>> Please call to order the meeting of the Pasadena Community College Board of Trustees for March 2, 2011. Roll call please? >> Mr. Thomson? >> Here. >> Mr. Baum? >> Here. >> Mr. Martin? >> Here. >> Ms. Brown? >> Here. >> Dr. Fellow? >> Here. >> Dr. Mann? >> Present. >> Ms. Wah? >> Present. >> Mr. Pack? >> Okay. Let's see. Before we go in to closed session and we're gonna be dealing with government code sections 54956.9B, 54957, and 54957.6, Mary Dowell, who is our legal counsel would like to address the Board on a couple of matters. And we do have some speakers this regard as well. Mary? >> Thank you Mr. Thomson, members of the Board, Dr. Rocha. I need to ask the Board to do something tonight that I very, very seldom ask my clients or recommend to my clients that they do. But two matters you have a closed session agenda before you tonight. Mr. Thomson has just described it to you. It's been published and members of the public have it. Under the Brown Act, items can only be added to the agenda if the need for the legislative body to deliberate on the matter arose after the agenda was posted and too late for the agency to have known that it needed to include them on the agenda. And if that occurs, the Board must by a four fifths majority, not a simple majority determined that the items arose too late to be included in the agenda but to add them. And I would like to ask the Board to add two items to their closed session agenda which did arise too late for anyone in the district, Ms. Thomson or anyone else to have included them in the agenda. The first item is a pending litigation. I need to give the Board a report with respect to some litigation that has been pending for some time specifically Pasadena City College Faculty Association versus the Pasadena Area Community College District PERB case number LA-CE-536-1E, this is an unfair practice charge pending before PERB, some developments in the case occurred yesterday and I need to brief the Board. The second item, and so that would be pursuant to Government Code section 54956.9A relating to pending litigation. In addition however, I would like to ask the board to add an agenda item under Government Code section under 54956.9B and to add to your agenda-- >> B as in bravo or? >> B as in bravo, yes, so as in boy. That there is a 54956.9B item on your agenda tonight but it was only one matter. I need to add another matter. It is anticipated litigation, if I disclose any more about this in the open session, it is my advice that it may compromise the district's ability to address the matter as anticipated in litigation and accordingly, I do not want to give any further facts and circumstances regarding that matter. But I wish to ask the Board to add that to the agenda as well. >> I move that we add those items to the closed session agenda. >> Second. >> It's moved and seconded. Is their any discussion with respect to it? All in favor say aye. >> Aye. >> All opposed? The motion carries. >> Thank you Mr. Thomson and members of the Board. >> Thank you. We now have four cards as I mentioned a moment ago. People wishing to address us with respect to closed session agenda items. We will limit the presentations to no more than 5 minutes. And we will appreciate conciseness and succinctness. So the first person is if I pronounce this correctly, Corinthian Bates. >> Yeah. >> Okay. Please come up to the podium please. [ Pause ] >> Hello ladies and gentlemen, excuse me for my presence. I usually dress up in a suit and tie before people above me. I've worked here for 2 years or 2 and a half years I think. There was--and I guess they have some pending things against me that are just totally false. I would never use any words like that. I'm married to a black woman, my brothers and sisters are all black. My mom is Hispanic. My birth certificate is well documented that my dad is a Negro. So the words that they say that I would speak there is not even--I would use around anyone, my family members--anyone. It's disrespectful from the way I was brought up. And I said with me for the city that I was raised and was born at Saint Luke Hospital in '72 would profoundly bring this discriminatory allegations to me for something I have never done in my life. And as much as I'm a believer in God, I hope that you guys will bless me to look into these matters further than what they are. This--I've been with her for fourteen and a half years. She, went to school here. She also has her Bachelor's Degree in Animal Science at Cornell University. I don't have much to show for that she took me in as a good man. And the man that she respects and love. And I beg of you to this situation or these allegations brought to me are all hearsay. And under this-- most state laws is--I just can't believe it. There's no one that actually came with a written complaint that I know of. Never did I intend on this matter to happen. I did make a complaint in front of all my co workers and a supervisor that was there that day that this incident did occur but did I ever say these words? No. I just asked that they make sure that these work conditions are taken care of and me myself don't have to deal with racial or profiling because I feel like I'm being racially profiled. Yes, I might be white, but I was raised in a black community. That is the honest to God truth. And I feel like I've said my piece. And I beg you as a Board to really look into this. >> Alright, thank you very much. The next person is Denise--is my pronunciation--Chavers Bates. [ Pause ] >> Good evening ladies and gentlemen. I came to speak on behalf of my husband. When the incident occurred with his co-worker, he came to me that morning after and advised me of it. And never in my wildest dreams did I imagine that it would get this far. He made no complaint to--about the person that actually started the argument with him, the person made no complaint against him. This matter came up as hearsay from somebody who wasn't there and it's gone out of proportion to what it actually was. As he said before, we've been together 14 and a half years. Never would I stay with somebody who would talk down to another person in such manner, use racial words against them. Never would I have a child with such a person. It's just a matter that it doesn't make sense that it has gotten this far that he could lose his job over some--a little argument with another person. He has not had any complaints against him in his work record here at all and for a simple argument to result in termination would be apparent. As he said he has family, all of his family is black. We intermix with all different races, white, Asian, Hispanic, all of our friends are different races. So to say that he would say such words to another person even in the heat of an argument and believe me we've have some arguments and never has he said any such words. You know a family can get to you more than a person, a friend, or coworker could and never has he used such words with me and I would not allow him to use such words around our daughter so why would I be with a person who would do such things. So this matter that they--these words that he's supposed to have said I cannot imagine ever coming out of his mouth. So as he has stated before I would like the Board to really look into this matter and see that this is not a characteristic of his being, that it couldn't have come out of his mouth and that he should not lose his job over hearsay words such as that. Thank you. >> Thank you. Next is Mandale Griffin. [ Pause ] >> Hello, how are you guys doing today or tonight, this evening, whatever you wanna call it? I'm just here to say, I've been--I know Corinth for about 20 years and he's, you know he is great guy, a great friend. His words and you know he's [inaudible] well respect from black whoever our mutual friends are and this is absurd to be honest with you guys and that's all I wanna say. I hope you guys we know make the right decision. He don't deserve to lose his job for being a racist. I wouldn't be here if he was a racist. Thank you. >> Thank you. David Krause. [ Pause ] >> Mr. Thomson, Board of Trustees, guests. My name is David Krause. I'm here, I'm the chapter president for facility services, California School Employees Association and wow we've had some pretty good times right? Seven people unpaid administrative leave, one already terminated, one forced retired, three more on board tonight for action. I'm just wondering why this boy hasn't really taken a look at what's going down there facilities. You know some of the things here the charge is against one of them. It has been dropped in court. You've decided to take the man to court and the charges have been dropped. So I'm still not sure why the charge is still pending against him. I'm asking the board, [inaudible] get anything I want to know is why disciplinary action is in consent items, why isn't it by itself? You mean, you're not gonna turn down consent items just because you wanted to do something on the disciplinary action. I like to see that as a separate action on the board agenda but I'm asking the--I'm sure that the lawyers can tell you, our lawyers did write an email. I don't know if you guys got it or not so I'm hoping that you guys do the right thing and really take a look at the charges against these people and I think you will find out that they're not a matters you know do not as much as they seem to be on the surface. Thank you. >> Thank you. Anyone else to address the board on the close item? If not we will adjourn into closed session and resume or return here and resume an open session at approximately 7 o'clock. [ Pause ] >> Is going to hear in close session charges or complaints against an employee. The employee has the right to be notified 24 hours in advance of that action and to request that the Board hear the matter in public. And one of the disciplinary matters before you tonight involves an employee named Raul Gomez. And Mr. Gomez has requested that the matter be heard in open. He is the only one who has done so, which means that the charges against him will be disclosed publicly and he has requested an opportunity to address the Board. This is not a formal hearing with evidence to be taken or cross examination of any kind. The Board under the Brown Act retains the right to deliberate on the matter in closed session but Mr. Gomez has requested that the charges be heard in the open session. Mr. Yee [phonetic] from my office who has been working with human resources on these matters has conferred repeatedly with Mr. Gomez' attorney. And, I understand from Mr. Yee that Mr. Gomez' attorney has advised him that Mr. Gomez still wishes to proceed in this fashion. And, therefore his attorney will not object in any way to doing so. In this particular case, I believe Dr. Sugimoto served as the Skelly Officer in the matter and she has conferred with Mr. Yee and is prepared to describe for the Board the charges against Mr. Gomez and then I will recommend that the Board give Mr. Gomez the five minutes you normally would give someone to address you and then we shall go into closed session. >> First, I'd like to have confirmation from Mr. Gomez and in fact he wants to have the charges heard in open session. >> Is he present? >> Yes, I think so. [ Pause ] >> Hello. How have you been everybody? I'm Raul Gomez and I would like to comment on the--on the charge that you want to charge to me in an open session because I don't have nothing to hide, so for me it's much better that you can do an open session. >> Okay, fine. Thank you very much. Perhaps have a seat up close to the top there after we hear the charges, we'll ask you to come back and you may address them. >> Dr. Sugimoto? >>Thank you Mr. Thompson. There are several charges. The first one is dated on March 2, 2010 as district employee and I apologize for not being able to pronounce this district employee's name. Devork Maserian [phonetic] entered the men's restroom located in the L-Building. The charge is that Mr. Gomez proceeded to stare at Mr. Maserian up and down his body in a sexually provocative manner. As Mr. Maserian began to urinate, at the urinal, Mr. Gomez moved to a position uncomfortably close to Mr. Maserian and observed Mr. Maserian in urinating. He then, Mr. Gomez then continued to inappropriately stare at him and he said and this is "I love you". Charge number two on July 13, 2010, a district student Roy Hadley was using the restroom stall in the men's room located in the C-Building. Mr. Gomez proceeded to enter the stall next to Mr. Hadley and he placed his foot. Mr. Gomez placed his foot under the stall divider and into his stall. After Mr. Hadley exited the restroom stall, Mr. Gomez proceeded to stare at him in a sexually provocative manner that made him feel extremely uncomfortable. On July 14, 2010, Roy Hadley entered the same men's restroom located in the C-Building and Mr. Gomez again proceeded to stare at him in a sexually provocative manner. Charge number three, on April 20, 2010, during Mr. Gomez's work shift, Mr. Gomez failed to respond to a "team lancer" request that requires all custodians to converge at a given location for a specific task. On that day, Mr. Gomez was nowhere to be found and failed to assist fellow custodians in the preparation cleanup of the day's event. Charge number four, on November 16, 2009, Mr. Gomez placed various janitorial supplies including unwrapped toilet paper, paper towels, and toilet seat covers underneath the liner of an uncleaned trash can in the men's restroom in the W-Building. Mr. Gomez's conduct resulted in unsanitary contamination of janitorial supplies and endangered the health and safety of district students, faculty, staff, and visitors. >> Anything [inaudible] Ms. Dowell? >> No. If Mr. Gomez wishes to be heard, you could give him the five minutes you would normally give a speaker. >> Mr. Gomez if you wish to come up and address these charges, these allegations, this is your opportunity to do so. [ Pause ] >> I don't have or nothing to contest, you know about the situation. I already give it up, what I said, you know that I'm not guilty on any of these charges. Just on it, you can see that something is going on over here and the administrator. So, just requesting to you to see my file and you would see what am I talking about the situation. It's been going on like that for too many years and so, just only I am requesting you to see that and I'm over here. I'm a single parent raising my children and that's the only thing that I could say to you. That I'm a, you know, a missionary, Catholic-evangelist preaching the word of the Lord around the world because I have a very strong testimony about my conversion in Jesus Christ. And the only thing--the only thing that I do it, I do everything in the name of the Lord Jesus Christ because he has rescued me and I made a surrender to him. And I bring my family over here, that's it. That's the only I can contest to you guys. And you can see over here the management has been doing something that is not good for anyone. And so, I'm requesting you to utilize, check out all the files and you can see the real truth because the truth has to come. Nothing can be hiding. Nothing can be hiding on the--down you know because the light has to come always through and this is my true. Thank you. >> Alright, thank you very much. Anything further before we--I guess we're not permitted to ask questions of-- >> No, the Board should deliberate in closed session. >> If--if we have questions of the administration--it's done in closed sessions as well? >> I think that that would be more appropriately carried on as part of your deliberations. >> Okay, then we will adjourn once again to closed session. Resume here at approximately 7 o'clock. [ Pause ] >> Okay, the Board of Trustees is now back in open session and believe it or not even though there is a lengthy time spent in closed session, there is no reportable action to take. So, we are now at the point for the Pledge of Allegiance and I'm gonna ask Mr. Miller if he will lead us in the Pledge of Allegiance. >> Just follow me. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty, and justice for all. [ Pause ] >> Okay, I'm going to exercise prerogative and move on our agenda to the matter of item H, the annual update on KPCC operations, presentation and discussion with possible action. We are pleased to have Mr. Bill Davis here and Geoff Baum who is the Chair of our Board KPCC committee will make some introductory comments, introduce Mr. Davis and we'll move to that report. >> So, if everybody could pull out of their packet the annual report from KPCC, we had the opportunity a few weeks ago to meet as a committee. Mr. Thomson, Dr. Rocha, Mr. Davis and I to review that report and are very pleased too with the--with the progress and the activities and the accomplishments of KPCC and--and the stewardship of Southern California Public Radio for our radio station. And in the interest of time, I've just asked Mr. Davis to make a very brief opening comment and then be available to respond to any questions. >> Thank you Geoffrey. I appreciate that and I always appreciate coming to provide you all with an update. What I would note very quickly in 2010, fiscal year 2010. We had about just slightly under 15 million dollars in revenue and just slightly over 15 millions dollars in expenses. We were able to cover that with retained earnings from previous years specifically where the management of KPCC is concerned. Those generated total revenues of a little bit more than 3.6 millions dollars, expenses are related to KPCC were slightly more than 7 million dollars, roughly an operating deficit and specifically in KPCC's functions of about 3.4 million dollars. So, those are direct revenues from KPCC and direct expenses towards KPCC. Secondly, I would note that Doug Johnson's report on internships. This year, excuse me, in calendar year 2010, five of the people who had been PCC students taking internships at KPCC were hired into full time positions at KPCC. So, it was a banner year for that internship program and it was always our intention that the internship program would lead to an employment--employment opportunities for many of those interns and we're glad to see that that's taking place. Finally, what I would note is that we were able to complete construction on the new facility for South Raymond. It's an absolutely wonderful facility and for those of you who have not been able to join us and have a tour of the facility, we'd love for you to be our guest and would be happy to arrange that. I'm sorry. I said that lastly, I should note one other thing and that is at our Board meeting in December, Dr. Rocha was there and made a presentation to the SAPR Board that was very positively received and we have been working together, Dr. Rocha and I, on a coupe of things and I think that the relationship between Southern California Public Radio and Pasadena City College has never been stronger. >> Yeah, and so I have two oversight questions to the [inaudible]. One is are the KPCC airwaves, you--how can we determine if those airwaves are used for fund raising activities that only are directed toward the operation of KPCC. >> Basically how we--how we focus is that when a contribution comes in during an on-air pledge drive whether it comes in through the website or via telephone call, those are overlayed on the transmission area of the--of KPCC. So, those that fall outside of the transmission area, those funds that are received are accounted for either with our contract with the University of Redlands in the Inland Empire or with our management of KPCV in the Coachella Valley. If we get internet contributions from Australia or you know, New York, those also are directed towards KPCC. And so, that is per the contractual agreement that we revised in 2007 if I remember correctly. >> And then lastly, just, for the board members who haven't been involved with this as long. In addition to those fund-raising activities that are directly part of KPCC, the college as part of our agreement, receives an annual fee for the operation plus-- >> Yes, that is true. >> Describe what the college gets from Southern California Public Radio for using KPCC. >> Sure. So, there is a direct payment that we--that is basically a management payment that we pay to Pasadena City College. And then, there are also top of the hour identifications of Pasadena City College. Currently, the tag is that it is a global community college for the 21st century. And then, I believe there are two or three public service announcements per day regarding the--with the Pasadena City College basically talks about the programs. >> I'm sorry? >> Per day or per week? >> I'm sorry, per week, per week. Where the college focuses in on specific activities that it wants to highlight whether that is the heritage that the college has with some alumni or other activities that are going on. And, our staff works with your staff to produce those. >> Bill Davis I noted in your December 20, 2011, excuse me 2010 I assume memorandum to you from Doug Johnson, a total of 9 PCC student took advantage of the intern program this past year. And you've already indicated that five of those were hired. For this year 2011, how many will you be hiring? >> The only specific answer I can give you there is it depends. We are actually looking to build out our digital journalistic capacity and are currently raising funds for those activities. How many are--how many of these particular crop will be hired. It's--it's-- >> I mean how many will be able to serve as interns? >> Well, we offer a minimum of 16 internships, free. Those are budgeted. And, if those are not filled then the--those are--we don't have expenditures but a minimum of 16 internships are offered each academic year, okay. >> One other question, I know that in the financial report dated June 30th of last year, 2010. I did--I assume this is nonqualified report from your auditors? >> Yes. >> Okay. I didn't see that in there. I just wanted to make sure of that. Are there other questions for Mr. Davis? Dr. Mann? >> I can't find it but is there a page in here where you show the amount of money that goes to KPCC, Southern California Public Radio and the other two stations. I thought I saw that on it. >> Yes. Well I actually and--and let me provide this to you. It was not in the original packet and then, we sent some but I did bring copies if you would like to-- >> I'd like to see because I have a question on that. >> Just give it to our Board secretary. >> Give it to Mrs. Thomson. >> Yeah, okay that's why we don't have it. That's why I can't find it. It's not--get something else. Okay and my question was in looking--in looking at this, it looks like a little less than, on the revenue, it looks like about, well it doesn't. It looks like something completely different. It shows KPCC 3,639,000 dollars and something and Southern California Radio 11 million. Now, the question that I have when you go up and you look at the regional underwriting, a thousand, 1800 dollars of those for KPCC and almost 6 million of that goes to Southern California Public Radio. Could you explain it why that goes to Southern California Public Radio? >> Yes that's the contractual agreement. >> With whom? >> With Pasadena City--Pasadena Area Community College District. >> That the underwriting will go to Southern California? >> That--that is correct. >> And the on the air money will go to us? >> That is correct. >> Okay, alright because otherwise it didn't make any sense. That make sense. >> Sure, yeah. >> Ms. Wah? >> No I just wanna say that since I've been on this Board, I was in KPCC all the time and great programming. Now, on my way over here, I--there's been a lot of fundraising going on and I heard-- >> Sure. >> The comment that we received a million dollars from the Federal Grant I guess and there's a possibility of losing that. But, we're not too worried because we are gonna make that up in fundraising, or membership or is that accurate? >> First off, we don't know what's gonna happen on--let me take a step back. Currently, there is a congressional proposal to eliminate all federal funding for the corporation for public broadcasting. In the current fiscal year, not the one that was reported last--that you all have but the current one that we're in. We will receive slightly less than a million dollars so we rounded it up. We do not know whether those funds will be eliminated or not but clearly there is a, if not likelihood certainly a distinct possibility that that could happen. So, our message is as a journalistic entity, we don't take a position whether that's a good thing or a bad thing. And, therefore, the only way that we can absolutely ensure that we're able to fulfill our public service mandate is through increased membership support from our listeners. And that's the case that we make to our donors and donors have been relatively positive in responding. There are other public radio stations licensed to other community colleges in Southern California that have played a rather different card, a rather partisan card and we just do not feel that that was an appropriate response given that congress has not made any definitive vote on this at this point. >> Dr. Rocha? >> Just quickly, President Thomson, I do want to thank Bill. We've been really struck up with good relationship and I wanna thank Lisa too for kind of being a really good transition kind of a helper as we've continued our relationship. >> Two things quickly, Bill. I just want to report to you that the trustees and I we're in Washington and Congressman Dryer spoke very highly of you. And of course, he's a great supporter of, you know, you know and we do hope that [inaudible] will be--will be supported. And the other thing too is so that in the relationship in terms of--the most important asset here is knowledge. You know. The knowledge capital and I think the things that Lisa and I had been working on is how we can leverage our knowledge in fund raising and journalism and so on. And so I'm really excited about the--the future. >> Thank you for that. One thing if you did not see Jim Rainey, a columnist for the Los Angeles Times wrote a very good article specifically about representative Dryer and his particular approach to the corporation for public broadcasting. It's a sincerely held small libertarian position that federal funds for public broadcasting are not the optimal use of scarce tax dollars. And I respect that position. >> Well Congressman Dryer assured us that he was there. He should be personally to-- >> Well absolutely yes. He's--he's, not only is he a member of KPCC, he's also a member of WAMU in Washington. So, I mean I think his support for public broadcasting is sincere. >> Oh, very sincere I guess, quite clear. One thing we've discussed with you from time to time is opportunities to do more to get information about what's happening at Pasadena City College and community colleges in general, but more particularly this one. On the air through your--whether it be air-talk or other programs that you have at the present time. And, we don't need to pursue that discussion this evening, but it is something we would like to take up with you and see if we can work out for opportunities for that. I think one of the real issues that we face at the station right now is that there is not enough information made available about education, particularly public education and surely not in the City of California on the streets that education in community colleges in particular are going to be in. >> The one thing that I would say about that is, I don't know where it stands currently but I do know that either the Air-talker Pat Morrison team are looking at doing one of our community forums specifically about the community college funding issues in Governor Brown's budget. I don't know whether that would be on this campus at the forum or at another community college but I do know that that is on the docket for us to have a deep and engaged discussion about. >> Well that will be wonderful if we could pursue that because we really need to get more information out about so, one final question of kind of just curious nature is what's gonna happen with Prairie Home Companion this year. When is it gonna come? >> Actually, I don't believe Prairie Home Companion is coming to Los Angeles this year. He was just in San Diego last week but at this point, he does not have plans to come to Southern California. But, wait don't tell it's coming back and so we should have an--an interesting show to do with those folks. >> Okay, any other further questions of Mr. Davis? >> Well, thank you very much for coming and being with us this evening and again, my apologies for keeping you waiting in the audience. >> And again, in behalf of the Southern California Public Radio Board of Trustees, we really appreciate the relationship. We have a great deal of respect for what Dr. Rocha is doing and what you all are trying to do. We appreciate it. >> Great. >> Thank you very much. >> Thanks Bill. >> Let's go back now to our agenda and the first item we have is approval of minutes, the retreat, January 29, 2011, meeting number 4, the business meeting on February 2nd and the study sessions of February 17, 2011. Is there a motion to approve the minutes? >> I move for approval. >> Is there a second? >> I second. >> It's moved and seconded. Any discussion, corrections? Dr. Mann? >> Would it be possible to--was that motion to approve all three? >> That's how I interpreted it yes. >> Yes, because I'd like to abstain on one of them because I wasn't there, but I would like t vote on the other two. >> Yeah, that would be the last one, the February 17th that you weren't out there I believe. >> That's correct. >> Okay. We'll deal with that one separately. >> If that's all right? >> I'm kinda hope that that's okay with Ms. Brown and Ms. Wah? Are there any additions or corrections or questions about the minutes of February 2nd or the retreat that we had on January 21st I believe is the date on that one. >> I have--I have a correction on February 2nd, on page 2 and I know this is very complicated but down at the very bottom, the last sentence, it says, "Dick Green was president..." That should be president of CCCT in 1978 but no one has been league president >> Okay. >> He was not president of other league, just the CCCT. >> Okay. The retreat was actually held on January 29th I see. Any other additions or corrections? Okay, advisory vote with respect to approving the minutes of January 29th and February 2nd? >> Aye. >> Others all in favor? >> Aye. >> Opposed? >> Motion carries now February 17th of this year we have a--I assume a motion by Ms. Brown seconded by Ms. Wah to approve those minutes as well. Any additions or corrections? Student Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> Oppose? >> Abstain? >> Abstain I'm sorry. >> I abstain. >> Okay, two abstentions. Okay. Then back to the agenda for this evening and introductions or announcements by any of us here? >> Can I just--I just wanted to give two notes of--are we on the Board of Trustees? >> Not yet we're-- >> Sorry. >> We're in introductions and announcements. Okay, then let's go to public comment on agenda items, we have four cards that have been handed in. One--3 say non-agenda one says item I. No--okay. >> Remarkable. Some of them are related to another. >> Yeah are this-- >> Enrolment? >> Yeah that's enrolment. [ Muffled Discussions ] >> While they're dealing with item agenda item D which is public comment on non-agenda items. So, let's--the first that we have is I believe Vlad Viski--is this dealing with enrolment or just non-agenda items in general. >> Non-agenda item. >> Okay. >> Thank you. >> History had shown us that during any economic crisis more people are trying to get