[ Inaudible Remark ] >> I'd like to call back to order the meeting of the Board of Trustees for November the 3rd, 2010. We are back in open session. There is no report of election that was taken in the closed session and we are at time for the pledge of allegiance and I would like to ask Dr. Wilcox, if you would lead us in the pledge of allegiance. >> Please follow me in the pledge, I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [ Inaudible Remarks ] >> The first item on our agenda is approval of the minutes meeting of number 29, October 6, 2010 and meeting 30, the study of session of October 20th, 2010. Are there-- >> Move approval of both sets of minutes. >> Second. >> Okay, are there additions or corrections to the minutes? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed, motion carries, okay? Introductions, announcements, anyone have inductions or announcements? Dr. Rocha. >> I do not. I'll reserve it for my announcements for my report. [ Laughter ] >> I don't see any introductions or announcements to be made. Are there public comment on non-agenda items, anyone wishing to address the board on something that's not on the agenda for the evening, who would like to do that, please fill out a card and hand it to Ms. Mary Thompson. Okay, moving right on. Reports from the Board of Trustees, anybody have a report to offer? Mr. Pack? >> Last Wednesday, I attended the Measure P Citizens Oversight Committee, so we received another very informative presentation, talked a little about smart classrooms and what that might look like for the future of PCC. It was very exciting, so I will thank also Dr. van Pelt and the administration for putting together information on the way that the Measure P staff has been going. It is very organized and easy to understand. >> Excellent. Other announcements or reports rather I should say. I attended the Pasadena: City of Learning meeting yesterday. Mr. Miller begged off on pretense of having other work he had to do so [laughter], he left me there by myself, but it was very interesting because the topic was health care. And this is a group that represents different organizations from throughout the city and the community in the area and gather together a couple of times or every couple of months really and have presentations and discussions of different topics [inaudible] have to deal with healthcare and a good part of it came back to PCC and what we have here in our nursing program, we have in our dental program. The work that we're doing through the dental program as volunteers with the community youth--young and healthy organization in Pasadena and so that was very pleasing to hear that and so as a consequence, I suggested afterwards that we have our next meeting here at PCC, so we could talk more about what we do at the college and everything. It's well received, any other reports? >> No. >> Anybody from the shared governess representatives have reports, Dr. Douglass? >> Yeah, just 2 things: One, the Management Association actually became aware of a little bit of professional development money that was left over from last year, so we're gonna be sending 6 people to the CCLC meeting coming up in a couple of weeks and the second is to please put on your calendar the annual holiday reception. It's gonna be December 8, Wednesday from 9 to 11, right here and the Risser Outstanding Support for Instruction Award will be handed out at that holiday reception, okay? >> Dr. Rocha? Oh, I'm sorry-- >> He has to go first. >> After President Martinez. >> Just a couple of items. You have a copy of the senate nanoseconds with you and I would just like to ask you to look at 2 items, Item 3, just to let you know that the Ad Hoc Committee on the Student Transfer Achievement Act is in place, that's committee that will be looking at the implications from Senate Bill 1440. That committee is chaired by Armando Duran, a councilor familiar with our current AA degrees and who has experienced working with the Cal State System. So, currently that committee has just begun to meet. They are in study mode, meaning that they are looking at studying the legislation itself and studying the guidelines that are being developed by the chancellor's office and that model curriculum being developed again by the chancellor. And then Item 5, the institutional effectiveness committee is now constituted with faculty representatives from every division as well as management and classified representatives. We have a faculty co-chair, that's Dr. James Bickley, the past president of the academic senate, Dr. Cynthia Olivo is--will serve as the management co-chair and the first formal meeting of that committee is this coming Tuesday, the 9th and then finally, the statewide Academic Senate Plenary Session is next week. All of the senate officers will be in attendance and we expect extensive discussions on Senate Bill 1440 and we'll keep you updated. >> Good, thank you. >> Thank you. >> Ms. Hammond? >> Okay. >> You 2 can decide which of you like to go first. [ Laughter ] >> Ms. Smith? >> We had our Classified Senate Halloween event last Friday which was very successful and we raised the most money that we ever have for scholarships at that event. Also, we're real pleased with that. We are also working--Debra Cantarero is chairing an Ad Hoc Committee. They're working on a workshop for the CCLC conference. Right now, their focus is to