>> Dr. Bradbury-Huang: OK. >> That was terrific. >> Dr. Bradbury-Huang: Good evening ladies and gentlemen. I welcome you to the Board of Trustees Pasadena Area Community College District regular Business Meeting No. 8. This evening is Wednesday, April 7, 2010 and we will move soon into Open Session however, we'll do a call for order. Sorry, we'll do the roll call and then we'll go into it. Go ahead. [ Cleared throat ] >> Dr. Bradbury-Huang >> Dr. Bradbury-Huang: Present. >> Mr. William Thomson >> Mr. William Thomson: Present. >> Mr. Baum >> Mr. Baum: Here. >> Ms. Brown >> Ms. Brown: Here. >> Dr. Fellow >> Dr. Fellow: Here >> Dr. Mann >> Dr. Bradbury-Huang: Are we doing the Pledge of Allegiance now? >> Dr. Mann: Present >> Mr. Martin >> Mr. Abadia >> Mr. Abadia: Present [ Whispering ] >> Dr. Bradbury-Huang: Thank you. Trustee Fellow I'm sorry I didn't get to ask you privately. Would you please lead us in the pledge? >> Trustee Fellow: Oh thank you. Please stand. Place your hand over your heart. Repeat after me. >> I pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. >> Trustee Fellow: Thank you. [ Shuffling ] >> Dr. Bradbury-Huang: So the first item in this short open session before we go into closed session is Evaluation of the Performance of Superintendent/President, discussion with possible action. I believe behind Tab B we will find our normal bylaw if you will. So in essence we find ourselves starting up the year in an odd numbered year. Moreover, it is an odd situation in which we find ourselves and so the suggestion to move forward in this unusual circumstance is to not use a written instrument and instead to convene in closed session before coming back into open session with the president for purposes of evaluation. Discussion please. >> I just wanted to open it up to our just for clarification for our new board members and for anybody who might be listening. So we actually have a very specifically designed process for evaluating the president and we actually also modified that procedure in previous years to also say the evaluation is also linked to the review of the contract for the president. So that we can hopefully link performance to compensation at some point but as we all know we have a president in place and we want to give the current president an opportunity to review her performance and share some insights about her tenure on the board. So, we but given the unique situation that we're in the middle of a presidential search, we didn't think it would be necessary for her to go through the entire process as we traditionally have with a president and to have an opportunity though to have a candid dialog with our current CEO. I don't know if any of the other board members wanted to add, if there's any questions about how we've done it in the past, or if there's any suggestions. >> Berlinda Brown: Well the question that I have is that being a new board member I find it difficult to evaluate her except and what I have seen that she's a nice, attentive lady that tries to resolve all the issues at hand. I don't have her contract. I cannot do this effectively. So I'm not sure what would be the course. >> That's one thing we should make available to the board members, the contract of our current president too. >> Well we do have her goals which the board approved and we probably approved those maybe before you came on the board. I don't know. I think that is probably the only thing but that is one objective thing that we have that you can have. >> And also the contract. It's also as trustees we're responsible. The most important job that I believe we have is the guidance and selection of the CEO of the institution and I didn't want to also lose this opportunity for it to give our current CEO the chance to provide feedback as to her performance and priorities and of the districts. So but I think we. I don't want to go into closed session items because we're >> Dr. Bradbury-Huang: Right. >> But we also want the public to know this is how we're going to go about doing it this year as opposed to a different method, that we might discuss and I don't see anybody ask. >> Berlinda Brown: So, to clarify, what I'm understanding is that we will be evaluating Dr. Sugimoto based on the goals that have been established. >> Yes. >> Berlinda Brown: Thank you. >> Dr. Bradbury-Huang: Which is normal practice, yeah and you'll also notice on open session assuming we come back; Item E is a report on the State of the District. Again in the unique circumstances that we find ourselves, it makes sense to have reflections both on the current situation but also as we look to inviting in a new CEO. So that's the purpose of that. >> And the question you have is a good one because the goals of the president are actually ratified and approved by the board and so it's usually a process where the board and the president work together to come to some mutual agreement as to what the goals for the next year will be. Last September we adopted those goals when Dr. Sugimoto assumed the presidency but that's the primary basis for evaluation. >> Thank you. >> I would just like to say I think asking Dr. Sugimoto to give a report on the State of the District is an excellent idea. I think it should be very clear though that this is not tied to her evaluation. Her evaluation is confidential. It has to do with her performance. The State of the District is really how the whole campus is doing. So I think that's an excellent thing. It's probably a good idea for us to have this as a permanent part when we get our other president but the evaluation is her performance which is separate. I think it's a good idea but what I don't want us to confuse the two. I would hate for us to bring anything out of the confidential evaluation and then apply it to the whole college. Since I don't know what she's going to say I'm sure that this isn't going to happen but I do think the two are definitely not linked. >> Dr. Bradbury-Huang: Very good. See, oh. >> I just have one final point I'd like to make too just for the new board members as well and also for the public. On alternating years we invite feedback on the president's performance from the entire campus community and we do a survey of faculty students, classified staff to and in the past it's been very helpful as we conduct the president's evaluation and obviously given the unique situation it's not only is it not on the schedule for this year to get that kind of feedback, but it's an awkward time but that hasn't stopped a number of people calling me or emailing me or commenting to me about their opinion on how effectively the college is being run. I'm looking forward to sharing that when we, at the appropriate time. >> Dr. Bradbury-Huang: Right. We don't want to share things too early. >> So it's not, if I wanted, it's not a time to criticize or to praise people. I just. Like Berlinda, I've been here just a short time that I do want to say I've appreciated the courtesies the president has extended me and I've been around a lot of presidents and I think coming in at this time is a difficult time for anyone who comes in, not there as an adjunct in some respects, but I think you've done an outstanding job since I've been here and the students who've contacted me, the faculty who've contacted me say you've done an outstanding job and I think PCC is very fortunate to have you. Thank you. >> Dr. Bradbury-Huang: It's time to hurry into closed session it seems to me. There are other items on the closed session agenda. Let me read them to the record. We'll discuss Government Code 54957 Public Employee Evaluation; Government Code 54957 Public Employee Appointments, Supervisor, Payroll; Supervisor, Community Business Center and also Government Code 54957.6 Labor Negotiations. [ Whispering ] Is there any public comment on the closed session items? Seeing none, I'll adjourn us into closed session. Thank you. [ Shuffling ] I'll call us to order. No action was taken in closed session. [ Chatter ] Excuse me. Welcome back everybody. President Sugimoto, do you have any introductions for us this evening? >> President Sugimoto: Yes I do and if I can everyone's attention please. This is so important introductions of wonderful students. I'm not sure if Deanna O'Bryan is in the audience. Oh there she is. Stand up Deanna. We want to make sure people know who you are. Deanna is PCC's First Team U.S.A. Today All-USA Academic Team Member and is a Coca-Cola All State Academic Team Bronze Scholar. She's receiving a 1,000-dollar scholarship, a special medallion and she will be featured in the April 19 issue of USA Today newspaper as our Coca-Cola one. So, congratulations Deanna. [ Applause ] And I'd also like to introduce a few other students. In the First Annual MESA Math Challenge competing with nineteen other MESA community college programs our PCC students took first, second and third place so I'd like to introduce, yeah. [ Applause ] If Helen Lopez who came in first, Luis Campos. She's here but she's