educated. And, that has been the case for PCC. PCC has 8,000 students who cannot get into their class, any class. More students are spending one or two extra years at PCC and cannot transfer because they cannot get into their classes. The new wait list system has been proven to be for one, a failure and second, a method to exclude any person that's trying to crash a class. The signals are clear. We don't want educated people so we will do everything possible to shrink the system. They are refusing to educate people and they are making it more difficult to receive higher education. PCC is facing a budget cut but the solutions cannot include cutting classes. I have a suggestion to the board members. Attend a class in the Social Science Department for example and you will see overcrowded classes and disappointed students. I know that one of the propositions that the College Council, the Enrolment Management Committee are discussing is cutting winter--migrating winter, sorry and transforming it into a second summer session. But, you should note that this will mean an extra year for students who are trying to transfer at the UC for example, because the UC's do not accept classes taken in the summer before the year when you're transferring. So, I'm here to tell you that we are not going down without a fight and we will put pressure on the people responsible for our future in order to keep our rights to education. So, let's try and work together and find solutions. And these solutions should include alternative revenues, cutting wastes and scrutinizing the capital outlay fund for example. We need answers, answers concerning our future, answers about--answers about how your plans will affect us. I know the AS has a whole list of questions that are directed towards the Board, towards the president and towards the administration. So, we want those questions answered. We also need the answers about the accusations of corruption launched by the L.A. Times. We also need answers about decisions being made. So, the solution is transparency and commitment. Thank you. >> Okay. The next card we have is from Victor Interiano? I apologize for not pronouncing it correctly. >> Hi everyone, good evening. My name is Victor Interiano and I work for the Faculty Association. On February 23rd the College Council met and it was attended by over 35 students who were there to voice their concerns over cuts to their education and to become part of the process of shared governance. Now for some reason, the administration felt the need to have five uniformed officers present including the Supervisor of College Safety, Brad Young. The presence of these officers at this meeting denotes one of two things. Either the police were there as a tool of intimidation or the administration is afraid of its own students. Now, at that very meeting, Dr. Rocha commented that he would've been very disappointed if students had not protested against the proposed cuts to their education. However, I ask this one question, how--sorry--how is the presence of four officers plus Brad Young plus his enormous baton conducive to generating an environment of free and democratic expression? Thank you. [ Applause ] >> Okay, the final card we have is from Simon Fraser. [ Pause ] >> Good evening, my name is Simon Fraser. I am the associate chief justice on the Associated Students but I am here as a student. I wanna make that pretty clear. So, my comment is generally about district policy and how it relates to shared governance and its operation at the college. Shared governance as I'm sure everyone is aware is a tool by which the different constituents at this college are able to come together and help to shape policy. For example, the classified senate, the academic senate, and the associated students all form three parts of the College Council which is the primary shared governance body at this college. My concern is that shared governance is not being as effective as it should be and I think I made these comments as a sort of a general introduction a couple of months ago. I'd like to reiterate that shared governance is a tool that I believe this college should be using a lot more of and I believe it is up to the Board of Trustees to direct the College Council and the rest of the shared governance process to use the process more effectively. This especially concerns me when we've heard a lot of concerns about both enrolment management and the process in which discussions are happening and I think a part of the problem is that shared governance is not being applied and completely equitably or in such a fashion that allows for full and complete discourse between each of the constituent groups. As we all know shared governance is a requirement of community colleges. But also it should be seen and embraced a lot more than it has been as an effective opportunity to drive change and to create creative solutions to the problems that we face. Without shared governance we often find ourselves in a position where we have one point of view and one point view may not necessarily meet up with another point of view unless the two are brought together. Without that bringing together of the ideas we cannot possibly find any solution to the problems that this community college and many other community colleges across the state face. My suggestion to the board of trustees and to its constituent body, the college council, would be to implement shared governance more effectively and more thoroughly. I think this can be seen in the way that the enrollment management committee is currently operating. I know that the college council went through a period of consolidating committees which hasn't quite finish. There are still some tentacles that sort of are floating out there and those aren't part of the shared governance process and I believe that they should be. And I believe that it's the responsibility of both this board, the college as a whole and its constituent shared governance bodies to ensure that full, equitable and complete representation of all classified academic and student bodies are represented. Because without that shared governance does not become what it should be. It becomes a symbol without any power, without any weight, and without any actual opportunity to drive the change this college needs to move forward. So, I'll reiterate shared governance needs to be implemented more effectively and needs to be trusted as a tool of all three constituent bodies that form up shared governance. Without the three shared governance becomes a useless exercise. And I believe it casts a lot more opportunity to be more than it is currently. Thank you. [ Applause ] >> Dr. Rocha, do you have any comments and response or should again these topics be assigned to somebody to look into and report back next meeting or some time? >> No, I very much appreciate the comments. I think we on the agenda, we have the college council report, the enrollment report and the budget report. I think that will give the board and all of the faculty, staff and students the information of today. >> We'll I've included the shared governance raised by the last speaker. >> Yes. >> Okay, thank you. Anybody else to address the board on non-agenda items? Okay, then let's go on to reports and recognitions. Board of Trustees. First, I'd like to recognize Dr. Mann 'cause when she was traveling back from Washington D.C. she stopped in the grand state of Missouri. And you were given some honors back there and also made some presentation. Would you tell us about that a little bit? >> Well, thank you. Yes, I was very, very pleased to receive an award as outstanding alumna, A-L-U-M-N-A from the University of Missouri College of Arts and Science as part of their 30-year celebration and there were two other people who received this. One person I have to say I think is much more distinguished even than I. We have been friends in graduate school. He is the head of the Science Office and the Department of Energy under President Obama and controls a budget of 9 billion dollars which is a little bit more than ours. But, probably has a lot more problems with what congress is doing. And then I also was very pleased to meet with a group of graduate students and educational leadership and they were very interested and asked a lot of questions about boards and governance and the difference between elected boards and appointed boards and what was going on with Pell Grants and so on. And then, I had another lunch and met with a group of graduate students and faculty from the English Department which is my discipline. So, it was a very nice event and when the weather was only 70 and which was warmer than it was here. Thank you. >> Are there other announcement by Board of Trustees? >> I have one. >> I'm sorry. Ms. Brown wants to go first. >> Yeah, I would like to take this opportunity to thank Dr. Rocha and Dr. Jacobs and all the faculty and staff that participated in the presentation on February the 17th over at Jackie Robinson Center. It was quite a nice meeting. It was an opportunity for PCC as a body to go out in the community and address. The topic was right on target closing the academic--student academic gap for the African American and Latino students for District 3 which was something that they all, all the parents and community members could relate to. I w received a lot of positive feedback from them. And they're looking forward to joining us and working together to address this issue. Thanks again. >> Mr. Martin. >> Thank you. >> Mr. Baum. >> I know others may comment on this but we took a trip to Washington D.C. to participate in the legislative summit of the American--the Association of Community College Trustees. And the news was grim and it just underscored the importance of vocal advocacy at the state and the federal level. We met with the democratic legislators and republican legislators and heard briefings also from the Department of Education. And there is going to be a stalemate in Washington that is going to hurt students dearly. The Pell Grants are going to be cut by the end and if we do not make our voices heard those funds that it will lock students out of the systems and that's something that we need to be mindful of and I was glad to have my colleagues join us in Washington D.C. So we got the firsthand briefings and also carried the message of Pasadena City College and the mission of our community college system to the decision makers in Washington D.C. Thank you. >> Ms. Wah. >> Yes, I wanted to thank Dr. Sugimoto and Dean Chase who came to Area 5 in the San Marino Chinese School PTA, an excellent presentation on PCC, in the programs of PCC and have been asked back for a repeat. So, and hopefully we'll do some more things in Area 5. And I also want to thank the Asian Pacific American faculty and staff of PCC who came out to support the Fred Korematsu approval. The city council in Pasadena just passed that on Monday, January 30th is will be--January 30th will be celebrated every year as the Fred Korematsu Day. And for those of you who don't know, Fred Korematsu was one of the five Japanese Americans who protested the internment and it was his case then that went before the Supreme Court and they overturned all the convictions against those protestors of having found that the government had withheld information that Japanese Americans were not truly the treasonous group that have been interned. So thank you to that group. >> Dr. Fellow. >> Nothing, thank you. >> Mr. Pack. >> I will, I guess, sort of extend a little bit on what Trustee Baum was saying about D.C. I also got to go. It was an enlightening experience to see the least. But since we have some students in the audience I just and you know for everybody else we were fortune enough to meet Congresswoman Judy Chu who did something particularly noble in attempts to save Pell Grants. She wrote an amendment to the budget to include Pell Grants at the same level. And while it did not pass we're very thankful that she went out on a limb and did that. So for anybody that's in Judy Chu's district or for those of you that are just feeling nice, it would be great if we could send her a thank you from community college students for us according that. Also, this week I was not at participatory in the shared governance process as normal. I've been a little sick but I was better in time for the budget committee on Friday which of course is my favorite. And so the board and others can rest easy knowing that that committee is pursuing a very multi-faceted approach to remedying our budget situation. It's everything from various efficiencies to revenue enhancement and the whole gamut. So I think that the budget process right now is going forward and the committee is taking a very open minded approach to the way that we can solve this situation that we're in. >> I wanted to just add one thing too. I forgot to report to Congressman Schiff's chief of staff said he was looking forward to the student lobbying chip coming up and is hoping that we send students to meet with Congressman Schiff because they're counting on that visit as well. I did forget to mention that I was honored to have Dr. Rocha come speak in my district last night at a private meeting at a home and he did a great job with a number of civic leaders carrying the message about all the good news that's happening at PCC. >> We are in interesting times as I say with the budget to the State of California and the federal budget and all that's going with that. I would just like to say that the Girl Scout cookies as some of you have are because of my granddaughter Alexandra Thomson who's 8 years old and a girl scout and so enjoy them. They are delicious. >> Thank you. >> Let's go on to Dr. Rocha. >> Thank you President Thomson, just a briefly just from what was occurring today. March 2nd was a day of action and students were out by the Mirror Pool and demonstrating and I think Telemundo was out there. Telemundo Univision was out there and that advocacy makes a difference. The state budget that Governor Brown has submitted is far from concluded. It will be an extensive process this spring and so as we've been talking here that our joint efforts to lobby Sacramento and Washington for fair share funding for higher education is extremely important. That concludes my reports. Some of my colleagues on the executive committee will have very brief reports as we go around later. >> Okay. Shared Governance Representatives, let's begin with Ms. Hammond. >> I have a few so bare with me here. First of all, for the college council meeting and the enrollment management meetings that we had on Monday, the Associated Students have started putting together a survey for the students. So we plan to approve that on Friday and have it start going out to students in the classrooms by Monday. So we're hoping to have the information from the students to present at the next enrollment management meeting on March 14th. The second thing, very excitingly, we have Club Week going on right now. That's our big club rush and I've heard from many people--many students that this is an even better Club Week than we had last semester. So we're gaining a lot of students and a lot of student involvement through Club Week and also we've used this time to put out information about the Pell Grant, the Pell Grant cuts and potential cuts that are being made. And we've also had signups out for the March in March which as of now is full. So we'll be taking up to about 50 students up to the March in March, and hopefully all 50 of them will be excited to go. Also, let's see, the Associated Students created an ad hoc committee to work on the Hands across California event with Daniel Lareda who is the AS-appointed liaison to the event organizers in Sacramento. And the Associated Students also now have a show on Lancer Radio, the student organized radio station and that's gonna be on Tuesdays at 10 o'clock. And the