in that hot sun for 20 minutes before I thawed out. So, it would be great if we could adjust our thermostats to more reasonable temperatures both for comfort and energy efficiency purposes. The same thing goes for lighting on campus. There are a lot of incidences in which lighting is on during daylight hours and that makes no sense to me. In addition, classrooms--most classrooms on this campus have beautiful big windows and nine times out of ten, those windows are shuttered and we have lights on when we could just open up. I know a number of professors do it kind of on their own. They open up the shutters and they turn the lights off and boom, you have light and you don't need to use electricity. I also wanted to speak briefly to the item that is not on the agenda today which is moved to later which is this idea of the sprinkler system upgrade, the satellite controlled sprinkler system which is supposed to identify moisture and adjust watering patterns accordingly to turn off the sprinklers when it rains the one or two times a year it rains here and also identify broken faucets, sprinklers so that you can fix them and prevent leakage. And that's good in terms of improving efficiency but let's--you know, and you've heard this from me before. We're in a desert. We are facing a prolonged drought. Scientists agree that we're looking at--you know, an unrelenting drought in the coming years and we need to move away from grass which is not native to here. Communities all over Southern California, institutions, individuals, municipalities and counties are all moving away from wasteful water usage and I think PCC really needs to look at that real hard instead of trying to spend 100,000 dollars on a minor upgrade and I think I'm probably out of time, so--am I or am I not? Okay. >> But you can stop whenever you want. [ Laughter ] >> I can stop whenever--oh no, no, no. [ Laughter ] >> We're also pleased to hear--I mean this semester, there's a Photovoltaic Solar Installer Training Program and I understand that there's an intent kind of green the curriculum and that's a wonderful, wonderful thing because our students do need to be educated on the issues. We have a lot of support for this stuff but we also have a lot of people who aren't aware and need to know more about how to be more sustainable in their lives and on campus. The other thing is that--well, it's very good to recycle and I know, PCC has won awards for its recycling program and we're part of the climate commitment or crisis to participate in the competition, the national recycling competition next year and I think PCC might have a chance of, you know, winning that, that would be great. But recycling is not the solution. It's really about the other--it's reduce and reuse. Recycling is very limited and it's answer to our looming crisis of toxic waste and other forms of wastes. So, we have to look at our procurement and our waste management in ways that, you know, we procure things that are recyclable and made from recycled materials and things that can be reused and live longer and now, I'm out of time. Thank you very much. >> Thank you Mr. Leonard. [ Applause ] >> Is there anyone else who wishes to address the board? Alright. And--okay, then next on the agenda is Announcements, Management Association announcements? >> No announcements. >> Faculty--Academic Senate? >> No announcements. >> Classified Senate? >> No announcements at this time. >> AS? >> No announcements. >> Student Trustee? >> I have no announcements. >> Mrs. Wells-Miller? >> No announcements. >> Dr. Rey Castro? >> Yes. I do wanna remind our listening audience that the Master Plan Town Hall Meetings in District 3 will be held this week, Thursday afternoon from 3 to 5 p.m. at the Lake Avenue Church and also Saturday morning from 10 to noontime over at Jackie Robinson Park and I want to invite all of you to please attend and provide some input into what the educational programs and needs are that PCC should provide over the next 10 years. This is your opportunity to have some input into the future of this institution and it's really important that you be there and participate. Look forward to seeing all of you. >> Mr. Baum? >> None. >> Mr. Martin? >> I will announce that Mr. Leonard and several of the sustainability students--the Sustainability Committee were at Vision 2020 Meeting that I attended in Temple City and he ran out of time but one of the points that they made that hit true to me were reviewing the tankless, waterless urinals in the men's room. So, I know you ran out of time before you got to that one. So, I'll throw it in under my time. I definitely heard that, makes a lot of sense so I'm sure we'll be looking into that one too. >> Okay. I wanted to announce that I will be attending the ACCT Conference in San Francisco tomorrow and Friday, on Thursday, I will be participating in a workshop on how boards of trustees can work with their Public Information Officers and in order to keep cost down, there's supposed to be two of us presenting, now I was going anyway and Mr. Gutierrez who was going to go is not going. So, I will be there presenting both sides then Friday, Dr. Ray Castro and I will be two people doing the presentation originally designed for four on our Board Norms and Protocols. >> You might mention that I was supposed to be-- >> Yeah and Mr. Martin-- >> Presenting that with you and-- >> Right. >> You were gonna pay for some of these out of your own pocket and I said I think maybe you could just handle my part. >> Right. >> And that would save the college some money and save use some money, so. [ Laughter ] >> Yes, that is--that is true. Mr. Martin graciously did not go and so, we'd cut the cost of that conference in half and I think we've even cut it more now because we've lopped off a third person. >> And he will be missed. [ Laughter ] >> Yeah, always. The next item is the Approval of the Minutes. In your folder, there is a revision--a revised page in the minutes which simply has my title correct and then another correction. Do I have a motion to approve the minutes? >> So moved. >> Move to approve. >> Second? Any other additions or corrections? We ready to vote? >> Yes. >> Student trustee? >> Aye. >> Other trustees? >> Aye. >> Aye. >> Aye. >> Opposed? Motion carries. Approval of Consent Items, do you have a consent item, Student Trustee? >> None. >> No. Okay. Mrs. Wells-Miller? >> No. >> I have--I have 41-P, Dr. Rey Castro? >> None. >> Mr. Baum? >> None. >> Mr. Martin? >> None. Thank you. >> Oh, 41-P. Okay, let's see what that one is. [ Pause ] >> Yes. I--I--if you look at 41-P for James Marsh Job Developer, it has his range and then it says 7 years and this a 12-month assignment. Does anyone know what that seven years--is that just a random number that's in there--Dr. Sugimoto? >> I'm not sure but it might be the change in longevity step and I can clarify that but I'm pretty sure that it sure is not in our head so thank you. >> Is it change in longevity step? >> Yeah. [ Inaudible Remarks ] >> Okay. So, the seven years is really not part of the action. >> No it's not. >> Alright. So, that should just be removed. It's not part of the action, alright? Okay. So, I think we won't have to say that's a revision that just was there by mistake. So, do I have a motion to approve the consent items? >> So moved. >> Second? >> Second. >> Alright. We're ready to vote. Student Trustee? >> Aye, aye. >> Other trustees? >> Aye. >> Aye. >> Aye. >> All opposed? No? Motion carries. The next item is agreement for employment as president discussion with poss--Dr. Rey Castro? >> At--I would like to request that the board consider moving Item J up at this time? >> Oh sure. >> Item J is the appointment to Measure P Citizens Oversight Committee, discussion with possible action. Dr. Rey Castro, this is your area. You want to make the presentation? >> Yes. I would like to--I have recommended the appointment of Charles Nelson as the representative on the Measure P Oversight Committee representing District 3 and I'd like--I believe Charles is out in our audience and I would-- >> There he is. >> --like to call him up to the podium and I believe that his resume and qualifications are in your packets and I hope you've all had an opportunity to review them. >> Right. >> And whatever your pleasure is. Should we take an action and then have him speak to it or would you like to hear from him first? >> If he has something he would like to say then let's take an action. Is there anything you would like to share with the board Mr. Nelson as to why you would like serve on this committee? >> Yes I would. Good evening to the honorable members of the PCC Trustee Board and as well as staff. One, I'd like to say that I am an alumni here from PCC and I was honored when Dr. Castro called me and presented the opportunity to be candidate for Measure P Oversight Committee. Just some of the things that I'd like to add is I was actually an Oversight member for PUSD as well as I'm an Assistant Director of Public Works for municipality so I bring 20 years of experience to this actual position. So, it's something that I'm very adamant about. I have passion and it's something that I do on a day to day basis. I'm also the Northwest Commission Chair and so I'm very active in the community as well as the chairperson over the Heritage Square Project which we've been trying to get developed over a decade. So, I'm very active. [Laughter] And I'd like to let the students know those types of things that I've even went on and actually, I'm pursuing my doctorial studies because a lot of times, we get busy and we don't get a chance to come back and say just what this institution has done for us in our lives and these are individuals that are sitting here on the Board that have been mentors to me like Dr. Mann and Dr. Castro. I just recently got a chance to meet Jeffrey Baum and Bill Thomson, someone that I ran against as a trustee a couple of years ago and that's all the result of being right here in PCC. So, yeah, I have a lot to say and I'm very excited about it and I hope that you will consider me. >> Thank you. Do I have a motion? >> So moved. >> Second. >> Is there second? There was a second. Alright, I have a motion and second to appoint Mr. Nelson to Measure P Citizens Oversight Committee representing District 3, is it? >> Yes. >> District 3, Student Trustee, vote. >> Aye. >> Other trustees all in favor please say aye. >> Aye. >> Aye. >> Aye. >> Opposed? Alright, motion carries. Congratulations! >> Thank you. >> Congratulations! [ Applause ] [ Noise ] [ Pause ] >> The next Item Agreement for Employment of President, there was a discussion with possible action. I'm gonna ask Dr. Rey Castro, she will chair that part of the meeting since the Board as our--the college's attorney need to negotiate the contract. And I would like to begin by just--and by they way, there are copies of this contract available if anyone would like one. I don't have one with me but I obviously have it memorized and what I--there's a couple of things I want to point out. This is a contract to appoint--well, we had--the Board actually pointed Dr. Sugimoto as Interim President last meeting but this is the contract with the terms and the conditions of her employment which we were able to reach an agreement on. She will be President of the college with a limited time period until June 30th or until a new president is appointed. There will be a search we will discuss later but that's President not Interim President. That's why I had her say the pledge as president. That's one of the items in the contract. The other items you can look at I think it's very fair. It reserves for Dr. Sugimoto the right to return to her position of Vice President of Student Learning and then also specifies that she has stated her intention of not being a candidate for the permanent presidency and with that are there any questions or comments by the Board? Mr. Baum. >> I was waiting to be recognized by Dr. Castro. >> Yes, I--I'm sorry, excuse me. [ Laughter ] >> I will go ahead and assume the responsibility of the chair and recognize Trustee Baum. >> I just wanna express my deep personal appreciation that Dr. Sugimoto is willing to serve the college in this capacity. Ever since we made the appointment as acting and then as interim, I've heard nothing but extremely positive comments from both on the on-campus community and the off-campus community. Most recently on Saturday with Congressman Adam Schiff, a member of the Appropriations Committee was at the Latino Heritage Festival Parade and he pulled me aside and then he--and he's somebody who is in charge of helping allocate a lot of these federal stimulus package funding that I'm hoping will come to our district at some point. And he pulled me aside to say specifically how much he admires and appreciates the service and is a huge fan of Dr. Sugimoto and so, I am just so pleased that she's been willing to step in and we are very fortunate to have her service here at the district and I'm delighted to--if when the time comes to move approval of the agreement. >> Any other comments? Yes, Trustee Wells-Miller. >> Yes, I hope that no stimulus--additional stimulus comes to Dr. Sugimoto