not here. Oh. Helen. Helen Lopez is. Great entry. [ Applause ] Congratulations Helen. Luis Campos. Is Luis here? There's Luis. Stand up Luis. [ Applause ] And Ernesto Jimenez came in third so there are our MESA Math Challenge students. Ernesto, are you here? >> He's tutoring. >> President Sugimoto: He's tutoring. Good for him, but I also because Melva Alvarez who is the coordinator of them. Actually she's directed the MESA program and also the coordinator of our Outreach and Recruitment Program for TLC. I wanted to give her recognition for her award from La Opinion. She is one of the. She has been recognized as one of the thirty remarkable southern California Latinas so Melva if you would stand up please? [ Applause ] Melva, can I keep this? No, I don't think so. I think your dad might be upset by that. So why don't you come over and pick this up so I don't keep it here. Congratulations Melva. I'd also like to introduce once again Michael Lance who spearheaded the Metro I-Pass. He was present as well as Dr. Bradbury-Huang, Mayer Bogaard and Mr. Art Leahy, the Metro CEO. They were here on Tuesday the 30th for a press conference announcing PCC's participation in the program. So very nice Michael. I'm very glad you were there. I'm also proud. This is my last introduction that I have and I have a whole bunch of announcements when we get there. I'm proud to introduce Jason Herbert, Michael Lance and the PCC Lancer Field Tournament team members so if Michael and Jason would come forward. [ Applause ] And I know [ Applause ] If Jim Simone and Daniel are in the audience and if there are any other team members, if you would come forward I would appreciate it very much. So this is our. Oh, Ivan is here. Hahn is here. I have to tell you about this okay. They competed last Saturday in the first annual City of Pasadena Field Tournament at the Rose Bowl. The PC Lancers placed second out of a field of six colleges bettered only be PCC's south campus Cal-Tech. [ Laughter ] But the team competed in such events such as and I'm going to have to say this without laughing, cheeseburger challenge, the monster croquet, Frisbee toss, blind faith and the meteor toss. Go Lancers. They were really great. City council member Jacque Robinson, restaurateur Jack Wong, spelled the same way as your name by the way and Hahn the Design Center director David Merrick sat in judgment of our fine colleges. Our cheering section included families of PCC teams along with the Trustee Bill Thomson, Trustee Jeff Baum, Dean Bob Miller, Dean Scott Thayer and Scott also participated as one of our team members in the Frisbee defenders. >> Dean Scott Thayer: Yeah, we did a couple times. [ Laughter ] We also >> [Inaudible] standby in case he fell over. [ Laughter ] >> President Sugimoto: I also thank Dean Beverly Tate for being part of the cheering crowds. So, this is our team. I'm sure you would have been very proud of them. We had a lot of fun out there and most of you got sunburned as I. [ Laughter ] >> We did. >> President Sugimoto: And I thank you very much Trustee Thomson and Trustee Baum. >> And the president got her hands dirty. >> She's one competitive lady I'll tell you that. >> Does a mean hamburger. [ Laughter ] >> But she has to learn how to cook those hamburgers, not just make them. [ Laughter ] >> Jason Herbert: We tried. We would have won first but student trustee has to own up to a couple of things that happened. [ Laughter ] Went the wrong way. I also must warn you that Cal-Tech will be pranking us soon. We have reached an alliance with Cal-Tech that they will prank us. It's a friendly prank. It could be anything. It just can't be vandalism or anything. It has to be reversible but they will be pranking us soon and we'll be pranking them back. Hopefully we might have a new PC campus [ Laughter ] But also me and Mike will be meeting with the president of the associates of Cal-Tech in organizing possible events together. Mike and I would also like to thank Trustee Baum and Trustee Thomson for coming. We really appreciated having you there and Dr. Sugimoto thank you for you really made the team. >> President Sugimoto: Thank you. [ Applause ] Thank you guys. >> Jason Herbert: We'll win next time. [ Applause ] >> President Sugimoto: All right. Those of you who have to get back to class please do so quickly. >> I just wanted to say how great it was to see the Lancer spirit on full display there and of all the colleges too and I even talked to Jeff there too and we're going, as a result of this we're going to try to be innovative with more student programming and start even a PCC men's water polo team. So we've got lots of good things coming our way. [ Applause ] >> President Sugimoto: Thank you very much. Those are my introductions. >> Dr. Bradbury-Huang: Terrific. Thank you. Public comment on non-agenda items. I have one card and I invite Dr. Susie Ling to the podium please. >> Dr. Susie Ling: Show the audience first. Thank you for having me. >> Dr. Bradbury-Huang: That's where my picture went. >> Dr. Susie Ling: Sorry. My name is Susie Ling and I'm here representing the Asian Pacific American Faculty and Staff Association at PCC. We would like to address the board about the PCC's current presidential search. Oh, thank you. This is a picture of the Japanese Club at PCC in 1941 from our yearbook just before World War II. In 1942 about 140 Japanese were attending classes at Pasadena Junior College. From the alumni that I've been able to talk to who are going to be attending our June 18 graduation, I heard a little bit about our then president John Harbeson. John Harbeson had an all school assembly after Pearl Harbor and he warned all the students of PJC that their Japanese American classmates were not the cause of Pearl Harbor, but were the victims of racial profiling. >> Oh wow. >> Dr. Susie Ling: President Harbeson was very sensitive to the Asian communities of the San Gabriel Valley. He knew that the Chinese, Philippinos and Japanese Americans were storeowners and farmers who wanted their children to get ahead through education. He saw their potential. In 2010 we need another president, superintendent who is sensitive to the potential of Asian American students and communities. Thirty-five percent of our student population is of Asian descent and the surrounding communities have even higher percentages of Asian populations. In our district we have many Asian Americans on unified school district boards, city councils and we have an assembly member Mike Eng, a state senator, Carol Liu and a U.S. Congressional Representative, Judy Chu with very strong Asian American community roots. I might add that Huntington Library which is blocks from this campus is on Phase 2 of their building of an Asian American garden or a Chinese American garden. This school also needs to function in a proactive way to reach out to work together with these diverse Asian communities. We need a superintendent president who is experienced and or willing to bridge into these fast-changing communities from La Canada [assumed spelling] to El Monte. We need a president superintendent who will reach out to the Asian Youth Center of San Gabriel as well as the South Pasadena Chinese American Club. San Gabriel Valley is internationally renowned for an evolving Asian American identity and PCC needs sensitive leadership who will take advantage of this potential. I thank you very much for listening to me. >> Dr. Bradbury-Huang: Thank you very much. Any comments from our colleagues? [ Cleared throat ] Thank you for bringing this to us. So Item E, Report by Superintendent and excuse me this is the report by Superintendent President Sugimoto on the State of the District. Whenever you're ready. Thank you. [ Papers shuffling ] >> Dr. Sugimoto: Good evening board of trustees, members of the college and faculty, staff as well as community members. This is a rather unusual evening in many ways. I don't know that a President has ever given a State of the District to the community at large but it has been an unusual year for me and certainly for the college and community. The board had requested that I give a short and brief State of the District report. I'm not going to go into grand details because I think that is certainly something that the board and I will continue to look at as my time comes to an end. But I did want to give an overview of what has happened since August when there had been some major changes that occurred. First, I wanted to say something to the college community as a whole. It would have been very easy for all of us in August to hunker down and go back to our holes and not to anything. We didn't do that. This college came to the forefront. All of you decided that this college was worth everything to all of us to move it forward because that was the only place we could go. We had to move forward. I likened to what has happened to all of us to the first big event on the campus which was the groundbreaking ribbon-cutting welcome day back in August and