best part about that is that students will be able to hear information about campus happenings and they'll have an opportunity to call in and speak to AS representatives live on the air. Also, the PCC Journalism Department has released their 2011 issue of Spotlight magazine, the focus this year is going to be on innovations and sustainability and technology, and it can be found in the same stands as the courier magazine can and I have a copy of one here in case anybody wants them. And also, in addition to the new AS presidential blog, the AS and I are now on Twitter and so you can follow me if you're on Twitter yourself. And we're, and that's just to say that we're making use of as many lines of communication as possible. And the PCC softball team won a game yesterday against El Camino. However, the Lady Lancers, the basketball team played against Mount SAC today and they lost unfortunately but I'm assuming that's because they didn't have enough student support there and so we're gonna work on garnering more student support for PCC athletics. So, that concludes my report. Thank you. >> Thank you. Ms. Albright. >> Let's see. The Classified Senate will be giving away one student scholarship and we're still working on the criteria for that. The classified staff are well aware of the budget issues so we know what's going on. And just to say, the classified days will be held Wednesday May 18th. >> Okay, thank you. Mr. Martinez. >> Yes, the Academic Senate had its first meeting February the 28th, this past Monday, for this spring semester. We will be sharing with the faculty possibly the latest is tomorrow a poll that we have conducted at faculty on one of the scenarios that has been developed by the Enrollment Management Committee. So they will be more discussion on those proposals. This past week we did have a presentation by Chiara Thomas Hensley informing us the college's diversity initiative and sharing information with faculty about our new AA degree in gender, ethnicity and multicultural studies. And then finally, the Academic Senate is in discussion on two important memoranda of understanding, one on full-time hiring procedures for this academic year and another on normal closing numbers that when we are directing to the C&I Committee for review and debate on normal closing number for courses. So those two are in discussion and I will give you an update at our next meeting. >> Thank you. Dr. Douglass. >> Nothing on behalf of the Management Association but on behalf of Natural Sciences I like to invite you to Girls' Science Day this weekend at 9 o'clock in the Forum on Saturday. We should expect about 300 middle school girls on campus to have a science experience. >> Exciting. >> No report. >> Ms. Kollross. >> Nothing. >> Mr. Miller. >> Several very quick items here. First, I wanted to report that in working or in association with the Academic Senate, there will be a series of state of the college forums beginning on March 8th and March 15th and April 5th. And these forums will cover topics of interest to students and faculty and staff and administration in the areas of budget of new contract, early retirement incentives and a number of these issues and this is an effort to make sure that we continue to communicate at every level as often as possible. Beyond that the Educational Master Plan as everyone knows as is our guiding light, if you will, and a number of campus activities are taking place to make certain that we implement that as we should. For example, we have the Communications Roundtable that is actively engaged in discussing ways in which we can communicate to all people both on campus and off campus as to the direction of our Educational Master Plan. We have a group that is working on the portal or the front door if you will in terms of how people in the community interact with the college, how our students interact from a technology and a web point of view. We've got a group working on priority registration and the order of the priority of how students are granted a priority registration as they enter the college. We have a group that's working on degree and transfer, and CTE audit tools so that we can determine readily those students who have 70 units or more and what is necessary for those students to more efficiently and quickly complete their work here at PCC and move on. We have a lot of things happening in the area of shared governance work not only in relation to the budget and resource allocation and enrollment management, but also as it relates to the balance of our outstanding committees and how we are structuring those from a membership point of view, a charge point of view, and the terms that they will be engaged in their work. So that work continues. And finally, our C&I Committee is looking very, very closely at the manner which it does its work taking into account the new realities that the Educational Master Plan point us in and both faculty and the administration are working very closely together to development new practices along those lines. So, I guess the bottom line of all this is that we continue to work very, very hard to try and move things forward as much as we possibly can even in light of some of the difficult circumstances we find ourselves in. Then on a personal note I will be leaving this Sunday, Sunday through Thursday and participating in the West Hills College Lemoore accreditation visiting team. And I'm looking forward to being on the other side of the-- [ Laughter ] >> Dr. van Pelt. >> Quickly. I do wanna announce that we have installed four electric vehicle charging stations on the campus. So two are available on parking lot 1 for the staff, two in parking lot number 5 for the students, and they are exclusively for electric vehicles. >> Dr. Jacobs. >> I've delighted to share that our cosmetology program had 100 percent rate of passage on the state examination for licensing. This is the first time and I know more than 20 years that this has happened. Usually, students will pass one part and not the other part, one or two would do that. But 17 students and all passed both parts of the exam, so we are delighted. >> Wonderful. >> Very good. Excellent. Congratulations. [ Applause ] >> Dr. Wilcox. >> Just two brief announcements. It seems to be an evening of good news. Our international student program recently went through a process called recertification which is kind of akin to when a college goes through accreditation. I'd like to announce that our international student program was fully recertified to be issuing I-20s and bringing international students in for the next several years. The second item is that two of our students have been placed on the All-California Academic Team that was established by Phi Theta Kappa Honor Society. The two students are Brittany Johnson and Tae Wuk Ko and they will be honored at luncheon in Sacramento on March 21st. >> Alright. >> Oh, fantastic. Alright. Very good. Dr. Sugimoto. >> Thank you President Thomson, no report at this moment. >> Dean Elgeldinger. >> We will be holding a PCC job fair on campus for faculty openings on Saturday, April 2nd 2011 from 10 a.m. to 3 p.m. >> Okay. Approval of Consent Items, is there a motion to--first of all, Item 85-P has been I think-- >> Withdrawn. >> Okay, 85-P is withdrawn from this evening and 37-I. >> Yes, President Thomson. >> 38-I and 39-I are being pulled also. >> Which ones? >> 37-I, 38-I, and 39-I are pulled, please. >> Okay. >> So, we do not have those three nor 85-P for our consideration. Is there a motion to approve the consent items? >> So move. >> Second. >> Moved and seconded. Any discussion? Mr. Baum. >> I just have some discussion on 97-B. >> 97-B. >> Okay. >> Just two things I wanted to point out as you get a chance to turn to that. One is the contract for Automatic Sync Technologies that will provide for the closed captioning of the board meetings for those hearing and impaired individuals who are watching the board meetings. Question, that won't extend--will that extend to the webcast version of it or is this only for the cablecast version of it? >> Say Juan, would you mind answering Trustee Baum's question? >> Juan Gutierrez, Director of Public Relations. >> Yes, it will, Trustee Baum, for the videocast and cable and also for the transcripts for the last two years and the audiocast. >> Okay, fabulous. So, but the one thing I also wanna point out too if this is an important investment. The cost of captioning will be more expensive than the cost of video production in the first place--and the distribution of it. It's just something to be mindful of but I'm glad that we're doing that. That's only the--The question is--Pardon me. >> No, thank you. >> Again, would Dr. van Pelt or Dr. Rocha just again explain the renewal of the contract--the two 350,000 dollar contracts for Pasadena Builders and Pub Construction. How is that--why is it on there and what do we do with that? >> What consent item is that? >> This is in the same consent item on the last two items. >> 97-B. >> 97-B. >> Yeah, there is two items for renewal of contracts which we reviewed this afternoon in our prep meeting, Vice President. >> Yes, this is the first renewal of these contracts, the publicly bid contracts for miscellaneous construction in Measure P. So this is not a commitment to expend money. It's an authorization to expend up to those dollars in miscellaneous construction. >> So is it for adjustments to other buildings or things that come up? How is that, what type of instruction projects will these be--these funds be expended for? >> It's for miscellaneous construction within the Measure P. So, as needs arise it could be--should we need to have a wall built then we would have these companies do it or if we need to have some construction work done on the campus within the Measure P context. And then once those, these funds were authorized, those actual projects do they come back to us for approval or not? >> No, the projects would be approved within the Measure P. But these are authorizations to go up to those levels of expenditure. They're not in commitment to either one of these companies to actually expend money. So the actual dollar amount could be zero. But they just--okay. So once we've authorized this, how do we provide oversight over that? >> Well, the oversight occurs through the Oversight Committee which is responsible for all the Measure P construction funds. >> But--do we then--once we do this, that's it. Do we have another chance to see how those moneys are spent or only the Oversight Committee gets to see this. >> Well, no. I'll present not specifically these numbers but I'll show where the expenditures have gone within the overall Measure P budget. >> Mr. Martin. >> Can you explain why these two construction companies were listed on here as oppose to hundred others in San Gabriel Valley or beyond? >> Certainly, last year we went out to public bid and these where the low bidders and therefore what we do is we award to the two lower and then we'll pit one against the other in terms of quotations to do a certain portion of the work. >> And through that competitive process we know we are getting the lowest bid. >> That's exactly right. Yes. >> Other questions on the consent items? >> I have one other. >> Okay, sure. >> Previous page. I know this is restricted funds for the Cal State Pomoly--Cal Poly's 40,000 dollars lodging, meals and meeting, just 40,000 is a lot of money. Is it--it kind of gives you some parameters on the statement. Can I just get a little more backup exactly why 40,000 at Cal Poly? It seems like a lot. >> Perhaps I can help provide the information. It involves 53 individuals, 50 of them are students going to Cal Poly for over a week. So that includes room and board for 50 people for over a week. So when you start figuring it out on a per daily basis it comes down to under 100 dollars a person per day for room and board. >> Thank you, that helps. >> Just on 98-B, just the charges, there's a lot of zeroes there. I just--I want to make sure what the actual number is. >> 73002.00. >> Is it? >> Is that right? >> I assume it's just a typo that-- >> It's a typo. It's--they're behind the point. >> Behind the period. >> Okay, I just. >> Where are you? [ Inaudible Remark ] >> Oh yeah, that's a typographical error. >> Other questions or comments on the consent items? Advisory vote. >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. We're now on to Item G, Appointment to Measure P Citizens' Oversight Committee: Discussion with Possible Action, Item G on our agenda. >> Yes, and we have Vice President van Pelt an opportunity--Well, first of all, let's see. Okay, in the consent calendar, right. One of the things that we did, did we not check with this is the--is to appoint. We just appointed in the consent calendar Mr. Odom. >> Stamps. >> Which is Trustee Wah's appointment to the Measure P Committee. Okay, is that correct? >> His name is Stamps. >> We're now about to do that. >> Okay. And that's the G item, okay. So, we're going to this. Measure P item is--consists of two things. Number 1 is the action to fill out the Measure P Committee with Trustee Wah's appointment. And then attached to that is our Measure P report on all things Measure P. So, so-- >> First item is why don't we take care of the appointment first? Is there a motion to approve the appointment of Mr. Odom Stamps representing Area 5 by Ms. Wah? >> Do we have to approve the rest of the committee as well or just-- >> Just the new appointment. >> Okay. Is there a motion to approve or to--yeah, approve? >> Second. >> Okay. Moved and seconded to approve the appointment of Odom Stamps to the Pasadena Community College Measure P Citizens Oversight Committee. All in favor or advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. Project P report. >> Thank you very much. I did provide a binder of information regarding Measure P, and if I can just spend a few moments on that. In the inside sleeve is the Measure P Master Plan brochure. So this is Master Plan 2010. And if you recall this was done ahead of the 2002 election for the general obligation bond for 150 million dollars. And what I'd like to point to is when you go through this document that is now 10 years old, you can see that the projects that we promise the voters are the ones that we're actually delivering. And you can go through and while certainly many of the plans have been refined as the plans developed as the architects became involve with the faculty. What you'll see is there's a tremendous commonality between that the stated purposes and the goals of the program versus what's been delivered. Now the other thing that it did do is on page 19, I read that page 19 as an insert with what we are actually expending. . So these are 2000 and you can see in construction costs 2000 dollars so the year--2000. So this is--many, many iterations of management ago where we went through and we estimate that the project costs for each one of these items. So for instance industrial technology building, this is the original document 25.9 million dollars. It is at 23.4 million dollars. Center for the Arts estimated 45. Our current estimate is 41.2. Parking structure 24.6, it came in at 23.5. Campus center, this is the one that did go over 29.6. It came in at 34.2 and then the reconstruction of the existing spaces and infrastructure we actually combined those a number of years ago, but combined its 22.4 million dollars. So what it means is that we are over delivering what we promised the voters at the general obligation election in 2002. Now what you all see by the way, these numbers very slightly from the numbers I'm about to present because what I did is I try to match apples for apples by having construction management cost attributed on a pro rata basis to each one of these projects. So this is as close apples for apples comparison as I can do. And when you go through the first tab which is