[ Silence ] >> Let's call to order of the meeting of the Pasadena City College Board of Trustees. Ms Thompson, would you call the roll please. >> Mr. Thomson? >> Here. >> Mr. Baum? Mr. Martin? >> Here. >> Ms. Brown? >> Here. >> Dr. Fellow. >> Here. >> Dr. Mann. >> Here. >> Ms. Wah. >> Here. >> Mr. Pack. >> Yes, it is terrific to have Dr. Mann with us. We're delighted to have your present. >> Yehey! [ Applause ] >> Is there anyone that wishes to address the board with the respect to any close session agenda items? Okay then non-appearing, the board will move into closed session to address Government Code Section 54957; Employee Discipline, Dismissal, Release, 5 Employees). Government Code Section 54957.6; Collective Bargaining (PCCFA, CSAE 777, ISSU, POA), Mr. Engeldinger is our negotiator. Government Code Section 54957.6 Negotiation with Unrepresented Employees (Confidentials, Management Association), again Mr. Engeldinger is the designated negotiator. Government Code Section 54957.6; Employee Salary Disclosure. Government Code Section 54954.5(e); Public Employee Performance Evaluation, Superintendent-President, et cetera. I think there was something that Dr. Rocha has been advice by counsel to add to that. >> Yes. On--after consultation with general counsel who advised that with the item on Employee Salary Disclosure is connected to the issue on Collective Bargaining. So I wanted to make that clear on the advice of counsel. And then also a procedural item trustees on the agenda itself which is not a change in the agenda of any way. But it you look on the regular agenda on page 204, you'll see Item G, Approval of Consent Items, okay? And what is occurring there is Item G will be Approval of Consent Items as usual, okay? The Consent Items that are on the agenda. And then we will go three items that we have pulled in advance for separate consideration. One is Item 90-P and then the two items listed as H and I. And so what I've just said was a procedural manner that the counsel advice me to say and I think we're set. >> Any questions about that? Okay we will then move into closed section return at 7:00 o'clock with the open session. [ Inaudible Remark ] >> Can I have meeting with the students? >> Al right. [ Silence ] >> Okay, the Board of Trustees of Pasadena City College is now backed in open session. There is no reportable action from the closed session that we've just concluded. Let us begin now with the Pledge of Allegiance and let me ask Ms. Hammond if we would lead is in the Pledge of Allegiance. >> I have a feeling I'd be the one. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [ Noise ] >> I'm going to move the agenda around a little bit and delay introductions, announcements, public comment on non-agenda items. We have a request of the Vlad Viski, if I'm pronouncing it correctly, to address the board on non-agenda item. [ Inaudible Discussion ] >> Hello, my points are concerning the sustainability issue, gender-neutral restrooms. The university accepted the definition of the sustainability includes social equality. We have been told many times that from now on, when our new building is being built, we will get gender-neutral restrooms. But that has not been the case for the CC Building, this building, nor the new arts building. In the eve of planning the U Building, I think it is extremely important to move forward with this project and have a 21st Century campus. Transgender people as well as many LGBT people have expressed their concerns in regards to this issue. I personally know students at PCC who go to--use the restrooms outside the campus just because they don't feel that PCC's queer friendly and they don't feel safe. If PCC truly wants to eliminate harassment and other inconveniences for trans people, I think the board and the people in the administration should push for it for the implementation of the necessary policies to provide students with the safe environment which would include gender-neutral toilets. And keep in mind that this problem affects parents with kids and people with disabilities as well especially if they're helper is the opposite sex. I know some student activists have spoken with the administration and with the contractors, but nothing has change and we see everyday how this important request is being ignored. That's why I'm asking you to consider all the factors and generate the necessary changes for the arts building and the new U Building to have gender-neutral restrooms, thank you. >> Thank you very much. This will be considered by the administration. Also we request from Roger Marheine to speak on a non-agenda item. [ Noise ] >> Good evening. I'm Roger Marheine from the English Division and PCC Faculty Association and we represent 400 full time and 900 part time faculty teachers, librarians and counselors. The specific thing I'd like to draw to your attention is somewhat disturbing. We did in January sign an agreement that indicated our faculty who retire by June 30th will received 75 percent of their annual based pay. That was a package I personally had worked on for about 3 years and I was very proud of that package and I was very pleased with that agreement with the board. But I am concerned that I just heard this week at a very disappointingly low number of senior faculty have actually signed on for the retirement and it is a little early. Spring break is right around the corner. But on the other hand, May 16th is best approaching. So upon investigation, we had found that a large number of faculty are very concerned about the certain atmosphere regarding the discussion of retirement in which they feel they haven't been given the respect they deserved. They haven't been invited back to teach as part timers either one or two classes after they retire. The administration has taken the position that they're not entitled. We feel that these are senior faculty who've made enormously important contributions to our campus and deserve that respect to be invited back to teach one or two classes in their expertise assuming those classes are available, assuming their expertise is appropriate. So I want to draw your attention to this matter. We have sent--our council has sent a letter to your counsel indicating that we would like to move quickly on this matter otherwise I am afraid that the entire 75 percent retirement incentive which is a good, a very good contractual agreement might be sabotage and might be undermined. And so we want to move quickly and try to assure this faculty and I would like to be assured so we can put out to our people that they should move forward on their paperwork. So I urge you to address this matter at your earliest opportunity. Thank you very much. >> Well, thank you. Again, this will be you referred to the administration and to our counsel. I know there's going to exchange of correspondents on this subject, so, well, I'm sure be getting back to you on that. Anybody else wishing to address the board on a non-agenda items? >> Mr. Thomson. >> Oh, Dr. Mann, yes. I'm sorry. >> Yeah. Yes, I would like thank everyone for the telephone calls and the wonderful cards and flowers and letters and strawberries and things that you sent while I was ill and recovering from surgery and I can't tell you how much it meant to me to get a card. It'd be completely field with signatures because everyone in the department had signed it and that was really very heartwarming and I am back and I am one day from being fully recovered. >> So I'll look forward to this. However, I've spoken with Mr. Nolan--Mr. Nolan [laughs]--with Nolan and Jamie and I am going to go rest during the joint meeting part and come back for the action items. And Jamie said she will arrange to make sure I get a copy of the video. >> Okay. Thank you. Anyone else wishing to address the board on non-agenda items? If not, then let's move to the Joint Meeting with Associated Students Board Item E. [ Inaudible Remarks ] >> Okay, forgive me. Dr. Rocha wants to take Item D as in delta first here. Any Board of Trustees, members have a reports or recognitions? Ms. Brown? >> Well, I just wanted to thank the Pasadena, the Super Sunday team. All the people that were--took time out of their very busy schedule on weekend and including some of my colleagues and just to let, you know, how much we appreciate it, the community appreciate it that you would come out on a Sunday to share the exciting things that are happening at PCC and to encourage the African-American community to come and sign up for PCC, thank you. >> I certainly enjoyed being part of the service at Scott United Methodist Church. It was well attended and a lot of fun to be there. So I welcome the opportunity. I appreciate it. Thank you very much Dr. Jacobs [inaudible]. >> Can I also interject? I was very happy to go at AME Church and I want to thank the Pastor at Allen, it was a wonderful opportunity to speak to the congregation and also spent an afternoon with the journalism students here and that was great experience. I appreciate that. Thank you. >> Mr. Martin? >> I want to do a special shout out to Dina Chase, the Transfer Department; Tony in counseling; and that whole team that put together the transfer information. I was well attended. Incredibly good information both for high school seniors looking to come to PCC and PCC students looking to transfer and representatives from respective institutions that they would want to transfer to. It was people that really know, giving really helpful pertinent information to both parents and students, so they get a great job. And I want to make sure they get a little shout out for that. >> Mr. Baum? >> I just wanted to thank Dean Thayer and Dr. Jacobs and Dr. Rocha, I was able to drop on the African-American high school outreach event that was taking place here in Creveling a few weeks ago and there's tremendous energy and excitement among the students about PCC and I trust they have a good rest of the day. But it was great to see us doing such great outreach and engaging high school students in our area. >> Ms. Wah? One just quick thing, on Saturday, April the 16th, from 1 o'clock to 3 o'clock, the PCC College--the PCC Foundation is having a PCC Athletic Hall of Fame induction and ceremony will be held at the college here in the lobby of the Hutto-Patterson Gymnasium. I'd like to encourage everybody to come to that. You may recall we have decided to name that in honor of Dick Ratliff, a very distinguished PCC alumnus and my understanding is he will be there as well. So you're invited to come out and support that. Dr. Rocha? >> Yes, thank you President Thomson. I have one--quick one and--well, first of all, let me go to Elaine Chapman, Dean of the External Relations and she'll very quickly announce a--an award that External Relations won for the college. So yeah, and-- >> Thank you Dr. Rocha. I just wanted to let the board know I had mention a number of months ago that PR Department had submitted several entries for an award through National Council for Marketing and Public Relations. These are national awards colleges all across the United States. We did indeed receive, it is the Paragon Award. We did receive Gold for social networking that includes Facebook, Twitter, Blog and YouTube. It is the first national NCMPR award that the college has receive since 2001. So it's something to be very proud off. And Wah did want me to mention it, it's very important to know that this is indeed a team effort. It includes our photographer, our videographer, it includes Gilbert who does all of the editing for publications. It also includes one of our student workers, Kathy. All of them did a great job to pull this together to make something that we can be very proud off and indeed pull us into the 21st Century when we are communicating with our students, with our community and with each others. So thank you to all of them. >> Thank you. >> Thank you Elaine and congratulations to the staff. And I want to call Professor James Aragon and two of our students from the Puente Program and we're going to talk briefly about Puente and then this is connected to an item that will see later on consent. Professor Aragon. >> Good evening Board of Trustees and staff, faculty and students. My name is James Aragon. I'm co-coordinator of the Puente Project. My partner, Ms. Rivas-Gomez couldn't be here this evening 'cause she's teaching. But I just wanted to mention that this year Puente will be celebrating 30 years throughout the state of California as a program, as a project. And in 2012, we'll be celebrating 20 years specifically at PCC. So I want to thank the administration and the college, my deans, from the English Department and from the Counseling Department for their support and our president. Puente emphasizes transfer and on the agenda tonight is the in Northern California University visit that will be taking during spring break. So I wanted to let the students go and speak a little bit about that trip and their experience with Puente. I think this trip in particular in Northern California is a very powerful experience for our students, a lot of them who've never been out of this general area. So I'm going to introduce first Milline Medina [phonetic]. >> Thank you Mr. Aragon. Hello, my name is Milline Medina. When I first joined Puente, I wasn't completely sure what I wanted to do. I was pretty much just thrown into it what I heard from my brother and my dad. My dad was my advocate, he told me, you know, it's good when you join college. When I first joined it though I was completely lost, I didn't know what to do but when I started getting comfortable with the teachers and the students, it made me more comfortable with being at college. Basically, the whole Puente Project Program has helped me grow into more of a person. I discovered I want to become a speech language pathologist, transfer with the communication disorders, yeah, with that and then--in that I that, I thank Puente for that. When we went on our San Diego trip in the fall, I became very closed with our fellow students. We shared the similar interest, a lot of dislikes, likes; and I feel that these away trips helped us become more close and personal, you know, relationships, friendships; we grow into a family basically. So I'm very excited if we are able to go to the San Francisco Northern Trip because I will be able to see Berkeley which I'm very excited to see. I hope to apply there and be accepted. And that's me. >> We wish you the very best in--of fortune and your terms of your application at UC Berkeley. >> Yes. Thank you. >> Good evening. My name Eric Bustamante. Puente to me is a family. It's a family of people that met informed the bond as the result of our classes. It has been of--like great help to me as a community college student because I entered college knowing absolutely nothing about what to do and how college works and now all knew is I had to be here to get some type of degree so I can make money in the future and have a [inaudible]. But through Puente, I learned like the ins and outs of college like what a unit is and all of that process and it helped me understand my goals for transferring which is my ultimate goal. For more the trips of--the trips that had been covered with the program are great. For example, our trip to San Diego--to the San Diego area in December was filled with extremely useful information, relevant to transferring, and just letting us know that there're options outside of what is around us immediately. As student, my ultimately goal is also to transfer to UC Berkeley as a psych major. >> I'm excited for the trip to San Francisco because I've never been to Northern California nor have I been to Berkeley. So that is going to help me decide if that is indeed where I want to end up and potentially call my new home. Alright, thank you. >> We wish you the best of a good fortune also in your trip and your adventures. Dr. Rocha, anything else? >> Oh, wait, we have-- >> Oh, I'm sorry. >> Alright. Good Evening. My name is Jose Roberto Ariana [phonetic]. I am--I attended PCC in the spring of 2009 where I actually contacted one of the counselors and she actually happen to be one the Puente Program counselor at that time and I have heard--I had heard about the project from another campus where I was attending. But when I got here, I actually gave it--I gave it a chance 'cause when I was in the other one, it wasn't--in wasn't--I wasn't as focus but coming here, the professors, they really focused and they really pushed the students in every way possible. I actually went to the San Francisco trip last year and I can say one of the memorable experiences that I had up there was--we actually--we got a tour at the University of Berkeley. And after the tour, we were presented with the student panel and a professor, his name is Alex Saragossa. And the reason why I say he was the memorable was because he actually reminded us how growing up and, you know, throughout high school and even community college, you know, there's--you know, we're being Latino where at times looked upon as not, you know, we're not capable of finishing an education and, you know, he reminded us then being where we're at community college, being at almost transferring was something to be proud off and that actually kinda hit so hard because now I'm actually