as she is already going full tilt [laughs] from morning 'til night. We're very fortunate indeed. I hear from not only people on the campus but people in the community who express their great respect for you as the college president for this period of time and I personally want to thank you for all of your efforts. >> We're very fortunate to have you and thank you many times over. >> Yes, trustee--Dr. Mann. >> Yes there was one thing I forgot to say that in recognition of Dr. Sugimoto's outstanding service and an effort to try to be a little bit fair, the salary would be retroactive until August--back to August 6th when she assumed the position of acting president. There will be a consent item to that effect but that's part of the total package. And we are concerned that all of our administrators who may be having 2 jobs or being [inaudible] something are appropriately compensated within budget limits of course. >> Alright. [ Laughter ] >> Always a limit. >> Do we have any more discussion or comments with regard to the proposed contract? Hearing none I'll entertain the motion to approve the contract. >> Move approval of the contract. >> Okay we have a motion to approve. Do we have a second? >> Second. >> Alright we've got a motion to approve and a second. No further discussion, we'll call for the question. The Student Trustee? >> Aye. >> And those in favor say aye. >> Aye. >> Aye. >> Those opposed? Any abstentions? The motion carries unanimously. >> Thank you. [ Applause ] >> All right the next item on the agenda, interestingly enough is the selection of the college president. We--we're very pleased with Dr. Sugimoto but we are also interested in beginning the process of the selection of the College President. And then we have 3 items, first of all there is bylaw 1690 which is the bylaw for the selection of the College President. We are interested in a review of the previous search process and then a discussion of possible search firms. Yes Mrs. Wells-Miller? >> Yes, I would like to speak to the bylaw. >> Yes. >> First of all, I think it would be useful if the Board members get all paperwork available for the final candidates so that we can go over it when the time comes. I think that would be useful to us, but the wording that I'm concerned about, I just wanted to change number 8, instead of the Board of Trustees may use a first level screening committee, I would like to see a change to the Board of Trustees will use a first level screening committee. >> Alright. That's a--well we'll just keep all these and just have a little discussion. We'll have a motion then. I actually have--oh did you have something else? >> Well yes, the same wording on number 8 on the selection process, the Board of Trustees will use a first level, it's the same. >> Isn't that an identical document? >> It's the selection process for position of college president. It's on the back page. >> Alright, you're right. And this was what we approved--what we developed last time. >> Right. >> Okay, fine. So you're wanting to change the may to will on both places? >> Yes please. >> Any other suggestions on the policy itself and--or I guess we're also looking at the procedures. Yes Dr. Rey Castro? >> Number 8 on page 1, the front page indicates that the first level committee is a screening committee. The back page, the second page does not indicate what the first level committee is called other than a first level committee. I would suggest that we make them consistent and call them both screening committees. >> And just remove first level, just say--you say screening committee? Or you want to use first level screening? >> I'm more concerned that they be consistent in terms of the identification of the committee. It is a first level committee. >> Okay so it will be first level screening committee in both places? >> Yes. >> To assist to the value. >> Okay. What number is that on the procedures? >> Number 8. >> Number 8, both places. >> But then it says if there is a first level. >> Yeah, that needs to be made consistent with the proposed language of will. >> Okay, throughout, okay. Does it appear anywhere beside in those 2 places? >> No. >> No. >> Oh yeah in the next page, composition of the first level committee from the--with the list on the next page, Dr. Mann. >> Oh, first level screening committee. >> First level screening committee, alright. >> Okay. I mean, we haven't moved to do that but that's where we're suggesting it would be. >> Right. >> Any other suggestions on the--just on the process? Yes Dr. Rey Castro and then Mr. Baum. >> I would suggest on point number 8 on both the front and the back that we eliminate the language if there is a first level committee and replace it with the screening committee. >> Good suggestion. >> Wait a minute, I'm not following it. >> Well if in-- >> I see if you take--if there's a first level committee but then the next thing is the Board of Trustees. Well we're gonna have to revise that whole sentence. >> The whole sentence will have to be changed but-- >> Okay, alright. We can revise this and bring it back, Mr. Baum and then Mr. Martin. >> My suggestion is looking at the composition of the committee-- >> Yes. >> And just the--we had indicated the search consultant, we title that person chair of that committee and I don't think that's actually appropriate. It says non-voting chair/facilitator but I would just say--leave that as facilitator and we will select a voting member of the committee as chair. >> Okay. That's a suggestion of having the search consultant not be the chair, the Dean of Human Resources Equal Employment Opportunity Representative. And for the benefit of the audio audience, this first level screening committee, as it was last time has what, 15 members. Each board of each trustee appoints one person so that's 7 community members and then there are 2 faculty members, 2 classified members, 2 management members and 2 students and it specifies like the student trustee but basically that's the composition of the committee, 7 community members, 2 faculty, 2 classified, 2 managers and 2 students. And that is in accordance I think with the shared governance. Those are the 4 shared governance units, the people who are at the table. >> And we'd have to clarify it because this is academic senate/CTA on there and there's no CTA. >> There's no CTA. >> There's no CTA. >> No, it would just be academic. >> Academic Senate Representative. There would be 2 Academic Senate Representatives. Yes, Mr. Martin I think you had your hand up. >> Well I'm gonna let--I'm gonna yield to Dr. Sugimoto who wants to clarify that point. >> Yes. >> Because I know what she's gonna say, so. >> Thank you Mr. Martin. Actually it should be, at this point, the Pasadena City College Faculty Association if we are including the Faculty Union. >> Right. >> Right and we did that's if we're including-- >> If they are included we should use the right name. >> Right. >> But we haven't decided if we want to include them or not include them, right? >> Correct. >> Correct. >> Any other questions or comments? Yes Mr. Martin? >> Go back to mine, actually I'm--I would be more in favor of leaving it may, leaving it--leaving the policy broad though I'm quite confident this is the same board, you know, I would want a first level screening committee. I'm quite confident we're gonna have a first level screening committee but we don't always know the future and rather than impose it on the board, the fact that it kind of spells it out so meticulously I think makes it a very strong, almost suggestion by default that certainly I believe will happen this time for sure. But I don't know that it's necessarily where we have to drive the policy that way in the future. I'd be happy to let future boards in different circumstances deal with how they want. We're certainly setting a practice here these few times that a committee has a lot of advantage. So I would just--I would leave that such as it is. >> For the policy and the procedure or just the policy? >> Yeah I would leave it like it is just 'cause it's a little broader but I think we all know by default this is probably where we're going this time and the advantages to it. On the topic of the chair, I sit here and try to just envision in some ways worse case scenarios because if you can think through the worse case scenarios, you don't have to worry about the best case scenarios. I think we had a very more or less compatible committee last time but there could be a circumstance where the committee in it of itself, you know, were asking more or less quite a few strangers to come together and in light of the fact that you have so many strangers that are--that are coming together it may be difficult and time consuming for the committee to figure out and sift out who the proper chair should be. >> And so I can see some advantages in having a neutral person as the chair who is the facilitator and whichever consultant we hire hopefully is experienced at dealing with, you know, community committees and facilitating those through and it may be of some advantage to just have that issue settled for the committee when the get together, that consultant is the chair. So there maybe reasons that you wanna have a committee member that--as a chair but not knowing who the committee members are or who the committee members are is the state community because community refers to our communities as PCC district and also the Classified Academic Management Community. So, I see an advantage in the default of the chair going to the consultant who should be professional in driving the committee through to the screening goal that we're hoping they will come too. So that was just my thought. >> Okay, any other discussion, Mr. Baum? >> What I--it's more of a question. Why do we hope for out of this process tonight? Do we hope to give direction as far as the selection of--or invitation of search firms to make proposals? Do we wanna actually act on the policy tonight? Or is this the first reading that we're going to then-- >> Well, we can do-- >> Carry on for the next one? >> Oh, as far as--as far as the policy and the procedures I would hope we either, you know, agree on it or that we give direction as far as the search firm I hope we reach a decision so that we can start the process of selecting the search firm. I mean that's what--that's not very specific but that is what I hope to come up with tonight and that so far we do not have very many suggested changes. If these are the only changes, I don't see why we couldn't act on these and ask the administration to bring them back and maybe we could--maybe we could then--maybe we can ask the administration to bring them back so we can see what they look like once we agree on what we want. The other thing that I'm--I'm very aware of is that two of our board members are not here and this is a--so maybe this would just be like a reading or first discussion. >> That's what I was gonna recommend. If every were here maybe we could be prepared to act but I also think this is such a big decision that I--I think we don't have to feel--thankfully we have a president under contract. We can actually wait and put this out into the public domain and our discussion and then-- >> Right. >> --hopefully act swiftly at meeting where more of our Board members are here. >> Right. I think if the rest of the Board agrees I think there's a couple of points I wanted raise for discussion also but I wanted to give everyone else a chance to speak first. >> I forgot and Dr. Rey Castro is chairing this discussion. >> Oh, all right. [ Laughter ] >> No, she is not chairing this. She only chaired that one [inaudible]. >> The contract, okay? >> All right, I--[laughter]. I would like for us to look at Item 2 on both the policy and the procedures. Item 2 says the Board President in consultation with the Board of Trustees may appoint an Ad Hoc Committee of Board members for the purpose of coordinating the logistics of the search and a very similar language appears in the procedures. I would like first to consider broadening what this Ad Hoc Committee might do and I will give you a reason for this. I've--you know, [inaudible] CCCT Board and there are lots of searches going on for presidents and for chancellors. And what I have learned and some of the rest you may have had couple of contacts is it has become more and more common for a--either to have two trustees sit with the committee as they go through the screening process on one campus the trustees do evaluation of the pool before it goes to the committee and if they don't think the pool is rich enough that there are not suitable candidates in there then they go out and search more. I think one of the things that we must remember is if you look at the policy says, this process is the sole responsibility of the Board and I think we should be very careful that the Board is informed throughout the process. And one of the ways to do that would be to have this--have an Ad Hoc Committee and have them actually be present as monitors and that's the word I'm using because that's the word I've heard and as I said is being done many, many community colleges in California. Now, we could decide whether or not it's