the budget summary -- >> Very quickly [inaudible] use to, where is the construction management cost in this? >> Well, what I did is because it wasn't in the original brochure what I did is I attributed pro rata to each one of the project. Okay, so in the Measure P budget summary the first tab, this is what went to Citizen's Oversight Committee in January. And you can see the expenditures, the budgets and so forth that have been lined up for each one of these projects. And you'll also see at the bottom where 22 million dollars in estimated revenues in excess of the 150 million dollars that we actually got through the general obligation bond. And of course that occur through interest and through refinancing which has provided us the ability to outperform even what we promised the voters. The next tab is an interesting one. It's a pie chart that shows in terms of how lean and mean we run, 86 percent of the every dollar spend in Measure P goes for construction and its called FF&E Furniture, Fixtures and Equipment. So it--about a 100 million dollar has been expended thus far, 86,112,000 dollars has gone to things that you actually see. Soft cost which is design, inspection, construction management, all the very is different things that you cannot see accounts for 14 percent. And then of course there's a small amount for the environmental impact report and special costs particularly in terms of moving so when we have to move departments into the new building and so forth. Now, the reason why that's possible is because we do not have large bureaucracies that run the Measure P projects. So, basically, it's Dr. Rocha, it's me, its Jack Schulman who's here and Jack happens to have four staff members. That is sum total of Measure P. And that's the reason why so much of a very dollar goes to construction furniture, fixtures and equipment, things that you can actually lay your eyes on. And I think that PCC is undoubtedly in the very top echelon of this report. I'll also point out the soft cost at 14 percent and architect fee is for us a new construction 8 percent and for remodel is 10 percent. So when you subtract out the 8 and 10 percent out of project, what it's gonna leave is between 4 and 6 percent. It so happens that 2 percent is on construction management. We have to pay the Division of the State Architect their inspection fees, their design review and so forth. We have to pay consultants along the way and that accounts for the 46 percent. So in terms of comparisons with other districts, PCC is running extraordinarily. Many districts are running above 30 percent by the way and up to 40 percent in terms of soft costs. The next tab is the annual report that went to everybody in the all households within the district as a part of the campus report. This came obviously through the Oversight Committee. Our Oversight Committee meets four times per year. We've never missed a meeting. And, of course, they review the bond the expenditures through the audit and then they put up their report which is legally required thing that they annually must provide report to the community. So this is the latest annual report. The next one is the Citizens' Oversight Committee in terms of how it's established and what's its purposes where and I believe that this is also unchanged since Measure P was passed in 2002. And then the final--well its not the final piece, the final piece that's in the binder itself is membership history of the Oversight Committee and this is who's who of San Gabriel Valley and of our district. So when you go through and see the qualifications of the people who have been appointed by you to be the Oversight Committee, you'll see that we have a number of mayors, we have executives, we have presidents and so forth, chief executive officers. This is a very [inaudible] group that has taken a very active role in overseeing the Measure P projects. And then the final pieces the annual audit and, again, we do an annual audit and it is done by a highly qualified company that does the rest of our financial audits. So in turn, and they do a very thorough jobs, so normally they will actually test 50 percent of all transactions which is a huge sample. They go through every other transaction to test it and to see that it was correct. So in terms of the books that are kept on Measure P, they are completely above our approach. So, hopefully, that gives an idea of how Measure P is operating and why we are in a league of our own. And is there any questions? >> I do have a question, actually a comment. A few weeks ago I had a call from couple of my constituents asking about the opportunities that local residence get to work at PCC doing Measure P projects. Is there anything in place for local hires? >> We have in the past had job fairs and outreach for Measure P projects to get more people involved and we have to continue to do that. We don't need to do it just for Measure P of course. We need to do those same outreach efforts for the rest of the college in terms of all the purchasing transactions and contracts. But the answer is we have done that and we need to continue to do it and we need to do more of it. >> Yeah, we really do because it's becoming a very permanent issue. Folks are really saying, well you know, we help pay the taxes and our local people are not getting hired so I would really like to see if maybe we could make effort somewhere and have a plan so that local residents are hired. And I'm sure its not too late because we just starting this job here and through our art center and we have major--the U building also so I will really appreciate maybe for us to develop a process and maybe let me know so I could be part of the [inaudible]. >> I've talk to--I had conversation with Dr. Rocha about doing that and we need to have the advice of Mary Dowell as we go in to that and make sure that we do it properly. So I'm sure the conversations are taking place or will take place. >> Alright. >> Get back to what is actually what you'd ask for. >> I'll appreciate that. >> Just to follow up President Thomson and we are and had this discussion. I appreciate it from Trustee Brown. I think one of the things we're working on is not this job only but in actual what we call minority contracting policy, okay. >> Thank you. >> And the so that's what President Thomson is talking about. >> We are at work on that, and of course the chair Mr. Nelson, right, Mr. Nelson we're working with him and we'll be developing that written policy soon >> Well, it can be a--it will be a local hire policy. >> Yes. >> Not just, Ms. Brown? >> I have a couple of questions. First of, in the interest of transparency, will all these material be publicly available that you just shared in this binders. >> Most of it already is. >> Right. >> And if it isn't, it will be. Yes? >> I'd like to have and electric--electronic copy especially of the pie chart that shows the soft cost versus the hard cost. >> It will be on the website. >> We like that to be able to share that with people who ask me about that. Going back to the chart behind tab one where it shows that we've real--the voters authorized a 150 million dollars in bond issuance [inaudible] management of that process. We actually realized a 470 million. As you look through the cost so the cost of all the projects as you have here is about--just over a 150 million. So, what are our options to use those, that additional revenue that was generated by our refinancing of the bonds and those types of activities? >> And as you know, we have about 150 million dollar gap between all of our resources and what we need at this point so we're having go through a process of determining priorities. >> You're saying other projects on camp--we have 150 million dollars in additional needs. >> Yes. >> Of capital construction needs. >> Correct. >> For example, what you've told us about the U building or-- >> Correct. >> Okay. >> So what we're doing is we're going through in planning and we have to work with bond counsel on this in terms of what the options are, in terms of the Measure P dollars. But the V building is one of them that is in need of upgrade and so forth so there are other projects that are in line. >> Oh, when we went to the voters we told them we're going to do this. >> Yes. >> So what is our flexibility with reallocating those funds to other purposes because that would make me feel uncomfortable-- >> Right. >> For doing something else with the money that the voters asked us to do. >> Now, but the V building itself is a part of the equation and was a part of the bond campaign. And the V building is actually part of the Center for the Arts. If you recall, we took a floor off the Center for the Arts to make sure that the V building got down. Okay. So the V building is not yet in fact within this equation. >> Okay. So we're looking into- >> Yes. >> And see what. And there's the other option of actually returning some funds back to the tax payers. >> Yes, that's also an option. >> Dr. Mann? >> Yeah. Mr. Baum, if you look on page 3 of the master plan, it actually list reconstruction of existing space and the V building, as Dr. van Pelt says, is named. Plus it also talks about other campus infrastructures. So there's always been in their more than the construction of these new buildings. >> Other questions or comments? Okay, I guess we basically just receive this. >> My comment is just I wanted to say I'm so proud of the way this has been managed by this district. To be able to have sufficient funds efficiently managed and having the people that are managing it knowing that I could always ask Jack Schulman or you or our president a question, and then, and to see year after year even when there's a change order, will you bring it to us and we can have it, an honest candid discussion about it so that there's no surprises, is a testament to the commitment of this district to manage things effectively and also commitment to making visible to the public how these funds are being managed. And so, I'm very proud of the leadership and the administration of this district to do this. And I'm glad we're having these opportunities to share this with the public and I hope we continue to communicate that. >> Thank you. >> Point is very well taken. Thank you for making those points. It has been done very well and very transparently and competently and we appreciate the work of Dr. van Pelt and Mr. Schulman and everybody who is involved with this. >> Mr. Thomson? >> Yes. >> May I make a final comment please. >> Absolutely. >> I think we should, you know, be aware that because of the series of articles and the times on--challenges that the L.A. district does had that we are under more scrutiny and the one thing I wanted to say is I think that this is--if you look at we've done compared to what it says and the times that district has done, which I don't know for sure, it's a very strong argument for local control and really local control. I think one of things you have in L.A. district, you have nine colleges and you have a board that's very distant whereas we are a single--we have a single college, we have a board that has close contact with their community. And it think that's one of the reasons why we can do this, we can keep track of this. What's [inaudible] a relatively small amount of money when you can compare it to the 5.6 billion dollars that the L.A. district has. So I think that really strengthens our arguments first of all in the state for local control, letting the people in the districts have control and secondly, for the smaller large campuses in single districts. >> Point is well made, thank you. Let's move on then to item I on the agenda. Ratification of Tentative Agreement with the PCCFA: Discussion with Possible Action. Dr. Rocha I'm gonna let you introduce this then Roger Marheine has to speak but I thought that you relay the foundation for before we ask Roger to come to the podium. >> No, I did invite my colleague Roger to come forward and as a--I'll be very brief. I think this is a historic moment. I wanna thank Roger and Suzanne and Preston and all the people of the PCCFA negotiating team. We were at it for some months and with good negotiations. And what both Roger and I are happy to present for the trustees review and approval tonight is an agreement. So with that I say thanks for Roger again and introduce Professor Marheine. Welcome. >> Good evening everyone. I'm Roger Marheine from the English Division. I'm the president of Faculty Association and I agree with Mark Rocha that I thought the negotiations were very, rigorous at times, very comprehensive but ultimately very fruitful. And really, I've been at this about 10 years as lead negotiator and other--holding other positions in the FA but I really think this was the best round of negotiations in terms of progress in a number of areas. Now, the area that gets the most praised or the most talked about is incentive retirement program and that's going very well. But I want to thank the team, just to get under record, Suzanne Anderson and Preston Rose were our co-leaders for the Faculty Association team and we do have a large team partly because we want to make it as democratic as possible. The members include Krista Walter, Tony Juge, Jane Hallinger, Bernardino Rodriguez, Martha Bonilla, Danny Hamman, [inaudible]. So, it's a large team but they did an outstanding job and I'm very proud them. I also though want to congratulate and commend Lyle Engeldinger, David Douglas who conducted themselves during the negotiations in the most professional way. They expressed themselves clearly and with great integrity and negotiations are never really fun but they were actually very satisfying in a professional sense of the word. So I wanna thank both of them for doing a great job. I--just quick points, the type of agreement has been signed. I would point out though, however, we just received--the Faculty Association just received from Bruce Barsook's office the actual final contractual language two days ago. So we do need to review that before we can pursue, you know, the final signing off in the contract. I also I'm looking forward working with Lyle as he's conducting the PARS retirement program. I think that it's going to be very successful. The buzz on campus is very positive. I believe that we will have a lot of people take full advantage of the retirement and I wanna thank the board because I think it was a wise decision and a very good one for everyone involve. So I'm gonna close that. I will say just--I also wanna salute the students for going up to [inaudible] a couple of weeks. I will be in Sacramento Saturdays, Sunday and Monday lobbying as part of the fact board. And I'm not sure how much success I'll have but I'll leave some of the work to be done by the students who come exactly a week later or so. Thank you very much to the board and thank you Dr. Rocha and thank you for both Lyle and David for doing a great job, thanks much. >> Thank you Roger for the very kind comments and very positive comments and for having the Faculty Association work with and negotiate with us in good faith and quite diligently as well so we really appreciate that. Do we need to go into the details of this? How do you intend to handle the closure? >> I will leave it to you President Thomson but I--you have the document in front of you, the vote. The action tonight is to ratify the tentative agreement as it has been presented and described to you and the administration recommends approval. >> Dr. Mann. >> I move that. I move that we ratify the tentative agreement. >> Aye. >> Second. >> Second. >> Okay is there a discussion. >> I just have a question that Mr. Martin indicated that they haven't had a chance to review the language. If there are issues that come up in the language, how does that impact what we are ratifying today? >> General counsel. >> Mr. Thomson, Members of the Board, Dr. Rocha, as I understood it, Mr. Martin's