in the process of transferring. I've got accepted to Cal State LA, Dominguez Hills and San Francisco State University and I'm waiting here back from Santa Barbara, UCLA, and Berkeley itself. But I think these trips are motivational and they do help students kinda get out of their element. I know for a long time, I myself didn't get out of Los Angeles. So, you know, going to San Francisco, going to San Diego, it really kind of opened your eyes to a lot of things, so [inaudible]. >> Cool. Thank you very much. >> I just want to thank you again for your support, Jose also got accepted UC Riverside, so he has been accepted to UC, so we're very proud of that. And he works for the Puente Program right now and is also the president of the Puente Club. So I want to thank the students. I'm--hope you enjoy hearing their voice 'cause that's what it's all about on our campus, so thank you. >> Thank you very much. >> Congratulations to you guys. [ Applause ] >> If it's okay with the shared governance gang I'll defer you until later in the program and move to the Joint Meeting with the Associated Students Board. Mr. Pack, Ms. Hammond, why don't you begin by introducing your group and we'll take it from you. >> I'll--I'll defer it to Jamie since she's the AS president and she, I think, works close--most closely with the individual numbers of the board. I'm really thrilled to have been able to work with all these people. They're wonderful and I hope that you enjoy hearing from them. >> Sure that we will. >> Okay, well as he already introduced me. My name is Jamie Hammond. I'm the AS President. And this is our board for the 2010-2011 year. Unfortunately, we're missing a couple of member that's because they had a class and so they weren't be able--they weren't able to be with us today. But with us, I have Cameron White, our VP of Academic Affairs; Samantha Yu, VP of Business Affairs; Ashley Jackson, VP of Cultural Diversity; Chelsea Pack, VP of Public Relations; Alexander Soto, VP of External Affairs; Ahmad Kasfy, our Chief Justice of the Supreme Council of the Associated Students. I've been very fortunate as well to work with this board, probably the--no, not probably, definitely the best group of people that I've ever had the chance to work with. And so now you'll get to hear from them and their reports of what they've been up to this year. >> Wonderful. >> Just go down the line. >> I guess I'll start off. Good Evening members of the board. My name is Cameron White, as Jamie said I'm the Vice President for Academic Affairs. I'll just briefly update you on what we've been up to. I'm happy to report that at the beginning of the fall semester, I was able to reinstate the Academic Commission which it actually been in a sense [inaudible] over the last school year. The vice president for this position decided not to have an academic commission. So we reinstated that and I posted 12 commissioners for the fall semester and we worked on building relationships with the different deans in the divisions and trying to have better corresponds with them so that the student body was aware of what was going on within the division specially concerning the budget problems that we've been having at the school. So we thought that that was really important. We're still continuing to build those relationships over the spring semester. Some of the things that we were able to do last semester, myself, I spearheaded along with--I have to recognized Simon Fraser an effort to establish a Math Path study center. Both Simon and I were part of the Math Path program and once it had lost its funding through the National Science Foundation and had been turned over to school, we no longer had use of the teaching and learning center. So Simon and I went over there and we work with Brock Klein and we're able to get a room that was specifically designated for the Math Path program. So that was one of the successes we had. Now we also hosted a week long discussion with what we called survival week and we had professors come in and speak with students about the do's and don't's of college and transfer a lot of students were able to get some really good information from some of the faculty here. Currently, the Academic Commission is still working on the mentorship program which we're very fortunate, it will be institutionalized within the pathways program and so we're working with Brock Klein and Dina Chase on that, as well as establishing maybe a scholarship for the Academic Commission where we can work with students who have been recommended by professors here who have shown great improvement in their grades and then be able to award them a scholarship. And our next up coming event will be this Saturday and that's the Awakening the Dreamer symposium, so. >> You want to tell us about what the Awakening of the Dreamer symposium? >> Oh yeah. [Inaudible] an upcoming events too but I can talk about it now. >> Oh, okay. >> Yeah. The Awakening the Dreamer symposium is a half day symposium where we'll be discussing three basic categories of being a global citizen and that is social justice issues, environmental sustainability and spirituality. >> Very good. >> Thank you. >> Hi. Wow. My name is Samantha Yu. I'm the Vice President of Business Affairs and this year I have been working with the PCC Foundation as the liaison to the Associated Student's Board. I've been helping out with the Raise Your Hands for PCC fundraising campaign with Irene Aguilera. The finance committee actually hosted the first financial awareness week this semester to educate students on "Real Life Finance" and what happens after you graduate. We are currently working on distributing scholarships to PCC students. And in the future we hope to find ways to give scholarships and grants to undocumented students as well. >> Hello, my name is Ashley Jackson, I'm the Vice President for Cultural Diversity and these years, my committee and I really tried to focus on social justice issues, last semester in particular, gender and how it influences our daily lives on a constant basis. And so we tried to have an event or two-day event at least with the discussion on that as well as working with different clubs on campus in trying to foster relationship with them. In this semester in particular, we will be working with the Black student alliance on week long event focusing on art and culture in history within the Black community that something we currently do at the beginning of the spring semester. And we'll also be having a festival for Japan, a kind of fundraising for them because obviously that's something that adversely affects part of our community and so that's what we're working on right now. >> Very good. >> My name is Chelsea Pack. I'm the VP for Public Relations, sister of Nolan Pack. [Laughter] This year, we have been moving away from-- >> We will hold that against you. [ Laughter ] >> Thank you. This year we've been moving away from paper publicity and towards electronic forums such as e-mail list, Facebook, and of course our website. The creation of a new AS website is a work in progress. The new site, will be more user friendly and will enable us to embed media so that we can use more popular forums like blogs, Twitter, and videos which we've having a lot of fun with. Our ultimate goal is to increase the accessibility of AS and get more students involved. >> Hi. Good evening. Good evening to every in the public as well. Thank you for coming out. So what I've been doing this year is lot of the fall would--myself and my committee was focused on trying to outreach to local campuses around the area which include the LA 9, Santa Monica, Glendale to kind of try to build a network through which we can go and lobby our legislatures a bit more effectively. >> And then this semester, just this past, just about last month, we went up for the March in March [phonetic] and took a great number of students, some of which are here in the audience, to go lobby on behalf of higher education. We got to meet with Anthony Portantino and Carol Liu . And this past week, we actually held a focus group, again, many students that are here participated in that, so we could gather information about our students to take it up--to take it to legislatures like Anthony Portantino, Carol Liu and local assembly people so that we can better provide a stronger voice for students in this time of economic hardship when we're facing just a massive budget cuts. We plan on continuing this practice throughout the rest of the year as well as we are planning currently a trip to Washington, D.C. so that we can go lobby our federal representatives as well and visit [inaudible]. So that's about it. >> Okay, thank you. >> Hi. My name is Ahmad Kasfy I'm the Chief Justice for the Supreme Council and that's a lot of title and all but since what the Supreme Council does is we amend, revise and uphold the governing documents of the associations of Pasadena City College. And we do some other oversight to the executive board and very involved in that matter. Something that works with--we worked on thus far where the AS resolution bylaw amendments to the governing documents. This is like a 9 page addition to it. Pretty much what it does is it allows the executive board to, I guess, speak and communicate more efficiently with the student body at large and it creates a framework for that. We've also worked with election code for the upcoming student body elections so that will run smoothly. And finally, we've been working with the ICC bylaws. We've been keeping the ICC bylaws consistent with the rest of the governing documents. We've been making sure that it's Brown Act compliant and in line with the new activity use. That's pretty much it. >> Okay, thank you. >> Okay. >> ICC by laws, Inter-Club Council bylaws? >> Yeah, yes. >> ICC, yeah? >> Exactly. >> Okay. I make sure I'm thinking correctly, thanks. >> And after my report you'll hear the reports of the members of the board that we don't have here and Kristian Kristian Espiritu, the VP of Internal Affairs who heads the Inter-Club Council. You'll hear her report as well. As far as I've been doing, yesterday I went to the joint Higher Education Advocacy Day with Juan Gutierrez from PR and it was a wonderfully, I would like to say it was successful. We didn't save PCC or we didn't fix the budget problem. Unfortunately, however, I think that after yesterday and the kind of conversations that we had with legislators, I feel very inspired and I feel like something will be able to be done in the next year after yesterday. And so in addition to that, we'll have the Collegiate Field Tournament on Friday. That's the--it's the second annual Collegiate Field Tournament with the schools in Pasadena with Fuller Seminary, Pacific Oaks, Cordon Bleu, help me out. >> Caltech. >> What am I missing? >> Caltech. >> Caltech and Fuller, did I say fuller? >> Yeah. >> The 5 schools, and we're hosting it here at Jackie Robinson Stadium and everyone is invited to attend. We're very excited because we know we're going to win this year. [ Laughter ] >> So that's going to be on Friday at 6 o'clock. And as far as stuff that I've been doing myself, I now have the state of the student radio show on Lancer Radio so I've been working very closely with Lancer Radio for--with my own show. But I've also been working with them to give them updates on AS work on other shows as well. And they just signed on to record our meetings. And so, in the way that the Board of Trustees meetings are recorded, Lancer Radio will be reporting AS meetings as well and the recordings of those will be posted online for students to access as well. I also have a blog called From the Desk of the President and I try to update that as regularly as possible and it's linked to my Twitter. And I'm probably on Twitter more than the blog to be honest. But it's a great way to get more students involved and also get information out to the students. My pet project, the Lancer [inaudible], which is meant to be the classified ad website with the [inaudible] list for PCC students is currently a work in progress as well but that's under way. And so that should be in place before the end of the semester. And I've been very involved with the Associated Students elections. We just started the process on Monday and so the applications are out. We're starting to get our candidates and students that decided to run. And what's exciting about that is that we're hoping with the way that the process has set up to have even more candidates and a larger voter turnout than we've ever had. And one of the best parts, the part that I'm the most excited about is we're going into a 3 forum system instead of the 1 forum system. What we used to have before is we would have 1 forum for 1 hour and all of the candidates would get to speak for about 30 seconds to talk about what their platform is and now we're going to break that forum up into 3 separate forums. So more, the candidates will have more time to speak and they will have more time to interact with other constituents. And so our students will have an even longer amount of time to interact with their candidates and their potential new representatives. Also, the state of the student speech that I hope to have at the end of the semester is also being worked on as well. And so my last big [inaudible] will be my official state of the student speech to the constituency based at the end of the semester. And so that, now we also have our reports, our video reports from our other members. And so we have that on our laptop. >> Yeah. Ashley and Alex actually are all set to give us a presentation. Our laptop is sort of waiting up there so they are going to give us a little bit of background on some of the numbers who are missing. For instance Kristian Espiritu, she is going to deliver report about clubs and so forth. So if we can welcome Ashley and Alex to tell us a little bit about that. [ Noise ] >> Also this PowerPoint is sort of going to segue into our other items, it's like a report section in the beginning and it will segue into the activity [inaudible]. >> Okay. Good evening. Again, I'm Ashley Jackson. I'm the Vice President for Cultural Diversity. And what I will be talking to you about is the student activity fee and how it's been supporting student involvement across campus. So ultimately what the student activity fee does is that it increases student success and involvement. It responds to the dynamic needs in the community and the way that really hasn't up until this point. And so, it does things for-- >> Ashley, real quick. Can we get to the reports really quickly so that we can segue into the activity? >> Oh, yeah. >> I don't know what's going on but there we go. [ Noise ] [ Inaudible Discussions ] >> It's because we know you've had a long day so we're trying to make it as quick. [ Laughter ] >> So this is a little video to sort of update you guys. [ Inaudible Discussions ] [ Noise ] >> Hi, my name is Matilda Restrepo and I am the Vice President for Student Services. Last semester during fall, I did student services that were in this week which consisted of all of the services on campus going up to a [inaudible] and offering information to students. It was a very successful event. It was a 3 day event. First they consisted of the services. The second day consisted of a small workshop on a documented students and how we can best help them. And the third day was a transfer workshop. We had one of the representatives for the transfer center come speak to students about the different possibilities, opportunities that they have to transfer. And for--I also did towards the end of the semester, I did relaxation week which is a week long event that gives free [inaudible] pencils, blue books and different test taking materials to the students for free and different snacks to help them get by the finals week. >> Hi, my name is Kristian Espiritu and I am the Vice President for Internal Affairs. This year we kicked off the semesters with club weeks that were larger than any in the recent years. It was really awesome because these club weeks got students very excited about joining clubs but it also got the club representatives more excited about promoting their clubs which has actually paid off a lot because there are now 67 charter clubs thus this far of this year. And my mail box is always getting filled up with more ICC packets, so that's probably going to change within the new few weeks. The ICC had many new challenges this year. Prior to the fall semester, a couple of us brainstorm new ideas for our service hour policy. As of now this would be--new policy is that there is a range of funding that goes for certain amount of service hours. So the club receives between 1,000 dollars to 1,999 dollars. They only have to do 100 service hours whereas before, each service hour was equal to 100 dollars worth funding. And that had to be made because of student activity fee that has allocated 98,000 dollars for clubs this year, yey, which really helped out a lot of the clubs in there, amazing events that they put on. They're very active and they're very passionate about what they're doing so that's helped out a lot for campus involvement. >> This new pool of money and the new service hour policy has also been a big adjustment for our subcommittees. The