[ Silence ] [ Inaudible Discussions ] >> Let's call to order if we can please, the meeting of Wednesday, October the 6th, 2010. The board is gonna go into closed session. Actually, the roll call here is afterwards for some reason but I guess--do we need to postpone the roll call or we have that before the closed session? For some reason, it seems out of order but any of that. The board is gonna go in a closed session to discuss Government Code Section 54957.6. Two matters, negotiations with the PCCFA, CSEA 777, ISSU, and the POA. Mr. Engeldinger is our designated negotiator. The other matter is unrepresented employees - confidentials, management association. Again, Mr. Engeldinger. And also Government Code Section 54956.9(b), conference with legal counsel regarding anticipated litigation, one case. Is there anybody who would like to address the board with respect to any of the closed session items? Seeing none, I think we are set to go into recess for a closed session. We'll be back here in open session at seven o'clock. [ Silence ] >> The board of trustees is back in open session and there is no reportable action with respect to any of the closed session items that we addressed. So let's begin with a roll call please. >> Mr. Thomson? >> I am here. >> Mr. Baum? >> Here. >> Mr. Martin? >> Here. >> Ms. Brown? >> Here. >> Dr. Fellow? >> Here. >> Dr. Mann? >> Present. >> Ms. Wah? >> Present. >> Mr. Pack? >> Present. >> Okay. Is there any public comment with respect to non-agenda items? We have a card from Ling O'Connor. Do you wanna do this now or do you wanna wait and do this after we square in Ms. Wah? >> We don't have a comment 'til later in the agenda. >> Okay. I'm here. Okay. May we ask you to pull the sling until we get through with our soon to be newest or already newest trustee being admitted here? Okay. Let's now have a Pledge of Allegiance and if I may ask Dr. Fellow lead us. >> Please stand. Place your hand over your heart and repeat after me. I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Thank you. >> We're here at the-- >> Good bye. [ Laughter ] >> Here we go, okay. Do I do this and do we need a bible? [ Inaudible Remark ] [ Laughter ] >> Okay. It's now my pleasure to administer the oath of office to Linda Wah. Linda, may I ask you to join me over here please and to repeat after me? This is the Oath of Office for the office of trustee for the governing board of Pasadena Community College District. I, Linda S. Wah-- >> I, Linda S. Wah-- >> Do solemnly swear-- >> Do solemnly swear-- >> That I will support and defend-- >> That I will support and defend-- >> The Constitution of the United States-- >> The Constitution of the United States-- >> And the Constitution of the state of California-- >> And the Constitution of the state of California-- >> Against all enemies, foreign and domestic-- >> Against all enemies, foreign and domestic-- >> That I will bear true faith and allegiance-- >> That I will bear true faith and allegiance-- >> To the Constitution of the United States-- >> To the Constitution of the United States-- >> And the Constitution of the state of California-- >> And the Constitution of the state of California-- >> That I take this obligation freely-- >> That I take this obligation freely-- >> Without any mental reservation or purpose of evasion-- >> Without any mental reservation or purpose of evasion-- >> And I will well and faithfully-- >> And I will well and faithfully-- >> Discharge the duties upon which I am about to enter. >> Discharge the duties upon which I am about to enter. >> Congratulations and welcome. [ Applause and Cheers ] >> Can we get--right here? >> Okay. We'll get a picture taken then we'll give you a chance to say something here. I think we better do that. [ Inaudible Remarks ] >> Thank you. >> Right. >> Okay. [ Applause ] >> Let me give you an invitation to say something please. >> Well, I just wanna thank everyone for being here to support me, not only tonight but during the whole process. I'm really honored to have--even have been considered for this position and then to have eventually been successfully in the appointment. I thank PCC for our community has always been a gemstone, an educational gemstone for us, and then for me to be able to represent Area 5, our communities, and really bring our community's voice to PCC and bring the benefits of the college back to our community is a great honor for me. So, special thanks to all of you, my family and all the NWPC, all of my girlfriends, all of my friends from CAM who are here and sit with me throughout all this process, I just wanna thank you and also special thanks to many of the students and the faculty who came out to support me. That was real honor for me so, thank you very much. [ Applause ] [ Inaudible Remarks ] >> We're gonna do one thing before we break for the reception to recognize and honor Ms. Wah and I'm gonna turn it over to President Rocha for that. >> Thank you President Thomson and congratulations Trustee Wah. We'll take a short recess in a moment to celebrate the occasion of the swearing in of Trustee Wah, but at this time I would like to call to the podium Dean Beverly Tate and Coach Dennis Gossard. [ Applause and Cheers ] >> To the Board of Trustees and to guests, I'd like to maybe read something about Dennis first. Is that okay? >> Yeah. >> Okay. >> Absolutely. >> You are on. >> Thank you, thank you. Dennis Gossard entering his 32nd season, Coach Gossard has the longest coaching tenure of any sports coach on PCC's campus and now for the third time in his career, Gossard is in charge of the Lancers programs interim head coach in 2010. As coach from 1987 to 1994, and in 2005, Gossard's teams won 49 games ranking third best on the PCC All-time Football Coaching list. And then as head coach, Coach Gossard guided the Lancers to a pair of Bowl championships for the victories in the 1990 Orange County Bowl and 1992 Rose City Classic Bowl hosted by PCC. Overall, Coach Gossard has been a part of 7 PCC Bowl champion squads and 3 conference title winners as a head coach and this is what I want you to really hear. This is what's really important. A hundred and forty seven of his players are in scholarships at 4-year universities. [ Applause ] >> Gossard and his wife, Geri, have 2 adult children, Jessica and Hudson, and 2 grandchildren, one that's just 3 months and he's still coaching, can you believe that? [ Laughter ] >> And also in front of you by the way besides Coach Gossard, because this is also really important. I gave out to you all the students from 2000 who have transferred to the football program has been very successful in transferring students to 4-year colleges and if you come to our next game, please make sure that you get a copy of our program because it all goes all the way back to 1969 that shows all the students on the football program that have transferred to 4-year colleges. Dennis Gossard. [ Applause ] >> Thank you. First of all, I want to thank the tremendous support I've gotten from our dean, Dean Tate. You have no idea what she has done for our athlete. She's been outstanding and from Dr. Rocha. They have both been very supportive of me and I want to thank them publically because they--without their support I wouldn't be standing here tonight. Believe me. They'd bend over backwards to help me. Also I want to introduce--it's nice that you heaped this praise on me but believe me, I really don't deserve it. I want to introduce the two people that really run our football team, that without them we'd be lost and I've been doing this 40 years so I know what good coaches are and these two gentlemen, one runs the offense, one runs the defense, are the best I've ever seen and I've done it for 40 years. Seth Morris, right there. Seth runs our defense. [ Applause ] >> And Shandon Silva who runs our offense, where is Shandon? [ Applause ] >> Also too--you know behind those are all these young men and guys, and ladies and gentlemen, I've coached a lot of years and this could be my last year at Pasadena City College and I couldn't--these are a great group of young men. I love them to death and win or lose I'll go anywhere with them. They are polite young men. They do a great job and I love you guys dearly. Thank you guys. Appreciate it. [ Applause ] >> Coach Silva's gonna introduce his--our assistants on offense. Coach, come in and introduce them, will you please? >> Today we only have Coach Sean Davis, wide receivers coach. Come on up Coach Davis. [ Applause ] >> And those missing from my offensive staff is coach Faaesea Mailo, my offensive line coach and coach Damon Williams quarterbacks coaches and Coach Peters is back there. I'm sorry Coach. Come on up. He's our running backs coach. [ Applause ] >> I didn't see him. >> You know, I'm a little proud of Coach Peters. Coach Peters played for us back in '91 and '92. You talk about success stories, Coach Peters is the Dean of Students at Dorsey High School so let's hear it for Coach Peters. [ Applause ] >> Coah Mailo, come here. >> Say, we're in a 2-minute drill coach so can I-- >> Thank you so much, we're out of here. >> Can I ask you just to come forward so President Thomson and I can give you this certificate of special recognition? So-- [ Applause ] >> While he's coming up I just want to say one thing. I was fortunate enough to go to the home game against Valley College. And in my 8 years on the board it was the team that I've seen PCC field and you have done a remarkable job and I would encourage anybody if they want a great evening and I brought my 6-year-old daughter come out to Robinson Field and see Lancer Football because there is a new excitement, there is a lot of great performances done by these players and they must have--and they absolutely have great leaderships so, congratulations Coach. [ Applause ] >> We're now going to go back and pause for a brief reception honoring Linda Wah and her family who are here. You have one of the largest families I think I've seen in a long time. We're gonna stop and have little refreshments and recognize Linda so, please join us for that. We'll be back in a few moments. [ Silence ] >> Board of Trustees, we have two cards. There were two cards here. Did someone take some of the cards? >> What happened? [ Inaudible Remark ] >> Okay. So we only have one card, okay. We have a card request to speak to us from Ling O'Connor. And I think that our Student Trustee, Mr. Pack, would like to say a few words to introduce Ms. O'Connor. Presumably she is still here. There she is, okay. >> Yes. Thank you. Thank you President Thomson. I did leave a present for everybody and a break between closed session and open session so all of you may have noticed or may not have that. We have a professor with us tonight who has won a wonderful green leadership award. Some of you may be familiar with the Green Technology, it's the company that sponsors the California Community College--Green California Community College Summit every year and so they're right in our backyard. They're in the city of Pasadena and so they have honored Dr. Ling O'Connor with the category of Instructor Award for Green Leadership and so there's a little summary of what the award means. It also was written about in the Pasadena Star News, you'll notice in the last paper. I put that article in there for you and so I just want to have her come up the podium to give her comment with that introduction because she is definitely very deserving of that recognition. Her hard work at this college is beyond what I could summarize in this brief introduction so if you'll join me in applauding Ling and welcoming her. [ Applause ] >> We are certainly the beneficiaries of her service and devotion, dedication and we are most appreciative. >> Thank you very much and good evening everyone and I really do like to take the opportunity to thank everyone here. There are so many people on campus and a countless number of students over the years who really inspired me and helped me and made it possible for me to receive this reward coming up next week. Leadership is really truly a team effort so I really wanna thank everyone. I also wanna take this chance to say that everything I do is driven by love, love for the students, love for this campus and love for this community. And I know at times I've been here before the words that came out in my mouth may not sounded like love and I apologize. And speaking of leadership and I wanted to share with everyone that Eliot Middle School just won 100,000 dollar grant money and they won that money with everyone stepping up to be a leader 'cause leadership really is a team effort. Every single