in the midst of the station fires and all the ash that surrounded us we are here today. Just as the forest and the Angeles crest are beginning to grow we are doing the same. So instead of abandoning the college and hunkering down and saying we're going back to our holes what we did was we went back and said we're going to do this educational master plan. We moved forward spurred on by an accrediting commission's warning, we said we are not going to just sit here and do what the accrediting commission wishes which is to just provide them with data sets, common data sets. We said we are going to reassess. We're going to rethink. We're going to restructure how we view our planning and program review process. We're going to align that with our educational master plan and we're going to align that with our accrediting process because for too long we have been fragmented about planning. We also said that this is important enough that we aren't just going to spew out data any longer. We're going to look at evidence and we're going to focus on improvement because that is what we are about. It's in improvement. It's improving the lives of our students who cross through the doors that we have opened for them. We've been fiscally conservative as many of you know and that's why we're in such good condition as we are now. Although we are coming into some very difficult times and we will continue for a while to be in that situation. I have said that I don't believe we have looked fully at how we use our resources and I used the term resources, not budget, that in a budget cycle is not just about cutting costs and or finding new sources of revenue. That it's actually about reallocating existing resources and I mean resources in terms of facilities, in terms of people, in terms of time and natural resources. That way we can efficiently and effectively reach our specified outcomes. We've had a lot of things happen since August. Along with the station fires as I've already mentioned and the accreditation warning we've had a change in leadership, a budget crisis. We've had a board election that two new board members joined us. There's a presidential search going on and we decided to continue the educational master planning process and realigning all of our planning. My belief at this point is that that whole process has centered us, provided us with direction. My sense is that the community and this college community have come together around our planning processes, around our alignment of what we are trying to do, which is to focus in a positive direction, that we re-envisioned who we are and that sets the tone and a foundation for our new president to come on board and to move forward. I want to thank certainly the executive team. [ Emotional ] Sorry. [ Silence ] For the wonderful support, their kindness and their care and their love for this college. [ Cleared throat ] I thank the constituent group leadership, the constituent groups who've rallied around to make sure this college continued on the path it is, the management team who has stood beside each other and with all of us to move this college forward, for the student leaders who are here and continue to be the support for the college in many ways that I can't even begin to describe. As many people know this is a large team of interims on the executive team. [ Silence ] I wouldn't trade them for the world. I didn't expect to do this. [ Laughter ] [ Cleared throat ] There's more experience on this executive team in years of experience than in many executive teams I've worked on and for and I appreciate them very much for what they have done to support the leadership of this college and the college itself and to bring it to where it is today. [ Sniffle ] And we will continue to support this college as we move forward. [ Sniffle ] And as someone who has said on the executive team we may be selling oranges on a corner one day but we're going to be doing that with pride. [ Sniffle] I don't know how all of you feel about where the college is, I have heard a few, and I hope I will continue to hear from all of you about where we need to be. [ Noises ] The executive team is open to hearing from you. I am certainly open to that and this board has been more than open to hearing from you. The roundtables that they've established have allowed for input into the processes and understanding of where the college is and I thank Dr. Bradbury-Huang for providing opportunities for the college to provide input to the presidential search as well as to providing her with information and the board with information about how we are doing. So that's my thank you to you and to the board for their openness in listening. I have very little more to say other than I've got a laundry list of goals that I had been asked to try to accomplish in the time that I would sit in the seat of president and my hope is that after the next closed session board meeting I can perhaps let that out to the community at large, after I've heard from the board about what items they feel that I've accomplished and those that I still have to do between now and the end of June. So, with that I thank all of you for listening. I thank all of you for being here and supporting the college and the students and the students' success that we are committed to. [ Applause ] >> Dr. Bradbury-Huang: To be continued. Thank you so much President Sugimoto. Now Item F, reports by members of the board and shared governance representatives. Trustee Thomson. >> Trustee Thomson: First I would just report that the screening committee of the presidential search committee has met and gone through applications and I would say that's moving forward very well. There's going to be a bit more talked about that in a few minutes as I will not go into that any further in depth but as Dr. Sugimoto said I did attend the Pasadena Collegiate Field Tournament on Saturday and that was certainly an interesting experience to see people out there and competing, having a good time, it was a remarkable experience all the way around. It's just I hope that they repeat that. I don't know who thought that up or who organized it but it was an incredible undertaking and it was good to see our center students were there wearing sport coats and ties. If you can imagine on a Saturday morning and afternoon, the Rose Bowl, it was a bit warm for that, but that was our uniform for the competition and everything. So it was really interesting. I also as have or as did Dr. Mann and Berlinda Brown attend one of the Sunday morning Super Sunday, Super Education Sunday exercises or presentations I should say at First AME Church in Pasadena on the 21st of March along with Dr. Sugimoto and it was really very interesting very well received. It's a wonderful thing that the college has implemented, a way to reach out to a lot of students that need to know that they would be welcomed here and what we have to offer. So it's just wonderful. I've got that's the end of my report. >> Dr. Bradbury-Huang: Thank you. Trustee Baum. [ Clearing throat ] >> Trustee Baum: Two things. First off I want to thank Dr. Sugimoto for that tremendous report on the state of the college. It's a great start to what I hope is an annual tradition and also express our personal thanks, or my personal thanks for the tremendous job you've done in leading the college since last summer. It's. We were doing our evaluation process but I feel comfortable at least saying every report consistently from within the college and outside the college has praised your leadership during this challenging years in the life of the college. So thank you so much for that report. Two other things I want to thank Dr. Wilcox for the transfer report on incredible statistics. I appreciate the statistical step that you took to include the top 26 universities. [ Laughter ] Because there's a. It included an important private research university just south of here and one of the things I was going to add is if you'll also include the top 25 or 30 national liberal arts colleges like Pomona and Scripps and Claremont and some of the others. I think we'd even exceed the 600 plus per year that we transfer to the top institutions in the country and that's a statistic I hope that we trump it to our communities, to our students and others that we're transferring hundreds and hundreds and hundreds of students each year to the top academic institutions in the nation. So thank you for that report. The other point I just wanted to. I had gotten contacted by two constituents [ Coughing ] Of mine in recent weeks only and they're students and they usually contact me to say I can't get into a class or this or that. They were contacts to actually praise me for the work of our counselors at PCC. A student who has some special needs is working with our counselor Gail Ellis and just told me he wouldn't be at PCC, wouldn't have pursued college were it not for all the work that she did on his behalf. Another student who's looking to transfer