appropriate for the person to be there during the actual discussion of the candidates, but certainly during this, I certainly see who's there, certainly looking at--at the quality of the candidates and making a decision early if we need to extend the search. I've been through three presidential searchers and the first search which I was in utter lack of tactfulness said to the chancellor, "You know that was a failed search." And we have to go out and do it over again. He said, "That was a search that selected me." But if you [laughter] which is true but his wasn't the failed part it was first part that failed. And that search which was facilitated by ACCT, a problem did arise during the process. It was brought to the attention of the Board and actually we did stop the search and go out and do it--do it over again. In that particular instance, the problem, I see your hand Mrs. Wells-Miller, the problem was brought to the attention of the board by one of the community--community members. But if--if in other instances it might, I think it would be a good idea to at least consider this. Yes, Mrs. Wells-Miller? >> I was gonna say in connection with what you just said I think it becomes very important for the committee to look carefully at all of the paperwork that we have on the candidate and study it over thoroughly so that we're familiar with the background. >> That would be--that would be my thinking and what we would then do is we already have in our procedure that the president of the Board may appoint an Ad Hoc Committee and it says the purpose of coordinating the logistics of the search we could simply just expand that coordinate the logistics and if we don't use the word monitor our, you know, in reviewing the process or whatever. I--by the way this is a huge change for me. When I was at Cal State Northridge one of the things I did for the president there was a monitored searches for high level administrators and I've monitored maybe hundred, maybe hundred and fifty and I never ever, ever thought that the person to whom the recommendation was made should be involved in that first level screening. But I think things have changed, times have changed and it's really important for the Board which again has the sole responsibility for this to--to have--be more informed than you can be just through the facilitator or the chair. So I would like to hear other peoples thinking on that. Mrs.--Dr. Rey Castro? >> I don't--I don't have any objections to--to an expanded role in coordinating the logistics of the search but I also think based on the last search that was conducted two years ago that we also need to consider the procedures that were used during the first level interview process itself. I'm not--I'm not suggesting that we coordinate those we reviewed them and make some recommendations. I understood from my representative and several others that that first level screening committee two years ago interviewed all the candidates in one day and had very little time to discuss the candidates at the end of the process and I found that out, you know, long after the process was over and I was frankly very concerned about that. I would rather see the interviews conducted over two days with adequate time provided for discussion of the candidates and discussion of any recommendations that are made based on a fuller, more thorough discussion by the first level committee. So I would like us to make sure that we have a hand in looking at what procedures are followed at that first level to make sure that they are fair to the committee and to the candidates. >> Right. >> Mr. Baum? >> So even we're not going to take action today. One thing that I wanted to see if we should consider doing though is it when it comes up to the next time we should at least take the step of beginning to think about who we would want as a representative on that committee-- >> Yes. >>--and have somebody in mind that so that maybe when we adopt these procedures we can also have a slate of individuals to plug into that and that would encourage the shared governance groups who are potentially represented on the search committee to have that--those individuals in mind as well. >> Yeah. I would certainly agree. Mrs. Ligons? >> For you to explain the rationale for the management association having one representative when all the other shared governance groups have two. >> Well, I think the thinking was that the Executive Committee Representative would be a manager but maybe we could do that another way by saying the management association representative from the Executive Committee. I mean I think--I think that was--I think was the thinking of the time but you know we haven't approved any of this we're just--we're just discussing--discussing I can't even talk tonight. >> So your recommendation that Management Association-- >> Well, I just wanted to clarify that the members of the Executive Committee are not members of the Management Association. >> Oh, well then, okay. Well then that's--then that maybe the reason why they--why this change was made so they would be represented. Dr. Rey Castro? >> I--if I'm not mistaken I believe we ran into the same dilemma with the faculty. The Academic Senate if I wasn't mistaken had one representative and the other faculty position was designated for the Union Representative and those are also separate organizations. And I remember, you know, the concern that was expressed by the Academic Senate last time around with regard to this issue as well that there are really 2 separate organizations so I don't know. >> But I think that's--well, that's--that I think is the--I did not remember or didn't know that the members of the Executive Committee were not members of Management Association but they are managers, right? They are managers and administrators. >> Yeah, we accept them. [ Laughter ] >> You accept them? Okay. [ Laughter ] >> But they are not members of our group. >> Alright. Any other-- [ Simultaneous Talking ] >> We love you. >> --further, further. Yes. Dr. Bickley? >> I note that there is not really any other Union Representatives that are listed here so that--that is something for you to consider as you go through this. Every CTA representative would also be an Academic Senate member so that it's really--I mean we do kind of have two Senate Representatives if we--it's just who picks the representative. If we allow the Faculty Association to pick or the Senate to pick and probably if the Senate were picking both we'd probably consult with the Faculty Association with respect to one of those positions. But as I say, I'm not sure why the faculty association is the only union that has given the status in this-- >> Right. >>--committee in the way it is but it's--I don't have a preference strongly one way or the other that's kind of up to you. >> That's why we're having the discussion. Mr. Baum? >> Sorry. I think it is--so I think we're in the process that we would take recommendations also from the administration the--that the--the consistency of having two members of the faculty, two members of the classified, two members of the student body, and two members of the management team there. Now the question would be then falling upon on Dr. Ligons' point would we also add an additional Management Association to the committee as compared to what we have before or would we add any--have two managers plus an Executive Committee member to that team and that would be-- >> I don't think that that was her point. I don't think--I don't we're adding folks to this committee. >> No, no, no. I'm just saying but that would be a way-- >> But would be one way of doing it. >> I'm not recommending that I'm just saying--I'm putting it all on the table for that as well. So that would be the question. >> Mr. Martin? >> I can vaguely remember a lot of the hearty discussion that went over and around the committee that's were discussing just now. And I for one started with a number that I felt was the max and this--the number we see on the page clearly on my opinion represents a maximum number and in no way I would be interested in expanding the number of the committee because it quickly becomes very unwieldy and not being to do anything. I think one of the issues if--and I'm, trying to jog my memory here. I think I remember on the faculty side the Academic Senate saying we're gonna work with CTA and together we can pick that spot and that wasn't gonna be an issue. I think I remember some collegial comment coming back to us saying don't worry about it, we're gonna work together and it'll be just fine. On the classified side, we actually have several unions and this could create a problem in trying to differentiate which union and so I think the argument was far best for the two classified spots to just land like they land on here Classified Senate and let again the collegial comments of the senate come back to us and say that we understand this and we have several unions and there is no way to get them all on there and so we'll just have to work through that amongst ourselves. I kinda remember that being kind of the final reconciliation and similarly for the management where you have a Management Union and you have important managers who aren't part of the union under an executive committee we've shown here a fair representation of two general manager-esque type people, two Classified Senate-esque senate classified people, faculty-esque people so you know I think--I'm just replaying all those reconciliations and compromises that got us to this list as I remember them and if somebody remembers it differently your memory is probably better than mine. But--so I'm actually quite pleased with the way the committee come out as a fair overall representation and I've just looked to each of these groups to kind of work collegially with their own to, you know, get all that sorted out. >> Any other--any other--any other thoughts on this? One thing I'd like to comment then on the procedure and another reason why I think it would be good to have an Ad Hoc Committee of the board working that. I remember on the--you know, the Board also only interviewed all the candidates in one day. And we had an hour. But I remember the other two searchers, the candidates who brought in we had a whole day with them. We had an interview and then we had, you know, we took them to lunch and then they met with the Faculty Senate and they met with this person, they met with that person and we met their spouse and it was a much more--it wasn't--it didn't feel so rushed. So, I think the more time you spend with the candidates that--in a sense the better it is. So for that reason I would certainly--I would certainly approve of having an Ad Hoc Committee looking at the procedure so that we can at least have a sense--the consultant can have a sense of what we want. We can also tell the consultant that if they don't do it that way we can just get someone else. >> Right. >> You know but I think it's really--I think it's really important that we take our time and we deliberate and that people, once they've interviewed candidates have time to, you know, to think about it before they start talking to the next person to schedule back, back, back, back, back is very, very--I think very difficult to really absorb and it's not fair to the candidates who put in a lot of time and energy preparing and coming for interview. Yes, Mrs. Wells-Miller? >> Yes. On this bylaw 6090, it doesn't mention anywhere at least unless I've overlooked it, who selects the screening committee. Does number two where it says the Board President and consultation with the Board of Trustees may appoint an Ad Hoc Committee of board members for the purpose of coordinating the logistics? It doesn't use the word screening-- >> No that's a separate group. That's--that would be--that would be a group of trustees. >> That's what I thought. >> Yeah and then down on number eight is where the board use a screening committee and-- >> Who appoints the members of that committee, it doesn't--? >> Well, if you go down it says the--we'll determine the number and composition of committee process to be used as well in the committee. >> The board does. >> The board does and op--and it's by majority vote of the board it's not a--it's not a-- >> Oh, it would be good to have that. >> I think it--okay, we could add there that the committee is appointed by the--by the Board. >> I would like to see that there. >> Right. Actually, and I've been reading--I saw your hand. I've been reading many of the Board policies recently again looking for things and I've noticed I found that in the appointment of the committee the Board Chair does have the right to appoint a committee but that can be overruled by four members of the Board. >> So the Board always has the authority to do it but it certainly wouldn't hurt to add that as a sentence, just who makes the appointment. I think that's a good point. Dr. Rey Castro? >> Yeah, I was just a little confused because I thought number eight does specify that the Board of Trustees will determine the committee. >> It says that while you determine the number and the composition it doesn't necessary say they will appoint the members. I think that's