develop a workshop regarding classified senates working together with unions. >> Are there any pictures in this Halloween contest? [ Laughter ] >> I'll be getting them tomorrow. I'll be getting them tomorrow and I'll be happy to forward them to you. >> Good, Ms. Hammond? >> Well, our Student Services Committee also had their event, the Halloween trick or treat for the CDC and we had our homecoming week last week which was a wonderful success and we showed Inception as our monthly movie and we had a great turnout, so we're expecting the movie nights to be some of the more efficient ways--or effective ways to get more students to be involved with AS. And also, the Student Senate for California Community Colleges General Assembly was this weekend and Alex Soto, our Vice President of External Affairs was the delegate and he authored his own resolution that passed this weekend and is now being looked at by the SSCCC to be put into action, so we're very proud of that. Thank you. >> Good, congratulations. Ms. Kollross, Mr. Miller? >> No, nothing right now, thank you. >> Dr. Rocha? >> Yeah, I do have a couple of things, I'll try and lengthen the meeting as much as I can here [laughter] but-- >> You don't have to. [ Laughter ] >> Let me turn to the Vice President of College Advancement, Lisa, and she has a couple of items and then I have a couple of other quick ones. Lisa. >> Thank you very much, Dr. Rocha. Board of Trustees, I'd like to invite you to the Honors at Entrance Program which is tomorrow night, Thursday, November 4th, 6 p.m. in this location and it honors our high school students coming from 21 different high schools and they'll be recognized for their academic achievement and they'll be receiving a certificate and a 400-dollar scholarship and the reason why this is very important certainly is because it is coming out of the foundation, but also, these students are top students coming to us and to me, they are going to be our future alums, so it's important that we have a good showing and support them and their families are invited to attend. We also have the Rotary Club of Altadena recognizing some of our veterans with a veterans award. The 2010 Rotary Club of Altadena is going to be honoring 7 worthy recipients with a 1500-dollar scholarship each and that's gonna happen on Veterans' Day up at the Altadena Country Club and I will be there along with David LeClair to honor those students. So I'm very pleased that we've got 7 students who will be recognized for their academic performance. >> Right. >> Thank you very much. >> Thank you, Lisa. You know, a couple of other things that--you know, and following onto the theme of alums, I did want to express my thanks and a big shout out to everyone in the foundation, Lisa, I see Anna May here and missing anybody from the foundation in here--oh, there's Shirley. We had a--but especially to Irene Aguilera, who--we had our first alumni reunion and this is a special class attached to homecoming, the 1974 national champion football team. Seventeen of the players came back and it was just absolutely the sweetest thing you'd ever wanna see. These guys coming back and they just--you know, just loved each other. >> And I got some very, very nice notes. In fact, Myron Tarkanian called me today and just thanked us up one side and down the other for inviting them back. So Irene is already at work on next year's alumni reunion weekend which is gonna become part of the foundation events schedule. A couple of other things, Dave mentioned the Community College League of California Conference and we are one of the major hosts, that's occurring next November 18th, 19th and 20th and I wanna thank Juan Gutierrez for the information that he has provided us and also serving as liaison for all of the PCC sponsor events that are going on there, so we'll look for you at next week starting on November 18th. If anyone needs a schedule or agenda or help with registration, we'd like the, you know, biggest possible turnout, don't be bashful, just contact Linda. I see Linda over there and she'll help you out and make sure that you get to the conference. It should be fun. The day before that, on November 17th, FYI, we have our accreditation followup site visit and we'll have 2 colleagues, Dr. Jose Ortiz from Allan Hancock and Dan Walden from Dean of Academic Affairs from LA Southwest College coming on November 17th. There'll be more information on that, but that will be a significant day for us. And I did want to--you know, I very much follow onto Cindy's report on the Halloween Party. It was not just a lot of fun, but it was a service-oriented environment, we raised--they raised a lot of money for the scholarship fund and it's an example of what, you know, so many of the group staff and faculty do, so that's my report at the present time, so. >> Thank you. Dr. van Pelt, anything to report, Dr. Jacobs, Dr. Wilcox, Dean Engeldinger? >> No report. >> Good. Moving right along here. Approval of the consent items. We have a revised version of the consent items that was handed out to us. Is there any item that anyone would like to have held and dealt with separately? >> Motion to approve. >> Second. >> Are there any questions about any of the consent items? [ Inaudible Discussions ] >> Advisory vote. >> Aye. >> All in favor, say aye. >> Aye. >> All opposed, motion carries. Authorization to transmit first quarterly