from an institution up north received a contact with a counselor that is going to make it possible for her to enroll at PCC. So I want to offer my thanks to Dr. Sugimoto and Dr. Olivo and her team for their work on serving our students and creating that campus climate that is one of caring and connection to PCC. Then it was just a treat to be at the collegiate games and see how well our teams did. Thank you. >> Dr. Bradbury-Huang: Thank you. Trustee Mann. >> Trustee Mann: Yes, the two committees that I was involved in are both on the agenda so I will not make a separate report at this time. >> Dr. Bradbury-Huang: Terrific. Great. >> I was going to say the ad hoc budget. >> Dr. Bradbury-Huang: Ditto. >> is coming. >> Dr. Bradbury-Huang: Great. Trustee Fellow. >> Trustee Fellow: Not necessary. I just want to add again my praise of the president who I've enjoyed serving with since I been elected to this board and the respect that she has shown me and just a little offshoot. My wife and I had a very big party a month ago and it was amazing the young people who came and their parents. All they wanted to do was talk about President Sugimoto and the courtesies that she extended them. She even got some of them into classes that were closed and so our evening was about you. So, again thank you >> Dr. Sugimoto: It's a secret though right? >> Trustee Fellow: For doing that to my friends and though they didn't even know I was on the board to be honest with you because they don't live in this area. >> You better change your phone number. [ Laughter ] >> Trustee Fellow: But I think you've done a fine job. Thank you. >> Dr. Bradbury-Huang: Trustee Brown. >> Trustee Brown: Yeah, I second that but a couple of things that I did this past week I guess, I did participate in the Super Sunday month, education month. It was outstanding, I have received several people calling just telling me how thankful they are that PCC is finally reaching out to them. They feel so special and I want to thank the staff, Dr. Jacobs and all of PCC for just going out and just showing the community, showing our students that we want them to be here and that's all they want and another thing I did yesterday, which was just outstanding. I received an email. I think it was from one of Dr. Ling O'Connor's students inviting me to attend their let's see what did they call it. They called it their. I lost it. I'm sorry. Okay yeah the Green Opening and Dedication Event sponsored by the Seeds of Change and the ASPCC Sustainability Committee. Well, when I walked in I was a little bit late but I heard Mayor Bogaard commending them, commending PCC for getting in line with the goal of Pasadena to be a leading city in sustainability and when I had not met Dr. O'Connor and I personally want to really congratulate her and her staff for a job well done. When I first came I was. I knew nothing about sustainability and after one hour of interaction with them I got a lot of ideas of what to do and to come on board. So I am really excited about it and I even promised to come and help them. That's how convinced I was so thank you. >> Dr. Bradbury-Huang: Thank you. Trustee Abadia. >> Trustee Abadia: All right. There are a couple things going on campus. Well they're not on campus but at student body. The Model United Nations team is travelling to UCLA to compete in the upcoming Model United Nations Conference. The honor society on campus Alpha Gamma Sigma will be going to San Jose for the spring convention. I'm glad to come along. As we all know the PCC Collegiate Field Tournament turned out very well. For those of you who didn't hear we came in second place which was a pretty big feat. Some of the PCC guys afterwards we actually got to have some burgers with the president of Cal-Tech so it was nice guys so. [ Laughter ] SAT [inaudible]. [ Coughing ] And then I'm glad to say that on the Associated Students we've how do you put it, we sponsored I guess the International Student Mentor Program so every member of Associated Students is now a mentor to an international student and today will we discuss that today and I'm glad to say I'm a mentor to three international students so that should be fun. I don't know if Jason Herbert is still in the audience but I guess I'm glad to say our pal Jason Herbert, he got into a prestigious college, UCSD so we're very proud of him. I wish he was still in here and lastly but surely not least, Dr. Sugimoto I think you've done a terrific job and in fact a lot of times I've met random members of just in passing in the community really have no association with PCC and when I'm talking I say I'm a student at PCC college and the first thing that comes up is oh you guys have a new president, right? She's terrific and for people whom I would have never thought really knew what was going on, they've heard of Dr. Sugimoto so I wanted to thank you for your State of the District. That's all. >> Dr. Bradbury-Huang: Thank you and Mr. Tsay. >> Mr. Tsay: I do have one report. It's to the president of the college. I'd like to say on behalf of the students I'd really like to thank you for being one of the greatest presidents in college history. You've always been a champion, a mentor, and especially a friend to all of the students. I know exactly how committed you are to this college and the students because I see those emails at 1:00 in the morning despite the fact that you have a meeting at 7:00 the next day. It takes a certain kind of courage to be able to do that and to have lunch at 10:00 pm. Now when I think of a president I think of somebody who brings harmony to the college and builds love, respect and a consensus among its people and this is important because harmony is a strength and support of all societies, especially of ours. [ Cleared throat ] And I knew truly, exactly that with your strength during these hard times it really inspired us to work harder and achieve more. With your supports we were able to [ Cleared throat ] Overcome challenges and move forward. So with this strength and support you have really brought this college to a new unprecedented prestigious level. For your commitment I just have to give you a heartfelt thanks, our appreciation and gratitude because I have never seen anybody work as hard as you do for students. Thank you. >> Dr. Bradbury-Huang: Thank you. Mr. Lindemann. >> Mr. Lindemann: Yes ma'am. We're working towards Classified Days which is going to be on the 28th and 29th and we have a general meeting for Classified on May 20th with a facilities meeting on the 21st for the evening people. We'd also like to express that we're going to have a fundraiser on the 13th at Panda Express. You will see the flyer being published, you can get it online, and we'd like everybody to go there so we can get the proceeds to go to the scholarship fund for Classified. >> Dr. Bradbury-Huang: Very worthy. Dr. Bickley. >> Dr. Bickley: We have been busy. The Senate has sort of a [ Cleared throat ] Short [inaudible] of work. It's semester by semester and we're off during the intercessions so we've gone late at all of our meetings so far. I'm going to try to get that under control but just a few items for your attention. Most of the tension has been directed of course with respect to the accreditation response to planning and program review but the Senate has also worked closely with a distance, well the Distance Education Committee of the Senate has been working very, very hard. Sandy Hanes, capable leadership has been trying to put forth recommendations to improve the quality and integrity of our Distance Education program whether we commit to further develop that or to develop that to a certain. Well we don't know what extent will be committed to developing distance education in the community but one thing for sure is that it would be of a quality nature and hopefully as we get closer to October, we'll have a lot of these recommendations up to share with you and also to hopefully, maybe work out some of the details of in the contract. The faculty association will be given the baton at some future point. I wanted to bring to your attention the Board of Trustees and the Faculty, the Academic Senate Faculty Lecture performances this year. I'd like to give you the dates. Mr. Richard Kuller from the Performing and Communications Arts will be giving his performance on Tuesday, May 4 at noon at Harbeson Hall. I believe it's going to be a kind of a dance instruction recital. Rebecca Morris from the visual Arts and Media Studies, her performance is going to be on Tuesday, May 11 at 12:00 in R-122 and she's an artist. So that should be very interesting. We have selected the board and the faculty committee has selected these outstanding faculty won adjunct faculty won full-time faculty. We also have the academic senate elections. We'll have the formal results for you at the next board meeting. The deadline date for nomination for Ralph Story Award is April 15 for the. That's for faculty nominations. Classified employee nominations