person on that campus, 100 percent of the students attended a global warming assembly where they learned the relationship between their food choices and greenhouse gases and their personal health impact. They got rid of all the soda machines. They provided health options in their cafeteria. It is so inspiring to see the whole community coming together. You know miracles can come true if we all work together. It's just so awesome and it really gives me hope and these ideas has also been proposed at PCC under the leadership of Dr. Jackie Jacob's Sustainability Across the Curriculum is part of our mission and the Shared Governance Sustainability Committee has unanimously voted to recommend that we have a campus-wide presentation on sustainability issues on flex day and among other recommendations. And what Eliot is able to accomplish really gives me a hope that we can do it here too. Dreams do come true. If they can do it so can we. So these ideas may not and will not stay forever as merely ink on paper and I thank you for your attention. >> No, we thank you for your contribution. [ Applause ] >> Thank you. [ Applause ] >> Okay, let's go back to the agenda and have approval of minutes. We have the special meeting of September 14th of this year, the regular business of meeting of September 15th and a special meeting of September 17th. >> Move approval of all the minutes as a group. >> Second. >> Okay. Moved and seconded. Are there corrections and additions to any of the minutes? Jeanette. Yes, Dr. Mann. >> Yes, for the meeting on Friday, September 17th on the second page on ballot number 6, the unofficial poll as a second choice, I may be wrong but I thought Mr. Fellow's second choice was Linda Hsia not Warren Weber and-- [ Inaudible Remark ] >> I mean when we voted for second choice, you voted for--I thought you voted for Linda Hsia. You voted for Warren Weber? >> No, I think that-- >> Is that correct? >> Yeah. >> Okay. I misunderstood, sorry. Okay. Then the other change that I would like to suggest is on page 2 of the September 15th minutes and it's under my report and there is an inconsistency in the use of titles. At one point, Jack Scott is referred to as Jack Scott, the other point he is referred to as Chancellor Jack Scott. I think we should be consistent if we use titles one place and not the other. And I think we certainly should have used and I'm sure that I used Dr. Jill Biden's title. So I would like to suggest that we add chancellor to the first place and add doctor to Jill Biden. >> Is that okay with the maker of the motion and the seconder? >> Yes, sir. >> Okay. Any other additions or corrections to the minutes? Advisory vote. >> Aye. >> All in favor say aye. >> Aye. >> Opposed, motion carries. Okay. Now we come to introductions, announcements. We have already had the special recognition of Coach Dennis Gossard. Any other introductions or announcements, any board members? [ Inaudible Remark ] >> Dr. Rocha. >> No introductions or announcements. I have 1 or 2 quick ones on reports. >> Okay. We'll get to that in a moment. Any other public comment on non-agenda items? >> I have one quick introduction. >> I'm sorry. >> Today is also an exciting day. In addition to having Ling come to talk to us a little bit about sustainability we have reached a decision with Associated Students for our appointment process of the very first vice president for sustainability. That position was newly created as of June. And because it didn't fall in with our election cycle, we weren't able to appoint somebody. So we had a very extensive application and interview process. And in our audience, we have Hanna Israel who is our brand new vice president for sustainability. We are very happy to have her. Hi Hanna. [ Applause ] >> Congratulations. Any other announcements or introductions? Okay. Let's go on to reports and Board of Trustees, Ms. Brown. >> I have no report. >> Dr. Mann. >> I have nothing to report. >> Mr. Martin. >> I just wanna call the attention to 2 items. One is that the White House convened a summit on community colleges this Tuesday chaired by Dr. Jill Biden who is a faculty member of the Northern Virginia Community College. She is the spouse of Vice President Joe Biden and it also will have a keynote address by President Obama. And it's just an indication of the growing focus and emphasis by this country and by this administration on community colleges as the solution to many issues with our workforce development and a path to economic recovery. And so I want to make sure we're connected to those efforts and I anticipate hopefully new legislative initiatives that will recognize the value that community colleges provide. Number 2 is I just got my first comment from a community member who said he was pleased to be able to monitor the PCC Board of Trustee meetings in his pajamas as he was flipping through Cable TV the other night. So I was--I wanted--I'm just glad to know that somebody is out there watching. >> Right. We'll not ask any questions about that one, so. [ Laughter ] >> Mr. Pack, any reports? >> Aside from our appointment of the vice president for sustainability, I will defer any reports on AS to Jaime. >> Dr. Fellow. >> There are times I'd like to wear my pajamas at this. [ Inaudible Remark ] [ Laughter ] >> Please do not do that. >> Thank you. >> Ms. Wah. >> Nothing to report. >> A couple of things that I have, Dr. Rocha and I attended last Saturday, excuse me, Friday the 24th of this month, a week ago, the--or a little over a week ago I guess it was, meeting of the Stem Cell Poster session here on campus with Dr. Johnston and Dr. Eversole-Cire involved with that and that was a very enlightening and very positive presentation. I had a number of the students there who serve as interns and heard a lot of the results of that, the benefits of it and it was really exciting to be a part of that. The other thing, a couple of things quickly is that we have in our hands a news release. It was in the paper this morning, the Pasadena Star News, about the Pasadena Unified School District being awarded 2.4 million dollars grant to increase graduation rates and that's very positive piece of news for the community. And I just can't help but call to your attention that the information that was provided to us in our packets, there is recognition of the scientist, Director of Laboratory Services at Methodist Hospital in Arcadia, Sonia Maljian. Apparently an adjunct family in the Medical Assisting program here at Pasadena City College. So that is certainly worthy of notation. The final is I hope all of you were able to take a look at this collection of very good looking people who had their pictures at Pasadena Star News for having attended the PCC Foundation fundraising event Center for the Arts at the Blacker House in Pasadena, the home of Harvey and Ellen Knell. So those are my reports. Dr. Rocha. >> Yes. Thank you President Thomson. Yes, in your packets are a number of other informative. So rather than go through those, I'll leave those for you to read. A lot of important information, one very, very quick note that I've referred to in the past, one of our premier programs is the study abroad program. Our students are in Florence right now and you are aware that the state department has issued a watch terror alert for Europe and I wanted you to know there is information in your packet that assures you that our students are being seen to and being--and I just had a communication with the director of the program today. So they're, you know, under good stewardship there. The only other thing that I point out in your packet is first of all to congratulate Dr. O'Connor on her Green Leadership Award. I'll be appearing at that conference to make some remarks. In your packet is an extensive sustainability progress report that I'll be pertaining to the sustainability committee tomorrow. It gives you a brief overview but a factual overview of the many actions that we've taken. I do want to especially thank Vice President van Pelt for sustaining the sustainability program but also for representing me next week in that report. We are one of the 674 institutions who is a signatory to the American College and University President's Climate Commitment. Next week will be their national gathering. Pasadena City College has been selected to receive the first-ever Second Nature Institutional Excellence in Climate Leadership Award in the Associate Colleges/Tribal College category. So that's great for us and I thank everybody on staff who has had a hand in that. And the rest of that report will show in bullet points all the things we're doing on the sustainability front. >> There is no question that in our ed master plan, it will be a major goal to achieve a truly sustainable college community in every sense of that word and that's my report, Pres. Thomson. >> Well good, thank you. Ms. Hammond, any report? >> Yes, I do have a few. In addition to Hanna being the new vice president for sustainability, we have reinstated a secretary position that we had for all of our clubs and we hired our new secretary or AS secretary as well. So now, we have filled two positions and have completed our board and our office completely and so we're really excited about that. We've been very active within the region. Vice President for External Affairs Alexander Soto is the student passing a paper less directive for the Region 7 for California Community Colleges and so they will be moving towards digital agendas, minutes and then all of that, thanks to Alex's help. The AS is also, I'm very excited about this, we are reinstating the homecoming tailgate party as well so we're gonna have a tailgate on October 30th for the homecoming game and the members of the AS board are gonna be working towards more spirit campaigns as well to increase student attendance at the game so you'll be seeing many more of us at the games to come, thank you. >> Thank you, Ms. Smith. >> Yes, classified senate had their retreat on flex day, in the afternoon on flex day and actually, we made a lot of progress during that meeting. We decided to update our constitution and bylaws to bring them more in alignment with the mission of the college and along that line, some of the goals that we have include doubling the current amount of payroll donations to support scholarships and we added a brand new goal to encourage, support, and facilitate student learning and success by developing an ad hoc committee the investigate the parameters for establishing a student scholarship. That will be a first for us. So, we're really excited about that. >> Thank you, Mr. Martinez? >> No report at this time. I just wanna let you know that you have a copy of the senate now seconds at your desks and that's all for now. >>Dr. Douglass. >> Well, I'd like to report on behalf of natural sciences that we just had one of our students, Kathleen Carlos, had her paper accepted at ABRCMS, which is the Annual Biomedical Research Conference for Minority Students which is gonna be held this year in North Carolina that she is part of our Cal State PCC Bridges Program. So they go to Cal State L.A. in the summertime and do research and you'll love this, the paper's titled "Effects of Serotonin Depletion in Rats: Impaired Reward Learning and Intact Motivations." We're gonna be well represented at the ABRCMS conference. >> There you go. >> Heard about that. >> About the rats or? >> Serotonin depletion. [ Laughter ] >> Ms. Kollross. >> Nope. I'm good, thanks. >> Mr. Miller. >> No report now. Thank you. >> Mrs. Chapman. >> Just very quickly that again this year at the National Council for Marketing and Public Relations, PCC did indeed receive awards. We took gold for social marketing, that's the Twitter and the blog and the Facebook, et cetera, we took silver for our catalog cover for the 2010-11 cover and we took bronze for the PCC TV logo. So again this year, under the direction of Juan Gutierrez, we did great. >> Wonderful, thank you. >> Absolutely. >> Well, let's give congratulations to Juan. I just-- [ Applause ] >> As a point of privilege, Pres. Thomson, you'll note that Juan Gutierrez is not here tonight. I don't know what's going on with him. I think somebody says he is getting married on Sunday? >> Yes. >> So, for the record, we want to congratulate Juan and wish him well on his wedding. >> Very good. He was here but I-- >> I sent him home. >> Always got stuff to do. >> Dean Engeldinger. >> No report. >> Dr. Sugimoto. >> Just a thank you for acknowledging the Knell Event at the Blacker House. Thank you very much, Mr. Thomson. >> Dr. Wilcox. >> No report. >> Dr. Jacobs. >> No report. >> Dr. van Pelt. >> My goodness gracious. You people must be here to hear about the budget. [ Laughter ] >> Okay, approval of consent items. Any items that need to be or anyone would like to have addressed separately? >> Motion to approve. >> Second. >> Moved and seconded by Mr. Baum. >> I'd like to pull one for a separate vote, 47-P. >> Okay. >> 47-P. >> Any others. >> I had a question on 45-B. >> 45-B. Okay. Anything else to be addressed separately? Okay, we have--Can we go ahead and move? We have a motion and a second to approve but can we deal with 45-B, excuse me, and 47-P separately but let's address the motion with the rest of these items? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed. The motion carries. Mr. Baum, 45-B. >> The reason I just wanted to call attention to 45-B it is for a contract to renew our arrangement for pool maintenance and I don't object to the contract being renewed but it indicates to me, it underscores the cost that we incur for maintaining our facilities for some of our facilities that actually get a heavy amount of use by non-PCC organizations and our pool is one of those facilities that gets a significant amount of use by people that are--and organizations that are not part either instruction or related intercollegiate athletics. So, I'm hoping that as we acknowledge the cost of maintaining these facilities, we then--it prompts us to take a look at the use policies that we apply to them so to make sure that we are not just maintaining a facility for the benefit of other organizations, that it's primarily maintained for the use and benefit of our students and so that's why I raised that issue. We had a report last year that showed that one organization actually had appeared that had more hours of usage of our pool than our own instructional program and so I just wanted to be mindful of that as we commit additional resources to maintaining that facility. >> Dr. Rocha, can we check into that? >> Yes, first of all, I thank Trustee Baum for the question because it is helpful. I would say, first of all, that the trustee is putting his finger on a revenue enhancement strategy and so we do promise that on October 20th, we would be bring a fuller discussion of a revenue enhancement strategy which would include the rent or leasing a facilities of which the pool is a primary one. As far as the pool itself is concerned, I think it is well managed and I did ask Vice President van Pelt to update the information and perhaps he could say a word or two about the actual contract. >> And again, I had no questions and Dr. van Pelt was kind enough to brief me earlier today so, I've no concern about that, just what it prompts for discussion. >> But I think your point is excellent and we're gonna deal with it fully at the study session when we discuss the revenue enhancement strategy and what the board would see moving forward as policies for the use of facilities. >> Are there comments to be made now or? Okay. That's satisfactory, Dr. Mann. >> This is maybe a peripheral comment but I would just like to ask Dr. Rocha to just look at more facilities and the pool. It's my understanding that the tennis courts are now locked and they used to always be open to the public and I would like to--I mean are we planning on renting the space or is this a community service we're no longer providing so could you include maybe all the-- >> Sure, we're gonna do a comprehensive survey of all the facilities that are, if you will, lettable, okay, or for use for just free community use specifically, is there any new news on the tennis courts? >> No, they are available for public use though. We'll discuss it in a couple of weeks. >> Will be discussed. Alright. >> And I agree, that could include classrooms as well as-- >> Oh, classrooms, meeting rooms, the whole thing. It'd be a comprehensive-- >> Right. The pool is just one example but I'm glad-- >> That's right. Our pool is a major example and it's a good one. >> Thank you. >> The tennis courts are locked though, is that correct? >> The tennis courts are locked, however, people rent the courts and then they're open for the public. >> How does someone go about finding out about how to rent the courts? >> Through campus use so they just call campus use and work it out like they do any of the other facilities. Is there something on the courts that tell people where to call? >> I'd have to go out there. We did put up signage. But I think I'm gonna have to check. >> Okay. Anything else on 45-B? Okay. 47-P. >> And just for the record I assume the vote we took just now includes 45B but I just want to have a discussion. >> No. [ Simultaneous Talking ] >> I pulled that separately. So, we'll-- >> Okay. >> Unless, you think we need to vote on this one separately from the other one. >> Yes, yes. Because I'm in favor of 45-B but I'm gonna cast a vote opposing the other one. >> Okay. Advisory vote on 45-B. >> Aye. >> All in favor say aye. >> Aye. >> Opposed. Motion carries. Okay, 47-P. >> In 47-P I raised these issues last time. I mindful of the plight of the adjunct faculty and also our budget, I feel that we should first rather than continue to have so many classes subject to large group instruction, I think it might be a more cost-effective strategy for the district to bring in adjunct faculty to teach these sections and relieve the burden so I'm concerned about the number of courses that are being proposed for large group instruction and will not be supporting this one. >> Other questions or comments? Any response from staff? >> I do have a question. I looked, there is two of these, you have two people who are teaching four different sections with large group instruction, is that what this indicates? Mr. Foster and Ms. Presiado, maybe? >> Yes. Let me turn it to Vice President Jacobs. >> Yes. The teachers are Rod Foster has four sections. >> Of large group instructions? >> Large group instructions. >> And about how many students does that make per class? >> He can teach up to 199 but we don't have many in the classes. So, I don't know the exact number but that's why there are large groups so they can go over a hundred. >> Do you know what classes these are? >> The mass media type classes. >> Mass seems to be an appropriate title for it, mass. >> Yes. >> I should say, as I've kinda settled along, first of all the items before your approval because such as it is, this is contractual. Okay. So, we are giving you approvals, recommending approvals for things that are in keeping with the current contract. Having said that, I do take your point that we don't have a system that we would all like to see. I've made you aware that we're working constructively with the faculty association or negotiations to have a new proposal for large group instruction 'cause we are all just as concerned as you are as far as the, both the academic excellence and also the right of assignment and so on. So, while I am forwarding this to you for your approval since it's a contractual item, I am also assuring you that we will be correcting this is not at the symptom level but at the root level shortly. >> I do wanna add is that as a professor and as a chair I'm in favor of large classes because in my university I have one of the largest departments in the United States. You cannot have 20-seat courses unless you have big classes who will make up the funds for that and--but usually only, a professor will usually only teach one K-2 and if you go to another university in the system, UC system, you'll have 900 students in the class. So, that's the way it is. >> But actually, all we're asking tonight is this was approved previously but you see the scratch-throughs, we changed those to hourly. Yes. So, we're just switching those from large group to hourly are overload. >> And then Dr. Fellow, don't you have the provision for either course relief or if you are teaching several large classes you will have a smaller class--course load? >> Usually the state universities can only teach one K2 and then you teach either two or three other courses that the--. >> And do you get paid extra for teaching those big classes over above your contract? >> Of course not. >> The faculty wants big classes 'cause that means you teach less, instead of teaching 4, just teach 3 courses. >> Right. Well there's some--yes and having-- >> But hours get paid. >> Worked in the system-- >> You taught that right? >> I completely take Trustee Fellow's point. So there are some things from that model that we may incorporate but again, we'll be bringing forward a revised proposal. >> Mr. Martin. >> I for one appreciate the fact that maybe some of the trustees are bringing these kinds of issues out but I am one who is not for any kind of blanket policy, I think you leave it to the deans, the staff and certainly the superintendent to look at the individual circumstances when you have the diversity of classes and programs and offerings. There are so many variables I think we as trustees have to be careful to not over policy this because it doesn't fit for a nursing lab or it doesn't fit for an English 1A class but you know, maybe for some other course it's the right thing. So I wanna just be--sound a word of caution for us to not get too itchy that we wanna see some new policy on this but rather point things out like this and trust the people involved, have the students and the college's best interest at heart and can make the kind of detailed decisions where it works and where it doesn't. >> Mr. Baum. >> And I just wanna say, my point is not on pedagogy, it's more on use of resources and what would be a more efficient use of financial resources. >> And even on that Geoff, I would articulate, you know, to know that kind of analysis you really have to leave it to the people that are there working in the circumstances and some of these professors may have certain individual things about them that works well in a large group setting and people have observed that, you know. It's just--it's difficult to do that kind of detail when we have so many, so much variety here which is to the credit of the college. So, but I think it's healthy that we're pointing these things out and have that kind of concern. But in the end, I say this is why we, you know, we have confidence in our people and we let them work. >> Other questions or comments on this item? Okay, advisory vote? >> Aye. >> Aye--I'm sorry. [ Laughter ] >> I just re--I just became a student again. [ Laughter ] >> All in favor say aye. >> Aye. >> All opposed? >> No. >> Motion carries, 5 to 1. Let's now go to item H, Public Hearing and Adoption of the Proposed 2010-2011 Final Budget with Student Access and Success Initiatives: Discussion with Possible Action, Dr. Rocha. >> Thank you President Thomson. I will ask Vice-President van Pelt to go to the podium because I'm going to set this up and try and put this in summary and basic summary in layman's language and then if you have any questions, of course, we will be happy to respond and Vice-President van Pelt can and give you the details. I would say though just so I can make sure that we're doing things properly, I'm ready to go, I'd ask General Counsel Public Hearing and Adoption of the Proposed, would I just go and make my presentation or should we open the hearing first, counsel? >> As I understand your question Dr. Rocha, it's sort of a ceremonial-- >> Right. >> I think that Mr. Thomson has already opened the hearing by making the announcement that he made. So I think you're free now to go. In terms of the legal obligation to hold the hearing, Mr. Thomson has already convened the hearing. >> Right. >> When the hearing is concluded, I think you should note for purposes of the minutes that the hearing is concluded because it would not be appropriate for anybody to be moving and seconding adoption of it until hearing is closed. >> Right. Good. Okay. >> Thank you. >> Then I'm live. Okay, thank you. So okay, there is one essential sheet that I'd call your attention to which you have in your packet and that is the summaries sheet that says physical year of 2010-2011 unrestricted general funds and it's dated October 6th. It's on the screen in front of you but it is also in your packet and it looks like this. >> So basically, first of all, let me--since the presentation and the adoption of a fiscal year budget is a significant act, let me make some prefatory comments. First of all, the adopted budget that the administration is proposing is one that has been reworked from stem to stern. And I want to first thank Vice President van Pelt and his staff for completely, at my request, reworking the entire budget for