service project committee is now very active in improving events for service hours and submitting reports of clubs that have completed their service hour requirements. And the ICC funding committee has also had to meet over a span of 3 weeks in order to completely and successfully allocate funding to eligible clubs. Currently, the supreme council is proposing amendments to the ICC bylaws in order to more efficiently hold clubs accountable for their responsibility as ICC reps. We're still giving our committees the authority and the wiggle room to approve appeals as well as way and other factors when thinking about funding and making other decisions. Finally, we created a hired secretary position, this ICC secretary who is currently Destiny Williams [phonetic]. She has helped tremendously with all of the paper that comes across my desk daily as well as keeping in contact with ICC reps. We sought out students who are not already involved on campus. That way we can give them a chance to be more involved as well as someone who is well organized, easy to work with and also familiar with the Brown Act. Overall, the ICC is going through a lot of changes but I think these changes will better stabilize the council and give more legitimacy and accountability to all of the ICC members. So thank you. >> Hi, my name is Joseph Garcia and I'm the VP for Campus Activities. A couple of things I've done this past year was I revamped Welcome Week into Week of Welcome and because of that, we had a movie showing there in which we had a 21 foot screen on the quad. And after that, thanks to the student activity fee, we actually bought a 21 foot screen so that the clubs like AS can use and anybody else that wants to on campus can use. And we've shown some movies this past semester that haven't been released on DVD at that time out in the cloud for the students such as Toy Story 3, Inception and Tangled. We're also going to show The King's Speech actually next week, so if you guys want to come to that, that will be cool too. A couple of other things, homecoming was bigger this semester. Thanks to the student activity fee, we were able to have [inaudible] for the alumni and people coming to participate and take part. And also, we also had Lancer games semester which normally is supposed to be in place of homecoming in the spring semester but we decided to do that there. And this semester we are planning to do, the Campus Activity Committee is planning to do a big, big, big, bigger version of Lancer games in Robinson Stadium. Hopefully, it comes into fruition. And we're also going to try to do someone of a bigger, larger, scale talent show this semester. And we're also going to continue with the Lancer movie nights, the 21 foot screen thing every month. So the next, The King's Speech, so come. I haven't seen you Board of Trustees there yet so you should come 'cause. That will make me very, very happy. So thank you, hope you have a good evening. I'm sorry that I can't make it today so yey! [ Laughter ] >> Hi, my name is Hanna Israel. I'm the first VP of sustainability in the associated students and I would like to say I'm really proud to have been able to put together the first AS sustainability committee. I was able to draw from the environmental clubs on campus and pull people into AS to have a more proactive role in student government. We've made many strides in the year. We were able to put on bigger events that the environmental clubs on campus couldn't do. We co-sponsored events with those clubs. We also started the first ever veggie garden and we're able to continue with the planting and the student involvement with that. In the spring we are co-sponsoring an event with the Natural Science Division. It's going to be called In Conversation with Julia Butterfly-Hill and Darryl Hannah. It's going to be in the Sexson auditorium on April 21st and it will be a community wide event and I'm very excited for it. I'm very proud to represent the sustainability movement here at PCC. >> That's the end. [ Laughter ] >> So we really wanted to make sure that the voices of the board members who are not here could be heard at this meeting 'cause they do represent a really diverse range of issues. And everyone sort of has their pet project so they were also really excited to be able to address you even though they couldn't actually be [inaudible]. >> Great, thank you. >> Okay. I apologize for [inaudible], you know, I was just so excited I couldn't help myself. But I will be talking about the student activity fee and ultimately set up into 4 different groups; new project and activities, new services, Inter-Club Council and the I-PASS. And so why put student activity fee? Well, it increases student success and involvement. It actually, it improves a bunch of different--different programs that are rarely in existence and it also creates new ones that really support students. For example, monthly movie nights as Joseph mentioned that increases student involvement 10 fold. There would be 200 students on campus on a regular basis including [inaudible] historically aren't really involved in events that go on. Cultural diversity events and programs, homecoming, pep squad, intramural sports and financial awareness week as well as new services such as programs and activities for veterans such as the Veterans Resource Center, mentorship programs which not only encourages student involvement but is also a pathway to the EMP. In terms of item D, it creates a K through 12 school pathway programs to engage all PCC feeder schools particularly high schools within the PCC district. So it really supports PCC on a variety of levels. There is the kinesiology program that will broadcast PCC sorting events, cross cultural and leadership retreats which I myself went on and I can say that student activity fee definitely benefitted that program. >> Do we have any data that--do we have any of the figures that show what--how you validated those resources? >> Actually Dr. Fair [phonetic] would probably be the best person for funding and accounting [phonetic]. [ Inaudible Remark ] >> Okay. >> Sorry about that. Evening cafe for the night students which, again, night students have a new opportunity to become involve more often within the campus. Degree and transfer programs and sustainability programs which not only [inaudible] vegetable garden that Hanna Israel was just talking about but also the renovation of the quad garden which at least 6 people within the PCC community have already said they use as a model to revamp their own homes and gardens as a way to become more sustainable. And so there is also the Inter-Club Council. Clubs are receiving more money than they have in the past which is really, really huge because of new opportunity for funding. It also creates an incentive to become involved and participate in clubs on campus. And again, as of this semester, we have 67 clubs on campus which isn't really something that's happened up until this point. And so we're really seeing the increase of students getting involved and wanting to participate and also being able to understand what really goes on a PCC at a level that was pretty much unprecedented. And again, it goes in accordance with the educational master plan because it provides through things like the transfer and degree center program, [inaudible] students with robust financial aid orientation and counseling. It improves success of our diverse student body in the pursuit and persistent of student's educational goals and it also just gets them involved. So this is a kind of involvement that ultimately ravels 4 year schools which is something that you can't really find on other community college campus. So that's why student activity fee is really, really, great. Another thing that it supports is the I-Pass or does anyone have any questions before we move on? >> It's just hard because you're ticking off a lot of activities but I don't have anything to kind of like understand. >> I'm sorry. Okay. Well, we actually have a video. I apologize, it's a little bit rough but it might give you a better sense of the activities and services provided on campus. [ Silence ] >> Well, without it I can't do my job. >> My organization is them. The coalition to defend affirmative action integration, immigrant rights and fight for equality by any means necessary. And we got student activity money fee. It's extremely important for our group because we're doing, organizing for the California DREAM Act fighting for financial aid for undocumented students. >> Student activity fee gave us the opportunity to put on a whole bunch of different events. They're still coming up the semester. >> It helps provide, actually it fund our activities. >> We were able to reinforce our vegetable garden that's in front of the CC building. >> This fee money gives us the chance to do forums. We've been holding rallies. We've been doing educational events. >> If funded our leadership, yearly leadership conference that we have every year. >> Evening Student Cafe which is a big hit. We get over 100 people show up. >> [Inaudible] performance group of feminist with different alternative lifestyle, poetry and literature and without the student activity fee we wouldn't have been able to afford the event. >> Pulling several clubs together to co-sponsor events that had never been done before. >> We used it for concert. >> This semester, for spring semester, we're doing a Filipino cultural night. >> PCC AIDS Walk which happen around November and a lot of people, you know, signed up for that. >> We had a bottle [phonetic] demonstration where we're promoting reusable water bottles on campus. >> We were able to pull lots of volunteers from different clubs together so that they can complete their service hours and learn about community gardening. >> We have amazing events coming up soon, like an evening star party where, you know, we're going to have, you know, telescopes to show for the public. >> And we went up to Sacramento for the March in March. And it was important for us because undocumented students were unable to fly with the student government because they don't have papers. And so we took a van up and the student activity fees made it possible for us to participate whereas otherwise we would have been sidelined out of the protest. >> I believe this should be kept. And so it can help fund like our activities and other clubs-- >> Of course it should be kept because it helps for more student involvement. For instance, I was able to sponsor events with not only other clubs but with classes as well. >> It helps like we do volunteering and it just really helps our club. >> I do. Without it, all of the clubs on campus wouldn't have access to the funds that they use right now. And the clubs are using it in fantastic ways like this event, like all sorts of events that are coming up this semester right now. So yes, I do think the student activities [inaudible]. >> Okay. Okay, so again, to reiterate what was said in the video, the student activity fee really has increased in almost unprecedented amount of student involvement in activity. And that's something that as part of people who really promotes student success is essential to a really diverse and inclusive campus. And that's something that I think Pasadena City College is and represents and the students activity fee helps that happen. And so I will hand this off to Alex who will be talking about iPass and other thing. >> [Inaudible] pause before you transition next topic and see if there are any questions about the student activity fee, what it's used for. [ Inaudible Remarks ] >> If I may, before we go on, because there is no list of anything that--or of any of the events or the activities that the student activity be funded, we can always furnish that for you as well. And so if you're interested in seeing an itemized list of what the student activity fee did, then we can provide as well. >> I'll just say, if you're going to come to the board for an approval because we did this as when you're pilot to renew it for a future year, I need to see data as far as how much was raised in the fall semester, how much was raised in the spring the semester, how that money was spent specifically so that we know that it--and what kind of systems are you using to evaluate who gets money or is there--are there certain groups that are benefiting and certain groups that are not. I have none of that information. >> Trustee Baum just say that Miss--Dean Thayer can speak to that. But we were planning to have Dean Thayer who kinda oversees the fund to make a financial report but not tonight. I think we have some, you know, some other activities run through in order to complete the report. But Scott, maybe you can speak to that trustee's question? >> Yeah, definitely. Thank you. >> Another one, if we're going to get a report later and then review the proposal, I'm delighted to here all the great things that are happening that students are doing at PCC, right. It's very exciting, so. >> So we'll schedule that report for May 18th. >> Alright, no problem. >> Okay. >> Okay, any other questions? >> No, let's-- >> No? Okay. >> And just so what I'll say is that too if--as we're going to prepare, he's going to be bringing back a recommendation. Two, the students are also funded through bookstore and other enterprise activities on campus and I want to see if there's a possibility because the student activities fund provide such robust funding, perhaps we can then eliminate the added cost to the bookstore that's being generating those revenues as well so we can at least--when we've had this discussion each year as we've discuss that. >> We'll do a comprehensive report next time. >> Mr. Pack? >> Yeah, one of the things I'll say too about the student activity fee is that this is the first year and it really was a pilot year. So we're still, I think, working with the numbers to see how much can be distributed while so being fiscally prudent because we don't want to over distribute money. So we're really trying to get a feel for the amount that's going to be coming in every year. And I think this is a great point to talk about like the stability of the student activity fee because it is a stable source of funding as opposed to the student service fund which can fluctuate based on the bookstore, food purchasing, and other things are available on campus. And I think it's--I want to emphasize like to--from our perspective, it's really important to have that stable source of funding for certain pet projects of ours on campus of which the iPass is probably the primary one. All of us are really big proponents of the iPass and the student activity fee is truly, I think, what makes that possible. I don't know if we can have the iPass without that. Again, like I've said at other meetings, the LA 9 is still struggling with how they're going to figure out a way to provide the iPass to their students because they did not set up as a sustainable way of funding their iPass. And so this is a good point to transition talent this presentation on the iPass proper. >> Good. Go for it. >> Thank you very much Nolan. So, hello again. >> Thank you. >> As I'm just echoing off of Nolan's statements. I can say very clearly that after working with some of the scores within LA. They are envious very much. So the program we have here at Pasadena City Colleges and what we're able provide to students, by the way, of the student activity fee. As you can see by this map too by the way, we are actually able to serve a large number of students and loan access to a large--a larger area than normally, okay. So, the big thing with this measure I pass would be the access to students to be able to get here from wherever they live whether it be within the district or within Pasadena or within LA. We allow students with this measure, iPass to get their education here and alleviate them of the burden of having to pay 30 dollars every month which would account for about 270 dollars over the semester. We give them that for about 30 dollars throughout the whole semester which alleviates a great burden--which alleviates the students from having to worry about that as well as the prize of books as well as the rising tuition up--tuition. So, that's the big thing here that the iPass has able to provide to students. The other thing is that it provides better community. Students are able to come here from, again, various different areas and really also branch out from Pasadena to go to different areas and experience social life of being a college student and making sure that in an affordable way and a sustainable way as well, which leads me to my next point. Sustainability is a huge issue here. We now that parking gets very much crowded in our structure. I can attest to that from the first couple of weeks. However, this metro iPass allows for students to be more sustainable in their practices. I know that I used Metro trans and public trans all the time and I know it helps great deal to be able to just get around different parts instead of having to worry about gas and as well with rising rates and not contribute to the solutions that's going on right now. So that's more or less it. I believe we have a video, Nolan? >> We do. >> Let me just play that for you. >> We're very media