comments that the contract itself has been ratified, they need to review the language to be sure it's correct. But the contract itself has been agreed upon by the parties and it would not affect the board's ability to approve the contract itself tonight. >> Other questions or comments, ready for a vote, advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> Aye. >> Aye. >> All opposed, abstentions, motion carries. >> I think that deserves a hand. >> I think so too. [ Applause ] >> We also want to add our words of thanks, appreciation to Dr. Douglass and Dean Engeldinger and all the people on the administration who worked so hard to cause us to come of about so we really appreciate your good work. Now, let's go back to our agenda and back to item J, information technology plan, vice president chief information officer discussion. >> Yes. Thanks, President Thomson. Again, I'll try and be brief. But these are very important item. It is an informative--there's no action before you tonight and as the--some of the students have suggested tonight and many times during the last couple of weeks, we have some work to do on the IT front. And I do though in saying that want to make sure that we do thank the--our colleagues who work in the various IT units who are, you know, kind in the boiler room so to speak of trying to patch together what's known as our legacy Santa Rosa system which is a 20th century system and we're literary, you know, trying to find parts for them and so on. So what this is about without any action is just an informative to preview to the board. There's no formal presentation, just some information on the record of several actions that the administration is taking and several that we're proposing. First, we want to assure the board that we see the situation for what it is and we're on it and we're working on it. It is a--there are problems. There have been some successes with the current add drop and a lot of technicalities but there has been also been some problems. We're working on them on the existing system. One thing that we have decided by consultation in the administration is that we do need to move forward with the whole IT operation, so instead just change so much over the last 10 or 15 years. So, we have basically 4, actually 5 IT units but we have MIS. We have academic computing. We have web services which is literally a one woman show and we have online educations, distance education and I recall your attention this week that you received an excellent report from Leslie [inaudible] on the great progress she and her colleagues are making on the online education initiatives that were made possible by your support by for the SASI. So that's 4 units, and then of course there's the existing media services. So, one of the things that we're working on is to take all those 4 units and not to cut them, not to change it at the present moment but to amalgamate them. To amalgamate them organizationally and put them together I think that put that in a-- >> Yeah. [ Laughter ] >> Put them together, put them together in one place. So we're looking through a set of options in which we can put them together in one place in what is now the media services area in the library, the old KPCC area and so on. That's not just the kind of an arbitrary decision because the way forward in IT is literary to kind of join your library and your IT series 'cause the library is becoming more and more an IT center than it is a physical repository. So that's one. Let me think. And of course Dale Pittman who is director of MIS is working on this and we're very appreciative to Dale in academic commuting Bob Cody had announced to his staff that he will be retiring so together we've decided that it's time to accept the recommendations of the old stratus report. You may recall some years ago that to put together a real live IT operation and to head it under a real life vice president of information technology. And that is basically the item, President Thomson and Trustees, with the addition that you have a first draft and draft only as it says at the top of the actual job description. This is not an authorization to move forward with this position today. I will continue the consultation and return to you probably in the April meeting with a request to move forward. >> Are the questions of Dr. Rocha? [ Inaudible Remark ] >> Well-- >> Ms. Wah. >> I just had some just general comments that I already sent to Mark. So you know, and just, you know, one of the things I wanna make sure that, just to make sure that you cover everything in the description is just you know, clarify where you're--who's going to manage your data and the regulation of the data so that sort of speaks to the records management initiative. And besides the whole IT and technology skill set, I think it's important that whoever you pick also involve all of the stakeholders and, you know, it's often--you know, technology is just the tool but if it doest really serve the community, you know, the end users, they have--you know, they're not all involved and you're not going to get the right result. So those are just general comments. >> First of all, I thank Trustee Wah who has very specific and long professional experience in this area. For her comments, she has given them to me. I'll point out, you know, I have a college council report brief as it is, but we submitted this to college council and we haven't completed review or discussion of it. So we are--and this is not the final deadline. So, if any of the trustees, any of the administration, any faculty, staff or students have input, they will input to this. Your comments are especially helpful. We'll go through the college council process and you'll see a different version of this, so. >> Other questions or comments. Okay, this is for information only at this stage. Let's move-- >> Dale, excuse me. [Inaudible] I think there's a-- >> Yes. >> Oh, I'm sorry Ms. Ham, I beg your pardon. >> Oh no, that's okay. Thank you. I just had a quick question because I know that you mentioned that the IT staff will be moving--or the plan is that they'll be moving into the new media center and I know that the Lancer Radio is now in that space and they're doing very well with that space. Does the plan to move them, does that include them as well or-- >> No. Lancer Radio is staying where it is. >> Oh okay, great. >> Yeah. No, we're you know--in fact, we hope to, you know, expand them in time and connect them to the Center for the Arts. But no, Lancer Radio is not going. And thank you for reminding me. >> Sure. Thank you very much. >> Let's move then if we can to the next item, which is redistricting the discussion, item K. >> Again, President Thomson very brief, if you look at item K, this is just an informative from Scott Lay which lays out the information about the redistricting process that comes from the 2010 census and it's--for your information, I might ask general counsel to just say a word or two about the possible implications and the timeline for this board's possible action. >> Thank you Dr. Rocha and the--once all of the data from 2010 census has been received and analyzed not only at the local level but by the county committee on school district organization, you will probably get recommendations from the county committee staff. This is a district. the Pasadena Are Community College District is already a district that elects its trustees by trustee area as you all well know, and requires that the trustees live in the trustee's areas not just fictitiously represent arbitrary assigned seats. >> So, the likelihood that there's any analysis would produce a finding that any component of the community, any element of the community is not having a fair opportunity to elect representatives to your board I think is very slim because you--that's already been addressed in the way that you are elected. The issues of redistricting are going to be of more interest to districts that elect their trustees at large, but--and the information that you have received from the league which I have reviewed, a number of my clients have shared it with me and I found it to be a very well written and thorough analysis of what both the federal law and the state law require school and community college districts to consider at this time and particularly those districts that are elected at large. But once the census data has been received what we will primarily need to look at is whether there, excuse me, need to be any boundary area adjustments because of shifts in population. >> Are there any questions of Ms. Dowell or Dr. Rocha, Mr. Baum? >> Just for reference, when it was done 10 years ago, rather than use a third party to assess the lines and draw them, I think our--Dr. Wilcox led the effort on behalf of the district and my hope is that we can continue to find an efficient and effective way to do that internally rather than having to deal with the expensive finding a third party, but I'm sure we will be approached by third party folks who would like to [inaudible]. >> There are a lot of consultants that are offering their services. There's no question. >>No shortage of those. >> Yeah. >> Other comments or questions? Okay, let's then move on to item L, spring 2011 enrollment report. >> Yes. Again, this is--we'll go to Dean Kollross. I asked Dean Kollross to prepare a brief enrollment snapshot for you so that you have the stats and stories on our--the start of our spring semester. Dean Kolross. >> Thank you Dr. Rocha. As you can see, we are looking very good for this spring but we are in the volatile period of drop add 'cause we've only been through our first week. These numbers will change. But if you look down you'll see that we are offering 15 more sections this spring than we did last spring. Our head count is slightly down by 78 but we are still at 102 percent capacity and I think the most interesting number at least for me was the one on persistence where we've seen a little jump there from 65 percent last year to 70 percent, so our students are staying with us from fall to spring, so--and as you can also see, I like to do bar charts for the visual people, so I hope you enjoy this. On the back side, we did a little running of how full we are in each division and Dr. Douglass over here is outpacing everyone at 107 percent. Congratulations. So he is very full. I don't know where he's putting those students but he has them. And well, I will do is next month I'll bring you another snapshot as we hit census and we've gone through all the add, drop processing so you know exactly where we are for this term. Thank you. >> Other questions? >> I just have a quick question. >> Sure. >> One of the student speakers said that there are 8000 students who have been denied access to classes. How does that figure compare with what you list, been able to determine? >> That actually is the number that came from the fall term and I think Dr. Wilcox can better address that 8000 number 'cause that was something about applications and enrollments. >> What was the specific question? >> A student, a student in public comment said that 8000 students were not able to get any classes is--how is--what is the accuracy of that statement? >> It's actually a bigger number than that if you look at how many applications are submitted and the students are admitted to the college and then actually enroll. The number starts actually--start to approach double that. >> So you're saying there are 16,000 students who applied to PCC that--that do not-- >> Were admitted. >> That do not enroll in any classes-- >> Correct. >> or are prevented from enrolling in any classes? >> They just don't enroll, whether they don't find a class, whether they change their mind, whether they moved, we don't know. We just know they applied. They were admitted to the college. We assigned them a registration time but by census they've never shown up. >> And it could be that they also enrolled at another institution. >> That is true. >> And so we really don't know. >> Very true. And with the statewide online application, they can click off and apply to a half a dozen schools. You know, all of the LA district schools, Glendale, us, Rio, Hondo, Mount SAC [phonetic], Citrus and they may have applications going all there. >> Okay. What I just would like to admin--to ask is that I'd like to get a real number as to how many students were turning away if we have way to do that. >> Well, I think you know, that's about it. You know, I mean you--there's some kind of an estimate or algorithm but you know if you wanna say maybe about 2/3 of those students. Well, I think this is, you know, as Chancellor Scott has reported, I think the Scott Lay's basic statistic was that, you know, 150,000 students throughout the system were this year in '10-'11 unable to enroll because of the state proportionate limit. So, one thing that we're very proud of and this stat show that for all the budget pressure, we're still adding more sections. You know, not a lot but we're adding a few is that we are significantly over our state budget enrollment cap and so we're serving as many, many students as we possibly can. But yeah, we can--we'll see if we can work together on the data and take the bubblegum off the system and see if we can get a clearer report. I've asked for some clearer reports on this, you know, and staff is working on it but for example this winter session issue, very important issue. We're gonna take our time. No--you know, we're not gonna rush about talking about it, but there is an issue that, well, winter session is needed for students in order to transfer in timer for June or to walk in graduation. That's a fair statement but we haven't submitted it to data yet and so we're working on that. >> Well, I just--because if 16,000 students are not--that's a crisis. >> Right. >> And that's--but I don't know for sure that that's really-- >> Right. >> a number that's true because I think students might have applied to others. Because my other hunch is that any student who's determined enough to want to get into school at PCC will find a way to do that. >> Yes. And I do want to because the headmaster plan and you heard me speak last night and staff is fully aware--in fact, the enrollment manager is working on this, is that our number 1 priority, whatever that stat is is that as we move into the fall of '11 that no, as in no, as in none. Any in-district student, okay, will not be turned away, that they will be given first priority, especially those coming out of in-district high schools. >> I have a question. At what point after a student complete their application online, at what point do they actually come down to the college? That's what I'm having a problem with. So I complete an online application, what's next? >> Okay. >> It's gonna depend a bit on what the student wants to do, but they--a student could apply on line and if there's just one class they wanna take that has no prerequisite, they can then register online. Now, if they're in a situation where they want to get into a math or English class right away, which is a wise thing to do, they're gonna have to come in to take an assessment placement test and then--then we'll probably want to see a counselor, as you guys say, have an educational plan. So in part, the steps for the students vary depending on what the student's educational goal is and they start getting advisement. Once they apply they get a whole series of material information about steps to take if you're--if you wanna transfer, do this. If you want to just take an auto shop class, look to enroll at a particular time. So it varies. >> So, a student that wants to enroll full time complete their application. Do they wait to be contacted, do they call for an appointment to see a counselor so they could talk about financial--financial aid or do they get a letter, what is the next process? >> They receive an email with 24 hours