this presentation so that it is clear and has some elements that will make it clearer to you about what you're approving and why. And so, I do want to thank Rick. It's the best budget work that I have seen and I know the difference. So, Rick and--is well prepared to answer any questions however detailed they may be. The second point that I'd wanna make in trying to boil this down. >> No pressure, Rick, I mean. [ Laughter ] >> Into what you're--I'm directing you to the summary sheet but of course what you have in front of you, those documents represent a lot of hours. And of course you have the big book which is literally every single cost and every dime, every dime of revenue and expense. The second thing I'd like to say is just in brief summary. This adopted budget shows that the college's financial affairs thanks to the support of policies and the trustees are well managed. We performed in an excellent fashion and a prudent fashion in the previous fiscal year and the budget that we are proposing for the fiscal year that we're in we'll continue that policy and that practice. We should be extremely--feel extremely good and commend ourselves and I commend everybody in staff who had a role in executing this budget in the last year 'cause the budget that I'm presenting you tonight is only a plan for spending. Okay. The real spending goes on with managers and staff everyday in the execution and implementation of that spending plan. The long story short is that in the fiscal year that we concluded on June 30th, we over performed both on the revenue side and on the expense side. So just very, very briefly let me call your attention to this summary sheet. In fiscal, at the first column, in fiscal '09-'10, we had brought to you an adopted budget that began with a proposed balance of 18.5 million dollars. That was a balance carried forward, an operating balanced carried forward into the fiscal year that just closed. You'll see as we move through that that total revenue was projected at that time of 117 million. If you continue down to the next olive green portion, you'll see total expenditures were 120.8 million. And so just as a note there, in last year's adopted budget, we adopted a budget that was about 3 million dollars over projected revenue. We projected at the end of the year, at the end of this year that we could come to an ending balance of 15.7 million dollars. Okay. So that's the plan that we brought you last year at this time or actually earlier than this time because this is later in the year than we would normally do it because we haven't had a state budget. And then if you move your eye to the middle column which is the FY 2009-10 actual. This column represents the close of the books, what we actually did in the fiscal year just closed. It shows we're posting the beginning balance that we put up at the top. And you can just hold that number for a moment. It proposed--we actually over performed on revenue and Vice President van Pelt can explicate that. But it shows that we had revenue greater than projected. It shows if you go down to the next olive line that we had expenses significantly below projection, alright. And so it shows that the next number is 4.3 million dollars, right? That 4.3 million dollars is in addition to the 18.5. So if you add 18.5 or 18.6 plus 4.3, you're gonna get 22.8 million. So in the year that we just ended, we came with a balance, a total performed balance of 22.8 million dollars. We projected a balance of 15.6 million dollars, a significant over performance in this. What we did during the year per approval board action, we took 4.3 million dollars of this over performance and we transferred it to our capital outlay fund. The capital outlay fund is where we put money intended for capital and other needs. There is supporting documentation. Capital of course is building a building, building a classroom. It can also be transferred into the technology account and so on, that's fungible money. There is no plan to spend that money in this budget. That money is part, okay, but it is intended to be used at some point, of course upon a recommendation from the administration. So, with that money part, we ended up with an ending balance of 19.7 million dollars. We take that ending balance and we put it up to the third column, the current proposed budget which is we hold that up at the top of a beginning balance of 19.7 million dollars. We are projecting conservatively revenue of 100.7 million dollars. Alright, a little bit less. I should say and Rick again will elaborate the revenue but thanks to Bob Miller. Just a few hours ago I received from Scott Lay basically the budget that will be signed tomorrow. It says the 2.2 enrollment growth has been retained, the 35 million dollars is coming through to back fill categorical cuts, 25 million dollars in economic and workforce development program to meet emerging workforce needs, 20 million dollars for CTE programs and no negative COLA, okay. So, already this adopted--this projection, alright, is more conservative than the actual figure. So, we feel that this projection of revenue at 119.7 is very conservative and very fair. Again, if you look at projected expenses of 120.7 dollars you'll see that, that is in fact less than the expenses that we projected in the previous year. But the final note is that you'll notice the difference between the 19.7 million dollars and the 18.7 projected ending balance and I should say a couple of things about the 18.7. The difference is exactly a million dollars and in item H which is this item at the appropriate moment, I don't know if it's--can be put up on the screen but on your item H is the 1 million dollar authorization for the Student Access and Success Initiative which is to take 1 million dollars of this balance and to actually put it into this year's budget to achieve the deliverables that are specified in item H and of course we'll be glad to talk further about how that's going to work but to come back to the budget summary, the 18.7 million dollars is, if you look up, is in line. It's no accident that the adopted and the actual budget of 18.5--18.5 and we're projecting 18.7 at the end of this year. So that is a summary. Certainly, we are ready and able to explicate the revenue lines and the expenditure lines and certainly ready to elaborate on the Student Access and Success Initiative. So, with that, I turn it back over to President Thomson. >> I assume we now turn it to Dr. van Pelt for presentation. Bear in mind what Dr. Rocha has already said and not necessarily dwelling on that too much again. >> Well, what I'd propose is that I just open it up to questions to see if there are any issues 'cause obviously Dr. Rocha just highlighted all the issues. >>Rick, would you explain why revenue was higher than we projected? >> Yes, there were two or three reasons for that. When we projected property tax revenues we were assuming that the property tax revenues would be lower because of all the foreclosures and so forth and the real estate problems in the state. As it turned out we came up with 2 million dollars more than projected. Secondly, we had a midyear reversal of the liability where we were expecting a midyear cut and thirdly, I think there was about 400,000 dollars in federal funds that were made available that we did not know about when the budget was adopted. So, when you add those together you're at about to 3 and a half and 4 million dollars. And just as the trustees are gathering their thoughts, could you also explain in the year closed basically why expenses were lower than projected? >> Yes, if you see the salary, academic and classified nonacademic salaries, basically this is frozen positions where people left the employee of the college one reason or another and those positions then were held vacant. So that explains the overwhelming majority of the [inaudible] that was achieved and the expenditures signed. >> Thanks, Rick. >> Mr. Baum? >> First off, let me say thank you and pray--offer a healthy dose of praise to the president and the administration for putting together a very comprehensive budget and to the administrations before over the past year for managing the resources in such a turbulent time so that we are in a much stronger fiscal place than any other district I know of in the state of the California, so and this--that will give us the resources to do some very important things so thank you very much and you really do deserve a lot of credit for that. And I appreciate the clarity with which you've presented the report. I have a couple of issues that I wanna raise. One is as we talk about Student Access and Success and I wanna know how we can address this because the budget is the most important thing we do next to hiring the president, we adopt the budget and that's a statement of priorities that we want to invest in for the district. And I'm turning to the yellow page and the yellow packet that you provided and it gives the positions that we have allocated for positions. And to me next to the teacher and the classroom the most important factor in student success is the support that students receive outside the classroom whether it's a counselor or a librarian or others. And as I look at these figures we've gone from 27.3 FTE to 24.78. That's about 10 percent decline in the number of FTE available to support 30,000 students. What in this budget can we do to kinda set a budget priority that makes investment in counselors, librarians and other individuals that provide that critical support to students so that we reverse that trend and can actually provide more bodies in the front lines. I've heard all the arguments also about how are we gonna use technology to more efficiently provide counseling services to students but I still think it's the wrong direction to go in to be actually losing FTE as our student body is growing. And I guess I'd throw that to the president or the vice president. >> Well, you know, just that first of all there is nothing as important as having a full-time faculty of which counselors are an absolutely essential part. First of all, we're working on our ed master plan and the ed master plan will come to the board in December. The ed master plan will be the North Star, the guide, that will guide the significant amount of hiring that we will--or searching if you will for full-time faculty we'll be doing in the spring. Then President Martinez and the academic senate will be able to take the ed master plan and make recommendations as far as priorities in terms of and since Ed is a counselor himself I have a feeling that that will kind of bubble up to the surface. So the counseling positions and the other positions you note will be filled not only because it will drive the plan but also that we have a requirement on the, you know the full-time faculty obligation to continue to meet our number, so. >> I hear the commitment and then I wanna say as a trustee I hope the budget supports that direction as well. >> All those--the positions, actually if you will, I haven't held up but I've asked to not commence searches until we finish the plan. But we will significantly replace all kind of recent, current, impending retirements in this year moving forward, absolutely. So, and the budget is already loaded as Rick pointed out. Those salaries are already loaded in this budget. >> Thank you. Okay. Two quick other points. One is in this packet that you provided, you know you gave us the breakdown by fund and on fund 42 on page 13 it's the building fund and there was a funds available of 70 million for building and then the project said construction management and general contingency was 25.2 million and that seemed off to me that--Is that for 9 years of--is that the right number for 1 year of this project management and contingency? >> This isn't just for 1 year however. The building fund is a multiyear so this represents the balance that measure P funds available for the duration of measured P. The number is actually correct and the reason why it's correct is because the center for the arts came in significantly less. We're working on that number. However, what you then do is you move the money out of the center for the art construction and it moves into general contingency. >> Okay, good, yeah. Because what it said to me was that out of 70 million dollars, 25, that's what, 40 percent is--I don't think Jack Schulman is making 20 million dollars or is he? >> Definitely not. >> Okay, and then contingency, we usually operate on about a 10 percent contingency, correct? >> Normally, 5. >> 5 percent so that's just--that's where it's being