her-- >> Right. >> Oh. >> Yes, so we will just add-- >> Well. >> And just add that in. [ Simultaneous Talking ] >> The number and composition and appoint members. >> We will appoint the members. Well, in the past we've allowed the members to be--to be chosen by each of the shared governance groups. >> Right, but the Board actually appoints them. >> So they would recommend to us. >> They would recommend their selections to us and we would-- >> And then we would appoint them. >> Right. >> And there would be an appointment letter that would come out. >> Right, right okay, well. I thought that's what we did. >> That is what we did. I think what Mrs. Wells-Miller is saying is she would like to see it specified that the Board is the one that actually appoints it. So if Dr. Bickley recommends two faculty and we don't like them, we don't think these people are appropriate we don't have to appoint them. I'm picking on you Dr. Bickley but you--I mean that's--I think that's--that the Board always retains itself the right to appoint but I think it should be spelled out. Also if you--Mr. Nelson is still here, I'm glad. If you notice, Dr. Rey Castro did not appoint Mr. Nelson as her representative. We just took an action that was a full action of the Board so I think this--the commitment--this committee is actually appointed by the Board, recommended but appointed by the board. That's my understanding. Yes, Dr. Rey Castro? >> I wouldn't have any problem with that language if in fact we also included the language that the shared governance groups would recommend their representatives and the Board would appoint them. >> We can say that. >> Because I--I just think it sounds a little heavy handed to say that the Board will appoint the members of the committee from the shared governance groups. It doesn't acknowledge the fact that they will be recommending them. >> Alright. I hate to tell you that I didn't make myself clear enough. >> I'm sorry. >> Apparently, I am trying to get some clarification on who actually appoints the members of the committee. >> Which committee? >> Of the screening committee. How do we come up with the names of the people who are going to do the selection of the people for the screening committee? >> Now, I am confused. >> Yeah, yes. >> Okay. If you look on--if you look on it's got the selection--the selection [inaudible] the first level screening committee. >> I see that. >> Okay. So you represent area? >> Seven. >> Area seven. You will recommend say Joe Blow or John Jones and the Board will appoint. Is that not what you're asking? >> I--it was my understanding that were would be a screening committee. >> Yes. This is the screening committee. >> Okay. My question is who is going to appoint the members of the screening committee? >> This is the screen. >> And the answer is right here. >> Yeah, all right. >> There is nothing additional. >> Okay. That's--that's--okay, did you have your clarification now? So I hope that the administration is taking a lot a good notes on this but I agree it should--I think in the bylaws it could say recommend by and then appointment by. Yes, Mr. Baum? >> Rather than the bylaws it should be that--that page that is a part of the procedures and it would say composition and it would be Academic Representative, recommended by Academic Senate, representative recommended by academic--then it would be clear and it doesn't have to necessarily be in the bylaw. >> Yeah that way we don't have to mess up the bylaws. I'd like to keep the bylaws as relatively free as possible except I would like to expand their charge of this Ad Hoc Committee of Trustees beyond coordinating the logistics of the search but to, you know, reviewing the procedures and interview procedures. >> Can't we just add the shared governance groups? The willing shared governance groups. >> We can but we can also put it in the procedure. >> Oh, but we--that's not necessarily the case too because we still have to wrestle with the issue of the Executive Committee versus the Management Association. The Executive Committee is not a shared governance group and that something we need to resolved before we move forward on that part of the appointment too. >> You're absolutely correct. Yeah, Mr. Baum? >> Moving on to one other issue. What do you--what do we anticipate the process for selecting the search from would be? >> We're going to discuss that as soon as we finish this. If we could just do one thing at a time, I don't mean to be cross. >> No problem. >> But I'd like for us to go in an orderly manner. Yes Mr.--Dr. Rey Castro? >> Looking at the composition of the first level screening committee, I think we need to be consistent. If we're going to allow the shared governance groups to determine who their two representatives will be then I think when you're looking at the Management Association I think you have to--you have to allow them to make the decision about who they're gonna recommend. In all likelihood they will probably recommend someone, at least one representative from the Executive Committee but we have to recognize that the Executive Committee is not a shared governance group and therefore should not be indicated here as a group that should be solely considered. >> Alright. >> We--we really have to give the two positions to the Management Association and let them make the two recommendations. >> Mr. Martin? >> I don't know that we have to just go with shared governance groups. I mean in that regard community reps aren't shared governance groups. >> No. >> I mean this is a unique thing for the selection of the--of the very important part of Pasadena City College. I think we want a good representative committee and I think you want at least one percent from the Executive Committee on it. That would be my-- >> Dr. Rey Castro? >> I totally confer--concur with you but just like with the discussion on the Academic Senate. I mean we heard Dr. Bickley state that there would probably be a discussion with the union folks and there would be a union representative from the faculty amongst one of their representatives that is made as a recommendation and if--if I understand correctly I think we're hearing the same thing from the Management Association, Elaine Ligons here that they will--they will talk to the Executive Committee and determine who they are going to recommend. >> I would like hear Dr. Ligons say that because that's not what I understood her to say. >> I didn't hear her say that at all. >> She made it clear that Executive Committee was not part of the Management Association. >> Collegially with them and so they won't be a problem, we just have to discuss it and decide which way we wanna go. >> Right. >> I didn't mean to open this up as trying to--to make this line of demarcation between managers and Executive Committee. I just think there should be consistency. >> I agree. >> In terms of the shared governance groups and we do love our Executive Committee members and we will talk with them and I'm sure we'll come up with a decision that the Board would be pleased with. >> Right. >> And after all you get to appoint so if we don't, you can always send us back to the drawing board. >> Right. >> Dr. Sugimoto? >> Perhaps as you have listed the Academic Senate and potentially the PCC Faculty Association and Ms. Ligons you may want to consult with your representatives from the Management Association but we perhaps wanna put a slash Executive Team so that they can consult collegially in determining who that might be. >> Right. >> I don't know that we've decided to do that slash so I think that's presuming the step in either case. >> But as recommended. >> Yeah. >> Well, it's there now so that's your suggestion we might consider that all right if we do it. Okay, any other--any other directions to the administration in putting this together. Now, we got some thing where there is--there is a little bit of conflict on--do we want to--how do we wanna resolve that? Mr. Martin? >> You know on this will/may issue, you know, even though we're not all here you might as well--you could kind of take a straw vote just for direction to see where four votes are falling and at least that way the administration when it comes back, it will come back with where four people had said leave it as may, change it to will and-- >> Okay, I'll-- >> We'll take 10 minutes of discussion-- [ Simultaneous Talking ] >> Okay, let's take a--let's take a straw vote on the--on the--oh, you know what? I--I am very, very sorry I have had a--someone from the public who wanted to address this item and was it Item H? Was that one you wanted to address Mr. Krause? >> Okay, well let's hear it from the--and then we'll do our straw vote. >> Excuse me. I wish you would put your hand up so--it got buried here in all these papers. >> Well I wanted to do before you got a vote anyway. >> Okay. Right, alright. >> Dr. Mann, Board of Trustees, guests, my name is Dave Krause, I am president CSEA Facility Services and I'm still wondering why the unions are not--the classified unions are not here. Dr. Mar--Mr. Martin last time when [inaudible] we had a representative from the union, so three unions picked one person so it should be just like the Faculty Senate it should be Classified Senate slash one from the union--the three unions. And I'd like to see that incorporated in to this, and actually--also in the vice president position also because we do interact with both of them. Thank you. >> Thank you. Thank you Mr. Krause that was--that was very important for your--okay, so let's go back to the will/may, just a straw vote, how many people would--is in favor of keeping it may as opposed to changing it to will. So may? Will? >> You're will or may? >> May. >> You're a may? >> You're a will. >> Okay, let's do it again, I didn't see your hand. Okay, how many people want may? Please hold their hand up. I see two, three. How many want will? I see it's tied. Okay, so-- >> That's why we need out other colleagues here. >> Okay, put it slash will/may and we'll vote on it, okay. >> And that's not a recorded vote so I hope that's not-- >> It's a straw vote. >> No, this is a straw vote, doesn't go in the minutes, it's just trying to get a feeling. Also on the--actually I think that was a very good suggestion maybe to consider or even say like Classified Senate Representing slash, you know, union. >> Yes. >> And the Management Associate/Executive Committee. If we do in it one place, I think we should be consistent throughout. >> Right. >> So does anyone have any feel that we should not do it that way? >> I just-- >> Yes, Mr. Baum? >> So we're going away from our practice of having shared governance groups nominate, go to their constituencies and nominate the representatives to the Board on the committees because that would be--we were going in a path of having the faculty select two representative, the classified staff select two representatives, the managers select two representatives and the students select two representatives. And so--but when we give individual groups a chance to nominate then it opens up a whole can of worms. >> Well we're not going away from it, what we're saying is we're going--two from the Academic Senate but one will be in consultation with the Faculty Union and they are--they're associates, that mean they're Academic Senate members, the same thing with Classified Senate, all the members that unions are also member of the Classified Senate, are they not? >> That's right. >> Yes, that's right. >> Yes, that's right. So, it's only--it's with only with the Management Association that we're asking you to consult with people who aren't--aren't your members. >> So, I would empower the governance groups to consult with their membership as Dr. Bickley has indicated, he would, as Ellen Ligons indicated she would and as the classified employees had indicated, they would--'cause John--I mean would you anticipate-- >> I'm sure that we will have input from all of the people and all of the bargaining unit groups when we make a decision on this and just to put up to what representatives we have. >> Okay, is that--does that give enough--? >> Well, if it's good enough for all of them rather than put it down in paper like this, I would like to give them the opportunity to consult and recommend. >> So what you're recommending is we take it out and just Academic Senate with the understanding that they will consult? >> Correct. >> And when they come back with their nominees, we can ask, did you consult? >> Correct. >> And if the representatives say from the Faculty Association are here and say "They didn't consult us" then we can go back and say "Go back and consult with--". >> Correct. >> Right. Is that--is that--? >> That's how I would say that. >> Okay, does anyone have a problem with that, Dr. Rey Castro? >> I think it's important to have this--the slash and indicate that we would like--we are encouraging each of the shared governance groups to look at representation from both sides of their house. >> Yes. >> As opposed to just indicating one organization. >> Alright. I agree. >> Why don't you come with the slash but there're two people not here and we'll vote on it, we'll vote on it next time. Is there agreement though