for the Unsung Hero Award are also due April 15 and we will be sending budget conscious this year, we'll be sending only two faculty to the statewide academic senate preliminary session which will be the weekend of, I guess you'd say the weekend of April 15th through the 17th. >> Bradbury-Wong: Thank you. Ms. Linkins [assumed spelling]. >> Linkins: I'd like to, on behalf of the management association also thank Dr. Sukimoto [assumed spelling] for working with us. When we same into office we presented her with some very serious challenges, and she met them head on and made great suggestions, and we're overcoming some of those issues Lisa, so thank you. But I'd also like to say, if you think she's Japanese you should have seen her in the African American Methodist Church. [ Laughter ] On March 28th. She really got down. [ Laughter ] And the congregation thoroughly enjoyed having her there, and have had lots of great compliments about her attendance, as well as Bill Thompson's attendance. You had a pretty good time too, I saw you. >> Thompson: It's no Presbyterian church though I'll tell you that. [ Laughter ] >> Linkins: No, but thank you very much. >> Bradbury Wong: Thank you. Let me finish out before turning to President Sukimoto for her report. I have to join the love fest here, it's beautiful that it's just emerging, and, and we will of course be hearing more from you, because we do, you have more to, to talk about. Two, two things on my mind. A the press conference for the MTA bus pass program, I met with CEO Mr., Mr. Leehy, Mr. Leahy, and he mentioned something that really struck me. I wanted to through it out for maybe students or some combination of staff and students to, to consider. He suggested, well first of all he offered himself as a willing participant in a poster of, you know, CEO's or VIP's, however we want to call them in the state of California, who themselves have benefited from the California community college system. Of course on such a poster would also be Arnold Schwarzenegger and on and on and on. It just struck me as a, as a great, as a great idea. And also as mediated by President Sukimoto, I'm hoping to join the AS Committee, I guess it's noon on Wednesday. I look forward to, to that conversation. We may put together an agenda item, for example, for the, for the meeting during the daytime or at least have, begin that conversation. Thank you. President Sukimoto your report. >> Sukimoto: Thank you Dr. Bradbury-Wong. I know that we've already discussed the President's African American Advisory Committee, in particular the African-American outreach initiative that has been on the super education Sunday. But I wanted to mention some of our community members and people who have been actively involved. Dale Yarborough and Ernestine Moore, from our community, have been involved on this subcommittee. Of course Kim Miles, Cara Thomas. And at the key position Tamika Alexander has truly pulled all of this together and has provided us the support for Super Education Sunday. And I want to mention Kathy Rodarte [assumed spelling] who was representing EOPS, have a Griffith from Upward Bound. And the trustees who came, I really do appreciate your support, and the congregations really felt that education was important because you were there. And it does make a difference for them to know you and that you and the community support what they are doing. We went to, and I'm trying to remember all of them went to Friendship Baptist. We went to Victory. We were at First AME. We were at Scott, and we were at Metropolitan. And my thank you to Crystal Coross [assumed spelling] and Jackie Jacobs, they were both on call during a day when I couldn't clone myself because I was at First AME and they took on over churches. I think Jackie, you were at Scott, and Crystal, you were at Metropolitan, so thank you very much for that. It does make a difference when we're in the community. It makes a difference because they know we care. I did want to mention a couple of wonderful events that occurred on campus. We had the African American high school conference on Friday the 26th, bringing together about 250 PUSD and Monrovia high school students to the college for workshops and programs. And it really was to bring higher education and PCC in particular to the forefront in their planning for their future. Armenia Walker from our degree outreach and services, services program is to be congratulated, and certainly all the people that were involved, Carrie Afuso [assumed spelling], Gina Lopez, Jeff Hannibal, Becky Cobb, Marilyn Johnson and of course Tamika, Kim and Caria. And thank you very, very much Dean, Dean Scott, there for your support in that. On Saturday the 27th we hosted the African American Women's Conference and there were 200 young women, and mostly, and their moms were with them, and their grandmas, some of them. Were in attendance to hear from speakers about such topics as careers and college financial aid and health. My thanks to Ellen Liggins [assumed spelling], Javari Dwight Rogers, Tamika Alexander, Caria Thomas, Kim Wills and Cecile Davis-Anderson, and the Deltas for their talented work in coordinating the days events. So thank you. Monday the 29th, UCLA Chancellor Block visited PCC and met with members of the faculty staff and most importantly our students to discuss the vital role community colleges play in higher education and particularly PCC. And one of the major concerns I had was how the cutbacks would affect transfer students, and Chancellor Block was very kind in telling us that he actually could see in the future them opening up more slots for transfer students and perhaps limiting freshman students. I don't know how he intends to balance that but this was part of the reason why he was with us. I was pleased to have Mayor Bogart and City Councilmember Tornick [assumed spelling] with us in the morning to greet Chancellor Block and to also be part of our discussions which was very nice because then they got to hear more about PCC. I wanted to also publically thank Gene and Joanne Masada for their support in bringing East/West Players performance of Dawn's Light, the Journey of Gordon Hierabaschi [assumed spelling] to PCC in Crumpling Lounge. This was on March 29th. There were nearly two, excuse me, nearly 100 who were here to watch the one plan play, and it brought to light the true story of a man's fight for civil rights during World War II and the evacuation of the Japanese Americans. AB 37 actually isn't just about the California [inaudible] diploma project. It is about education, and this was one of those ways that we were able to bring the education about the evacuation to our students and our community. So I'm really pleased that they were able to support this. They actually donated money to bring the East/West Players to the campus. This is very important and I think part of what you might be interested in hearing, on April 1st we did online applications at our district high schools. We've been very concerned about the registration priorities we give to students from our district high schools. So our outreach office conducted on-site application admissions at in-district public high schools to ensure that perspective in district students had assistance on the first day. And we had nearly 1,000 in-district students who applied to PCC between the hours of 8:00 a.m. and 2:00 p.m. So we hope that those all turn into enrollments. We should be able to track them, and I'm looking at student, Dr. Wilcox if we could do that that would be great. And last, I would like to congratulate Sarah Flores in the Facilities Services for the commendation they received from the Department of Resources Recycling, Pasadena City College has been recognized as number one in waste diversion compared to some other schools in our area, and I won't name them. And in the Southern Cal. [ Laughter ] And in Southern California we're in the top five in waste management recycling and waste diversion. So congratulations to Sarah Flores and to Facilities Services. And that is the end of my announcements and my report. Thank you for your patience. >> Bradbury-Wong: Thank you. We turn to approval of the minutes. I have a motion to approve the minutes. >> I move that the minutes be approved. >> Second. >> Bradbury-Wong: Any changes, comments to offer? Student trustee how do you advise us to vote? >> Aye. >> Bradbury-Wong: All in favor. >> Aye. >> Aye. >> Aye. >> Bradbury-Wong: Any nays or abstentions? The motion carries. Now approval of consent items. Item H, I do have a speaker on this topic, specifically 112, 112P. Is our friend Glena Watterson? Yeah, please. Though we haven't heard what you have to say yet, but. [ Chuckles ] >> Glena Watterson: Hi. I am Glena Watterson and you probably know me. So anyway, as president of the Issue Bargaining Unit a number of issues have been raised regarding a particular recommendations for approval by the board. Please note that I only represent classified issue