part for accounting purposes for right now. >> Yes, that's exactly correct. >> Okay. >> Well, can I ask a followup? I'm confused. Center for the arts is the 39 one the original budget or is that a revised budget post bid? >> That's a revised budget post bid. >> So you've already moved? >> Correct. >> Okay. Okay. >> Okay, my last question is the Student Access and Success Initiative. I support the president's proposal to create this fund and I just wanna know how it's going to be administered? >> That's a good question. [ Laughter ] >> I think what you know, and--you know, but it is actually partially honest. You know what--and I'd really appreciate the Board considering this. Given the fact that are--we are fiscally stable, okay, and given the fact that we have really aspirational goals for Student Success and Student Access that we all share. We felt that the thing to do is rather than to come, you know, through each--through the year and make smaller request after small request and so and so forth, that we try and shift to this method in which we're asking the board to hold us accountable for the deliverables in the right column. Now, having said that, I don't want to be fastidious about the actual operations in the activity part, so for example, while these moneys first of all go into a lock box on my desk and those--these will not funds operationally will not be salted into the normal operating budgets of any unit, okay? These funds will be granted on a application basis that again the senate and the College Coordinating Council is completing right now and then the funds will be distributed on the condition that they will be able to come back at the end of the year in June, at the end of the calendar year and demonstrate to us that those deliverables have been achieved. For example, item number 1, develop smooth pathways to CSU-UC transfer and the deliverable is a new 5-semester curriculum sequence map for the 60-unit program and I put it in there SB1440. We'll develop smooth pathways. That is a bland generality. But just as an example in terms of operation, what we'll need to do is to work closely with that in the senate, it was working on it now, okay, to do what we might call an alignment project. We will have to spend some money for a faculty to get in a room and do these curriculum alignment projects and actually write the curriculum that they will deliver to us, to the board rather for approval. So that would be one way. I think we're pretty clear on the process, although the reason for the omnibus authorization is we don't know whether we're going to spend 17,000 dollars or 22,500 on that and so on. Rather than go through all these, the other one that is really shaping up that I could give the trustee a good example would be Item Number 3, the Distance Education and Online Student Information System. I appreciate the support for the faculty. We appointed the first faculty director of distance ed and there is a process underway where it says, provide students with greater access of courses and instructional materials on and off campus. So let me give you a specific example. Leslie Tirapelle is at work right now on migrating from the current Blackboard platform to the most up-to-date Blackboard 9.1 platform, right? Now, how do you get a some, most all faculty to do that, okay. Well some of these funds will go for a certification training course that will provide incentive for faculty to take the course, put their materials online and so on. So that would be an example of what that-- >> That's very helpful. My just final request is just that it's a very transparent process for how these funds are allocated and expanded and that I expect you'll be reporting back to the board how these funds were used and also sharing with the campus community. >> Well you'll see--you will see throughout the year the ticket omnibus. Okay, so anything that's pledged to this fund, you'll know very clearly what you're approving and when and on a related front, we won't rehearse it right now, Bob, David, Ed, I think Gary from CSCA are working on just that transparency and they have a proposal to College Coordinating Council that they've already submitted that will ensure the transparency that we all want. >> Just one question to follow up on that. We're proposing to adopt a budget, now do you see the Student Access and Success Initiative as being an integral part of the budget? >> Yes. >> Okay, now in that, we've got distance education online and student information system, what does that mean let's assume we adopt the budget and that's a part of it, what are we agreeing to? >> Well, in this case again, there is, say for instance, the student information system, that is the web-based technology that enables the student to do almost-- >> I understand that, the elementary part of it, but what is it that we're gonna be spending money on and the reason I ask the question is unless I'm mistaken, I don't think the board has been asked to address that and to vote upon a specific proposal. We talked in general terms about distance education. We're understanding that but again, my recollection is we've had some discussions on that but of a very general preliminary nature and so we're adopting a budget authorizing spending money on it. At some point before you start spending that money, we ought to have brought to us a recommendation so that we know what it is that the money is gonna be spent on. >> Yeah. No. Well, first of all, again, at the study session on October 20th we'll be elaborating not only the distance ed but the SIS. This is not ERP by the way. We are not asking for authorization to spend money on the ERP system. This is for a group that again is ongoing, the Campus Technology Committee, to get together and line out the specifications for the student information system and that will eventually be part of the ERP. So there's some faculty and staff work that needs to be done in all the divisions that needs to get this squared away. >> Right. But all I'm saying is that before we get the horse too far out of the barn here on distant education we ought to have a specific proposal brought to the board after having been vetted by the campus constituencies and we then vote on it and say yes, no or modified or whatever else, because we haven't done that. >> Well, again, first of all, we will do that. Every dollar in this authorization will be brought back to the board, okay. So we can't spend any money without bringing it back to the board and this is what we're spending it on and this is why. So you'll see a comprehensive distance education proposal. The part--the major drive or thrust of this proposal is that to authorize an omnibus set aside that this would be the pot of money that we're gonna work from but I completely agree with you. We weren't going to kind of run off and spend the money and then let you know how we did it. Every dollar that has to be spent there'll be contracts involved and so on. In the distance ed project in fact we reviewed a draft of the proposals that we'll be bringing forward to you on October 20, so. >> And I don't wanna belabor this. My point simply is I don't wanna be brought a contract and a consent item or even as an agenda item saying where a provost has spend 600,000 dollars for this. I'd like to have a plan in advance of that so that we know what it is and that we have thoughtfully considered and approved it so that we know where the college is going, the college knows where it's going rather than just kind of on an ad hoc basis, that's all. >> Absolutely. So noted and you will have that President Thomson. >> Other comments. Dr. Mann. >> Yes, I have a couple of questions from the--this is on the yellow sheets, on the--actually on the first page and it's rather where Doc--or Mr. Baum was and I thought he was gonna raise these. And I understand this is funding for budgeted personnel positions. And if you look on total employs there's 10 funded--10 employs, 10 fewer employee positions funded this year than last year, right. Am I reading that correctly? >> That's correct. >> And those 10 are faculty or pretty much teaching positions. If you go down the line, total teaching and '09--2009-10 was 343.84 and then 2010-11 it's 333.93. So that's just a fraction less than 10. That, you know, that concerns me. I don't know how we can be teaching, have more students with 10 fewer positions and I assume and I may be wrong here, if I am please correct me, that adjunct faculty are funded through a position, is that not correct? >> They're not funded through these. >> How are they funded? >> They're fund--there is actually a holding account for all adjuncts. >> But where at they in the budget? >> Well, they're loaded into the--actually into Dr. Jacob's overall budget. >> Okay, so you're-- >> As a single line item. >> Okay. So, here in this yellow sheet adjunct faculty, if we have say 20 positions being funded [inaudible] adjunct faculty that's not here. >> That's correct. >> So, we have no idea how many adjunct fac--or how many positions we have for the adjunct faculty? Is that correct? We don't have it by reading this sheet. >> That's correct but sometimes adjuncts teach one class, sometimes they teach you know two classes, so-- >> I understand but they would still, certain number of classes add up to one position, correct? >> Full-time equivalent, yes. >> Yes, okay. >> Correct. >> Okay. >> These are funded positions. >> Okay, so let--okay. So, what I'm saying is it does concern me that we have 10 fewer. I also noticed that we have an increase in academic managers, a decrease in counselors as Mr. Baum pointed out and I feel like that this is and I understand we're meeting our FON, you know, our faculty obligation number but I hope this is temporary and I hope that we plan next year, this coming year we will not have these positions filled. Is that correct? >> Let me give you and example Leslie Tirapelle just moved from being a librarian to being an academic manager. >> Well, that's not a very good example. Go ahead. [ Laughter ] >> Well, but the answer is because what that did with one person is to lower the number of librarians. >> I understand. >> And increase the manager. >> Right. >> So because these are the--when a position opens that's being held and frozen, it doesn't mean that the position has gone away. It just means that the money has been set aside. So upon the completion of the educational master plan then those positions become released in some orderly fashion. >> But they're not in the budget. >> They're held as open positions. They are not, however, currently funded as those positions have not been released. >> So when they're released, then we will be--but they won't be being filled for this year. >> Well, and that's gonna depend on the educational master plan. >> Alright. I guess, I really hate to belabor this, but I don't see how we're gonna fund these positions if they aren't in the budget. Is that a revision that we're going to make? >> What always occurs during the course of the year is that people will leave the organization and what occurs then is that their funds become available for refilling and reallocation, and redistribution. >> So that would happen during the course of the-- >> That routinely happens as part of the normal operations. >> Okay. I did have a couple other questions but I guess the one that I'm going to raise that was raised last time is very specific. It has to do with the board of trustees and it's on page, in the budget book, it's on page 380. And I don't understand why 95 percent of Ms. Thompson's position is in the board of trustees and 0.5 percent is in the president's office, and just a reverse from Ms. Magee. Is there any reason why 100 percent of these positions aren't funded in these other areas? >> Well, the answer is because there's actually some overlap within the office that, for instance, if Linda Magee is gone then Mary Thompson covers for Linda Magee, and vice versa, so that's the only reason for it. >> And that would be shown through the way the positions are funded in the budget? >> The 95 percent and the 5 percent? >> That's the way you show the-- >> Correct, right. >> Okay, alright. That answers my questions. >> Ms. Brown. >> Actually, when we were working on the budget, did you still use that total compensation model which really tends to do the people that leave that--the salary--people that leave the positions were not filled and like you said a couple times, once we complete with the master plan then we will evaluate where and who needs the positions filled. Is that still what we're doing? >> Correct. >> Okay, thanks. >> Other