that we would like to expand the number 2 for this Ad hoc Committee of the Board beyond coordinating the logistics that also include-- >> Interview procedures. >> --and procedures and--and procedures. That should take care of everything and then come back with this and then if so, then we will go and discuss the search firms. >> Okay, thank you. >> I'm sorry, can--I think we're expanding it beyond logistics to include procedures? >> Procedures. >> Okay. >> Yes. >> Right. >> And we have a revised list of search firms and I don't know if there's--there are ten search firms on here and just to start this off I did--actually Mrs. Wells-Miller and I were discussing this earlier with Mr. Engeldinger. He is ill and had to go home. He compiled this list. I had received some correspondence from search firms they gave him the people--the names that I had. I also asked Board members to send to any Board officer, the names of the--any search firms they were interested in and I did send those--they are include, the only the ones that I received are on here. I also consulted with the Chancellor and he gave me the names of the couple search firms. They are also on here. What Mr. Engeldinger indicated that Korn/Ferry International is in red because they no longer do community college searches but that Mr. Krinsky is a friend of the college, his son attended PCC and he would be happy to be a consultant with Mr. Engeldinger as to the strength of some of these search firms and we could utilize that expertise if we wanted to. So we actually have nine search firms and there is, you know, a few ways we can do this. One of the things we can do--what we--my recollection is what we've done in the past is we've requested proposals and then reviewed the proposals and based on the proposals, we've invited two or three firms to be interviewed. >> Right. >> I don't know if we wanna follow that same procedure but that's my recollection of what we've done--done before. Mrs. Wells-Miller? >> Yes, I might point out that Dr. Engeldinger said that the Korn/Ferry Firm was rated as one of the top in the United States, very highly respected so it's good to know that we have their assistance available to us. >> Okay. So, does anyone else--yes, Dr. Rey Castro? >> I would certainly welcome proposals from these nine that we can review and then consider who we'd like to invite for interviews. >> Yes. >> Mr. Baum? >> I agree with that. I am so confused. Is Korn/Ferry recommending themselves as somebody to help us pick our search consultant or would they be willing to go--or they want to be considered for the search firm for the president? >> They are not interested in being concerned with the search firm for president because they no longer involve community colleges. >> Right. >> What Mr. Engeldinger said was that they would be happy to informally use our expertise in helping evaluate the quality of the search firms. >> Okay. >> Which they know very well 'cause they are probably one of the major ones in the country. >> And then I think that's terrific with the one other--the two others that I forgot to mention is the firm we have currently under retainer for our Dean for External Relations Morrison Burger which is a Pasadena firm. >> Morrison Burger. >> And I would just like to add them to the list as well as the other local executive search firm for education, Gary Kaplan & Associates. >> Gary Kaplan & Associates, okay. >> Just--and I would go along with just a letter inviting proposals to any and all of these firms. >> Okay, Gary Kaplan & Associates. So that would give us 11 and we would have--Korn/Ferry does not wanna be considered. They're not--they're just here to offer us assistance. And then we would invite these eleven to present written proposals and that we would review the proposals and based on the proposals, we would select two or three and ask them to come to do a presentation and then based on that we would then decide. Does any one have any question? I mean that--just because we've done it that way before it doesn't mean that's the best way to do it but it's a logical way of proceed. >> Seems like a good procedure. >> Well, everyone is treated, you know, equally. We haven't, you know, gone out with a request for proposals but, you know, search firms watch changes in community college presidents and I, you know, we--some of these people contacted me on August 6th almost. >> Right. >> Mr. Baum? >> Will the Board President or the Board officers look at that letters we can evaluate the scope of services and--that which could include everything from just solicitation to background checks to everything else that they would so that it's consistent. >> Alright, the Board--you're suggesting the Board officers that which we'll ask Mr. Engeldinger as the Dean of Human Resources to draft a letter-- >> Right. >> The Board officers will review it, we will then send it to these search firms and give them--well, we probably cannot have the responses back within two weeks. >> But that may be the first meeting in November. >> The first meeting in November I think would be more reasonable. >> Which would be wise anyway with no--any Board changes. >> Right. Okay so yeah I think that's a good idea. So are we agreed? And we would ask them to, well we'll get it a date and then we'll--so that we can look at the--actually November 1st, when's the meeting in November? It's November--? >> Four. >> It would November 4th. >> November, 4th alright. >> After the election. >> So, we will do that if that meets with everyone's pleasure. >> Right. >> Okay, fine. Dr. Sugimoto since Mr. Engeldinger had to go home, you will tell him. >> I will. >> Okay, alright. Alright, now does everyone feel comfortable with that? Now, one of the things that we said we would do is look at, you know, what worked and what didn't work last time. I think we were talking about process and that the major concerns that I had about process had been addressed which is the--what I heard later from people on the committee, what we experienced was the lack of time to adequately assess and evaluate after the interviews. >> Right. >> Okay, so the next item on the agenda is Public Hearing Approval of Contract for 2008 to 2009 between the Pasadena City College Police Officers Association and Pasadena Area Community College District. The public hearing is open. Is there anyone who wishes to address this? Right. Public hearing is closed. Do I have a motion to approve the contract for the 2008-2009 with the Police Officers Association? >> Move approval. >> Is there is a second? >> Second. >> Any discussion? Does anyone in the audience wish to address the contract? Okay, this is a three-year contract, right Dr. Sugimoto? Is there any comment you wish to make. >> No comment but I believe it is a three-year contract. >> Okay, student trustee? >> Yes. >> Okay. Other trustees, all in favor please say aye. >> Aye. >> Opposed? Motion carries. The item media broadcasting the board meetings will defer to next time because Mr. Thomson was one of the people who brought this up and he is not here and he--I asked if he would like to have it deferred and he said yes. But that would be on the agenda next time. The next item is number L. The Study Session Discussion with Possible Action, I can't read. We have talked before about having one business meeting a month and then have the other meeting be devoted to a study session where we would have time to do an in depth review of things like the budget, basic skills and these other issues. And I wonder if the--how the rest of the board members feel about that. Dr. Sugimoto, do you have a recommendation on that? >> I think given the number of items that you wish to focus on in more depth that might be a--I would recommend that you do that. The question would be how many if there are business items that do need to come to the Board whether we can make exceptions on some of those urgent items. >> I think we can always make--we can always make, you know, exceptions and take up, you know, particularly like consent items and so on. We have to--the business of the college has to go on. It's my understanding that many, many boards only meet once a month and they manage to their work and we wouldn't have to have a study session every month if there wasn't a topic, yes Mr. Martin? >> I would--I'm happy with doing this and I'm happy with not doing this. And sometimes rather having a long discussion over the concept, I think I'd leave it to the Board President and the Board officers and, you know, if you have a topic and you've been able to clear away a lot of Board business, try it and pick it up at a meeting and do it. And if we're getting into where we need more time to deal with presidential searches or whatnot and it's not working then you as the officers which I know you meet periodically can discuss that and work with the superintendent and, you know, I'm really comfortable doing it and trying it but I don't wanna come down with a concept that says you have to do it because we're in a very difficult time with the search and different things and, you know, I just would be happy with the flexibility of letting you try it. >> Mrs. Wells-Miller? >> Yes, I was just gonna say I think we need flexibility here. We can't be rigid about this, otherwise I think we'd get ourselves backed in the corner, it should be left up to the officers. >> Dr. Rey Castro? >> I would like to see us establish a study issue list because we sort of have issues that we've been talking about that we want to study but we've never really put them on a list and compile or track them. I too would prefer to have study sessions on an as needed basis keeping it flexible so that if we have a list and we've got issues that we really want to address, then we can as a Board make a decision that the following month, one of our meetings will be devoted to this issue as opposed to maybe the following month when we have more business and we decide we're gonna have two regular business meetings. So, on an as needed basis, I am very supportive of the concept of study sessions. I think they've been very meaningful when we've had them but I also think we need to establish a study issue list. >> Dr. Sugimoto? >> On your future agenda items list then we probably should just set aside a specific item that's a study session. >> Yes. >> But in your folders, you have Board Information Education and Oversight, and there are three items currently that have been mentioned by the Board as potential study sessions and two of them being from you Dr. Rey Castro. One of them on diversity at PCC, the other one Budget Study Session and the third one on Basic Skills Initiative so I think it might be good just to set those aside and I'll highlight them in our next document. >> I'm perfectly comfortable with that if we do that and one of the things that the Board officers had suggested would be having a study session on the budget early like in January so we can start early and we are waiting until January in case there should be new members, we would like for the new members to be seated and we--probably they're not gonna--no one is gonna be very concentrating on this right before Christmas but in early January to have a session on the budget and start working on it so we can get ahead of the curve. I saw several people and I think that would be our first study session and that might be the time to have it. So if we agree on that, we don't have to act, we just have agreed. The next item is Financial Aid at PCC; Presentation with Discussion. And we have in our binder I think a--some slides, Dr. Sugimoto? >> Well, I am very pleased to introduce Ms. Kim Miles and also David LeClaire who have put together a presentation on Financial Aid. >> Good evening and thank you for allowing us to be here tonight to discuss the Financial Aid process. I'm Kim Miles and this is David LeClaire and I know that you have had a chance to review the materials and your Board packet. If you'd like, we can either do a five minute overview of the presentation of if you have any questions that you would like ask, we can use that option. >> What is you preference, Dr. Rey Castro? >> I would certainly appreciate a five-minute overview followed by questions. >> Dr. Sugimoto was that what you going to suggest? >> Yes, that's fine given the time I thought perhaps you might wish to have questions but I think their presentation is well put together so I'd like to recommend they do. >> Yeah, five minutes. [ Laughter ] >> Thank you. The Office of Scholarships and Financial Aid along with our partners, the Office Fiscal Services, Management Information Systems, and Student Business Services put together an ideology that help direct us into what was our purpose. And that ideology is helping students achieve their goals through financial assistance and that ideology also directs us with the set of values on how we accomplish that purpose and that purpose is to make sure the we work together as a team with accountability and that we provide good costumer service. In 2007-2008, PCC issued over 23 million dollars in federal state and institutional financial aid. >> We received over 18,000 applications and this demonstrates that