financial status report, discussion with possible action, Dr. Rocha. >>Yes, thanks to Vice President van Pelt, we have a report if you look, it is Item G and if you go to your tab G and you will see the item and the report--the supporting report and here, I will turn it over to the Vice President for a brief presentation and then any questions the trustee members may have. >> Thank you. As you'll see, the big change in this is under Section 3 of the 311 Q report. That's on page 1 of 2, halfway down and you'll see that what took place in terms of our cash position was a drop from a total of 46 million dollars down to 15.8 million dollars, so that is the very big change. The rest of this is very much in line with what one might expect and as I pointed out in the summary in the front, on the agenda item that within the 3-day period, October 26 through 28, we received almost 31 million dollars in apportionment, most of which of course was deferred. Now, of that amount of money, only the first 2 payments were--should have been part of the first quarter, but what it shows is that the district has weathered the storm, the budget has passed and we did learn today, however, that the apportionment deferral process has not only been continued, but it's actually even strengthened from the state's perspective. From our position, of course, weakened and in fact the number that the state provided us today is on total general apportionment of 80.3 million dollars. We can expect a deferral of 18.88 million dollars. So again, that's up by more than 2 million dollars from this past year. So in terms of our cash position, it's going to slip away again because the state is starting to defer our apportionment each month and that will continue through June. >> Questions of Dr. van Pelt or Dr. Rocha? [ Noise ] >> Okay, is there-- >> I move that we authorize submittal of the first quarterly financial status report. >> Second. >> Okay, it has moved and seconded that the Board of Trustees authorize transmittal of this quarterly financial status report at the chancellor's office as required by Assembly Bill 2910. Any further questions or discussions? Advisory vote? >> Aye. >> All in favor, say aye. >> Aye. >> All opposed. Motion carries. Moving right along here. Next item is receive and set public hearing, the I--2010-2011 ISSU--just one second-- [ Noise ] >> Instructional Support Service Unit and to the Pasadena City--or Area Community College District, so the--Dr. Rocha, what is--when will we be having the meeting, the 8th of December? >> Yes, this is the preform or an unofficial sun shining of the proposal from ISSU, you see the document under Item H, let me turn it over to Lyle and have us--him elaborate on the schedule and what the significance of the Sunshine proposal is. >> Yes, ISSU under its contract with the district has reopeners for 10-11 and 11-12. This is 10/11 and what we're--what they're proposing would be brought for public review on the next meeting, December the 8th. >> So what we will do from here, this is if you recall the processes that we followed recently for CSCA and PCCFA, this is the start of the process of the reopener. This ISSU is laying this on the table and then we will have our--form our negotiating team and begin a schedule of meetings with ISSU to move through this. So, the action required is simply to receive the proposal as a formal matter of sun shining, so that we can form a team and move forward with the negotiation. >> Is there a motion to approve? >> Motion to approve. [ Inaudible Remark ] >> We have to also set the date of the hearing. >> December the 8th is the-- [ Simultaneous Talking ] >> Well, that has to be in the motion. >> I move staff recommendation for both of these. >> Okay. It has been seconded by Trustee Wah. Okay, further discussion, questions, advisory vote? >> Aye. >> All in favor, say aye. >> Aye. >> All opposed. Motion carries. Next on to Item I, educational master plan progress report, discussion item. >> Well, here's where we promised to slow it down. [ Laughter ] >> Now, here come all the big problems. >> I thought we'd never slow down. >> No, I would simply say and introducing Dean Miller that Dean Miller is here to update us on the progress, the great deal of progress that we have made on moving forward with an Ed Master Plan. Most of tonight's report from the Dean will be procedural, that is where have been, where are we now and what is the schedule and I believe Dean Miller will report that we are intending to use the study session 2 weeks, hence, as the primary topic to be to go over the content, the draft if you will, of the Ed Master Plan. So that's where we are and so, the Dean will make a pre--brief presentation, although I'd give him probably a minute more than I had forced him to accept earlier and then of course, open it up to the members for any discussion or questions, so Bob. >> Thank you, Dr. Rocha. First, I just wanted to give you just a little bit of a taste of what will come in 2 weeks. What you see here is a slide that tries to do--tries to quickly indicate that based upon the EMP external internal scan activities of work that we did if you will, from roughly July 2009 through June 2010, these are the primary driving themes and priorities that came out of that work. Then Dr. Rocha came in and he worked with us and he asked that we establish an EMP faculty-based task team