friendly board. [ Laughter ] >> I got my iPass because when I first started here, I was taking the bus for a dollar on Foothill and then it went up to 1.25 and that doesn't seem like a lot, but if you constantly pay that like everyday and I take two buses, that adds up to quite a lot of money a week. >> I don't drive. I choose not to drive. And it's a lot easier for me to take the bus and being that the iPass is so cheap, you know, I forgot I get it. I mean, I'll have to take one bus to get to school and from. >> It was cheaper and in more efficient than driving and buying a parking permit. >> I'm full--I'm a full time student so [inaudible] here a lot and it's expensive, a $1.50, you know, I take two buses to get here and the $1.50 per bus rides plus one back home, that's a lot of money, 30 dollar is a good [inaudible]. >> I--The iPass is really helpful and just--I don't have to like dig around for coins anymore. There's not lot of jingling in my bag and I just carry a card around. >> I do a lot of things on weekend and a lot of times it's--I have to be on bed really early. You know, I know I could take a bus instead of having to ask a family member or a friend for a ride. >> I got an iPass because I have no car so it just seemed really convenient. >> It's pretty much allows me to go wherever I want without having a worry about pay for parking or gas. >> And road trip [inaudible] is really expensive, so 30 buck is a good deal that's why-- >> Oh, yeah definitely, 'cause I feel like a lot of people actually use it. >> I don't have a job right now so being at the iPass is just really convenient. >> And people that don't have it really actually want one and they spend a lot of money on the bus. >> It's safe so far, it takes me a lot of-- >> Okay, sorry about that. >> It saves a lot of money is what she was she was saying. [ Laughter ] >> So, additionally, just a quick little number to throw out there. Of the 8,000 full time students, about 25 percent which is roughly about 2000 students end up using this Metro iPass and if you want more details because I'm sure either Nolan or Dr. van Pelt can give those answers to you. >> I think-- >> I do think it'd be worth getting a report on that as well 'cause I can, I think, we have to approve that to, you know, keep it in place. So I think the more day you can give to us, the better we will be able to evaluate that. >> Nolan? >> Yeah, also I think I'm really glad that we were able to come, sort of express student support for these programs, you know, through visual media and so forth. I think to--the iPass really has become sort of a stable program for a lot of students. As you've heard, they've come to rely on that as their way to get to PCC because it does alleviate the financial burden in a lot of ways. And so, maybe some of the stuff we look forward to in terms of the iPass. Of course the report on how iPass has been doing in an opportunity to sort of re-ratify the contract, but also some of the stuff that we're hoping to push forward and we're in the communications with Dr. van Pelt in administrative services with our--and definitely in communication with Dr. Rocha about as pursuing like a multiyear contract because so far we've only been able to do on a semester by semester basis. But Metro has a number of provisions they would like us to meet before we presume multiyear contract. So we may end up looking at alternatives like being able to print top cards, iPasses on campus so that the students can have easier access to the iPass, otherwise it would take a very long time to get it mailed to them, we want to transition or they want us to transition to the top card if you all are familiar with that. You sort of wave it over the bus payment system and it just allows you onto the bus. And right now it's just the sticker which Metro is sort of was trying transition away from. So definitely in the future we are thankful for the board support so far of the iPass and we hope that we can definitely to continue to provide that service to students as it is amplified. We would love to provide it, integrate with registration and so forth. Those are the things that we hope to see at some point. >> Questions of--our associate of students? >> So the iPass reauthorization will be coming back-- >> Right. >> --with it, that on how many have used it and things like that? Okay. >> Ms. Wah. >> So the 25 percent though is--that's not a [inaudible] that was just all that's in demand right now? >> Right, that's the number in use currently, yes. >> Do you expect that to increase substantially especially with the cost of gas now? >> Yes. >> What--With the information that we have it--has that number has been suddenly arising and we hope and expect it to keep on rising. >> And you expect to have sufficient funds to cover that with the increase? >> Well, with that--the student activity fee and the flexibility that that fund offers us we--I think, it's safe to say that so long as that program continues we can continue to offer the iPass that are really affordable price. In terms of the demand question also, I think that not only we will see steady increase, you know, related to gas prices, but I think we'll see a really big spike once we start to integrate with it registration and that every student and registrars becomes aware of the opportunity to buy an iPass because as much as we tried to publicize it, getting the word out to 30,000 students is a challenge and the registration system was really the only way that we could think off to get every single PCC student to know about the iPass. We would love it if were offered next to the parking pass so that students could buy one the other or both if they decided. >> Are there any upcoming events that you've not mentioned or that you have and you want to emphasize? >> One, that I would really like to emphasize, sustainability as you all know is one of my many fashions and Hannah who spoke in the video is not able to be here right now. But there's a really big--I mean, that they're pretty notable speakers. It's Julia Butterfly Hill who's a very renowned, environmental activist; and also the rule Daryl Hannah who is an actress but also a sort of crusader in the sustainability movement. They're both going to be on our campus hosting a sort of community dialog, talk and that's going to be over spring break on the 17th? >> 21st. >> Oh, the 21st, ha-ha-ha, it was way off. The 21st and that's going to be in Sexson Auditorium. So we really would love involvement from the community and if, you know, maybe be board members are interfacing with your constituents this would be a great thing to let them know. It's really not only a service to the students but to the community. So that, I think, would be one of my biggest upcoming things I'd love to emphasize 'cause it's a really cool event and it's something that I think we have not offered speakers of that scale in terms of sustainability so far at PCC. >> Well, our good friend Ms. O'Conner has been making me aware of it. >> Often. >> Okay. >> Also we have the Hands Across California event coming up as well and we have Daniel Lareda who's in the audience who's our liaison to the program as well and if you're interested she can speak to the event and what's going on with that. She's the best point person to [inaudible] about what's happening. >> Welcome, thank you. >> Thank you. Thank you, Jaime for the introduction. Good evening members of the board, public. My name is Daniel Lareda. I was appointed by the AS Executive Board as the Student Representatives/Liaison for the event "Hands Across California." I do--I did give some handouts which you are receiving right now, it's a one-page summary of the event in itself, speaks about our purpose as far as advocating for the Community College System along with the fundraiser--fundraising goals for too match the Bernard Osher Foundation, which I believe Dr. Sugimoto has plenty information as far as that. On the--Regarding Hands Across California for PCC particularly, since I was appointed the liaison for this event, I came up to board of student government and requested the opportunity to create an Ad Hoc Committee, which was granted. I was appointed on February 2011 and I've been working on this endeavor ever since--since then. Essentially our goals are to reach out. It's an outreach for the student body, faculty, staff members, anyone and everyone within the PCC community and its surroundings. What we want to do is to have a massive amount of numbers of people to hold hands to create a spectacle. Now particular for PCC what I've done up to this point, I've done reports with Lancer Radio through Over Coffee, the show with Dot Cannon, as well as bringing the architect for the Hands Across California event, Mr. Ken Kragen who's also the architect for--who was also the architect for Hands Across America in USA for Africa and other very well known events for very philanthropic and whatnot. So he came over to campus and he did--he performed a report on the radio as well. We have been doing some tabling on the quad with my committee. We've set up--Mondays and Wednesdays we've been outside in the [inaudible] reaching out to students with foot traffic students talking to them about the event and getting e-mails and ways to contact them in order to get them involved and participate in this event. I've also been part of the Financial Aid. I was also stabling doing the Financially Aid Awareness Week. And to this point, we've been able to gain approximately 70 to 80 e-mails and I do have to emphasize that this was an effort done prior to the creation of the committees. So we did have a committee meeting today to which I had received 50 more e-mails and we're in the process of reaching--further reaching to the student buddy, faculty, and everyone as well. We had advertising on the courier, several articles. One specifically for Hands Across California and the second one which spoke about the--my presentation to the academic senate to which Dr. Rocha had addressed the issue as well, so that was also publish in the courier. I had contacted Christian Espiritu in regards to the ICC and I've address the ICC as well, the Inner Club Council, to disperse information, disseminating information about Hands Across California, but also to engage all of the different members of the 65 clubs that we have on campus. I might not get the number right, okay. Because most--this--the ICC does have a volunteer and a service hours requirement, and so I spoke to Christian Espiritu about making Hands Across California one of those requirements to get more students involved and more students to participate in the actual events since we need as much people as possible to hold hands. I also did that with the Alpha Gamma Sigma Club which is actually to my understanding the largest club on PCC for them to incorporate Hands Across California as part of the volunteer hours as well. There was also the filming of a video clip. We did that today and culminated that today and it's in the process of being edited to possibly have it done by Friday, which is video made by students, for students, and for Hands Across California. We had included 25 students at some point in the recording and in the different shoots we had roughly an average of 65 students. So I look forward to hopefully showing that video and you can see our different endeavors. There is also advertisement done through flyers and postcards. I do have some postcards on me. I will give that to the secretary so you can have them along with the summary. There have been flyers the stand up would be counted flyers who were retrieved from the webpage for handsacrosscalifornia.org. >> And I also received just today flyers as well for the fund raising effort. We had joined--Hands Across California has joined with AT&T and we have a texting campaign to which I'll mention something at the end of my presentation. And those are currently being posted by our committee and different people as well. Also, I finished working on a letter for the faculty which I'm going to make massive copies and disperse to--I have all of our faculty in--for the purpose of them addressing their students in their classrooms. This allows for more--more for reach out of students that might not be in the quad or whatnot when we're available so that way the different teachers are going to speak to their classrooms as well as post flyers on the classrooms themselves so students can be aware of the events going on. We're also in the process of walking the route. We're going to do so April 9th, the Saturday and the Saturday before Hands Across California which is on April 17th. So April 9th and the 16th, we're going to be walking the route in order to engage the local businesses 'cause this event is not limited to student body or students for the California Community College but everyone in itself that someway or the other benefits or has tied to our system. So in the process of involving everyone in raising awareness for the event, we're going to actually walk the line, talk to the different businesses, have them participate and post our flyers on their stores or whatnot in order to reach out further from the PCC campus. In addition, after my committee today, we had discussed the possibility and I bring this to the board because I know we do have some sort of arrangement with KPCC. And unfortunately, I don't know particularly who to address directly about this but that we were talking about the possibility of having a portion of the PSAs to run for the purpose of disseminating further information through KPCC. And lastly I would ask to Dr. Rocha to help us with disseminating information through his Twitter 'cause I do know he's got a very popular and prominent Twitter, so--which I follow and I'm sure Jamie does as well and [inaudible] does as well. So it's another way to get to Hands Across California at the PCC level for involvement or whatnot. So that ties me and I would make--because I'm very passionate of my endeavor and I would like for this to be an utter success. I would like to ask for everyone in this room, the board, members of the public, to please take out your cellphones right now. I encourage everyone to--because it's very important for me and for everyone to put our words and our intentions into action. So I like for everyone to take their cellphones right now and we're going to donate individually--well, make a 10 dollar donation. This is the campaign that we tied. [Laughter] I know, but this is how you make changes, how you fundraise. Conveniently you'll donate 10 dollars when you text the word "Hands" to the number 27722. So I do encourage everyone to text "Hands" to 27722 and donate 10 dollars to this cause. This going to get us 10 dollars times a lot of people closer to our goal. Do any of the board or anyone has any questions as far as Hands Across? >> Are there any questions? You've certainly done an awful lot of work in a very short period of time for only having been appointed in February this year, that's amazing. >> It is but when you're passionate about something you definitely work your way to gain that-- [ Simultaneous Talking ] >> Then, well, thank you very much for all the good work that you've done and it is--are there more events or more issues to be brought up or? >> I just wanted to speak again about the event that's going on this Saturday, just give you a little more background on it. And Awakening the Dreamer event was started by an organization, the nonprofit organization called Pacha-mama Alliance. They began as an endeavor working with the indigenous peoples in the rainforest in South America to help them, community build, get together and organize in order to save the places they were living in the rainforest. And out of that model, they decided to use that as a community building process. And so this is an international symposium that's been done in over 30 countries and it's really about organizing with the community and bringing people aware of really what the state of the earth is as far as globally our environmental practices, how we treat each other. That's the social justice aspect of it. And then exploring spirituality and how spirituality plays into our different cultures. And so the symposium is really a multimedia symposium. There're a lot of videos. And after the videos, the facilitators get the audience to engage with each other and they ask them some questions. And so, out of the event, it's really made to inspire people to be proactive and to make changes in their life, because it's called Awakening the Dreamer Changing the Dream. The idea behind that is that our dream sort of globally [inaudible] off as we've move into the industrial era. And so we really become consumers and we don't put as much on the sustainable end of that consumption. So it's about changing the practices and each person sort of being the change if you will. And so the symposium covers all these aspects, talks about it and then the idea is that we'll offer people some things to get involved with, for example, the Hands Across California so that people can go out after they're inspired and say "Okay, now I'm going to make a difference." >> Where is it and what time? >> They'll be here in Creveling Lounge on Saturday. The registration will start at 12:30 and