over 50 percent, almost 50 percent of our students received some form of financial aid at PCC. In addition to the many players that are involved in the financial aid process, this is just a list of some of the external and internal agencies that are involved in getting that financial aid check in the hands of students. Just to provide the many types of financial aid, we have to involve a lot of different agencies and work closely with them to make sure the we are in compliance and that the student is always our first concern and that we make sure that every step is followed in coordinating our programs with those programs from those other agencies. Some of the agencies involved not just campus organization such as Admissions and Records but also from the Department of Education, there are four or five agencies that are involved with just the student's record alone as well as the state agencies from the California Student Aid Commission. The main part of the Financial Aid process is that there is only one application that the student needs to complete and that is the Free Application for Federal Student Aid or FAFSA. Once the student starts that process and submits any required documents in order to receive the financial aid, then the Financial Aid Office will proceed in making that award and disbursement available. But before we can do that, we need to make sure that we are able to obtain the funds and that's where fiscal services comes in as well as MIS and that we are also able to be--hold those funds accountable, that we have a reconciliation process to make sure that those funds are matched with every student who is receiving the money. The Financial Aid Office Process, we go through a lot of steps before the student receive a check. The steps are done again to reconcile, to be accountable for those funds, and to try to make sure that all of the players had a chance to review the information, reply back if there is any corrections have been made and also to justify what decisions that we've made to issue that check to a student. The next part of it is finally getting the checks on campus and those come from the LA Office of Education, the Country Office of Education, they're delivered to Students Business Services, they're handled by them for preparing and stuffing and then eventually mailing the checks to the students. Usually students received their checks within two to three business days. There are a lot of different issues involving financial aid and I could go into the numbers but we don't enough time but I wanna make sure that you understand that we are encountering a lot of different changes in our day to day workload. Not only with the technology that we're working with but also with all of the different partners and their expectations with our technology as well as our students making sure that we're providing them the information and utilizing technology as much as possible to communicate the information with them. To try and get those funds to them as quickly as possible and [inaudible] for example this year, we increased the number of disbursement day so that we can issue the checks more often. It has created more work but we wanna make sure that we're hearing and addressing the concerns of the students and we are able to do that. In conclusion, I'd like to just add that we have been able to make sure that we have accommodated the students and we received over 21,000 applications today in 2009-2010, almost 22,000 applications. That's an increase from last year's application that we stopped at 21,000. We are--we paid over 18 million dollars in Federal Pell Grant for 2008-2009 and we processed over 15,000 Board of Governors Fee wavers in 2008-2009. We were able to accomplish all of our goals by increasing the number of students that are participating in the programs, increasing the amount of money that is available to the students and we were able to do this without increasing--or out having any findings in our recent audits. So we've been able to do this over the last five years with no audit by means at all. Lastly, I'd like to say that the Financial Aid Office has made an effort to notify students electronically through e-mail that has seemed to have increased our workload but it gives the students another medium by which they're able to obtain the information. We're also notifying them of their awards by e-mail so this way again, we're making sure that the students have a timely response and a mechanism that they may be more comfortable with and we think that it is showing some improvement in the amount of time that the students come to the office. We're reducing how many visits that a student needs to make to the office. We're in the process of establishing a web portal so students will be able to look up your financial aid, information at PCC at home and we wanna make sure that we work in bringing about a direct deposit or debit card feature to our students so that they do not have to wait for a paper check to arrive. And it gives a lot more opportunity for them to be in a more secure environment with their funds. In closing, I'd like to also say that the Financial Aid Office has made every effort to work with every other entity on campus and we encourage you if you have any concerns, if students have any concerns that they are free to come in and meet with professional staff on a daily basis, we have four Financial Aid Advisors who are assigned a case load and students are more than welcome to come and meet with them to discuss their concerns Monday through Friday, 8 to 4:30 or 8 to 6:30. Are there any questions? >> Mrs. Wells-Miller? >> Not a question just my hat is off to you. How fortunate we are to have such a great Financial Aid Team serving our students. >> Thank you. >> I'm really impressed, thank you many thanks. >> Thank you, I'll make sure that I convey that to the entire staff. >> Dr. Rey Castro. >> I wanna make sure I issue my thank you also to your leadership and to your office for the work that's done. Clearly, some of the most critical and vital work on campus comes out of your division because it affects the well being of our students and so many of them who are served by Financial Aid and who rely on those checks coming through Financial Aid. And we all know that it's not an easy process. We all know that those forms are very complicated, very time consuming and very confusing for most students and we also know that there is lots of problems that occur in that whole pipeline. One of the concerns that I have is what kind of remedies are available for students whose checks do not arrive on time? >> Well, there may be many factors and one the things that we encourage students to do, one, is to make sure they're updating their address with the admissions and records. They are the custodian of the students, that information and if the student does not update their address when the check is mailed, it's gonna go to that previous address. So what we have done is said to the student, we have to wait for it come back unfortunately. It has to come back. They have to check with Student Business Services to see if they have the check and then if not, then we'll be in a process to reissue it after a certain amount of time has elapsed. That's for the student who's waiting for the check. The other student who may have not received their check, that's handled on a case by case basis and that may be as a result of documents that are required to be submitted that the student hasn't turned in or there may be some other eligibility issues that need to be taken care of before the funds are issued. >> Okay, so those eligibility issues usually are resolved before they're approved. >> Before the award is made, yes. >> Correct. >> Yes. >> So, once they've been approved in they're told they're going to receive a check and it's just a matter of waiting for the check to be released. >> That's correct. >> And for them to receive it. Now, if the student assumes that--or they've been told that they meet eligibility, they're going to be issued a check and the check does not arrive. >> And I'm not sure exactly-- >> Does that ever happen? >> There are times that the students--because we're dealing with an electronic environment. >> Okay. >> The student can interfere what that process by going online to the FAFSA on the website, making corrections on their application completely negating their eligibility for Financial Aid and we must stop all processes until the student goes back and corrects that information and reestablishes that application again. >> And that is a timing issue more than any thing but 90 percent of the time, we get the checks out to the students who are eligible without much interruption. If there are those cases, the students should talk with the Financial Aid Advisor to find out what may have created that delay. >> Okay, so 90 percent of the checks are on time and approximately 10 percent may not be. >> There is 10 percent reasons the students maybe attending other colleges at the same time, that's another factor that could involve a student's eligibility if they're going to LA Valley College, NPCC at the same time, then one of us is going to have to figure out who can pay the student and we cannot issue the checks until we get that resolved. >> Okay, alright. >> Okay. >> Yes, John? >> I was gonna thank Kim and the Financial Aid people, first really nice reports, succinct yet very informative. 23 million dollars, you know, there are some small cities in our district that have budgets of less than 23 million dollars and, you know, auditors for community colleges go to Financial Aid like bears to honey [laughter] with that much money and that many different rules and regulations and federal state conflicts and guidelines it's just fraught with difficulty. And as the Audit Committee Chair prior to Kim's arrival some five or six years ago, I don't remember, we had continuous audit findings, we were hiring the audits for additional--auditors for additional work because of issues with Financial Aid and since the Kim Miles regime or nicer term in that [laughter] and the crew that's there now, we haven't had even a--you know, a comment from the auditors that I can collect. And that's just--when you're dealing with that many people, that much money, that many different processes, that's just unbelievable. >> Cheers. >> I think it's really unbelievable. So I'm very grateful. I appreciate the way Kim goes out visit schools at graduation promoting PCC, I've seen her out there so really appreciative of what you're doing and the whole team down there and all you're doing for 22,161 students here at PCC, it's just that I'm-- >> Dr. Sugimoto and then Mr. Baum. >> I also want to remind us that Kim and the Financial Aid Office has been working on direct deposit. One of the concerns has been whether or not checks get delivered to the correct address. Once we were able to do that that money will transfer more quickly, electronically to their bank. So students will have ready access to those dollars and hopefully not have this thing called the Post Office intervening in the middle of all of it. >> Right, right. >> Mr. Baum? >> Thank you for the report and for the information you provide and I wanted to remind us on the Board too and the zeal that we have in a time of limited resources, we say, we gotta maximize the number of course sections we offer. And so the budget decisions we've been making though have maximized the number of core sections we have offered but I believe we've really stretched our administrative core very, very thin. So as we're dealing with higher volume in financial aid and things like that, which is also an access issue, if a student doesn't get the Financial Aid they can't sometimes necessarily have the resources to enroll and get involved. But we haven't grown the Financial Aid Staff to meet the added demand and so that is something that I want us to be mindful of is when we're making budget decisions to say keep it away from the classroom, we also have to be--keep the resources in the administrative support there so that we can serve the students in as important a capacity as well. So thank you for that. >> Thank you. >> My question for you though also pointedly though is that by what you presented to us everything seems great. You know we're doing what we can with limit resources. What do we do to evaluate the students experience and to gauge the level of satisfaction that students have in our services that we provide to them? >> That's a good question. We do do that annual surveys, the costumer surveys at the beginning of the fall semester before school starts when we're at our greatest rush time. So, we wanna get the feedback from the students where there is a lot of stuff going on at the office. And we evaluate that material. First of all my concern is how many times the students are coming to the office. If they're coming more than five times, then there's something that's wrong with the deliver of the information that they're receiving. So, our goal is to try and figure out how we're delivering the message, what is the student asking, asking the students are you being serviced to the point where you're getting