and this effort began roughly in August of 2010 and has continued through now. And in working through that process which was quite extensive, you'll see that the themes that came out of this are very similar to that which came out of the internal-external scan activities that occurred during the actual lengthy year-long process. And then finally, if you look at the flex day activity, there was an extensive flex day activity that was around the Educational Master Plan and there was a feedback loop material that was provided to the divisions in the disciplines and when we called through that data and brought that all down to its essence, you'll see the 5 themes that developed there. The bottom line is, is that well over a thousand individuals who are part of our campus community and that would mean the external community as well, have come to similar conclusions about the direction that the institution needs to move in as we move towards our Project 90, and 2014, 15 goals, as well as our longer term EMP goals. So I thought I would give you that little teaser if you will and then as we get into the study session in a couple of weeks, we'll have a lot more detail about this. Process wise, we did a lot of work that compiled a very significant preliminary strategy framework document that took the work of those 3 bodies and we boiled that down and we submitted that document to MIG on October 29th. They in turn will have a rough draft back to us on November 11th. We'll get changes and comments put back to them by the 15th. We'll have a draft ready for this body to look at by the 16th and we'll also have something in your packets that go out on the 12th, I believe that Friday is. And then we will have on the 17th a staff study session presentation from us and then the board and obviously, we will be happy to discuss that at great length. Then on December 8th, we are going to be engaged in what might be a final Board of Trustee discussion and input, but of course, that's up to you. At that point, we'll provide an update on where we are with the preparation progress. You can see that the remainder of the schedule there in terms of how we move forward with the editing and the formatting and what have you, we'll get all of our final comments back to MIG by January 3rd and then we'll have a final plan delivered to us on or about the 7th, bringing it to the Board of Trustees on the 19th, that's for the first business meeting of the year and at that point, should you deem it appropriate, you'll be ready, it will be approved and then we will move forward with our plan. I wanted to point out that there will be a very substantive and significant executive summary. The preparation of that will begin on January 3rd and we know for a fact that the plan is done and certainly after your approval on the 19th, this will be a 4-color significant document. The design will be subject to our input and our approval and it will be ready for community distribution, both internal community--our PCC community and external on or about January 31st. So we are on track and on schedule to complete this very, very important project by the--frankly by the end of December, but certainly the delivery and holidays and all the rest of it in there, it will be right around the 31st of January. >> Bob, in the putting together of the original or collecting the original information for this, we had a number of community meetings. I think each of the different districts of the area--college area had at least 1, I think most of us had 2. And part of what we said at that time was that we wanted to get input from the public. We're gonna consider that and we would go back to the public before making this a final document and present it back to basically the public and say, "This is what we heard from you and after due considerations where we are," and you'd like to get their feedback at that point. Do you still envision doing that type of thing? >> I think the answer is we certainly could and one of the things that we could do is we could invite a community forum hosted say here in Creveling and invite everybody to come to us. We had 13 town hall meetings and they were extensive and they took a lot of time and effort and everything to put them together, but I think what we were talking about is the possibility of doing an invitation where the community would come to us and then we would do a significant presentation on the Educational Master Plan. But I think at this point given--particularly given the conclusions that the everybody is coming to at a very common way, I think reporting out to them and then getting input from them in terms of how we might go about implementing certain aspects of the plan might be an effective way to approach that as well, but certainly Dr. Rocha and others can speak to that. >> In addition to that, President Thomson, we have made specific arrangements to take the plan to the foundation and present it there and get their input and to take the plan to the advisory groups, the African-American Advisory Group, the Asian Advisory Group and the Latino Advisory Group, since those are our 4 major external plug-ins and I think we feel that with those 4 presentations plus this town hall meeting that we'll have I suppose shortly after New Year's that I think that would probably be our sense, but we can sleep on that and discuss that a little bit more about