employees. Confidentials are a separate classified meet and confer group. Even so, in the absence of a bargaining agreement, generally speaking, confidentials refer to the issue contract. Issue is concerned with the recent trend in the past year of moving employees into positions without following traditional processes. Issue is also concerned about the fact that the filling of the positions and consent item 112B, P, does not follow traditional district practices. It also does not adhere to Issue's interpretation of the contract. It has also been brought to our attention that the placement on the confidential salary schedule for the two positions in consent item 112B, does not adhere to traditional practices. We hope and wish to continue the fostering of a transparent and collegial atmosphere here at Pasadena City College. Thank you. >> Bradbury-Wong: Thank you. [ Background noise ] >> Bradbury-Wong: So let me turn and ask if, let's have a motion first and then we'll ask if people want to. >> A motion to approve the consent item. >> Second. >> Bradbury Wong: Okay. Are there issues that need more attention? Okay great, let me just find the list and I'll be right with you. Okay very good. Okay so Trustee Thompson will go now. >> Thompson: I would like to hear the administration's response to the comments by Ms. Waters. >> Bradbury-Wong: Okay so that's. >> Thompson: Like the 112P. >> Bradbury-Wong: Okay. >> 11S, 141B, and 144B. >> Okay. [ Background noise ] >> Bradbury-Wong: Very good. Trustee Ben. >> Ben: I, I also had 144B. >> Bradbury-Wong: So let's. >> Very good. >> Bradbury-Wong: Good, okay. So then let's start with, well let's start with 11S, approval of student travel. >> Sure I saw the, first off I want to praise the students for being proactive on in advocacy. And then just one quick question on this. Is this linked to an organized visit to Washington? What's, what's the background? Is there a specific event happening in Washington that, that the students are going to participate in? >> From what I understand, the lobby committee is going to Washington to lobby legislators, legislators on certain pieces of legislation. >> Oh and, and I just, and the question, and I'll ask the administration, is there a specific like legislative advocacy organized effort that's, that this is part of? >> Dr. Wilcox this is, I'm going to toss to you and perhaps discuss the Dr. Scott thing. >> Wilcox: Not sure I heard all of it. But if you're asking is there a conference connected with this? >> For an advocacy, organized advocacy activity, or. >> Wilcox: Not that I'm aware of of any large group. This is the, the Pasadena Associated Students going to lobby. They're speaking, they have appointments, Adam Shift, Judy Chew, Brad Sherman, Xavier Pesaro, Grace Napolitano. >> Napolitano. >> Wilcox: Napa, thank you. >> I just, in, in the past with my, my question which is great because we met with them a couple of months ago and they're very proactive group and excited about it. In Sacramento there's usually kind of a, a coordinated effort of lobbying activities that students from various colleges and the trustees participate in. And so have, but it sounds like they've got appointments. Has, are they just, did they just pick the days randomly that they're going to Washington? >> Wilcox: No part of it is so it's during spring break so they don't miss out on class time. >> All right. >> I can probably give some background on that, because generally speaking the, the alumni goes with, I think it's called SS Triple C and they have this kind of event. But this year to, to accommodate people's schedules they did it on that day on it. And, and as, as a member having gone last year, it, it's not really that productive to go with a group, because, because generally speaking the PC [inaudible] does its own thing and the group does its own thing, and actually our [inaudible] tends to be more efficient than, than the larger group. We found it easier to get appointments and so yeah, the answer to your question is no, they're not going with an organization then. >> I think it's terrific and so there's two things I'd ask that I'm saying as an individual trustee. One is that, that they check with the, the league and others, and the system, about the federal priority so that they've got the, the talking points that the, the pieces, the focus on the pieces of legislation, that everybody's focused on so that we have a consistent message. And B I'd love to have them come back and report to the board when, when they get back from Washington. Those are my two requests as an individual trustee. >> If, if I could add to that. Some of the topics they specifically are looking to lobby on are the Federal Dream Act, Maintaining Funding for Community Colleges, and Advocate for Veterans Higher Education. >> Sure, and I, but I just know that as a system, especially on the Board of Governors, and the, the league, we've adopted a certain hierarchy of priorities and I want to make sure that it, I, I would encourage that their efforts are consistent with those priorities. >> One, one question, or comment. On the list of people that you identified that they were going to be contacting, I did not hear Congress Member David Drier, who represents a good chunk of this district. >> Well these are the names that they've got appointments with this time. >> Are they trying to get one with Congress Member Drier? I see Dr. Thayer is in the audience, he has more detailed information. >> Good evening. Yes David Drier and Hen, Henry Waxman, they're also looking to get appointments with so that they can advocate for student issues. >> Thank you. >> And our senators would be great too, thank you. >> Bradbury-Wong: So let's continue down, 141B ,was that yours Jeff as well? Budget Augmentation. >> Jeff: Oh I just had a, a question. And I, I'm glad that Heidi's here in the audience. But the 141 was a augmentation with respect to the bond issuance and it just put a price tag on the actual total cost of the bond issuance which was 3.5 million dollars out of 52 million dollars which is I roughly calculate is about seven percent, and I think it's good that we're booking that. My question is, is that just, it gives us a way to evaluate. Are we, is that a, a customary amount that a bond costs seven, seven percent of the bond goes to issuance and, or is that high or is that low or is that about right? >> It's very customary for, for that number and, and as you pointed out the net number is the 52 million dollars. >> Right. >> And this is a change in how we book it. We used to only book the net. >> Right. >> And actually courtesy of Heidi now we're booking the gross number. We're netting out the same. So there's no change to the books, but it is very typical. >> Because it seemed high, because if I, if I got a mortgage on a house, I would think it's terrible to have to pay seven percent of the price of the house just to, to get a mortgage. >> But it is very typical. >> Okay. >> And it's a complex deal too. >> Right. I just wanted to. >> Bradbury-Wong: All right. Was the next one yours also? 144B, Approve Purchasing Transactions? >> We both. >> That was mine also. >> Had it. >> Okay. Okay I, I'd just like to look at page two, about a third of the way down. It's the, the very large payment, 431,860 dollars to the Registrar-Recorder for the Board of Trustees election. And again, since there seems to be some confusion, I would just like to point out that this is what the college legally has to pay to the county for having the election, and we're required by law to do it. Apparently some people thought this was what the trustees were paying for their campaigns. All this money goes to the county. We have nothing to say about the amount, we just have to, we just have to pay it. >> Democracy is very expensive. >> Yes. [ Chuckles ] Yes we get the bill, we have to pay. >> But and my, I had a question on the same item two. But, but our prudent budgeting we had budgeted for all four races. So there, what did we budget for that? About 575? >> Yes and what we're finding of course is that the, the, the numbers are rising pretty dramatically. So it's become more expensive. So it's true that we only had to do three courtesy of Dr. Bradbury-Wong. But the, the price per has gone up. >> Right. But what I, what I, what I'm pleased to see is this is how sometimes we will have a year end balance that that will contribute to our year end balance pretty much. So what we'll have actually saved 150,000 dollars that we can apply to next year's budget, that's true. >> Bradbury-Wong: And now to 11P which was Mr. Thompson's question. If I may, I'd like to give a, just a little context, it wasn't perhaps entirely clear when Ms. Watterson was, was speaking to this. As, as a board, when confronted with the question of who would be the ideal executive assistant for President Sukimoto, I think we naturally asked President Sukimoto to, to determine that, and we gave full support and whatever is needed