your problem resolved and if you weren't getting it resolved at the counter did you--were you able to meet with other staff that could help you get that problem resolved? So we have expanded that service. We made our professional staff available again on a daily basis so that those students would not just have their questions answered at the counter that they would have all of their problems resolved by the professional staff and that will eliminate them coming back and questioning over and over again. The professional had been directed that if that student is there, take care of them when they're there do not let them leave the office having to come back and have it resolved by someone else. And so we are trying to handle the student at that particular point in time. The other thing we're doing is like I said, really trying to utilize as much technology as we possibly can. The students want it and that's what we want. So we're scanning our documents as opposed to making file folders. We're implementing an imaging system so that the documents can be scanned and available to read 'cause a lot of times there's a lot forms as Dr. Rey Castro said, a lot of complicated forms. Where if we can scan and image them they can--the workflow to those documents can get out much quicker and the students can get a turn around on their process much faster. >> That's good to hear that you've put that in and we do have the Shared Governance Representative, the Student Body Present and the Student Trustee. Has this addressed the issue--what are you hearing from students and those people you represent about the delivery financial aid at PCC? >> It is very rare that we actually get a complaint or, you know, somebody dissatisfied with the Financial Aid at PCC and just based off of looking at the numbers alone, I'm astounded to hear that of the 18,435 applications for Financial Aid 49 percent, you know, 18,000 is about just a little over half of our student population and 49 percent of our student population is getting some form of financial aid. So I'm assuming that almost everybody who applies for financial aid is basically getting financial aid and as a recipient of the financial aid myself, I'm actually very happy with the results and as well as what I personally received so far. >> Good to hear. >> That's good to hear so I thank you for that. If you continue to do your part, we as a Board will try--continue to try to do our part because we know we need to upgrade that technology system that is quite adequate and I see all the names as well as the students and others. If everybody does their part we'll continue to move in the right direction. >> And I'll do my part on the Board of Governors to keep those fee wavers coming. >> Thank you. Thank you. >> Dr. Sugimoto? >> Actually, I was going to ask her to talk about the portal system, we talk about triaging students so those students that can access information and just need to know where they are in the process can go to a portal and see that as opposed to coming in all the time. >> Right. >> Those who really need the assistance need to come in and we should be really helping them and so Kim, and her staff is working hard to do things that are gonna be more electronically based and she basically said that. >> Yeah, I would like to say that one of the things that this wasn't address in here but I think it's really important to point out is Kim's outreach to community. I mean I remember not too long a go a Saturday morning, was it in August? We were in 12 to 15 people in a tiny room on the hottest morning you can imagine, all sitting there sweating and Kim's up giving her talk about to a group of ministers of African-American churches, we do this and we do that and you could come here and, you know, three or four people are there, Kim will come and try to get them to school and so she's excellent in the community. The other thing I wanted to say was that when my niece was with me--working with me and she had trouble with financial aid, all she had to do was call Kim and she would resolve it. But of course 18,000 people can't do that. So I'm glad to hear that you have the four professionals there. Is there anything else on this report? Yes, Dr. Rey Castro? >> Yeah, just one other area that I' curios about and that is many other community colleges have reported low levels of utilization with regard to existing financial aid resources. >> In other words they have a high number of students who are potentially eligible but who have not applied for and are therefore not utilizing Financial Aid that they are qualified to access. Do we have any numbers or data available on out utilizations rate here at PCC? It sounds like it might be fairly high. >> Well, I believe it's still around 50 percent but I don't know the exact number. I can say that what we do is we do outreach to encourage students not only to attend PCC and apply for financial aid but we also are now in a very strong in-reach program where we are going into the classrooms. All of the basic skills classrooms, TLC, any of the support services programs, we are actively going in and encouraging students to complete the Financial Aid Application. We want the students to receive as much as they can. We don't wanna make sure--we wanna make sure that each and every student has the opportunity to attend without worrying about how they're going to pay for it. >> That's good to hear. >> But we really want to make sure that every student, not just students that are high income or low income, all students, at least fill out the FAFSA and then we let them know what some of the potential eligibility is. >> Okay, good. That's good to hear. Any other questions? Alright, well thank you very much. >> Thank you. Thank you all. >> And we'll go on now--we'll go on now to Item N which is policy review. And Dr. Rey Castro I think you're the only person on the committee who was here. Dr. Bradbury-Huang, chairs of the committee and Mr. Thomson's on it so can you present these policies? Put your glasses once more. >> I would like to move that we approve all three of these policies at the same time so I'm gonna present them all at the same time. There aren't any real major changes here. Whatever change--whatever policies you see here are those that have been--that have gone through the Shared Governance Process and have come forward to us as the recommended language for these 3 areas. The first one has to do with learning assistance. And I'm assuming all of you have read this already and it's fairly consistent with the previous policy. It's only been synthesized a little bit. Okay? If there are no questions about it I'd like to move on to the next one which is Policy Number 4410, Financial Aid and Scholarships. You can see on the white sheet, page 104 which is what we're looking at, the language that has been stricken from the policy and the language that remains as a result of those changes are fairly minor and overall the content is essentially the same. Are there any questions or comments with regard to those proposed adjustments? Alright, then we'll move to the third one, Policy Number 4420 having to do with Extended Opportunity Programs and Services. Again, on the white page, page 1 of 3, you will see that some of the language has been stricken and there's an underlying of succeed academically as well. And it reads much more clearly. It's been synthesized. The content is essentially much clearer. >> I'd like to second your motion for approval of all three. >> Are there any questions for Dr. Rey Castro? If not I have a motion and a second. Are we ready to vote? Student trustee? >> Aye. >> Okay, other trustees, all in favor please say aye. >> Aye. >> Aye. >> Opposed? Motion carries. The next item is the President's report. >> Oh. [ Laughter ] >> I was looking at John Wood who was here for the learning assistance. Just in case we needed to have him here, so. Thank you very much Dr. Mann. First, I'd like to congratulate Joe Peron our Lady Lancers Basketball Head Coach who was voted South Coast Conference Women's Coach of the Year for 2009-2010 and I asked him to be here and he said that he had unfortunately another engagement but we will certainly provide for him his commendations and we're very pleased. And I know Mr. Baum got his ring so of course we wanna recognize that. Last Tuesday September 29th, we hade a college's Flex Day Activities and I'm sorry Dean Engeldinger isn't here for me to thank him and to thank all of the constituent group members who met continuously to restructure our Flex Day and to hopefully make it a better day for all. The Institutional Planning Research Offices in the process of conducting surveys so that we can find out more about the good, the bad and the ugly of the day for improvement for the next time we have something similar to that. I did want to let you know that KNBC news anchor Ted Chen presented to a packed house in this very venue a very short but revealing piece on China Today that highlighted the Olympic games in the backdrop of China outside the Olympics and they had wonderful quite--students had wonderful questions to ask him and it was a very dynamic afternoon. I'd also like and finally announce that Dr. Cynthia Olivo, Doug Haines, Juan Gutierrez and I had the pleasure of participating in the Latino Heritage Parade last Saturday. I know Mr. Baum and Dr. Rey Castro came to the parade and the--oh my goodness the-- [ Inaudible Remarks ] >> Amica [phonetic] celebration afterwards. It was wonderful. And my special thanks to Dr. Olivo for her persistence and willingness to go the extra mile to locate a convertible to drive in the parade. What was interesting is we were asked to participate, we agreed and later they said "Oh by the way, can you find a convertible?" And so we did. And that was due to Dr. Olivo and that is my report. >> Alright, thank you. Report by Shared Governance Representatives and members of the Board, do you have anything to report Mrs. Ligons? >> Nothing special tonight. Okay, Mr. Bickley? >> I want to pass out the nanoseconds. [ Noise ] >> Dr. Mann? >> Yes, I'd also like to say and Dr. Bickley looks wonderful and I'm certainly glad that he has returned to us in good health and is recovering nicely so welcome back. Welcome! >> Thank you. >> Absolutely. >> I appreciate that. I'd like to just draw your attention to a couple of items. Number 1, the-- >> It just takes me a while. >> Senate Calendar Committee is addressing the 2011-2012 calendar and the college calendar of the committee will soon be getting our recommendations. We are in the process of--the Senate is working closely with the basic skills and lists of coordinator to try to get greater faculty involvement and the efforts that she is making. And we will be going to our Academic Senate, Statewide Academic Senate Plenary Session in November. We too are trying to be conscious about travel and conference attendance so we may not send a whole delegation as we have in the past. We may send only two or three individuals but we hope to be represented well there. I believe there was one other item but it skips my mind at this time. Perhaps at next board meeting I'll share what I forgot. >> Thank you, Mr. [inaudible]? >> Yes, ma'am. We would like to thank the Flex Day Committee for putting on a great Flex Day that would be Mr. Engeldinger and Dr. Sugimoto. The day was very good. Everybody enjoyed it with the break up sessions in that and they also did have one in the evening for the people that work here in the evening. We'd also like to thank Bob Miller today for his great review of the accreditation process and where we're going on that and getting our task force together. We have two constituents that go in that and we'd like to thank them. We also like to invite everyone to our Halloween Classified Days on the 30th. >> I have tickets for sale in case anyone's interested [laughter] of which we're gonna have pumpkin decorating contest, a visit from the kids from--oh boy [laughter] across the street over there. They're going to come in at a custom contest so we're trying to have people show up in costume in see what's going on. Thank you very much. [ Inaudible Remark ] >> This has to probably my favorite part 'cause every time I come back here I always seem to have good news to tell. We had a very successful Student Services Day. I believe our VP Force and Services coordinated an event with about 20 or so departments from PCC, outside in the quad where hundreds and hundreds of students have attended and received information on different services available at PCC so that was very good. And again I like to highlighted consensus projector as well as the movie screening Addicted to Plastic. We had over 75 people. We originally booked the--Circadian for 60 chairs but we ended up having to bringing in about 15 to 20 more chairs because it got so packed. So, you know, just success stories and we're working on new things and we're always busy. >> Thank you, student trustee? >> I just wanted to let you guys know that Associate of Students and the trustee, we'll be going up to Sacramento for the Seesaw Conference. We're meeting with other student leaders from around California or California