what the members might think as appropriate at the next study session. >> One of these we've tried to do is to reach out to show you that the major corporate entities that we have here, Parsons, Avery Denison, Jacobs Engineering, and others--the Chamber of Commerce and try to get their input as to what from an industrial perspective, they view as important for the next several years and so I think if we could find a way to reach out to that industrial representation with what we've come up with, that would be well worthwhile to just get either have them say you're off the mark or gee, this is terrific, right on target or whatever they may give to us. Yes, also I think getting their input is how to implement it, but we need to make sure that we're offering courses that at least they see there're gonna be jobs for or needs for as we move ahead. >> Very good. >> Yup. >> Are there any questions or comments? I can't believe this is such a dull quiet board tonight. [ Laughter ] >> You people are not present. [ Laughter ] >> You said that. >> I said that. [ Laughter ] >> I did wanna say as box is down that the expansion of the participation of the input to the Ed Master Plan has really been extraordinary. And I think at the next study session, one of the things that we'll have the time to do is to actually show you the catalog of input that we've received so that you can actually see literally individual by individual all the comments that have been made to the document. And then I expect when--the document itself shouldn't be a complete surprise to you since we've been continuing to work and develop, elaborate that basic template that you by now are familiar with and at that time, we'll have a lot of the--most of the content filled in so I expect we wont--we're not planning any other study session topics for that one so I expect that we spend an hour or so on the content that will be in pretty good shape. >> Okay. Anything else on this topic? If not, we are moving on to future board meeting dates, 17th of November, the study session that we've just discussed, Wednesday, December the 8th, which is our annual organizational meeting. One thing that we have not yet agreed upon is trying to get a date for a followup board retreat and I think we've gotten enough feedback to know that we're not gonna be able to do that until after the first of the year, but I'll ask Ms. Magee if she would send out a reminder to all of us to give her some dates and say January when we can be available, preferably a Saturday, but if not, at least Friday perhaps. >> Let's see if we can find a time for that. Any other thoughts on board meeting dates or things to take up? >> Just this one. >> Yes. >> I know Dr. Mann thankfully has talked the last couple of times about a joint meeting with the Associated Students and so the--as far as I know, Associated Students is planning to discuss the joint meeting with the board next week as an agenda item and so, my question is with whom should we be communicating primarily in order to help organize or orchestrate that. >> Okay, Dr. Rocha, yeah. >> Thank you. >> The other date has just occurred to me we need to come up with to is a joint meeting with the Pasadena Unified School District. I know that there are some who would like to have us meet with school boards from other districts and I think that's also a good suggestion, but let's begin with DUSD with whom we've had meetings or joint meetings in the past again, is either dates in January or February at the latest where we could do that, so give Ms. Magee your thoughts on that as well, please. >> I think Bob, just to throw another one up, but Bob is heading up the group that is working on pathways partnership with PU--Pasadena Unified and so, I think you know, there's been some conversation about tentative dates, but that's just a question. >> That's right. There has been some discussion as a matter of fact without getting into the details. There's a very successful meeting between the PUSD mathematics faculty and our college faculty today on some pathways activity, but the bottom line is the last time that the 2 superintendents got the staff together, they set a goal of December 10th for us to come back with several action items completed if you will and I suspect if I remember my notes correctly would be at that meeting that we were gonna talk about what dates would be good for joint meeting, but a lot of work is happening and in all very good work if I do say so myself. We're making some good progress. >> Okay, good. Are there future agenda items that people would like to have addressed, Dr. Mann? >> Yes, in looking through the future agenda item list, I see some things that used to be on there which are gone and we've never addressed them and I just wanted to know if it's just a mistake. I had asked about 3 years ago, I have brought up the issue of a policy on--of zero tolerance for violence and actually had given a model policy and I see it's not on here, so do you know--is it--hs it vanished? >> Yes, it's all on me. What I did, Trustee Mann, and it's entirely my responsibility. I did the best job I could to clean up the list and make it what I thought was current knowing that there would be corrections and additions and so, you will notice that I dropped a number of things and what I wanted to do was to come back to this meeting and share this with President