of submitting the application of being admitted. >> Oh really. Okay. Oh, that's good to know. >> Yeah, okay. >> Ms. Wah. >> Does this report reflect the changes that you made I thinking in the registration in the add/drop process or will there be another report that shows the effectiveness of the changes that you made? I mean I heard that one student say that the changes you made were disastrous and didn't have a good effect, but I actually got reports back from some students in my area that said that they thought it was very effective. >> Yeah. And you know, and the--that's the experience is anecdotal and also depends on what division or courses and so on. To answer your question, yes, we're going to bring back a report after census. Census is that final snapshot that we submit to the state for our proportionate funding. And so we will have a definitive report on the enrollment again but also since it was the first time we did this pre-census add--automatic add/drop system [simultaneous talking]. >> And an unpaid waitlist and-- >> Right, so. >> Mr. Martin? >> Well, I have a question on the--more than on who's been admitted that showing up and not showing up, is there a method to capture those who have attempted to get into a class who there wasn't a seat available for them. I'm sure the flip you can count. If you open a section and it doesn't fill, you know. But what I'm curious is do you know when a class fills or you've hit the waitlist max, how many students who actually tried to get into the class were denied an opportunity into that particular section. And it would seem to me that that would be more accurate barometer of student intent and in this case our inability to fill their need than if they happen to apply here and 20 other places and pick some place else to go. >> We don't keep track of the information. Once the class is full and the waitlist is full, we don't keep track of how many students tried to get into that section after it was full. The math division, being very numbers oriented, they were curious about that same issue. So they--when we went to this unpaid waitlist, increased the waiting list to 25 people thinking it would give a sense of demand. The waitlist is still filled. They perhaps could have gone to 50 or 100 on the waitlist before they maybe hit a spot where students would say I'm not gonna even try. The one kind of caveat if you just track how many tries as to how many people tried to get into a class once it's full. Some of that is also kind of, well, I'd like a class at 9 in the morning on Monday and Wednesday so that you kind of try the preferred times even though that that time may have been full for a month. So you could get a bit of a false set of preference of when I'd like to go even though there are other sections of the same section available for them and they do get into it. Ms. Hammond? >> In regards to the number of students that we're sending away or that we don't know if they're applying and not staying here. Perhaps my own personal experience could shed some light on what could be happening. Before I transferred to this college from San Francisco, I applied to just about every college on the 210 and 10 free way between here and Pasadena City College. I mean, Riverside College. And so, I was given the highest priority for registration here out of all of the other colleges and so I chose Pasadena, among other reasons but mainly that was one of the main reasons why. And so my question is because perhaps there are students that are doing the same thing, is there any way to track those students that applied and then survey them or ask them or just shoot them an email and ask them what it is that they're planning on doing, is that possible? >> Well--okay, what they're doing. >> Yeah, it's possible [ Laughter ] >> You know I think it's, again, almost the answer to all of these questions, you know, in some ways rest on moving again as quickly as possible as we can to a new enterprise resource system, okay? And all of the answers, all the data you want, is it possible to capture these data automatically, electronically, digitally, and we don't currently have that data. We actually have to go into the system and write reports like this which we could do, and that's why it's taking us a little while. Remember your list of questions, you know, is taking us a little while 'cause we, we actually can't push the button, we actually have to send a human being in there to write, pull out a report, so. >> Dr. Fellow. >> Just to--I think one of the things we're doing, they're going to private schools now, right, 'cause [inaudible] Pacific University where there is--there is room. But I do wanna say, I was in meetings last week and it's very grim, especially you don't know what's going to happen in June with the ballot measure but we're going to see a number of students throughout the state being admitted with no classes to take if the budget is that bad. The state universities will stop all enrollments at 2012. There'll be no students admitted for spring semester and enrollments are gonna be cut substantially at each of the universities, maybe 9000 at most of them. And GPA, students who want to transfer, 2.0 will get you no where in the state university system. They've raised last week at our university the GPA for in-region students and it's even higher for those from PCC trying to get into these universities. I think San Diego now is at 3.7 for transfers so it's a different ballgame unfortunately. >> Mr. Miller? >> Just a quick follow up on the waitlist. We've heard anecdotally after a couple of rough days getting the new waitlist system going that in fact most faculty are very happy with it. It's resolved some issues but in the dean's meeting today, it was decided that we're gonna have a focus group that will include deans and students and faculty and staff and our MIS people and bring everybody together and talk through what happened and then and you said as a--that post one was debriefed to try get to some of these issues and resolve it. Another thing that was mentioned, I heard from a couple of people is that apparently some students being very smart, you know, those finding a way in, they actually put themselves on all kinds of waiting lists just to make sure that they found a spot somewhere. So, some of the waitlist stuff is the data may not be that accurate because as they were shopping for opportunities, they plucked themselves on lots of it. And then on that comment that Dr. Wilcox mentioned, Dean Main commented that given his waiting list, he could have added another 84 math sections, so that there's obviously quite a demand. So, a lot of work to do but we are--we're making progress in all these fronts. >> Dr. Mann? >> I just have a question on these numbers. One of the things that I hear is, you know, my whoever it is that's here can't get into English but I notice English is the lowest in capacity or at the lowest in capacity, 96 percent as opposed to these others. Is there some explanation for that? If everyone's trying to get an English class, there must be some space left. >> Part of that has to do with I think what you're hearing is about English composition. >> Aha. >> And English also has literature classes and the literature classes don't fill like the English composition classes. >> That makes sense. [ Inaudible Remark ] >> Somebody else had their hand up over here. >> It's okay. Crystal answered my question or my--made my comment. >> I'm sorry. >> Well, being the English division secretary, I can honestly tell you that there are still are a lot of students that are trying to get into classes even this week, but I have tried to explain to the student that whether or not your--you have a low priority date, take whatever class you can because the following semester your priority date will go up. If you're planning on transferring in two years, two and half years, you'll get back out of the way of the other classes that you need to take and you'll get a higher priority date. But we still have a lot students that did get add codes but as of yet have not yet [inaudible] the classes. So that's why it will show on our staff load that some classes still have openings. Thank you. >> Other comments or questions on this topic? A lot of work yet to be done but people are working on it and progress being made. So, let's move to item M, the President's African American Advisory Group Report. >> And here I would turn to my colleague Vice President Jackie Jacobs. >> Okay, thank you President Rocha. And to you, the Board, thanks for the meeting that you had and the study session at the Jackie Robinson Center and especially to Trustee Brown for pushing that and getting people, the community to participate. At the Advisory Committee meeting, President's Advisory Committee meeting, they--there was much discussion about the overall study session and the interest that it generated among the community people so much so that they wanted to have more meetings in the community. And so, what the advisory committee has decided that instead of having our meetings on the 3rd Thursday at 9 o'clock on campus and a few community people come, that we will change the meeting to the 3rd Thursday in the community and invite the community. So, we will be doing that and our next meeting will be March the 17th at the Jackie Robinson Center. >> And the community is invited and if you are available, we would like for you to come, those of you who will. But we will continue that and see if we can get more. They wanna know more about PCC Pathways, where they're leading, our offerings, our relationship with PUSD and then to share more of what they would like to see at PCC. There is that connection of they wanna feel a part and connected and they don't quite feel that way at this time so they really want to get that going. So thank you very much. >> Well, thank you for you part in that too. That was a--I thought a very, very successful meeting and well attended by the community, a lot of interest in the community as to the Pathways Project in particular PCC and in general. So, it was very, very encouraging. Ms. Brown, did you have something that you might like to add on that or ask her? >> No, thank you. >> No. Okay. Anything else on this topic then? Alright, let's move on to item N, financial aid report. >> Yes. I have the pleasure of introducing Dean Kim Miles who we should give a big shout out too because she's on the frontline of taking care of a lot of student's issues. You know, one of the things that we talked, Trustee Baum talked about the Pell Grants. You know, there are two issues. You know, one is obviously giving student sections, that's our budget issue. But the other is enabling students. You now, the one indicator, the biggest indicator of whether students are gonna go to school and stay in school and complete is financial aid. And so this Pell Grant business is being caught and the Pell Grant is absolutely unacceptable and Kim is on the frontline of packaging all of our financial aid. So there are a lot of things that go in those report but we ask Dean Miles to come and give a brief financial aid report. >> Thank you. Thank you, Dr. Rocha, members of the Board. It's a pleasure for me to come tonight to talk to you about the various financial aid programs at PCC and where we are as of this date. PCC is fortunate to have a variety of financial aid programs that we manage and they come from various sources. They come from the federal government and the state. They are the Board of Governors Fee Waiver, the federal and state grants such as the Pell Grant, the Cal Grant programs, federal work study and the federal student loan programs. I'm giving you a chart which demonstrates a breakdown of these programs that were awarded and dispersed in 2009-'10, as well as the amounts awarded and paid to date for 2010 to '11. As you can see, the chart shows that the federal Pell Grant program and the Board of Governor Grant are the largest of the two grant programs. In 2009-2010, we spent over 23--we awarded over 23 million dollars in federal Pell Grant. And to date, in 2010-'11, we're just about--just as of last week, we dispersed up to 20 million in federal Pell Grant, that's for--in the first disbursement for the spring semester, we issued over 6000 checks to--totaling more than 6 million dollars to students at PCC. So, we are continuing to issue those funds through the end of the summer session. So, there's going to be more to come before the year is over. There are also 15,000 students that received the fee waiver in 2009-2010. And just for the fall semester alone, 12,000 students--more than 12,000 students received the fee waiver. So, students are taking advantage of our grant program and this chart will show you that most of the funding that we issue is need-based funding. Students are taking advantage of the grant, receiving those awards that they're eligible for and that we are issuing them to them to help them pay for their college expenses. PCC also participates in the student loan program and the student loan program allows students to receive funding to help pay for their education. This funding is borrowed money. Unlike the grants which are free, the loan programs, the students have to pay back. In addition to issuing the loans, the schools are responsible for making sure the students know that they have to be repaid. And in doing so, what the government does is they determine how the students are paying the loan by assessing a cohort default rate and every year we receive a cohort default rate based on he number of students that went into repayment, the number of students went into--that went into default and the number of students that were in repayment for that year. So, our cohort default rate determines the number of students that are really repaying their loans within 270 days of going into repayment. The default rate is not used to measure PCC's performance, and that's very important because this information is going to the media and the media will use it to ask you as members of the Board, members of the community what is PCC doing about its default rate. So it's very important to know that this is not an indication of our performance and with that we have to develop strategies to make sure that we maintain a modest default rate. These strategies include online counseling, updating student demographic information, updating student status. What are you doing, have you left yet, are you separating from PCC, have you graduated, have you transferred? We make sure that we increase our borrower communication so if you're delinquent on your loan 30, 60, 90 days that we're contacting you by phone and by letter and by email now to ask you to get in touch with the lender so that your loan will not go in default. We also do require for loan processing that students are in good academic standing at the time that we certify their loans so they have to have a 2.0. They cannot have excessive W's and they have to make sure that they did not transfer in that academic record from another institution before they will receive a loan at PCC. Over a 3-year period, this shows the current default rates currently on record with the Department of Education. The 2008 default rate was recently published at 9.9 percent. As you can see, we have a slight decrease and even during this tough economic time, students are still--we're still working on making sure that our students do not default on their student loans. In 2009, the department of education will every--is going to change--well, they changed how that default rate is gong to be assessed. It's no longer based on a 2-year average. It's going to be based on a 3-year average. So recently, the department of education sent out the tentative default rate announcement for PCC and that 3-year cohort default rate that is now going out and being published to the media is 14.9 percent, and that's just the tentative. So it gives us 1 year by which we're going to work to make sure that we do not go out with a 14.9 percent default rate. But again, this is just to give you, the Board members, an idea or a perspective on how to handle any inquiries that you may get about PCC's default rate and the student's ability to pay their loans. Lastly, I'd like to add that PCC is a low volume school. And as you can see by this chart, 20 to 21 students averagely go into default every year. It only takes one or two students to spike our default rate up, so we really have to make sure that we're consistently working with our students to give them every opportunity to work with the lenders so that this information does not impact future students' ability receive--ability to receive financial aid at PCC. Are there any questions? >> Why did the Department of Education change the formula to 3 years instead of 2? >> There were two reasons. One is because it would be easier for them instead of doing it every year or calculating it on a yearly basis, that they would give us the 3-year average. >> Oh, heaven forbid that-- >> Okay. [ Laughter ] >> you know, government employees ought to be put to work, I mean, goodness gracious. >> And the other reason is, sir, for some institutions, they really wanted to see what the default rate was because some institutions have some practices that were causing their default rates to be lower and by implementing these new provisions, they will be at--able to see exactly how these institutions are handling their default rate. >> Dr.