Community Colleges, so that's this next week so we're looking forward to that. >> Right. Mrs. Wells-Miller. >> None. >> Dr. Rey Castro? >> Yes, I would like to report that I was invited to provide some congratulatory remarks at the Pasadena Commission on the Status of Women's Meeting last week, last Tuesday night out at the Rose Bowl. And I did so in recognition of the issuance of the survival guide that the commission launched and it was a real pleasure to see all the different organizations that were represented and to also congratulate the work of the women of the commission on the status of women here in the city for pulling together this valuable resource for the families of Pasadena and those folks who really utilized these resources. So I was very honored to have been asked to offer those congratulatory remarks and I did bring a bag of those survival guides to the PCC campus for distribution. And Dr. Lisa Sugimoto was present as well in the audience and we both made a commitment to make sure that we bring enough of those survival guides and that we issue them to the students here at PCC as a means of accessing those resources out in our community. The other thing I wanted to report on was that I was invited to attend the Women in Business Awards last Thursday over at the Pasadena Hilton and it was a real--it was a real honor to see our own Bobby Moon, the president of the PCC Foundation receive an award for her work in small business and for all of her accomplishments. And PCC had its own table and it was a little family gathering and we were all excited and we had a great time. >> Mr. Baum? >> Message from the La Canada Flintridge School Board and Superintended is they're--they're continuing interesting partnerships with PCC in a growing proportion, the students from La Canada Flintridge are attending PCC average of 30 or 40 percent now and they really value the courses that we're offering on their campus and would welcome an opportunity to work with us as well at the Latino History Parade and Jamaica in addition to Congressman Schiff, Dr. Diaz from the Pasadena Unified School Board was there and also again expressed a desire for us to continue our partnerships together to the benefit of our students in our community. And if you wanna see also, Dr. Rey Castro is a celebrity in our community. She just talked about a few of the other events and I had the good fortune to go to a garden party at the neighborhood church sponsored by the ACLU. And Dr. Rey Castro was a huge leader within that organization and they had a very successful afternoon event celebrating champions of celebrities in our community. And Dr. Rey Castro was one of the individuals that were called out for her leadership in that area. Lastly I wanted to report on another development that is close to my heart is the Jackie Robinson Baseball Field in Brookside Park. I think it's shared both by Dr. Rey Castro and myself and the field is managed by the City of Pasadena but it is shared by eight community organizations, PCC being the largest user of the Jackie Robinson Baseball Field. And the field is not in great shape. We have a world class aquatic center to the south, a world class football stadium to the north but the Jackie Robinson Field has not been maintained as well as we'd like and so I was able to arrange a meeting with counsel member at Jackie Robinson who within her district and Martin Pastucha the Head of the Public Works for the City of Pasadena along with Dean Beverly Tate and we had a very productive discussion about the ways that the city can invest in some of the capital improvements to that field and with PCC taking the lead among all the users of the field to have a field that is really a world class testament to the legacy one of our wonderful alumni Jackie Robinson but also to have a showcase baseball facility for the City of Pasadena and for the region. So I'm hoping and I'll be asking in the agenda items to have periodic updates from the administration so that what we discussed to that meeting on Friday will be followed up and that we can monitor the use of that important facility. >> Mr. Martin? >> I think I'll yield to Mrs. Wells-Miller. >> Mrs. Wells-Miller did you-- >> I was just gonna say that maybe there's something we could do in the way of fundraiser. >> Mrs. Wells-Miller would you speak in the microphone? >> I'm sorry. I was thinking that maybe there would be a way that we could put together a special fundraiser for that event here at PCC? >> Okay, thank you. Mr. Martin did you have something? >> I was gonna just report 'cause we kinda skipped the people over there on the end, had to very nice Vision 2020 meetings in Temple City. A little over 20 community members at each one including both the superintendent of the Temple City Unified School District and the superintendent of the El Monte High School District which includes Rosemead and Royal and El Monte High and several others. Several Board members from both of those boards were also in attendance, quite a few students and students from Rosemead and Temple City High School, quite a few students from Temple City High School who were extremely articulate. And I'm hoping coming to PCC to continue the legacy of great student leaders that we have here because they were very impressive. Quite a bit of support for, you know, more classes down in the Temple City, El Monte, Rosemead area. There was also good representation as we mentioned earlier from this Student Sustainability Committee so there was a quite a bit of comments along the line of sustainability at both of the meetings. So I think it was very helpful and I appreciative to the superintendent and to Dean Miller for all the work they are doing because I really feel that we're hitting it at the greatest grassroots level of our district in all these Vision 2020 meetings. I think it was a lot of meetings to do in a very short period of time which obviously had some complications to it. But we are getting to hear from the people in the district and not just the, you know, the usual people in the district but the real residents and future students of the districts, so a lot of appreciation to the staff for all of your hard work on that and I thought it was a very positive meeting. >> Thank you. I have a couple of things to announce. First of all this is--I've never had this before but someone has been writing letters in my name requesting donations and so I received donation for 4--well for actually for 8 admissions to the Ice House that to me as chairman--as President of the Board of Trustees. I was discussing this earlier and said we probably should give these students what Mrs. Wells-Miller, thinks that since there are 8 of us we should all go together. So a night to Ice House and have an evening out. I don't know if our student trustee is 21 and if not but doctors--are you 21? >> Yeah, I am. >> Okay, so we could all, we could all go. >> The next board meeting then. [ Laughter ] >> So I gave the tickets to Dr. Sugimoto and if anyone else wants to send me free tickets that's fine. I am kinda concern though that they said "This is in response to a request for donation. We're happy to give you these tickets." Next time they said send a stamped addressed envelope, self addressed envelope so we can send them to you. The other thing I wanted to--just as a brief reporting kind of a heads up, my district, you know, contains the CEC and the site of the skating rink--of the ice skating rink that there's a lot of--if you read the Pasadena paper, lots of discussion going on about the ice skating rink. And in most of the discussion at least what's carried in the news papers, PCC is not mentioned. I think it's really important that--and I am going to contact City Council Member and the Major to indicate that there has been for some time an issue about granting access through our property. We drew up an MOU, send it to the city. It has not been signed and so as force we're just concerned that this is not a matter that has been resolved. And the reason I'm asking that is because according to the paper there is now petition drive starting and I know there's a lot of unhappiness to residence and I think you know our position is and has to be that it hasn't been to the Board. We do have concerns, Dr. Sugimoto is gonna talk with the City Manager but it is not a resolved matter so we can't do anymore than that as a report but it is an issue that may be developing. Kind of a head's up. Now Future Board Meetings. >> Sir Bickely has-- >> Oh I'm sorry Dr. Bickley, excuse me. >> Sorry that I forgot a very timely and relevant comment when I was giving my announcements. I was looking at the nanoseconds and it's under the PCC Faculty Association where Roger announced that there was gonna be a candidates forum. So I was looking for my note but I couldn't find anything because we let it suffice that he has announced it at our board meeting. But on October 15th, 12 o'clock in this room, we're hoping to have a candidates forum, Board of Trustees Candidates Forum. I don't know that candidates who are running this time around have been invited yet but hopefully that is being worked on as we speak. So I just thought I'd draw your attention to that. I think Suzanne Anderson was going to make some contacts with all the candidates and so I just want to give you a heads up if you haven't already gotten word. >> Thank you, Dr. Bickley. >> The next item is Future Board Meeting Dates and we have Wednesday October 21st, our regular meeting and then November 4th and it says noon but is that noon or should that be at the normal time? I think there was a correction on that. >> It should be on the normal time. >> Yeah, that's it. [ Inaudible Remark ] >> Right. Dr. Sugimoto? >> I apologize. It is supposed to be 6 p.m. >> It is, it should be 6 p.m. Okay, just so that it's clear. This went out, you know, on the posted on the internet. So we wanna make sure that people get this right, the next future agenda items, Mr. Baum? >> I expect it. It's already on the agenda but we'll get an a report on the initial round of public outreach for Vision 2020 and then any additional steps to give the public an opportunity to participate so I just wanna make sure that's on the future agenda. >> Yes that is. It may not be on our list but definitely is something that we will address. Any other items? Yes, Mrs. Wells-Miller? >> I don't know quite how to word this but putting together a task force that would look at ways we could help students who come to PCC from all over. Not just from Pasadena who are remedial and therefore at somewhat of a disadvantage. If we can start thinking about ways we could team with other constituent groups in the area to try to address this, what we could do to help. >> Okay, I think you've mentioned that before we'll look at it. >> Dr. Mann, sorry. >> Yes? >> 'Cause a faculty asked me about the same thing, that's the basic skills initiative. >> That's the basic skills initiative. >> I understand we have an action plan that we need to kind of see how we're doing against the action plan. >> This is the basic skills initiative and we did have a report and I think we have it down as a future agenda. Maybe continuing that there will be an update on it. >> Oh, an update them. >> Yes, yes. Dr. Sugimoto. >> And actually it's down as a study session. >> As a study session. That's probably what we need. We could--maybe that could be our second one and it is as concern Mrs. Wells-Miller. Yes, Mr. Baum? >> This is just for report, not for discussion but I did read in the courier that we talked about how overcrowded that actually did our fall numbers actually dip in our actual enrollment too. So I wanted to kind of get that clarified. >> That is incorrect. >> Those number are-- >> That is incorrect. >> Thank you Dr. Jacobs. The courier does a really great job like abut like all newspapers they are not always a 100 percent accurate. >> Yes. >> Any other future agenda items? I have one. One is to bring back the issue of the board policy on approval of contracts. I have been working closely with our attorney Mary Dowell and just developing the contract we just approve and we have Dr. Sugimoto and the officers and I have been reviewing some other contracts and I think the issue of the board delegating responsibility to approve contracts of certain contracts. Mrs. Dowell thinks this is a very bad policy. She thinks we should revisit this if the Board should see and approve all the contracts because what we're finding is some very strange contracts and some not very well written contracts. So it's just astonishing to suddenly find that this contract has been approved and the Board knew nothing about this at all. And if doesn't cost--if there's no money involved, we have delegated the right to that to someone else and they could approve any kind of a contract. So I would like for us--I would like for us to revisit this. I know I'm not supposed to be discussing it but part of the reason I think we should revisit it is it at the advice of our council that we maybe have given away too much authority and the effort to streamline our agenda so any other Future Agenda Items? If not the meeting is adjourned.