Thomson, come back to this meeting and make sure of the items such as this on that got back on and got doctored it. >> Okay, so that it will come back. >> Yeah, so I have that--in fact, I have that on the previous draft to this, so I'll pull that under this sheet. >> That's fine and actually, I guess the reason I mentioned was since I--since--actually I just took Cal State Northridge's policy which is not that hard. It's on their website and it seemed to me like it would have been relatively simple for us to have, you know, developed our own based on that so-- >> Yeah. >> That would seem to me like something that should not be controversial or difficult to do. >> Okay, so and it's Trustee Mann who you say, it's--can I just go to the website there and pull it out? >> I'm sure it's--I'm sure it's still there. >> Okay, good, great. We will do it and have it back next time. >> Okay, thank you. >> Are there future agenda items? One thing I'd like to have a report on, I don't think you need to put on the agenda certainly but just a report maybe under your reports, Dr. Rocha, on the interim acting positions we have, you were good enough to give us a list of these and-- >> Right. >> It's a quite a large number of people who we were serving on those capacities and I think we'd all like to know kinda where are we in terms of moving beyond the interims and coming up with more of permanent selections, so-- >> Jot it down. >> I did have something else if I may. We have in our packet a memo on the sound, the audio for the Board of Trustees meetings and that's on the agenda, so I guess we can't discuss it. I looked at the options and I think if we're going to do anything that cost--had any increase cost, this definitely needs to come back to the board, saying it from someone who was opposed to the whole thing. But I still think, if it's going to--if we're going to spend any more money on it-- >> Right. >> It's needs to--it needs to come back. The other comment I would make is I have checked--I do not spend much time watching television. Every time I do, I always go first to channel 96 which is our channel and it always says, no data available. Apparently, there is never anything on channel 96 and then if I wait a while, I get a nice announcement like homecoming or so on. So I really wonder what the--I'm sure it's nice for us to have this channel, but if there's nothing on it, I think it's sending maybe the wrong announcement like nothing's going on at the college [inaudible] in their--you know, what is this? [Laughter] So, I would kinda like to know and I guess this would be a future agenda item, you know, how do we get this channel and what are we gonna do with it and if we're not gonna have anything on it, then what's the point? What message is that sending? You go and look at the school board channel and the cities and they've always got something going. >> Well, we are--yes and you know, we've checked the ratings, our ratings are low. [ Laughter ] >> They would be minus. >> May be good. [ Laughter ] >> Not quite getting the audience that we were hoping for, but we're not making anyone angry though. >> Me, you're making me angry 'cause there's nothing there. [ Laughter ] >> But let me just say that first of all, I'm thankful for the request and the time in itself. I've been working with Juan Gutierrez primarily on a media plan which would include channel 96 and to be frank about it, we haven't shelved it but we'd been waiting on the Ed Master Plan to get that approved and so in meanwhile, Juan has been percolating along with various kinds of content suggestions, program suggestions and so on and so forth. I was, you know, planning to order him to put my previous speeches on, but we decided that-- >> That's okay. >> That didn't go in so, anyway but what I'll do perhaps if it's okay with you Trustee Mann, I do want that on the agenda with everything that's on the docket. I think that Juan and I can promise to bring a shaped up agenda report to you at the January meeting and in fact, maybe that would be part of a study session in January. >> I think that would be excellent. >> Okay, good. >> And I've made--I took--I've made this kind of--you know, took this lightly, but you know, one of the things I do know-- >> No, it's absolutely-- >> Having gone to all of the--not all of them, but to almost all of our outstanding lecture performance-- >> True. >> We have just some tremendously brilliant teachers who do these tremendous jobs and if we even just televise those presentations and show those and particularly the one with the jelly beans and cleaning your--you know, doing this stuff to your teeth, I've found that, you know, fascinating. I think there's a lot of things going on campus and I know that's part of the media plan, but it--what I'm saying is it does send a message that there's nothing going on worth showing, so-- >> Yeah. >> I will be happy to just to bring it. >> So, we'll get that set for January. >> Right, good. >> I agree with you on that, just ironically the other evening, my wife said to me that she and our daughter happen to be flipping through the channels and hear across our board meetings, so they were very impressed anyway. [ Laughter ] >> Particularly the way it was run. [ Laughter ] >> Yeah. [ Laughter ] >> Anything else to discuss this evening? I wanna thank you all and we are adjourned. [ Noise ] >> Thank you. [ Silence ]