questions, Mr. Martin. >> So in answer to the adjunct question, there are no page numbers, but I'm looking at 1389 distributed reserve. >> On the yellow, uh-huh. >> On the yellow which is 20,361,000. >> There's no page numbers. >> About six pages in approximately. One, two, three--five or six pages in that starts with the expenses, academic salaries and under academic salaries, 1389 is distributed reserves, and that's 20,361,000 so I assume that's our--the part time teacher she was referring to. That's the line item you were saying. >> Correct. >> So we have a budget of over 20 million dollars. >> Correct. >> For that-- >> For the adjuncts? >> Yes. >> Adjuncts. And then we could slide up, I'm guessing, to look at 1320 or maybe I'm--I don't know if I'm lining it up right. Maybe it's 1320, 1321. You can kind of get a running total to see there was about 19,800,000 in that general. All those categories spent actually last year. Am I getting that right? So we've got a budget of 500,000 dollars more for adjunct this year than what we spent on adjunct last year. >> Correct. >> Am I reading that correctly? >> And so what happens each month is that fiscal moves over the money into where the expenditure occurred for adjunct. >> I had a few questions and most of them have been answered previously before the meeting, and I appreciate that. But, so the rest of the trustees are aware of some of those questions. I was concerned about us appropriating funds for, I guess, the 45 post-retirement benefits. That is included in here and we're making fantastic progresses toward--I guess I would say towards making sure that our obligation to our retirees is fully funded. I was appreciative to see that. I think there are some transfers into the Work Comp fund. It's another one I'm concerned about that we're building an appropriate reserve to handle Work Comp emergencies and mistakes made but I can go back to one--I think it was even before Dr. Mann's time when we set up the first reserve and we were in three years gonna fund Work Comp and never have to pay for it again. Obviously, a little short-sighted 'cause here we are still funding it, but to me, thinking back to that meeting where we said we were gonna fund Work Comp and make sure that's important to me and I appreciate seeing that. I like to make a point on the student access initiative. I am tremendously in alignment with this. I think it's a good use of funds though I totally agree with our President Thomson that there's no way we're saying over a million dollar slush fund anybody and just because it's all the good intentions on this page we need to see a plan. We need to be on top and watch carefully for each of that. I do have to, in all the heaped surprise I wanna give people, now bring up something specific on the student access initiative, and maybe I can wait 'til the later agenda item, but there's one item on here that I'm a little bit concerned about. I'm actually not--and that is item number 2 Partnerships with PUSD to help students to clear English, math, and science and I have no problems with partnering with PUSD. But I know that the social economic makeup and desire of the Rosemead High School students and, in particular, the Arroyo High School students are very much comparable to the Pasadena Unified's and to have PUSD singled out in here without naming Rosemead and Arroyo, and I have other high schools in my district that I'm not naming because their needs are not quite the same, but Rosemead High and Arroyo High, as well as I'm sure, Blair and Muir are right there. I know Arroyo is part of an upward bound program as some of the PUSD schools are that qualifies for them. And I think we have to be careful that we are not short-sighted about what this district encompasses. One of my problems is then that the people that I represent are very far from PCC and it's been a goal of mine to try to better bring the education to the area rather than hauling the people up to the college. Yes, I'd love to see more satellite classes and certainly would like to see a satellite center, but in the meantime, distance education is a way to deliver the education to them, even closer than a satellite center. So I'm highly was asking questions before about distance ed and I know we got some reports coming on that and a whole that I'm highly complementary of all that, but it does concern me to see PUSD and not see the El Monte Union High School District which Rosemead and Arroyo are a part of, yet in the PCC, PCC service areas. So I'd like to see if that would be broaden to include at least the El Monte High School District or because that encompasses other schools that are not in the Pasadena Area Community College District at least specifically naming Rosemead and Arroyo which are-- >> Let us get a response to that. >> Yeah. >> Yes. First of all, Trustee Martin, the omission is entirely mine and I apologize for it, and it was--I prepared that part of the document. I put PUSD and because we've been working on--that's been our first task in our set of meetings. Having said I wanted to assure you that that will go back into the document and that we have set up a superintendent summit that would bring the superintendents of all of the district--districts--school districts and the community college districts together to work on a replicable model so that we're leveraging the work that we do in one district for all. So I apologize for the omission. >> Okay, I appreciate--I'll take that. >> It's entirely mine. >> I'll take that. >> May I make one comment? >> Sure. >> Before--cause your commentaries caused me to think about this. This is the first I've heard of a superintendent summit of all the superintendents of the--within the PCC college district. >> Well, we call it a summit meeting but you know it's not a formal meeting but we have on our calendars since I've already met with Superintendent Diaz several times and meet with him informally quite a bit. We have in our calendars a date coming up, I'm not sure what exactly it is but in the next few weeks in which all the superintendents would get together and have a meet and greet and begin to talk about this issue. >> I don't have any disagreement with doing something like that but again this is something that I think is critically important that the board know about and the campus know about and we all make sure we're on the same page and move forward together. I don't think we ought to learn things like this kind of almost inadvertently at a budget discussion so, I think I'm fully supportive of that but again let's put together a plan so that we have some coordinated, cohesive approach to doing this and I think well, the college will be much better ahead if we can do that, so. John, you have something? >> Yeah, I'd like to keep going. I'm appreciative--you know there's so many different ways to look at these numbers and one way obviously is to look at the funded positions and where they are. I wish that another way that we could look at this would be some kind of projection for the total number of class sections that this money is affording. We know there's a desperate need for more class sections. Obviously, this is--you know, this isn't the first time you've heard this from me. Every time any subject comes up I'm talking about more class sections and if we're talking about money I want to know how we can offer more class sections to our students who so desperately need it who are trying to get them and so I wish there was a way in some subsequent way, the same way we break out full-time positions, there was some estimate 'cause I realized this is very dynamic. Of course, the whole budget is an estimate as to the number of potential class sections and/or how that would translate to total number of students seats that we are offering. >> One of the projects that we're now beginning is that during this budget cycle we're going to be combining Dr. Jacob's information with enrollment and class sections into this document so that we can come up with a different way of viewing the information in order to come up with more dynamic way of doing budgeting. >> That's very, very important to me and I think if there was any issue that was important to our students, if you went out in the quad and you just picked 10 students and you just--they just want to get into their classes. We need to offer as many classes as we possibly can and I keep going back to this and I know they are not all the same but approximately 30,000 dollars in my mind is a class so if there's a way we can squeeze 30,000 out, one extra 30,000 for one more class you guys can decide what class it needs to be. That's fine but I'm here to support as many class sections as possibly can for our student success. I got one other final comment. If you turn to page 3 and you look on the very bottom there's a number in bold. It's 307 million dollars. That's obviously over a quarter of a billion dollars that amount of money, now I don't the City of Pasadena but I know most of the cities in my area. That dwarfs the city--most city budgets and there's a lot of things going on here and there's a lot things we get involved in there, very important and of course student success is the center of that but there's a lot responsibility on us as trustees and everyone in this entire institution to manage that properly for our students to get as many classes that we can. We may need more budget sessions for trustees to understand all the important things that we need to do to make sure that we're giving this the kind of attention that it needs, again, so we can wring out every additional 30,000 dollars to offer more class sections. So I think it's important for us just to grasp for a moment the magnitude of what this document is. >> Other questions, Mr. Pack. >> I have met with Dr. Rocha there. >> Dr. Fellow. >> I have talked to Dr. Rocha and I think he's doing a great job. >> And Ms. Wah. >> I concur. I think this is a great job and I'm fully supportive of his plan. >> Other questions, Dr. Mann. >> I don't have a question. I do have a comment. I also met with Dr. Rocha and I've got with Trustee Brown. I got a very excellent overview of the budget and most of my questions were answered and I really appreciated that. I would hope and planning for next year that I--and you know pray God the budget situation of the state will be better but I would hope that we could have a study session on the budget before we have to approve it. I think it's very difficult for us knowing we have to act tonight to really dig into it and I understand the unusual circumstances but I think that it's gonna be unusual now or maybe a couple more years. So maybe in planning the year if we could just have a study session, I don't know when it'll be appropriate, May, June, whatever. >> It would probably be more efficient because it sounds like you spend a lot of time and Rick spend a lot of time with each of us talking and answering all the questions, so. >> Good suggestion. We're at the point then where I think we heard for a motion to adopt the budget. >> Move to adopt. >> Is there a second? >> I'll second. >> Okay, other comments or questions? Advise-- >> To close the hearing? >> I'm sorry what? >> Did you close the budget? >> You're right, I should-- >> Make a motion to close public hearing. >> Okay, is there a second to that? >> Second. >> Okay. All in favor say--advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion of the public hearing is closed. We have a motion to approve the budget and a second. Any more discussion? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. Thank you very much Dr. van Pelt. >> Mr. Thomson, may I also just say-- >> Dr. Rocha. >> That this has been an immense amount of work that's really gone on for weeks and 7 days day a week and I really like, would like to acknowledge Odessa Walker and Sherry Hassan and Cindy Smith for all their work as this wouldn't happen otherwise. >> Good. Thank you very much. [ Applause ] [ Inaudible Remark ] >> Two other quick comments. One, and Dr. Rocha mentioned this, this actually was a beautiful layout. >> Yes, it was. >> This was a very, very clear presentation in the report that was presented. All of you that worked on these, the various funds, the summaries and all the backup documentation, I thought it was just right. You know, you can get too much and you can't find anything 'cause there's too much and you can't figure out where it is and too little. This was just right so I thought they did an incredible job including the fact that at some point we're gonna be 15 million down because of deferred state revenues and the importance of having the kind of reserve that we have to fund that deferred revenue so compliments to all of you involved. This was a beautiful presentation. >> Okay. Mr. Baum. >> And again, thank you so much. Two things I want to say. One is that it's always importantly for transparency and I hope that this adopted budget will now be publicly available through the internet for people to be able to review and know what action we took. >> It was loaded unto the website today. >> Excellent. Oh, that's great. We're anticipating. And number 2 I do want to kind of address one thing without getting into a long dialogue about it, that for Dr. Rocha, we have given Dr. Rocha and the administration directives to kind of address in district transfers to enhance distance learning and I just want to make sure we don't go--we don't--we're communicating with him those priorities because I'm very pleased to see that he's taking action in response to the direction we've given as a board before and so I don't take the fact that we may be having a meeting with--that he may be arranging meetings with local superintendents as something to be concerned about. I don't want to have to go into a long dialogue about that. I want to actually take an opportunity to praise Dr. Rocha's leadership in being proactive on those areas that we've asked him to be proactive on. >> Actually, let me just correct. The summaries were loaded today. This book will be loaded tomorrow. >> Oh that's even better, that the summaries are available now. >> Yes. >> Wonderful. >> That's great 'cause very few people are gonna read the book. >> Okay. I thought you had your hand up. Okay, next item on the agenda is Item I, Adopt Resolution Number 468, Approve GANN Appropriations Limits for 2010-2011: Discussion with Possible Action, Dr. Rocha. >> I move that we adopt the resolution. >> Is there a second? >> Second. >> And moved and seconded by Ms. Brown. Any discussion? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed. Motion carries. The next is Item J, Additions to Credit Curriculum: Discussion with Possible Action. Dr. Rocha. >> Curriculum courses in Medical Assisting program, I think there are courses that are required for the program and Vice President Jacobs would be happy to take any questions. >> Are there any questions? Dr. Mann. >> No, I was just gonna move approval. >> Oh, okay. >> And I'll second. This is very excellent. I'll second that. >> Mr. Martin. >> I was just--are these courses like lead towards a CNA certificate or are they related to that or? >> They are part of the Medical Assisting program. You know, we have the Medical Assisting and so this is simply keeping it updated. This is like a shell and if their, the latest--something that they want--topic they want to discuss they would be able to put it into the curriculum immediately and use by putting it in the schedule but it's part of the Medical Assisting program which we do give a certificate for. >> Okay, it's been moved and seconded. Any more discussion? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. The next is Item K, Appointment of Measure P Citizens' Oversight Committee: Discussion with Possible Action. I believe the person being added is John Martin, you have or John Gordon, excuse me. Not John Martin, that's a different person. >> Several of us too, by the way. >> Yes, right, right. Now John Gordon who is my appointee to the committee. You have his CV in your board packets, is there a motion to approve? >> So move. >> Second. >> Moved and seconded. Any discussion? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. >> Was Mr. Gordon ever here tonight? >> No, no. No, not tonight. So, okay, move on to Item L, Accreditation Followup Report number 2: Discussion with Possible Action. Dr. Rocha. >> Great. Thank you President Thomson. Let me ask Dean Miller and Dean Kollross to go to the podium. Don't have a presentation but we will put up the ed master plan document just as a kind of a basis. If you go to item, the item, Item L you'll find the entire document there and it's a clear report that I think reports very, very specific actions that we've already taken. It includes a very clear score card of the actions and will also include some additional supporting materials. So we submit it for your consideration and for your approval and Dean Miller and Crystal will be glad to take any questions you may have. >> One thing I'd like to say is I think the cover on this report is just fabulous, very, very impressive and so, I think Crystal and/or Mr. Miller are to be congratulated on that. I didn't know either of you had such artistic talent. >> Well in fact it is something that was created by Dr. Rocha and Juan Gutierrez in the publications team and it plays off of our--of a new model that we are beginning to adopt this notion of Proud Past, Global Future, celebrating our past and preparing ourselves for the future. And in that regard I think I would just like to take the opportunity to thank the entire campus community for their effort and work in bringing to you 15 relatively concise pages in terms of our followup report that includes what many people have indicated has been an excellent executive summary prepared by our president. The scorecard concept which clearly articulates the progress that we've made relative to the recommendations and then a brief overview of the specifics tied to each one of those recommendations. One thing I would like to point out to you as relates to the scorecard, on recommendation number 2, the reason why you might note 60 percent completion is because we are not really required to complete that goal until October of 2012. Beyond that there will be appendices, I believe, 19 or 20 that we've identified as of last night that will go into this document and further strengthen it and there's been a lot of discussion tonight about distance education and as Dr. Rocha has indicated, the staff would like to assure you that there is a very specific workflow and work plan that will be presented at the October 20th study session which I think will, if I may use the expression, warm the cockles of your collective hearts in terms of the things that you guys have asked for the last, really several years, frankly. So I think we're making good progress in that regard. What you see up on the screen right now is really the touchstone for not only our educational master plan but really our accreditation. All things that we do and all things indicated in this accreditation report were really focused on what we are now calling Project 90, guiding PCC into the future and it's the specific students success, achievements relative to transfers, associate degrees, great emphasis on STEM degrees as being clearly articulated throughout the EMP process thus far increasing the number of certificates that we award and then dealing with basic skills. As you know, these are the mission critical items that Dr. Scott has identified as our chancellor and certainly as our college has. There has been a number of on campus meetings dealing with EMP and--the educational master plan and accreditation. All of that is actually all passed relative to the EMP and our accreditation work lead to and from this document. This document is still being massaged and tweaked and worked with and the like through our campus governance process but in fact it does represent the principal direction that we will take as an institution going forward at least for the next several years. With that said I think I would be more than happy to take some questions. As Dr. Rocha indicated, Dean Kollross and I have sort co-led this effort, if you will, but with the able support of Mr. Martinez, the academic senate and others we've engaged a great deal of the campus community in the completion of this followup report and look forward to its submission by October 15th on or about October 13th, obviously next week. >> I would say first of all that's, I thought, very, very, very well presented and I really appreciate the presentation very much. Are there questions of Mr. Miller? Ms Brown. >> I would like to say the same. I took my time and I read the report and I looked at recommendations piece by piece and I was very impressed. I am sure we're right on it. It looks good. >> And we will be beefing enough even more before it leaves here, particularly relative to distance education. >> You guys have done a wonderful job. >> I wanted to add to what Mr. Thomson said earlier, he liked the front cover but I thought the content was just excellent and there is nothing more challenging, more horrendous, more nightmarish than doing accreditation. I would rather be tortured. [ Laughter ] >> So I commend you all. >> You are being tortured. >> Now I'll a make a motion--I'll make the motion. [ Simultaneous Talking ] >> I'll make a motion that we approve this. >> Is there a second? >> Second. >> I didn't mean to suggest that the content was not excellent as well. I just thought the cover was very, very good, quite well done so, are there questions about this? Ms. Brown. >> One thing I also would like to say, that cover later that Dr. Rocha, you know he just fix it up so good and talk about our past, and our future and what we've done. I mean, come on. Anyone cannot see what we present at PCC. It's just like no one else is gonna get off if we don't. Good job guys. >> Thank you. >> Right. Mr. Baum. >> First off, a wonderful report and so clearly articulated. On the Project 90 I just have a question about the data real quick. Because I think this is terrific that the president has given us a way to measure how we're doing against some goals and one that would seem very ambitious to me is the 50 percent increase in 1 year in the number of associate degrees awarded from 1600 to 2400 is--I believe at the state we approved something, a degree for transfer or something. Is that how we're able to punch that up so aggressively? >> Yes, and you know we were anticipating the approval of SB 1440 and the signing of it by the governor which requires all community colleges by the fall of 2011 to have an associative arts transfer degree in place which would be a 6-unit transfer degree based upon several majors. Academic Senate as Dr. Rocha indicated earlier, they're working diligently on that. The bottom line of which means that if a student goes through that program they will be guaranteed admission into the CSU in their area. The CSU would have to take that no questions asked so we anticipate that that will result in a number of additional associative arts. >> That's terrific 'cause I agree. During, and this is not divulging something during closed session but during the interview process I asked Dr. Rocha like how do you measure success and he said by standing up at commencement and handing out diplomas, that's how I count success and I found that was a very thoughtful and visionary way to look at it that we could all easily grasp. >> You know in our sessions we've had we call this big, hairy audacious goals and they are. Some of these goal represent some significant goals that are gonna take a lot to achieve and I'm proud to say that the institution is beginning to really come to grips with these realities and I think we'll work very hard to achieve these goals certainly by the year 2014-15. >> Okay. Are there--Dr. Mann. >> I just have and it's a very small one and I know we're not gonna be doing another report for a while but if we ever do another report like this where we show our proud past, we might want to include Dr. Merrifield who won the Nobel Prize. There's not very many colleges that can--has a Nobel laureate among their alumni. >> Except for Caltech. [ Laughter ] >> Right. But I'm saying--let me rephrase that. There's not very many community colleges that have this so I don't know whether he wasn't included because you felt that people wouldn't recognize him or whether you saved it for another time but I don't--I think--I know when the ACCT, the American Community Colleges Trustees Association celebrate the 100th anniversary of the founding of the firs community college in Joliet, Illinois. Some of us went to that and Dr. Merrifield was honored because at that time he was the only alumnus who received a Nobel Prize that anyone was aware of so that's really the kind you need. >> Absolutely. >> Good point. >> Yeah, but I'm not saying redo the cover. I'm just saying in the future let's highlight him. >> A point for the future. >> If I may very quickly not about this and I think it's in your packets but I would very remise if I did not state and I had an opportunity before Mr. Thomson that state appreciation to Dr. Brock Klein, Dr. Lynn Wright and several other staff members for our successful receipt of a title 5 grant in the amount of 3.4 million dollars, almost 3.5 million dollars over 5 years effective October 1. We got very high marks on that grant, that proposal. It's absolutely critical part of our Hispanic serving institution activities and there'd be a number of things we do for our first year students and student success and all those things. So great, kudos to Dr. Klein, Dr. Wright and several others for all their hard work in making that happen. Thank you. >> Yes. >> Okay. The motion had been made and seconded. Any more discussion? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. Excuse me. Thank you very, very much again for a work very, very well done. Next item is M, Policy number 2560, Institutional Effectiveness: Discussion with Possible Action. Dr. Rocha or? >> Maybe I'll pass and turn it back over to Dean Miller 'cause this is very closely connected to the accreditation process. >> One thing I would point out is that there is a substitute policy and procedure. One change to procedure due to a very good catch by Dr. Mann when she reviewed this and there is one, the item number 7 of 4C in procedures has been omitted because of that so be sure we're talking about the right version of this thing. Dean Miller. >> Thank you President Thomson and President Rocha. The Institutional Effectiveness Committee from an accreditation point of view in many respects becomes a significant piece. It's almost a heart and soul of what we are about in terms of maintaining a high quality accreditation status and if you look at page 9 of the accreditation report that you have in front of you, there's a good schematic there that basically shows Institutional Effectiveness Committee in the middle of our process. In other words, all the program review activity that is done by the various areas of the college, administrative services, instruction, student learning services, and the president's office and shared governance, those program reviews will under go evidence and data check if you will and then they will be forwarded to the Institutional Effectiveness Committee which will then be charged with the responsibility of monitoring, if you will, almost evaluating, almost a quality control element of the institution to in effect make certain that those goals and those objectives stated in our educational master plan are actually being accomplished. So our college unlike many, many other colleges and universities across the U.S. has not had an Institutional Effectiveness Committee and if you approve this tonight we will have that type of committee and you'll notice that the IEC after it is done with its review and recommendations then reports out to our resource allocation process as in the various ways that we are defining it and we talked a little bit about it in this report. So basically, it's clear evidence that we will tying budgeting and planning together and the resource allocation group will take the output of the Institutional Effectiveness Committee and consider that very, very seriously in the allocation of our resources as Vice President van Pelt is often reminding us we have 10 percent of our budget to expend in support of things other than people so how we allocate those funds tied in educational master plan based upon the good input from an Institutional Effectiveness Committee is essential. The Institutional Effectiveness Committee is a committee that is basically run by the academic senate so it's academic in professional matters. It has various makeup as you see in the procedures and it is very new, and very significant to how we will do business on this institution and will help us with our decisions as we move forward to implement the EMP and allocate resources in support of educational master plan. >> Are there questions of Mr. Miller? Is there a motion? >> So move. >> I'd like to second it and in my second I would like to say that this policy was reviewed and approved by the College Coordinating Council and it was reviewed and approved by subcommittee on policies. >> Okay. Any other questions or comments? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. Next item is Item N, Board Self-Evaluation: Discussion with Possible Action. You all have copies of the summary and my spot on this would be that if there are questions to be raised or comments to be brought to our attention by any of us or anyone else, let's receive those but I think we've talked in the past about having a subsequent board retreat probably sometime in November and if we're going to do that that would strike me as probably a better time to have more of a substantive discussion on this particular matter than to do so this evening so I bring that to your attention for consideration so, but having said that let me simply pause and ask if there are questions or comments that people would like to make. What's your pleasure, Dr. Mann? >> Mr. Thomson, I think and I'm just asking a question, might it not be a good idea for us to in a sense take some kind of an action like to receive this in order to show for the accreditation team that we actually did this and then we can discuss it further and also use this in developing board goals. >> Absolutely. >> And so I'd like to move that we receive this report. >> Okay, is there a second to that motion? >> I'll second [inaudible]. >> Okay. Discussion, questions, comments? Mr. Baum. >> I just would say that through the process which was also informed by a campus-wide survey that was conducted last year. There were some interesting things that the board was able to take into consideration. For example, in one of the areas where we saw that some improvements needs to be made is in the making sure that we provide new trustees effective orientation to board practices and then there are some areas where there's strong agreement on the policy making focus of the board in approving the college mission statement and things like that so, it was very helpful to go through this process and I think it will inform our own now that we have a full complement of board members and a new CEO will give us something to focus on as we continue to move ourselves towards a level of institutional effectiveness as well. >> Are there comments or questions? Dr. Mann. >> Yes, I would like to say that since I was the board president last year and had the report from last year I did compare the two and I think it'll maybe be made available future date for the board and to me it was very interesting to see how seriously the board members took what we heard from the campus because you could tell the difference in the ratings which I think could almost only have come about if people really took this very seriously. So that was very interesting to look at the changes and the pattern which will also be something I think we should we discuss it in developing our goals. >> Okay. Are there comments or questions? Okay, there has been a motion to receive this and it's been made and seconded. Any further discussions? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. Excuse me we are now at future board meeting dates. Wednesday October 28th is going to be a study session at 6 o'clock at the Community Education Center. Excuse me. We've got on here Wednesday October 27th, the fall retreat. Dr. Rocha, what do you envision with that? >> Well actually I hadn't envisioned anything with that. [ Laughs ] >> That must have been--was that a standing date that we had on the calendar? [ Inaudible Remark ] >> Yeah >> Yeah. >> December last year. >> Right, so that can be for the present purposes deleted. >> Okay. [ Laughter ] >> And then November-- >> Well, didn't you just say we're gonna have a retreat in November? >> That was my suggestion but-- >> That was 30 seconds ago. >> Yeah. Well, we-- >> But if we have this date on the 27th then people have it on their calendars, maybe they don't have it on their calendars. >> I doubt anybody has this on his calendar. >> I have to confess that I won't be available the 27th or the 3rd. I'll be-- >> That's right. You're off some place goofing off. >> I'm on an accreditation visit. >> Out of the country as I recall, yeah. [ Inaudible Remark ] >> In Paris, is that where you're going? >> I'm going to Kuwait. [ Laughter ] American University of Kuwait. >> Kuwait. >> Yeah. [ Laughter ] >> Accreditation team for the American University of Kuwait. >> We will not be jealous of your trip. [ Laughter ] >> Wow. >> I'll bring back. I got--You've set the standard Dr. Fellow. I'm gonna have to bring back something. >> What are you gonna bring back? >> Yeah, I know exactly. >> Oil, little cans of oil. [ Inaudible Remark ] >> Yeah thanks a lot. Okay. But I do think we ought to take a look at our calendars for the early part of November. Saturday seemed to work best for this type of thing or maybe a Friday afternoon or something like that but we'll send around an email asking for suggested dates in early November if people are in agreement that we need to this. Okay. Anything else on future meeting dates, future agenda items? Okay. >> Oh, I have a future agenda item. >> Yes, okay. >> I noticed in looking in the minutes the item that we discussed last time on executive compensation that I asked be brought back if the governor vetoed those bills so we do need to bring that back in November or December. >> Any other future agenda items? We have a number of things that have been raised for future agenda items in the past and policy review were under way, that's ongoing. What's happening with time, place and manner, anything? >> Whose turn is it? [ Laughter ] >> Who's got it now? >> I fear that if I say anything I'm part of this process. [ Laughter ] >> We did have actually an action, not a result but an action on time, place and manner where we stand with that. First of all keep in mind that no policies for the board's review and approval will come to you without it being reviewed and approved by the College Coordinating Council so I want you to rely on that as a fact moving forward. At the last College Coordinating Council meeting we took up the time, place and manner. I think to be brief about it, we generally agreed on the procedures on most of the procedures and now we're in the final stages of getting a policy text finalized and I think Ed could help us. >> Right. The academics said it did make one final recommendation to time, place and manner in the policy section. We think it's non-controversial just for clarification but we realized that the president has to send it to legal counsel for review and I'm still hopeful that it'll be done by the end of this semester. >> Okay, arming the campus police, another hot topic. >> Well, I would--I've consulted with Vice President van Pelt. I don't anticipate bringing this to the board this semester. It is an issue that we're studying. It's obviously something that we've talked about but I think this needs to be you know looked at in context. We're also in discussions with Chief Sanchez from the Pasadena City Police and it'll take some time for us to develop a proposal for the board. >> Okay. >> It's coming this year but not imminent. >> Just another--a couple of quick questions. The Policy regarding Sustainability: Purchasing, Curriculum, Facilities has asked in April of '09, what's the status of that? >> That board member is no longer here. >> Well, right but-- >> I can make one comment on sustainability. We did ask to review the sustainability proposal that was brought forward because there was a section referring to curriculum that we would like to see removed. We would like to see curriculum and other issues separated so we are working on a revision of that policy and possibly incorporating part of it into the philosophy of the associate degree that is in development. >> Okay. Any projection as to when we may see something on that? >> Very soon. >> Okay. [ Laughter ] >> We'll not try to define that term. >> Okay. [ Laughter ] >> Good. >> Zero Tolerance for Violence on Campus, Dr. Mann asked for that in June of '09. What's going on with that? Can we have a report back on that our next meeting? How are students selected for admission to a class if students exceed the number, et cetera? That was also asked about in June '09, Ed. >> I know that that issue is also being examined by the senate's ad hoc committee on BSI policies so that is going through study and review but we don't have any projection for that one yet. >> Okay. Okay, anything else to be raised if not motion to adjourn or we just adjourn.