in that, in that determination. Do you want to do the proposal by. >> Thompson: Well I, I just wanted a response from the administration to the comments that too many questions that were raised, and that's all. >> Oh thank you Trustee Thompson. I've asked Dean Ingeldinger [assumed spelling] if he might be able to illuminate a little bit on this one for us. So Dean Ingeldinger. >> Ingeldinger: [Inaudible] district policy with regard to short term acting and interim appointments. And also to review the processes used for paying employees who are affected by those policies. And I think that it is true that, as Glen has said, this is unique and not in the common pattern of PCC to, to use acting and interim positions. However, these are very short term positions. They were offered to the confidentials. There were no confidential applicants. The district made in one case an appointment of an interim under an emergency provision, and acting under an emergency provision. With regard to pay, Glena is accurate in the sense that the district has typically used a formula when an employee moves from as did the proposed assignment of Ms. Salmon from an issue position to a confidential position of applying a five percent increase in pay, moving them to the correct salary grade. And then placing them in that regard, using that formula. We looked at that and in both cases had we used that practice, by the way there's not a policy, had we used that particular practice, the increases would have been minimal. And in particularly in Barbara Salmon's case where she's moving from a classified position to supporting one of the most active operations that we have here, supporting Dr. Jacobs' area. We thought moving her higher in the proper salary grade was, was important and did not violate district policies. So we think that these, this, these processes were entered properly. I would say, notwithstanding those comments, that I, I believe that what we, one of the things we should have done was communicated better with the issue group about what was transpiring. And we may have even considered opening the positions to, to issue, blown the positions with the issue groups. But it in this case, hindsight is 20/20. [ Inaudible ] >> Yes, thank you. I'd like to pull 111P for a separate for a vote Dr. Bradbury-Wong. >> Bradbury-Wong: Let's do that, very good. So pulling 111P separately, otherwise, let's vote on the consent calendar. All those in favor, well. >> Wait, 111P? >> Bradbury-Wong: One. >> It's in our, it should be in our. >> Bradbury-Wong: One, one. That was a closed session item. >> Right. Do we have a, an, an item in our folder for the 111P? >> But we don't have it in the folder. >> So we, we don't know. >> Do we have that one? >> Bradbury-Wong: It was a closed session one. >> Yeah but we. >> I know but we, we should have, we should have a physical though. >> Bradbury-Wong: You don't have copies of all of them? >> We'll give it to Dr. Mansui [assumed spelling] if we can know which. >> I need to, I need to. >> What the individual will be. >> I need to have it. >> Bradbury-Wong: Because it's only one of the two. >> Yes it's only of the two. >> Bradbury-Wong: But I think. >> Yes. >> Bradbury-Wong: We all know what we're talking about right? >> Yes. But see people in the audience don't. >> Bradbury-Wong: Yeah. >> Let me sum up the 112P. >> Bradbury-Wong: Go ahead. >> Discussions. A lot of different comments both ways. The way I heard that is, no policies were violated but it was handled a little differently than things were handled in the past. >> That's my opinion of that review, that's correct. >> Very good. >> Bradbury-Wong: Student Trustee Abadia [assumed spelling], your advisory vote please. On the consent, on the entire consent calendar, except for 111. >> Except for 1. >> Bradbury-Wong: But which you weren't privy to anyway, so, yeah. >> Okay. Aye,. >> Bradbury-Wong: Very good. All those in favor signal with an aye. >> Aye. >> Aye. >> Aye. >> Bradbury-Wong: Any nays? Abstentions? So 111P, trustee man would you give a little context and. >> Yes, I, I would like to ask for separate vote because I am not satisfied with the description which we received in the process of the hiring for the supervisor business center so I'm going to vote against this. This is no way reflects on the person who was selected. I would like to. So for that reason, I vote, I ask for this to be separate. >> Bradbury-Wong: And would you speak into the record, because as I understand there's two votes on. >> Yes it's, it's the one for the supervisor community business center position. It's not the supervisor payroll. >> Bradbury-Wong: Okay so let's handle it in, in that order. So. >> You will, will divide those, we'll vote on the two separately then, right? >> Bradbury-Wong: Okay. So we'll vote now on the issue that Trustee Man has spoken to, which is payroll. >> So I move. >> Bradbury-Wong: Supervisor. >> We, we make the recommended hire for the supervisor of the community business center. >> Bradbury-Wong: Very good. Do we need a second for this? >> Yes you do. >> Second. >> Bradbury-Wong: So those in favor please signal with an aye. >> Aye. >> Aye. >> Aye. >> Bradbury-Wong: The nay. >> No. >> Bradbury-Wong: And abstention. So, so then you have six ayes, one nay and, and no abstentions because you weren't privy to it I'm not asking for the advisory vote. And then the second part of that. >> Is I would move approval of the appointment of the supervisor of payroll. >> Second. >> Bradbury-Wong: Very good. All those in favor. >> Aye. >> Aye. >> Aye. >> Bradbury-Wong: Any nays or abstentions. That moves unanimously. Thank you. All right. Item I, Annual Report of the Foundation Presentation and discussion with possible action. President Sukimoto would you like to tee that up? [ Background sounds ] >> Sukimoto: I apologize and it is my pleasure to introduce Ms. Elaine Chapman who is our Dean for External Relations, but also oversees our foundation and is going to provide us information on the report and I'm very pleased to have Heidi White in the audience who is our auditor on our foundation books. So when she's ready you can go ahead. Thank you. >> Chapman: Thank you. Thank you and good evening Board of Trustee Members, facility, staff, students and guests. Board of Trustee Members you do have the report on the foundation in your binders. I am more than open to giving a brief, very brief summary of the report for the listening audience if you would like me to do that before having Heidi White come up to give the audit report. All right. Very quickly then, the annual report on the foundation, you have for fiscal year 2008-2009. The audit was conducted in September by Heidi's firm, [inaudible] Day and Company. The foundation began fiscal '08/'09 with just over 12 million in net assets, and ended the year June 30, June 30, 2009 at just over 12.9 million in assets. Approximately 374,000 dollars was awarded in student scholarships while the investment rate of return for the fiscal year showed a loss. As of this March investments showed a gain. So it is back on the upswing in terms of investment gains. During the year, six new policies were written addressing the form 990 review process, conflict of interest, document retention, whistle blower, executive compensation and reimbursement expense plan. A new spending policy for endowed accounts was adopted following the guidelines of UPMIFA, which is the Uniform Prudent Management of Institutional Funds Act. Foundation Board development was addressed with the intent to develop a consistent process for identifying, vetting and introducing new foundation board members. This is now in place, and the foundation board development committee met several times this past March in preparation for the upcoming fiscal year. Throughout the fiscal year, numerous events were arranged and managed by the foundation, many of which supported the Center for the Arts Campaign. These included breakfasts, luncheons, receptions, campus tours and meetings. Larger events during the year included building the spirit of a vibrant community, the ERISA award in December for the outstanding support to education, in June the ERISA award to the outstanding faculty member, President Circle Reception, the Grants and Many Grants reception, the Adeline Hixson reception and dedication of the Yutaka Sonia sculpture in the garden. That's the baby banana tree. And also the employee campaign, the internal campaign, in support of the center for the arts campaign. During the year a number of grants requiring a 501C3 were identified and pursued resulting in several coming to fruition helping to support college programs, such as financial literacy, the dental programs, nursing and also monies to enable students to attend a cultural field trip. Alumni relations continued outreach to alumni as well as to current students in an on-going effort to grow the ranks of alumni members. Articles and the campus report, the statewide affinity magazine