the event will begin at 1 o'clock and there's free lunch, too. >> Wow, can't beat that. Anything else Ms. Hammond? >> Just to go back to Hands Across California very quickly. I'd love to take this opportunity to commend Daniela for all of the work that she's done because she--she's not a member of the executive board but she certainly works as hard as one. And she has been since she was appointed in February. I think we gave her something like--we gave her the job and we said, you've got about 80 dollars to--or 80 dollars--80 days to get things together. And she has represented us in a way that we could have never even dreamed of because I know even in Sacramento when I was up for the Joint Higher Education Advocacy Day, I'd spoken with Reid Milburn who's the head of the program up in Sacramento and they know Daniela and the work that she's been doing down here at PCC or in Pasadena. So we know that Pasadena will be very well represented with this program. >> Yes, she's obviously in a very outstanding job, so thank you again for your good work. >> Will all the members of the AS board be standing inline in holding hands that day? >> Absolutely. >> Absolutely. >> Better be. >> Anything else? >> Is there anything else that you'd like to know? >> Any questions Mr. Baum? >> I just--I have a--First off I want to thank the leadership and that when you promise students for change, I've seen a real strong change in the leadership at PCC. And I want to say as a board member, I really am counting on the student leadership to keep us informed as to what the priorities are for the students. We had a student come earlier talking about family or gender neutral restrooms. And for us to be able to respond or hear those different questions or demands or request on behalf of students, I would always look to the student leadership to say, "Have you investigated this, is this a priority, is this something that the leadership feel strongly about?" So that--So I hope that you are continuing to keep your outreach to the grassroots of the students and channeling that so that we can have that type of feedback and ability to factor in the interest of students when we make policy decisions. >> Okay. Other comments or questions? Well, thank you again very, very much for an excellent presentation and obviously you demonstrate so very, very well how exceptionally fortunate we are at PCC to have you representing us and what a great job you do on our behalf. So, thank you very much. [ Applause ] >> I'm going to exercise my marvelous powerful prerogative and declare about a 3, 4 minute break while we reorganize and I assume we're going to reorganize the tables and that type of thing. >> It gives everybody a chance to do their texting now. >> Yeah. [ Laughter ] [ Silence ] >> Earlier one was introductions, announcements. Are there any introductions or announcements anyone has that-- [ Inaudible Discussion ] >> Okay, I think we can move past that. And now we'll take up the shared governance representatives and reports that you may have. Ms. Hammond I think beyond what you've already given to us. >> Well, it's a personal announcement but I can say it now that it's official. I'll be transferring to Arizona State University in the fall. >> Very good, alright. [ Inaudible Remarks ] [ Applause ] >> Thank you. >> I think also to add on to that, Jamie is very modest about this. But she's an extremely successful competitor in speech and debate team and they actually express an interest in recruiting her for that purpose. So she's going to be going there specifically for that reason because they were really pursuing her. >> Fantastic, alright, that's very good. Mr. Miller? >> No report tonight, Mr. Thomson. >> Ms. Kollross? >> Nothing. [ Laughter ] >> Dr. Douglas? >> Dido. >> Mr. Martinez? >> Just a couple of items, just to let you know that we also had Daniela Rueda come to the academic senate board meeting this past Monday and she also enthusiastically recruited us to participate in the Hands Across California [inaudible]. Also, I want to let you know that our Ad Hoc Committee on the Transfer Reform Act also known as Senate Bill 1440 has completed its work through the curriculum and instruction committee. So we have revised our--we're in the process of revising our policy 4060 on the associates degree. I hope that to have a vote on that policy change at our upcoming meeting on the 11th. And then that policy will be forwarded to you for your review and hopefully your adoption. And then in short order, we will have new majors in the fields of sociology, psychology, and communications brought to you also for your approval. And again, that should happen in the very near future. >> Okay. >> That's it. >> Denise any reports? >> Yes, I do. >> Good. >> One big one. But I won't take a long time. A couple of months ago, Dr. Rocha sat with the classified senate and said that there we talked about funding and things like that. He told us we had to get creative so I did. [Laughter] Goodwill is coming May 1st to Pasadena City College at CDC, and for our scholar fund not only for us as classified, we're also were giving out students--student scholarships. They will be coming with a 28 foot trailer, park it on to CDC property, and for each trailer that we fill, we get 1500 dollars. So this is where all everybody--all your stuff that you don't want, please bring it to us and thanks to Dr. Rick, he said we can use lot D to collect items. So May 1st, between 10 and 4. And it happens to be the same day as flea market, so hopefully the people at the flea market don't want to to take anything home they can bring it [inaudible] straight to CDC. So that's all I have to say. Thank you. >> Wonderful, thank you, that's great. Mr. Engeldinger? >> We have a very successful job fair last Saturday, almost 600 attendees for faculty positions really was, I think, a very well attended and I think fruitful endeavor. >> Fabulous. Ms. Chapman? >> Thank you President Thomson. No, other than again the wonderful award from the NCMPR, so thank you. >> Fantastic. Dr. Sugimoto? >> Two quick items that you'd be interested in and I rally thank Dr. Rocha for rearranging his schedule last Wednesday in the last minute notice, John Singleton, the honored director who was one of our students has accepted our invitation to be our honorary chair for the capital campaign, Center for the Arts. And so video taped him, we have footage, we have pictures, and we'll be using that as part of our promotion to round out our capital campaign. And I don't know if all of you know John Singleton but he is the youngest individual who was nominated for the best director in the Academy Awards and the first African-American to be so also. And he was so complimentary of PCC and was so genuine. It just was lovely. In our video taping of him, he sat with one and we gave him some information that we'd like him to review and maybe discuss. And he was very nervous and he told us that he is better behind the camera than in front of the camera, so. But it was really delightful to have him on campus. We hope that he'll come back. He did agree to participate as an artist and residence in the future. The next item and I'm very appreciative of Daniela Rueda who was here not only is she working on Hands Across California which is going to be on Palm Sunday which I think is very cute, on April 17th so we can't forget it, but we all--through that is going to bring attention to our Osher campaign. And the information you have that looks like this gives you information about where we are in our Osher campaign. In the last month we brought in an additional 40,000 dollars in donation to individuals who now will have a scholarship endowed in their name. And hopefully we'll be bringing in some more. The Retirees Association is a group that's also trying to raise enough funds so they'll have an endowed scholarship for the retirees. Along with the Hands Across California and the Osher campaign, we have started Raise Your Hand for PCC campaign which is going to be our annual campaign. And some of you may have already seen this. But in the Pasadena magazine we have a nice ad for Raise Your Hand for PCC. So this will be our annual campaign and at commencement we'll have all the students raise their hand for PCC. The information that Daniel-- >> Is that before or after the touched their wallet? [ Laughter ] >> Well, hopefully they will raise their hand and then touch their wallet and give us money. As part of Hands Across California which is really wonderful, you can go online and set up your own donation page and send that e-mail to all of your friends, family members and anyone that you know and ask them to donate. You set your own goal and ask them to donate to the Osher campaign. If in fact it goes that way, then we will have more money to match Bernard Osher's wonderful amount of money that they provided us as money and perpetuity for scholarships for our students and I can't think of anything better than to provide that for students who are very needy and will be more and more so as time goes on. So I'm very delighted to be part of this. We are right now 76 percent of the way to our goal of 979,577. We will make that number. I am absolutely positive about that. And with Daniela's assistance and all of our associated students, we will get there and all of your help. So thank you very much. >> Thank you. Dr. Wilcox? >> No report. >> Dr. Jacobs? >> Yes. First of all, I would like to thank all of you who helped with Super Education Sunday. And Mr. Thomson, President Thomson was at Scott as he mentioned and that's my church, Scott United Methodist, was there to see more, introduced him, and you know you got a lot of complements after. It was not only for the information and the inspiration but also because you stay. You know, usually when people go, they as they say, the politicians, they have to leave. And so I gave him, I tried to give in an out and I said, when I was shaking his hand I said, "Do you--Are you--Will you be staying?" And he said, "Oh, yes," you know, and everything 'cause he could have headed out at that time. But he stayed and we appreciate you staying and all of the--your message was well taken. Several people said, "You know, I think he really wants us to come to PCC." So they got that--[laughter] they got that feeling from you. Also I like to just mention for our librarian, dean of library, Mary Ann Laun, you have an event, this--we have an event that's coming up, it's the celebration of the American Education Library Preservation Week and this is in April. April the 29th would be the culminating event. And she's inviting all of you to come. You should have received an invitation in the mail. If you haven't received it, you will be receiving it. And it's interesting because you will--it's called "Capture the Memories." And it will be the history of PCC in digital photos and memorabilia. We already have in the rotunda and in the display. And on this particular evening, the 29th from 5 to 8 o'clock, there will be photos and videos and everything. It will be having people help to identify people down through the years and that would be a light dinner and then this type of celebration. So you have a pencil to help you remember and you have a book, paper size. So we hope that you will be able to come. Thank you. >> Thank you so very much. Okay. I'm going to--I'm sorry, Dr. van Pelt I apologize. [ Laughter ] >> No report. [ Inaudible Remark ] >> I'm going to, again, move the agenda around a little bit and bypass the minutes and the consent items for the present time and go to Item H; Authorization of information technology consultant to certify reliability and functionality of college Santa Rosa IT system: Discussion with possible action. >> Yes. Thank you President Thomson. Just a couple of kind of preparatory remarks and then I'll have Vice President van Pelt introduce Justin Tsui who is the management consultant we brought on to certify the reliability of the system. >> This spring, when we started spring registration, we experienced difficulty because we had asked our Santa Rosa Legacy System which was originally installed in 1982 to do some things, do some new things for the student information system and do--to put it bluntly, we had problems and, you know, the system came, you know, near meltdown. So we had that problem and then of course given that and the pressing need for moving forward with the new enterprise resource platform, a new IT system, that we needed to make the transition more quickly than we thought. >> Thank you. >> So, given that, we went through a process in which we sought proposals from qualified vendors--from qualified companies who would be able to come in as management consultants and to do a specific task. One would be the emergency task of going into the system and strategically performing the kinds of functions necessary so that we could certify the reliability and the functionality of the current system that we have in time to do fall registration which is coming right up. We need to throw the switch on that in June. So that's one portion of this. And then the other of portion of this is to use the services of Mr. Tsui to consult with all the end-users, students, faculty and staff to find out what it is that needs to be fixed in the short-term and what is it that we--what information that we need in order to make a good evaluation of an ERP moving forward. Towards that end, I do want to--we have reorganized IT, the four units of MIS, academic computing, web services and online have come together. In fact, we're in the process of moving them over to media services, so the media services area so they're all media services, all of IT and all of the library will be in one building. And I asked Rick, Vice President van Pelt, I asked Bob Miller, I asked Dale Pittman and I asked Bob Cody [phonetic] to form a management group to assess the current situation, to manage this through and to find the management consultant who is going to help us get this thing up and running. So, that's the intro and from here I turn it over to Rick who will flesh it out a bit and then invite Justin up to answer any questions you may have. >> Thanks [inaudible]. Thank you. >> We've been meeting on a very regular basis. We have oversight meetings each Thursday morning. That's open to everybody on the campus. And following that then we get together with Dr. Rocha to provide the updates and to seek clarification on certain points. We do have a tremendous backlog of items that are unresolved and so what Justin has managed to accomplish in a short amount of time is to synthesize all the outstanding issues, and I think this list is probably 30 items long, of items that have been identified. So what we've been doing is today for example at Dr. Jacob's division dean meeting, there was a discussion about it. We were going around and taking this around to the campus so that everybody has input in various different constituent groups and to have a say so on how this works, so that as we roll these programs out, they're actually fully integrated with the constituencies on the campus and the end-users. So, you know, this is sort of a brushfire approach that we're taking of identifying and triaging all the various different problems and then prioritizing them. So, it is a Herculean task and to have management oversight in terms of coordination on a technical level through Justin is extremely important to us and certainly in the short amount of time it's bearing fruit. So, if I can introduce Justin, if he might come forward and just have a few words about his company and-- >> As he is doing that, why don't you tell us the work that has been done that have brought us to this place this evening where you're recommending this particular company to move forward with. >> Okay, so what we did is we went through a list of people and we interviewed them and I believe it was Dr. Rocha and--well, it's different people at different times in fact 'cause there was a number of people. So, we went through an interview process to see what their abilities and what their resources were and we settled on on Justin's firm, a local company. They're located on Madison Avenue right here in Pasadena, just off of Colorado Boulevard, so it was an iterative process among us in order to come to the conclusion that this firm is the best one for meeting our needs. >> Could you name the four qualified vendors who we interviewed and asked for proposals? >> Well, actually, you know, we've went through a process where we interviewed a person from Jet Propulsion Laboratories. We had a person from one of the other community college districts. I'd rather not name them, I don't suppose 'cause I'm not sure that their college was aware of the fact that they came here. But one of the larger community college districts is the vice president of IT. Let's see. >> He also-- >> Then a recently retired person who volunteered his services from another community college district and then we had previous consultants who have worked on campus also provide proposal to us. So, Justin Tsui. >> Welcome. >> Okay. Great--great evening. My name is Justin. >> Into the mic, Justin. >> Okay, sorry. Good evening, my name is Justin. I represent a local IT consulting services company. We are