--how about Dr. Fellow first and-- >> I just wanna say thank you, Kim I'm always very proud when she speaks because I don't know if you all know this. She was my first student when I was a young professor. [ Laughter ] >> Like a proud father. [ Applause ] >> You're still a young professor, aren't you? >> Oh yeah. [ Laughter ] >> I can tell you things. >> I could tell them things about you. [ Laughter ] >> Let's just hold on that, please. >> Drove me crazy. >> I'm sorry. >> No, go ahead. >> No, no after you. >> I just wanna know what actions do we take when a student defaults or when they don't--or they take the money and they take the grant and they don't actually enroll or-- >> Well, when a student defaults on their loan, they're no longer eligible for federal student aid plus the--once a student receives the loan and that loan is dispersed, it goes on their credit report. So the activity of the repayment history and all of that is now going to all of the credit bureaus so that the students now have credit history established at the point that they receive the first loan. At PCC, what we do is unlike a lot of schools, they will only handle their loan students after they've separated which means they've left. We work with their students on a semester by semester basis. There's a lot of work that's involved. It's not a large population but if we don't stay on top of it, it really does cause them the harm later on. So to keep it at that modest level, we have to continue to work with our students, find out where they've gone if they're transitioning from one location to another. Those are the steps that we put into place so that not just our offices where they are, the lenders will know where they are as well. >> Mr. Baum. >> I just wanna put these numbers in context. I can't tell whether a 10 percent is high compared to other colleges or low compared to other colleges, you know, can you tell me that? >> Well, I can tell you based on our volume. For example, at Cal State LA, they have 2800 borrowers that went into repayment in 2008. Sixty two went into default. Their default rate is 2.1 percent. >> I see. >> And their overall 3-year cohort default rate is 2 percent. It doesn't mean that they're doing the better job. They just have a higher number of students. >> How does that compare--how do we compare to other community colleges? >> At other community colleges, we're right in range with Mt SAC and Chaffey and I believe, that was Citrus. Some of our colleges right now because of these rate, because a lot of things happened in the past regarding default rate, a lot of colleges are deciding to pull out of the loan program. Region 10 in the San Diego area has completely pulled out of the student loan program because of their fear that this higher default rate will impact their ability to stay in the financial aid program. >> This has been an issue of vulnerability for the for-profit sector, too. >> Right. >> How do we compare to the for-profit sector and-- >> Our rates are higher than the for-profit sector because they have put in a lot more effort by which they keep their rates low by having students complete certain forms and things that we cant get the--we don't have the students 'cause they're not eligible. So there's a--that's why they changed it to the 3-year measure which will supposedly prevent a lot of that activity of messing around with the students' loans from happening. And one of the things that is happening is that our rates are gonna go up but if we increase the number of borrowers that participate and as I think in one of the charts, you'll see that our loan volume went up in 2010. We're currently at 449 students. We were at 607 and in [inaudible] which means that we are trying to increase our loan volume, maintain the 20 students that go into default and then we could keep our default rates even lower. >> Okay, thank you for this information and thank you for--chose the candor and transparency that we approach. >> It was a very interesting program on Southern California public broadcasting last evening about for-profit educational institutions, not a particularly a flattering report. >> No, not at this time. >> A whole lot of respects. It's interesting watching it. >> Are there questions or comments on this topic, Dr. Rocha? >> Just very quickly again to thank Kim and her great staff. Imagine, you know, first of all, what they can do if they had computers. [ Laughter ] >> You know, but those stats--you now, I don't wanna--I wanna make sure that we make a distinction between, you know, transfer rate and the actual raw number because these stats to me in experience show an absolutely crack staff. I mean they're doing first rate, rate because what they're doing which is also caring, okay. They're pushing almost 100 percent of our students into grants. >> Correct. >> And the number of students who are taking out loans is almost zero. So when you're talking about--not that, you know, don't wanna get perfection, but when you're talking about 20 students in default out of 7000 students and more who are getting if you will, you know, grants that to me, you know, the--one of the number one indicators of performance in financial aid. So I know the students are very appreciative and so am I, Kim. >> Thank you. >> Thank you very much, Kim. Good work. Let's move then to the next item, O college council report. >> We're gonna go quickly on this one and I ask Rick to come up, just in college council, I know we've had a lot of information today. I'll just introduce this. I know, you know, Simon was talking about shared governance. If you look on my Twitter account, if you're one my followers, the other day, right, and Simon is, I had a quotation from Winston Churchill that said, Democracy is the worst system of government in the world except for all the others. [ Laughter ] >> And so we have democracy here. It gets messy around the edges sometimes and that's my college council report. [ Laughter ] >> But what I'm asking Rick to do is not technically a budget report but a report of the Budget and Resource Allocation Committee which reports to the college council and the Budget and Resource Allocation Committee is doing hard work as the Enrolment Management Committee is. Rick and Keith Oberlander, a faculty member, Keith Oberlander is our co-chairs and I--just because it is so important, I wanted to make sure that we reported it to the trustees tonight and put it on the public record at the moment that we knew it what the budget committee is working on, so thanks Rick. >> Thank you. I'll be referring to this report here. So this is the result of the meeting that we had last Friday with the Budget and Resource Allocation Committee that Trustee Pack referred to. And what we did is we broke this down into 5 sections. The retirement incentive, you can see we're estimating somewhere on the order of two and three quarter million dollars potential savings and I'll say that those savings have been front loaded into year one. The nonfilling of positions were estimated could be on the order of 2 million dollars and that would involve the administrators, managers, supervisors and classified workers. Net reduction of credit sections about a million and a half dollars is the estimate and all these are pure estimates at this point because until May the 16th when we know who's actually retiring, we won't know what that number really is but you'll that the first set point under net reduction of credit sections is to increase critical sections to students. Then we're also talking about converting fee based for PE activity classes and lifelong learning classes, to where--what that would do then and this would allow for the room for the credit sections to be made available to the students who need them. Eliminate low-enrolled sections to re-calendar the year to switch to a Carnegie schedule in order to make all of our operations in terms of the credit sections more efficient and more available to the students. And then resource our schedule 25 which is our computer-based program which would match class room and facility needs with instructors on the campus. Revenue enhancement then what we'll have is enhanced income as a result of offering more fee-based classes. Contract education continuing ed, there's a pretty big demand for that. Adding F1 visa students, increasing distance ed, increasing grants and involving the PCC foundation more in the process. And then efficiencies and by the way these last 2, we actually have to start working to come up with some estimates of what those might entail. Enhance technology which would make us more efficient. Energy reduction, which would make us more efficient and save money. Duplicating cost for instance shared printing. >> Reduction of overtime stipends. Reassign time. Increase in virtual labs so that students can access lab off campus as though they're on campus. Reduce fund transfers which would mean that we would see if we could narrow down the amount of money that flows at the end of the year and sweeping the accounts from the general fund to one of the other funds. Review of program viability to eliminate programs that are no longer viable and to look at hourly workers and see how we can make that all more efficient. So what I'll do is switch to the next page and the one thing I did forget to put on this one was that our goal, if you notice that on the first page, it's six and a quarter million dollars so far that we've estimated and the goal that we're shooting for is 9.6 million dollars which you can see on the next page, the Budget Advocacy Action Center which of course is available online through the league and the best case scenario is 5.4 million dollars. The more realistic scenario is 9.6 million dollars and then you'll see that the Armageddon option is reduction of 15 and a quarter million dollars. Notice too that on the last option, what they're projecting in order to even come up with the number that low is to increase student fees to 66 dollars per unit. Okay, and the last page which is something that Cindy Smith has worked pretty diligently on the last few days is actually call some of the other districts in our area and to see what they're doing. So certainly, I won't go through the list but you can see the various different options that other districts are contemplating in terms of the budget. So, if there are any questions, I'd be pleased to answer. >> Are there questions of Dr. van Pelt? >> I just wanna point out that 2 other--2 districts have implemented layoffs, Glendale and Mount Sac. >> Correct. >> And that we have been able to avoid that. >> And that's just within this group of course. There are many districts across the state that have done a lot of that. And so far, the league doesn't have a full survey of all the districts so it's just a matter of calling each one of these to call some of these information. >> These are so-called market basket, you know, colleges that we compare ourselves to. >> Some of these districts did their layoffs a couple years ago too, like Citrus, you know, did some layoffs anticipating all these. >> Some districts have laid off many dozens of employees, Mr. Pack? >> I'm fortunate enough to have had many of my questions regarding the budget answered already by Dr. van Pelt in the budget meeting though I realized she's not actually in the room. I just want to applaud Cindy Smith for going through the trouble of putting something like this together. I've done data gathering from other schools on behalf of Associated Students before and it is a very tedious process much of the time. So this--I realized that this list is only a page but the amount of trouble that she probably had to go through to get this information is likely immense, so thank you to Cindy and the Administrative Services Office for putting that together. Thank you. >> I'll let her know. >> Are there questions and comments? Okay, thank you very much. Well stay tuned, future board meeting dates, study session on March the 16th at the Crowell Library in San Marino. At 6 o'clock we'll be starting that one. Wednesday, April the 6th, a joint meeting with Associated Students at 12 noon. Closed session at 10:30 in the morning and Wednesday, April 20th, study session at Temple City Unified School District Board of Trustees at 6 o'clock p.m. and what's the location of that, Mr. Martin? >> Temple City High School. >> Yeah, and that's confirmed. >> Okay. >> Good. >> Could we get the addresses of both sites? >> We will e-mail that to everybody. >> Yeah, it will be one the agenda. >> Thank you. >> Yeah, it will be on the agenda, so you won't have it--future board--or I'm sorry, future agenda items, Mr. Baum? >> One thing I noticed, the--I requested the annual review of the student activity fee so that we would have an opportunity to see if we wanted to do it for the upcoming year, it's not scheduled till August 2011. That means it would be far too late if we determine that we did not wanna oppose the activity fee. I was hoping that we could add that to the discussion for the meeting with the joint students so I just wanted to put that into-- >> That would seem to be logical, Mr. Pack, any comments on that? >> Yeah, if I'm not mistaken, the intention is to deliver report to the Board of Trustees during that meeting specifically on the activity fee, what's its been used for and then how long it's been received by the student-- >> And a recommendation on whether we should approve it for the upcoming year. The same thing for the televising of board meetings was intended as a one year pilot and we should put that on the agenda if we want to determine whether we wanna continue that. >> Good point as well. >> Other future agenda items? >> May I just comment on the televising of board meetings? >> Yes. >> Every time I go on--and I'm on chartered cable, I go on channel 96 and it says over and over, no data available, so I have yet to see a board meeting. >> Well that will be a good topic for discussion when we have that on the agenda. >> Alright, we'll talk tomorrow morning. [ Laughter ] >> 'Cause that's not consistent with our TV or others out--but let's find out why Jeanette could not watch replays of our meetings. Okay, the Board of Trustees is going to adjourn back into closed session and we will return when we are finished with that discussion. >> Adjourn. [ Pause ]