and the alumni website have all played a part in linking the college to current and future alumni. Alumni relations also was involved in numerous events, including Welcome Day, the Good Ole Boys Luncheon, the Annual Swim Invitational, the Nursing Alumni Luncheon, Grad Fest, and Commencement. The major drive for fundraising this year was the on-going push to reach the goal of 3.5 million dollars set for the new center for the arts. This campaign began in October 2008 to raise money so that a recital hall, a black box theater and an art gallery could be included in the building. To date, 2.5 million has been raised in cash, pledges and bequests. Going forward, another major campaign, he college has the opportunity to participate in, is a statewide OSHA initiative which is intended to raise scholarship money with current and future students. While the foundation is not insulated from the effects of the state and national economy, not to mention the state budget, these are exciting times where the foundation has the very real opportunity to play a leadership role in identifying and securing on-going and diverse revenue streams to support the mission of the college in meeting the needs of the programs and the scholarships, to support and make possible student success. It is now my pleasure to welcome Heidi White from the firm of [inaudible] Day and Company, who will give the report on the foundation audit. [ Background sounds ] >> White: Good evening. It's really nice to be here with you at a different time of year, presenting a different report. We certainly have a lot of opportunities to review the financial statements of the foundation and the district at various times throughout the year. The foundation report that you have before you here is an unqualified opinion on the financial statements. Some of the highlights that I would like to go over is that one of our key indicators for how a foundation is, is operating is to say how much of the funds that are raised are distributed directly back into the program of that foundation. If you look on page five of your report, it's a statement of functional expenses. And it breaks down the expenses in the categories of either administrative program, excuse me, operating program and fundraising. The foundation has been able to maintain about 80 percent of its expenses directly towards the programs that are being served by the foundation. This is really an excellent percentage ranking. We, we see foundations that go as low as 65 percent, going directly into the program, because of various fundraising initiatives, large amounts of program overhead and that type of thing. So to be able to tell your donors coming in that for every dollar that they spend, 80 cents of that will go directly to the program for scholarship services, departmental expenses, those types of things. I think is very much a good attribute for the foundation, and provides a good base on a go forward basis. This past year for the 2009 year, one of the things that was changed as a result of getting more information on some of the pledges and donations that are provided to the foundation and also really looking through some of the processes of the foundation, was that we were, we looked through and we were able to recognize the pledges from several organizations that are going to be going on over the next five to seven to eight years. Primarily the pledge related to the KPCC to provide the foundation with on-going support over the next six years, and also some pledges for the arts program that are coming in. You'll see this detailed in note, note four on page ten of the report. These are the pledges receivable. And this is the primary increase in some of the assets. During 2008 we recognized about 200,000 dollars of pledges receivable that would be coming in during the 2009 year, but you can see this has grown to approximately 3.2 million dollars at the end of 2009. Primarily these will be coming in, as I said, over the next six to seven years. The monies are considered to be unconditional promises to give, in which case those donors have said, we have every intention of making good on these, these pledges. Two things come into play with that, is number one, if somebody decides to pledge to you money in the future, it may not have the same buying power that it would have today. If I tell you I'm going to give you 100,000 dollars, today you have that buying power in the bank. If I tell you I'm going to give it to you over the next ten years that's going to greatly reduce the amount that you're going to be able to give out for that purpose. So we have a discount that is included in here. That is a fair market, or fair valuing of those pledges to say what is it that those pledges are really going to be able to provide to you today. It's about an 898,000 expense, expense, reduction in what that pledge value is, so that we're valuing it in today's dollars. We also looked at the collectability of those pledges. Right now we don't have a track record other than as individuals, incorporations and others have said we're going to give you money, they do. We have not seen the long term pledge come forward. So at this point, we don't have an allowance for doubtful accounts established because the foundation really hasn't established a track record of saying we collect 90 percent of our pledges. Right now we're looking that they do intend to fully collect 100 percent of those. So there is not an allowance account that's been established there. We will monitor these receivables over the next several years. If there is this, a point in time where a specific donor or an organization says I'm sorry we can't provide you that funding, we of course will have to have a write down at that point in time. But we will evaluate those each year as you go forward. Most of the other accounts, the foundation was, was not immune to the downturn in the market. You'll see, again, a significant decline in the investment valuations that were unrealized losses on the investments. There were some realized losses as well as the foundation's investment board. Made some changes in their investment strategies, and really said, you know what, we need to make some adjustments to what our current policies are on a go forward basis. So some of those investments that they had were sold at actual realized losses. We, we look both at June 30, 2009 and through the date of our audit as we're looking at, at the investments and whether or not they're continuing a downward trend. It's not within this report but I will tell you that we didn't see those losses continuing. We actually saw a lot of the investments in the strategy of the foundation coming back. So we would anticipate that the 2010 report is going to show a significant increase in those investments that were held for, for long term purposes. I'm sure that as you've had a chance to review the report, you may have some, some specific questions. I would be happy to go over those and answer any of the questions you might have. >> Bradbury-Wong: Thank you for your clarity. Trustee Man and I know Trustee Martin wishes to pose. >> I have a question about the, the pledge received KPCC 3,422,000 dollars. What is that based on and for how many years is this? >> White: I believe it's a six year pledge and they had made a, a pledge several years ago that they were going to be donating 200,000 dollars a year. That was the 200,000 that's been recognized in the prior years. When we looked at the full amount of what they were going to donate to the foundation, we found that it is actually a, a set pledge for the duration of time. And so that came in and, and resulted in the adjustment. >> Okay so I, I, but, did, did you not receive, have you not been receiving the 200,000 each year? I don't see how it, six years, 200,000 is not three million. >> White: No there's also a, there are a couple of lump sum payments, and you see that in the receivable more than five years out. The good majority of that is going to be coming in within that period of time, and I may be a little bit off in, in what that amount is. It ranged in a, in, in the timing of when the receivable is going to be paid. And there is a set payment schedule that they have set out, 200,000 to 250,000 a year. >> Two hundred a year. >> [Inaudible] >> For, for how many years to get three million. >> [Inaudible]. >> Oh sorry. >> White: I'm sorry, it was longer. >> You took it out that far. Okay. All right. >> Is that, my, this is right where all my questions were too, and you obviously, they told you because you've answered all my questions, right. >> White: I'm just trying. >> So most of them you were explaining in advance, so that's great. Is there anybody besides KPCC? >> White: There are additional pledges that are for the art center that have come in toward the end of last year that was one of their first campaigns going forward. And so some of those pledges were actually unconditional promises to give. We do look at pledges.