excited about the opportunity to present ourselves tonight to have opportunity to provide PCC with [inaudible] IT consultations and support. And so I was sitting through the meetings, I noticed Cynthia, she's using iPad. I mean, that's pretty much all she brings. I noticed the students, they talk about Tweeters, they talk blogs. And then we're looking back, we're looking at our current student registration system, I think there's something left to be decided. Last couple of weeks, informally we have--we have a pretty much most our people here in the groups. And as part of that process, we have identified that's where the issues as you guys have on your hand currently. These are the focus of us going forward, as we're looking forward to the registration system and we're looking at how we can better to identify the issues and we can certify and identify the issue in place. >> Are there questions [inaudible]? >> I didn't have any information on the packet about your background and qualifications, so could you share some of that? >> Sure, okay. I have [inaudible] work through a pretty interesting portfolio issues when I graduated in early '90s. I started working with Accenture consulting. I was a primary in the technical architecture fields. I lead the implementation of Sprint PCS telecommunications text messaging platform before I switched into a more--become a--ERP implementations. We--I have worked--lead significant teams with Bank of America and I have lead teams for a local retail company called [inaudible] Ranch Market. I'm very familiar with from an ERP perspective. >> What is your educational background? You said when you graduated from where? >> Oh, I have a master degree in computer engineering from UCI. So, my core experience is in the computer services, so. >> My question is, so will you be doing all this work yourself? >> No, we have about 7 people groups that will be tightly integrated with the MIS group, the--our--to contact us, we use a local email address itprojectmanagement@pasadena.edu [phonetic]. We will be working closely with Dale [phonetic] and his groups to resolve the list of issues. [ Inaudible Remark ] >> So, what was--did you have prior experience working on the Santa Rosa Systems? >> Oh, we are working with Dale on not necessary just the Santa Rosa System but we are working on for example the first item on the list of online grading and online drop systems. >> Well, unfortunately there are some technology gaps that--that we try to help them bridge that and then to work utilizing their existing platform by kind of cross leverage on that. So we--we are enhancing the existing platforms. >> And so who--so but you do have someone then who--who knows the Santa Rosa Systems? Are you working with someone on [inaudible]? >> We are working with the MIS group from a Santa Rosa perspective. >> Okay. >> Yes, yeah. >> I had a couple of questions on the contract. So, maybe we-- >> Yeah, of course. >> Maybe this is for Dr. van Pelt. So, this is a 3-year contract for 200,000, is that right? >> It's a six-month contract. >> But it can be extended though? >> It can be extended. >> Okay, six months and then if--and it's 200,000 is that, right? >> Not to exceed. >> Not to exceed. And so, it looks like this is time immaterial, is that right? Okay. So, is it expected that all of the items that are on this list will be completed under this, the six months and for the 200 or under 200,000? Is that the expectation? >> Well, the expectation is is that as issues rise 'cause it will undoubtedly be a larger list than this. But what we're going through now is to set priorities of the most important things. These are the issues that people are raising. So, we expect to have all the critical systems resolved, certainly that the registration student drop and so forth. Those systems have to be running and have to be running in the relative near term which means that the success is going to be measured in--in weeks and not in--not even in months. >> And then some of these--you guys might notice the number jump a little bit, so some of the issues have already been as we're working with Dale's groups on those and really be addressed. For example, item number 1 and item number 4 in the list. So, some of those are--are short-term issues and some of them would require longer term fixes for that. >> And--and to finally interject, we meet weekly every Thursday morning as a--as a management team with stakeholders throughout the college and this project tracker list is how we're going to keep track and reprioritize the work as needed in order to make certain everybody for the--the fall registration period going forward. And of course, Justin's work is transitional to the proposed VP of information technology. And the idea here is that we sort of try to get the house in order so to speak, so that when we do transition over to the new vice president, he or she will have a much more functioning structure in terms of our Santa Rosa System. >> Other questions? Mr. Martin. I'm sorry. >> I still had a couple more, sorry. >> I beg your pardon. I--I apologize. >> Alright. Yeah, I was just wondering that if--if there are continuous meetings and--and issues come up then are there--will you at some point identify specific deliverables that will be accomplished under this contract? >> Absolutely. The--the project tracker list that you have in front of you here is--is sort of the first version of this. For example, tomorrow morning, we get together and we're going to look at this and we will be prioritizing this list in relation to the highest priority relative to registration right now. So, the answer to your question is is that the majority of these projects right here, these are sort of the hot ones that have been identified. These will be completed and in functioning by the end of June or if not absolutely totally completed in some cases very close to that. So, I--is that answering your question, Ms. Wah? >> It does and so, yeah, so I'm--since it's time immaterial, I'm just wondering though you--you're not expecting the scope to change so much that we wouldn't, we'd only maybe accomplished three of these and then all of a sudden something else would come up as-- >> No, no. We--we believe that we're going to make a monumental dent in this list and probably a greater list than this. >> Absolutely. >> Okay, I'm always a little nervous on time immaterial, so okay. >> Yeah and just to explain also if you look at, I mean, a couple of these. I mean it's pending to close or I mean from my confidence level perspective, I think this list will be addressed. Otherwise, we couldn't certify the Santa Rosa System for the full registration. There are some pretty monumental and critical issues that we have to look at and come to a resolution pretty quickly working with Ray, Bob, Dale, and Bob on this. Yeah? >> And then, I'm sorry just a--in layman's terms, if you look in terms of the deliverables and one of the things that--that I have seen in--in this list is that it has grown exponentially almost because of Justin's presence that we are finding things that we didn't know enough to find. But, this started just to be clear. I'm not, you know, I asked for some support here. When we started the spring registration, these were the problems. If you look on that first sheet, the first line, online faculty, online student grades submission, online drop submission, we simply could not do that properly. And so, one of the deliverables is to get that cured by June, you know. At the time that, you know, we have to do the registration. The next one, registration, was a huge issue for students, the add/drop notification. We simply could not do that in the spring registration. And, you know, as Ed and other faculty would tell you, I mean we were pulling our hair--hair out. So, we're hiring Justin to make sure that those deliverables are delivered. The other one that was a big, you know, and again--the reason why this occurred is because what we were trying to do again in my understanding of it is to improve the student information system. And so, we had come up with a--if you look on the second page, the automatic waitlist notification. Waitlist has always been a huge help. Okay. Waitlist is there are 30 students in a class, 10 students on a waitlist. Well, before the spring, we had to literally force students by hand with a card to go back, get an add slip, go back to the faculty member. So, what we did in the spring is to ask IT, asked the Santa Rosa System to do that automatically so that as soon as a seat opened up in the queue, you know, the next student in the registered will automatically get the seat. Okay, very simple process that--not simple process but very clear digitized process. The system crashed, okay. We simply could not so, that would be one, big one as Justin well know as for me that we have to get this corrected. There isn't a maybe. We have to get this corrected by June 6 for the fall registration. And so one of the things, one of the deliverables is that--and we'll come back each time to offer an update, is that Justin will literally be certified that the system is--is reliable and functional for these things we've asked them to do. Now, we will make a judgment at some point. You know, once we get the output and once done, we will make a judgment and I'll make a recommendation as to whether, okay, you know, we'll cut it off there and move on and so on. But, you know--and that's why the contract is written so that it's an up to in any point we can stop it. But, the key basically where students live in terms of registering for courses, we just simply have to get done, and we frankly weren't able to do it in the spring. >> Yeah, I agree. I just--and sometimes when you have continuous user sessions, you--the contractor ends up working on the same item over and over and they never get the advance. I do have one other question. So, there is one item in here on the travel cost but we're not--are we expecting that that's going to be significant or pretty insignificant? >> Well, I guess North Madison [inaudible] is here, it should not be expensive-- >> No we have-- >> No, that's what I'm hoping. >> Yeah, we're not expecting to incur any [inaudible] 'cause this is our standard contract terms that gets [inaudible]. >> Okay, so we're not expecting that you're going to be hiring sub somewhere that are traveling in from Ohio or-- >> No. Unless--I think I--I put it in there that unless requested by PCC or approved by PCC that you want us to bring somebody from a national chapter to--to come back in here, but otherwise--and so the current terms of the contracts, I don't foresee any travel cost on it. >> Mr. Martin, I think you had a question? >> No. My question has been answered. >> Okay, Mr. Baum? >> So, who is the one administrator directing his work because I've heard, Rick, I've heard Bob, I've heard Dr. Cody, I've heard Dale Pittman. Is--who is the one person kinda like deciding what's on the list, what's on the priority? What's--and so that we stay within the budget and the terms? >> Me. You know, I've--I've asked Justin to report directly to me. I formed a group simply because we don't have, you know a--you know, if you will, [inaudible] Rick has his responsibility and Dale is--you know, in other words, IT was in four separate pieces. So, what we've done is I have asked the four managers to make a management committee with Justin who report directly to me every Thursday, so. [ Inaudible Remark ] >> And so I'll be getting up at 4 a.m., he'll be getting up at 2 a.m [inaudible] of that. [ Laughter ] >> As the system has to work next time. >> Yeah. >> Other questions or comments? Is there a motion to approve? >> Second. >> Moved and seconded. Are there more questions? >> There's a question on the motion. Are we approving consent item. >> This one item yes. >> This one item on-- >> That's right, yeah. >> It was previously called for separate consideration. >> Yeah. >> So 104-B, specific contract B-97910-1 between Business Savvy Solutions Inc. and Pasadena City College, other questions? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. All opposed. Motion carries. We thank you very, very much. >> Thank you. >> Welcome aboard. >> Thank you. >> Forward to getting an up to date computer system, technology systems. Okay, moving next to item I on the agenda. Authorization of Executive Position Searches and Selection of Search Consultant: Discussion with possible action. This is a consent item 104-B, contract B-97914-1. Dr. Rocha? >> Yes. Thank you President Thomson. Again, what I'll do is make a very, very brief introduction and throw it to Lyle who will describe the process and then introduce our guest from Community College Search Services. Okay! And this also is an item that originally was on consent and it's being pulled as for separate consideration at this time, okay. And this has to do with the authorization to move forward with the executive position searches, 6 searches which are the vice president administrative services, the vice president of technology, the vice president of student services and the vice president of ed services, the vice president of human resources and a general counsel position. And I may also point out here as we've been moving through the consultation is that--a couple of things. First of all, I wanted to tie back and thank of AS, Associated Students, for the advocacy 'cause it's having some effect. The budget situation is not a close story. We've been planning in our budget situation for the worst case scenario from the very beginning which is 10 million dollar cut. What the students and others are fighting for is the original best case scenario. We are some distance away from recommending a budget to you but given what Chancellor Scott has been doing recently and who knows what way leads on to way, there's a possibility that if we get closer to the best case scenario rather than the worst case scenario that we'll be able to preserve most if not all of the current sections that we have in the schedule given the fact that we were one of the very, very few community college districts that increase sections this year rather than cut them. The administrations budget recommendation, which will come to you some probably some time in June or July when this situation of the state is cleared up, is very clear and it's posted on the website and that is the cuts if they are necessarily will come from instruction last. So in proposing the executive searches and indeed the contract for the search consultant who will assist us with this, we're also, again, proposing--and it's clear on the website that the administration will be smaller next year than this by a significant number of positions. The estimate is upwards of a million dollars that the administration will be operating smaller next year than this year. So the cuts, the actual dollars in the total budget for administration will be less next year than this year. I say that simply because it's important that as we move forward with the budget situation that relatively speaking we're in a healthy situation. Lyle referred to the job fair and we are moving forward. In fact, one of the very few districts that are moving forward with full time faculty hires, 21 of them that we open up to a job fair on Saturday and that will be a very important not only sign of our health but a very important continuing commitment to academic excellence. And we're, again, one of the very few districts that is absolutely firmly committed to the 75/25. The 75/25 is that 75 percent of our instruction is delivered by full time faculty and that is a commitment that we will keep. I say that as preference. The positions I have described and I'll turn it over to Lyle Engeldinger to describe the process of--that has led to the selection of the consultants and then Lyle will introduce the consultants, our colleagues and guest and then we'll take questions and move forward with the item. >> Thank you Dr. Rocha. We were recommending to you Community College Search Services of Ventura to be our search consultant. We got there by the following: We issued a request for a proposal to four California search firms. They were Community College Search Services of Ventura, Professional--Personnel Leasing, Ralph Anderson and ELS. As I said they're all California based and experienced search firms. We received proposals from Community College Search Services and Ralph Anderson. We met with both organizations, we compared their proposals. We found that CCSS had properly, in our view, evaluated our needs. They've assigned 3 of their experienced staff. The 3 are here this evening and I'd introduce them to you, Dr. Jim Walker, Dr. Eva Conrad and Dr. Edward Hernandez. That's important to a staffing side because we have as you know broken the 6 positions into 3 separate search requirements and this particular firm has assigned 3 experienced staff to help us with that which allows us to proceed with the recruitment without worrying about overlapping time processes. The other firm, Anderson & Associates, assigned one experienced person, Stan Arterberry but we could see that given our compressed time requirement that that firm was going to have difficulties reaching that--the time limits. Also this firm that we're recommending comes to us, we think, with a very good active pool of candidates, very well thought out process for evaluating candidates and they're fully equipped to meet our needs. Both the firms that sent us proposals had the same cost factor. They both set their cost at 15,000 per recruitment so we were able to do qualitative analysis because both of the firms were going to cost the same amount of money. So I would present to you the 3 representatives who were here and we can answer any questions you may have about the process that we used to evaluate these firms. [ Pause ] [ Inaudible Remark ] >> Good evening. With your permission I would like to first of all thank you for inviting us here this evening and also thank you for recommending us to the board for approval. And also I [inaudible] by perhaps introducing, giving a little more background on the three of us just briefly. Dr. Eva Conrad has been an educator for 35 years before she retired. Her last position was as the president of Moorpark College. Dr. Eddie Hernandez worked for 40 years as an educator, this is all in California by the way, prior to his retirement he was a chancellor for the Rancho Santiago Community College District. He was also a faculty member at Pasadena City College and he was also a student at Pasadena City College so he has a long story with the institution. I spent 44 years in education. I served my last 10 as the president of Moorpark College and also the interim chancellor for several years for the, excuse me, for the Ventura County Community College District. So that's a little bit about us. We all live within an hour drive of Pasadena City College so we're very, very available to you. >> I'm going to stop there and ask if there are any questions or if you like me to go through our process or anything like that I'd be more than happy to oblige. >> Are there questions at this point or we want them to go through the process that they would take through on the searches they would be undertaking? Let's go ahead and tell us about the process. >> Well first of all we're very proud of the fact that we facilitate the search. We don't run the search. We're very sensitive to the culture of the institutions for which we work. We realize that every organization has its own way of doing things, so we come in and we provide options. Some of the things we do to assist in the search is development of the job announcement, in this case we've already talked to Lyle and we're going to proceed with an electronic announcement as opposed to try and put together a fancy multicolored brochure because of the time frame. We're also going to be heavily involved in candidate recruiting. The three people that are here this evening standing before you will be the primary consultants on the search but we also have 5 other colleagues that are part of Community College Search Services that will be assisting us in doing recruiting. We've all worked in California for a number of years. We have a tremendous network of people and we'll be able I think to successfully recruit for all 6 positions. The time frame we feel is very tight. There is a possibility of course that if the pool is not large enough or the candidates are not of the quality necessary for these positions we may recommend that the search be extended. But our number goal as I'm sure you can understand is to provide the final decision maker with as broad a group of people not, not only diverse but also highly qualified individuals for each of these positions, excuse me. In addition to this we will also provide the search committees with suggestions for interview questions. We will set up the interviews. We will contact the candidates to make sure that they're okay with the process. We also are very proud of the job that we do in reference checking. We have revised recently, well not really recently but within the last several years we revised our process for reference checking. We find that that's a very tricky part of the process. So what we do is we provide the Superintendent/President and the Board as well if they wish with a comprehensive reference report. We will write this report based upon interviews with at least 12 people for each candidate, for each finalist. We have--we do not go with just the references that were provided by the candidates. We go off the reference list now. This takes a lot of time and a lot of effort. We find that when we contact people who are not provided by the candidates you sometimes get a different assessment. We also have hired a person that does nothing but internet reference reports for us. A lot of the stuff as I'm sure you are aware on the internet is not true and not factual but nonetheless we check it all out. We also do a criminal and civil background check on each candidate and we also make a lot of personal phone calls to a lot of people we know that will tell us that truth which is also difficult to come by sometimes in reference checking. And then what we do is we take all those information and we provide it before the final interviews. This is a real different approach I think than a lot of firms use. We provide this information to, in this case it will be Dr. Rocha prior to his interviews with these candidates in order that if there's anything that shows up on any of these reports he will have the opportunity to address the issue with the candidate during the interview. And I think this is extremely important rather than being surprised later. We will also provide services to HR in scheduling these final interviews and if it's desirable we even enable people or assist them in the final contract negotiations but I don't think that that would be an issue in this case with Vice Presidents. So, that's just a very brief summary, a very brief over view of the services we provide. >> What experience do you have recruiting lawyers? >> Actually we did--we recruited--we were the search consultant firm that did the search for the Los Angeles Community College District Chancellor when they hired Dr. LaVista and the first thing that he asked us when he was on board was to hire or help him hire a solicitor general and we did assist in that but it's--of all of the 6 positions quite honestly your general counsel is going to be the most difficult one to recruit for. >> Well that's--I mean I'm a lawyer that's why I was asking the question because if you're not experienced in recruiting for lawyers it might be a little bit of a challenge for you to go out and find one who would be interested in a job opportunity here so. >> We have a lot of contacts with firms that specialize in educational issues. There are 3 or 4 big ones around the state of California that we have worked with in our districts and we were talking earlier about the possibility of--that would be the first group we would contact to ask for some assistance, some names, some nominations, some recommendations and then we'll sort of go from there. >> Are there questions? Ms. Brown? >> I actually have a question but it's not to you it's to Lyle and probably to the Superintendent and maybe I'm just out of place. I am wondering why or maybe you intend to bring another group for us to look at. I am not really that comfortable with just bringing one group here and maybe choosing--I kind of like to compare. I'm not sure if other members feel that way but that's just me. So, are we planning to bring anyone else? >> It was not what we we're recommending however, we do have another search firm that we could bring here so that you could interview that firm if that's the wish of the board. >> What I'd add in response that you know again the recommendation is clear and I think that I heard the dean say that we had recruited and contacted every available firm who had experience in California community college searches and that the second submitter was in the opinion of the evaluation committee far less qualified. >> So basically they're here for us to approve. >> Yes, that is the action. >> Before we go further, I'll recognize Dr. Mann in just a moment, we do have 2 cards from people in the audience who would like to address us, would this be appropriate time to do that? First is Dan Haley. If we could ask you folks just to take a seat for a moment please. [ Pause ] >> Welcome. >> Thank you, thank you. Good evening everyone. My name is Dan Haley. I'm one of the librarians here and I wanted to speak about this proposal. This proposal will expand the number of vice presidents on this campus to 7 and I'm going to ask you please don't do this. This is not a good time to be doing this. We're in the second worst financial crisis in living memory. We are cutting sections, we're turning away students. If this goes through we'll be telling the students that no they're not the number one priority on this campus, that when money gets tight we're going to cut the academic program but we'll still earmark money for administrative positions. That's not what we want to say. That's not what we want to do. Please don't do this. Thank you. [ Applause ] >> The second person who has asked to speak on this item is Roger Marheine. [ Pause ] >> It's deadly quiet in this room so I want to be a little bit lighter but I think the Board really has to look at what will the community say about these hires and Dan said the students will feel they're going to be a little priority but the Temple City's, the Muir's, the [inaudible], the South Pass, the [inaudible] school district children who can not get into our college particularly coming right out of high school and those families are being told that we're hiring 6 new vice presidents or 3 or 4 new and some interims--really that's not the kind of message we want to see. I'm going to Sacramento on Friday and Saturday again. Sacramento is all about waste, fraud and abuse. Pasadena City College by and large has not been tarred with that brush. We generally had a pretty tight ship. We've had lots of internal debates but we have not been charged with waste, fraud and abuse. But this kind of action is going to send a terrible message to your community and your constituents and we really need to think about that. Now, the second thing and this is addition to the email I sent today that I'm sure you all got, from a faculty point of view it really hurts us as faculty because we don't talk about layoffs and Mark has said no layoffs but in fact if there are sections cut that will mean part timers lose their jobs. And part timers are particularly hurting especially if they try to work at other campuses and they've lost their jobs their. And so from a faculty leader point of view we really have to think of those people and by and large they feel put upon once again that we're hiring very, very strong at the top end and we seem to be disregarding those of us who are on the ground floor doing the teaching, doing the counseling and working in the library. So, I would urge a moratorium on these hires and to take a step back at least until we can see what the Sacramento budget situation is and perhaps you should even talk to your own constituents about this. This is just isn't something that will bode well in the community. So, thank you very much. [ Applause ] >> Dr. Rocha, any comments that you're going to make or-- >> No, I respect the views and obviously I think a couple of things--and I'd ask perhaps for amplification from the counsel. First of all again, most of this positions are interim positions that general counsel advised you last December needed to be searched and filled with permanent candidates according to the Ed Code. There will be 6 vice presidents, okay--that is true--here, but in total. One vice president position, which is set to the side with a foundation position that we will be talking about it in another time, so first of all the positions have to be filled by Ed Code and that was our previous agenda item in December with the Board. The other position at issue is the vice president of technology position. The [inaudible] report that you have in front of you made that recommendation in 2008-2009 and reading that report and given the near meltdown of the current IT system it is my strongest possible recommendation that we will not be able to serve the interest of the students and the faculty without moving forward with that position. As for the General counsel position, you know I strongly support it. You see the docket that we have in front of you. I might ask Mary to elaborate my comments and since we consulted [inaudible] on that and with respect to the Solicitor General counsel and we spoke today that we would invite the participation of General counsel and we will--you know actually it's my intention to make sure that you see the final candidates and that we're able to make a judgment together. Finally because of the need to move the college forward in all respects this is the authorization of searches and not the authorization of appointments. Since the positions except for the vice president of technology and General counsel have to be filled anyway I strongly urge us to move forward. The vice president of technology, I made that case and I stand on it. The General counsel I'd have to say with all due respect to the current General counsel who we do not intend to replace that that could actually be a net savings to the district because we have a large docket, a large agenda and we have a lot of compliance work to do. >> So perhaps, you know, a thought or two from general counsel would be helpful. >> Before she does, let me just--there's a hand up in the audience. If you want to speak to us, please fill out a form and hand it over to the people who are working their way--this way up to me. Go ahead, Ms. Dowell. >> Only very briefly, Mr. Thomson, members of the Board, Dr. Rocha. Dr. Rocha has sought legal advice from us regarding these searches. I know that they are focused on six positions. Four of which already do exist and are filled by interim persons, some of them are being renamed but essentially there are four positions that already exist in the district. Dr. Rocha is correct. They have been filled for too long by interim appointees. Under Title 5 of the California Code of Regulations, interim position should not last more than a year or in the case of a business necessity, 2 years, and you're running up on that, that 2-year timeframe on several of these positions. So, it is important that if the positions are going to be filled at all, that you move forward to fill them on a permanent basis so that you don't exceed the requirements of Title 5. The position of vice president for information technology, I must defer to Dr. Rocha, that's a recommendation that he's making to the board, I have to agree with Dr. Rocha that the college seems to be going through a period where it has had a great many adjudicative matters that have come before the board. You have grievances, you have disciplinary matters, you have litigation you have in for practice charges and you have compliance issues and as much as I love serving you and would look forward to continue to serving you, it is possible that it would be more cost effective if you had someone to assist you who is on staff. And that is of a structure that some colleges in the state have gone to and have been successful with. And there are attorneys who are interested in doing community college work. I had lunch with one the day before yesterday and--but who is not interested in being an associate or a partner in a firm like mine. So I think that there are good candidates out there and obviously we will be happy to help you try to find some of the best people that we know are out there. >> We have a card to hand in from Vlad Viski, speak to us once again, please. >> I'm just a regular student and I heard all the talks and I've been at multiple college council meetings in regards to the hiring of these new vice presidents. And from what I understand, I have a question, in that why can't a dean do the job of a vice president in regards to the IT department or in regards to the general counsel and is it just a pay increase, is it the prestige. I mean, there are many issues and I'm--because I'm just a regular student, I speak with students everyday and I also spoke on Lancer Radio about the hiring of six new vice presidents. I do understand that the school does need to go forward, but sometimes there was--awhile ago a suggestion for an iPhone app. And some--and sometimes when you're--you don't have money for food or classes, I don't know how necessary some of the new positions are. I do understand that the college needs to have an administrative structure or restructuring, but how necessary are these new appointments in such a time? I mean we're talking about what, 5 to 10 million dollars in cuts from Sacramento. And having what, 6 times--I don't--I'm approximating, how much would a vice president get paid, 150,000 plus a year? Multiply that by 6 and understand how much more expenses the college will have. And me as a student, these new vice presidents will get appointed and I will scrutinize next year's budget, PCC's budget. And if I personally will see that the administration budget increases, I will make sure that as many students as possible will get to know that and will get to know the fact that the PCC administration is spending more than necessary. >> While trying to cut winter, we try to say--we were able to save winter and now the new proposition of cutting 300 classes. It is outrageous because we're facing with tremendous cuts and we as students, we don't want new administrative positions. I'm--I haven't prepared a speech. I'm sorry if I'm not being clear enough but I'm just trying to pursue this ideal of education and our ideal of education is in regards to sections and getting educated the right way while the administration's position seems to be--increase the number of bureaucrats. [ Applause ] >> Okay. Dr. Rocha or Mr. Martinez? >> Well, I think I would be remiss if I didn't report that this topic has been discussed in the Academic Senate and I think that there is recognition in the faculty to replace some of these positions, those especially that had been filled on an interim basis. But there is concern in the faculty as to the perception that this will create in this budgetary times and we just want to bring that to your attention. >> Well, thank you. I think that implicit in the arguments that have been raised is the fact that it's going to cost us more money. Dr. Rocha, would you speak to that please? >> Well, again the--that currently we know the number of vice presidents that are here, you know, so--Vice President Jacobs will continue in service. We are talking about searching for five vice presidents. So, the change or the delta from this year to next year, which is factual, is that the number of executives will be reduced from 10 to 7 and the number of deans or dean level managers, mostly through natural attrition, will be reduced from about--well, not from about, from 36 to 30 is our current projection. So therefore without any other reductions, which certainly will be coming in administration and staff, we estimate that the--we'll be reducing the size of the admission of the administration by about 1.5 million dollars, not including benefits. And we are--we will also be pushing some of the administration over to the foundation which is we'll take care of one of the current vice president positions. That will not be a general funded position. So again, I want to be clear that I think the reductions will be significant in administration and that will come first and that we will continue to do our job in terms of providing students sections as we've done this year. This year against all odds, we are under budget and we have provided more sections this year than we did last year, just about the only community college to do that. Our neighboring GCC just last week announced the elimination of its winter session and the elimination--the possible elimination of much of the summer session. None of this is contemplated at PCC. So our commitment to the students and student sections is manifest. In December, Vice President van Pelt reported in the audit report that over the last 3 years, the administration has in effect gone into its reserves for 24--26 million dollars in order to fund sections over and above what the--what the state has given us in terms of our enrolment funding. So I don't think on the part of the administration that there is any defensiveness about our commitment to students first and instruction. At the same time, I do want to make clear, a college of 30,000 students and 2000 employees, faculty and staff, right, is a city. It's not a--is a city. And again, say for the--we can have fair, fair differences of opinion about the positions. Four of them as you heard from general counsel must be replaced, okay, unless we're just going to eliminate all administrative positions in which case, you know what--not to tell, would be pretty difficult to function. The general counsel position--general counsel just commented on it. And so I'll let her remarks stand. And the vice president of technology position would be absolutely clear. As much I deeply respect Roger's comment and the students' comments and of Vlad's comments, let me clear that it will be next to impossible to meet the needs of students on the student information system and our current IT information system and to migrate to a system away from the one that was installed in 1982, okay, unless we move forward with 21st, you know, somebody who has 21st century skills and leadership. Now again, I'd say that so we can fair differences of opinion about one way or another, we need a lawyer. [ Laughter ] >> Okay, there's no-- >> Sure do. >> We can but there's no different. There's no disagreement about whether we need a lawyer or not. And one way or another, we can have fair differences of opinion about whether we need someone in technology but I don't think that anyone looking at the situation would argue against what's in the strata report that you've spent a good deal of money on and commissioned to move forward with. So I would simply say that and that in the final analysis we'll be under budget this year and that the administration and staff will be smaller next year and then our commitment to the faculty and the students will be about the same which given all the budget situations is nearly miraculous. So I hope that helps President Thomson. >> And [inaudible] may I ask Ms. Hammond, she had her hand up. Are you speaking in behalf of the students or--? [ Inaudible Remark ] >> Okay. I also had a comment but any order is fine. >> May I ask one more question before we do that. This is for the recruiters and if we don't--if we try to refer it the technology--chief technology officer, whatever we're going to call the individual, we don't use title by vice president, is that going to affect or limit our ability to find the best qualified people out there? >> Probably not but I think the salary will probably be the--a thing that's going to attract qualified individual. These people are in-demand and they're going to have to--they're going to have to be convinced that they want to come to an educational institution if they're not already in one. And there are a lot of these people that work in community colleges around the state and we have absolutely no qualms about going after people who are already employed in similar positions around the state. In fact one of the things we discuss for the recruitment of all of the positions was the fact that we are going to concentrate on people who are in similar positions in other community colleges because we really feel that there's an attraction that you have at Pasadena City College and a lot of institutions and it almost most do not have. And if we can make people think about moving laterally, I think that that would be an advantage to everybody. So that's one of our strategies for recruitment that we're going to employ. >> Thank you. Dr. Mann, you-- >> Yes. I had earlier I had a question about the search process but I would just like to hold that if it's okay. But I do have a comment about the vice presidents. We're very pleased to hear you say that you do not think it would affect the recruitment for the information technology vice president what we call the position that the salary would be probably more important. I think it's really important that we keep in mind that for these positions are replacements. And I have no problem whatsoever with hiring all these people because in each incidence, these are not new positions, these are positions that are in one way or the other have been funded, like the vice president for information technology will be funded through--to retirements in information technology. My concern is I do not think that these positions should be vice presidents and I feel that if a--I think there are a lot of other titles they could have. I think it leads to a kind of confusion about what a vice president does. I think a vice president is someone with a line responsibility, someone who's responsible over a major unit or function of the college. And these other positions particularly like with human resources, it would seem to me like if you did not want to put this person under another vice president, this could be an assistant to the president. You could have a--you know, an associate vice president, but I am really opposed and cannot support hiring six vice presidents, period. >> Mr. Baum. Oh, I'm sorry. >> At one point I wanted to get to a point where the board can start deliberating and--but if you want to take public comment, we could do that-- >> Well, we got one more then Mr. Hernandez I think wanted to say something. >> If I could, thank you very much. What I wanted to address is this discussion of IT. You know, it's one thing, when I came to this college I was enrolled in a little 3 by 5 card and obviously things have changed since 1964. But definitely, things have changed since your Legacy program was adopted. Technology is changing everyday. There's--a challenge for faculty, as a former faculty member, to do the best we can and to use technology to deliver education in the most efficient and effective way and especially with budget cuts to the largest possible audiences available, and that's going to be the future of education. Other colleges, myself, my colleagues have gone through transitions at our colleges away from Legacy systems to a variety of other systems. We've gone through processes including RFPs, interviews, a whole variety of things in bringing together a college team that's going to move the institution forward and selecting something that is going to meet the needs of your students in your community, not just today but a system that's going to be able to be adapted, changed for a period of time, otherwise, that the cost involved in going through that process you're going to be revisiting it again and again. In terms of the position that's so crucial, this is changing. It can--and my recommendation would be it does make a difference in terms of the title of the position, not just the money. It delivers a very important-- >> That's right. >> --thing to the community and to the student that this college understands the importance of technology today and in the future and vice president's report to different people and deans and directors, vice president's reports to the leader of the institution. That leader of this institution reports to the use of the board. There aren't layers. This is crucial for today and the future, so we will do whatever. If you want a director or a dean, our recommendation, however, would be that you continue in seeking a vice president. Thank you. >> We have a request from Simon Fraser to address the board on this topic. [ Noise ] [ Inaudible Remarks ] >> Good evening. I promise I wouldn't actually make a public comment today so I'll be brief so as not to bore you. One of the things that I--I would agree with Dr. Mann in that positions don't have to be called vice presidents. One of the things that was brought up at the college council when these positions were first brought forward as being potentially adopted was that in some cases, you know, certain positions merit the title of vice president whether it's a position that's being upgraded or whether it's a new position. I do believe that--I find the argument that calling something like anything other than vice president could cause confusion over authorities a little [inaudible] given that it is entirely possible for whatever type you assign. In the job responsibilities and duties, that would be how you assign what the--where they report, who they report to and whether it's a direct to the reports directly to the president or whether it's an assistant vice president. However, you decide to title it, I don't--I think that it more comes to the job responsibilities that we'll outline. But I don't think that a position needs the requirement of being a vice president, especially given--I'm a little confused as to how a vice president is more able to do a job than an assistant vice president or any other title that you may assign. And I understand there's a little bit of prestige and I imagine there is also some monetary gain for vice presidents. Again, given the situation that we're in, we need to be thinking very clearly about how we can budget the entire colleges best we can while saving as much money as we can while furthering the goals of the college. I understand that some of the positions are hoping to be funded by retirement. Andgiven Roger Marheine's on report on how retirement incentives are being utilized, I don't think we can completely rely on retirement income to fund a lot of the deficits going to happen from hiring, from the creation of a new positions. One of the things that I would like to see this board ask for and talk about right now is the specifics of how retirement is hoping to reduce the cost. I know we've had different figures on how the administrations are actually going to be reduced monetarily. I'd like to know and if we're creating positions, how the money is going to come from and the specific numbers, how you're planning to actually fund these new positions because without that, I've heard sort of blanket figures and I don't think with that specific figures its advisable for this board to make a full decision on moving forward to hiring these positions. I understand we need a general counsel probably. I understand that we need a director something of technology. Given the way that PCC is with technology right now, I really understand that's necessary. But then again, we do have to think in times of fiscal crisis how we can move the college forward while also being fiscally conservative and how we expand our funds is very important especially with the [inaudible] with the scrutiny that the budget is coming under recently, it's important to be very specific in how each position will be funded, whether it comes from retirement income, whether it would be funded at the general fund, how it's being moved and especially the salaries of these new positions. I think that's all very important discussion to have and in fact, if you don't call these positions vice presidents, I think that actually gives you a little leeway to be more physically conservative while still finding other ways to incentivize people to come into Pasadena City College. It has to be more of an incentive to hire someone than being a vice president. That's all I'd say. [ Applause ] [ Inaudible Remark ] >> First off, I have a motion and then I want to make a statement. I move to authorize the administration to move forward with the hiring plan as recommended in the agenda. >> I will second that. >> Thank you. >> Okay. Now my point and I--first off, I want to say thank you 'cause I really appreciate we've heard from staff, we've heard from faculty, we've heard from students, that's part of this whole process and I think that's what makes this institution a real outstanding institution. In the last five years, we have had four presidents of this college. We have had five vice presidents of administrative services. We have had four deans of human resources. That is not a recipe to build a great institution to have that kind of leadership transition turmoil. When we hired Dr. Rocha, and I'm speaking to my trustees, we asked him to address this leadership problem at this district. We wanted somebody who's going to come in and build a team to help this institution manage the challenges that are ahead. The challenges we have today are not the challenges we had 30 years ago. The challenges we have today is a state budget crisis that's in a complete mess. We have challenges with respect to changing student body, enrollment, diversity, skill levels of our students. We obviously have the challenge of technology. We need a front line leadership team that's going to be stable, that we want to invest in, that's going to be the best leadership that any college can have and that's why I want this--this CEO to be able to lead this institution as he promised us for the next 10 years and I want that team to be in place. I'm not going to quibble over titles, I want that leadership team and I want to support his recommendation and I know we need to move forward because I don't want another--I don't want to have six VP's of admin services, five presidents of this college and six HR deans in six years in this institution. I feel very strongly we need to move forward and build that leadership team that's going to take this college and meet the challenges in the same position that we are able to meet the challenges today that puts us in a position unmatched by any college up and down the state. I see them. I look at the balance sheets. This college is unique and we need to--we need to work very aggressively to keep moving that way so I want to move forward on that recommendation. >> Mr. Pack, you had your hand up. >> Yeah. I just--I have a couple of comments and I feel fortunate enough as a student trustee to have been able to do a lot of research and talking with Dr. Rocha and others about this prior but I just want to sort of let my opinion on this be known because I'm strongly in support of this and I think that first to talk to this board about fiscal conservatism is preaching to the choir. >> I'm pretty sure of that most of the people can agree to that. Pasadena City College as Trustee Baum said is really unrivaled in the state of California in terms of the state that we're in and what we're able to provide to students. And I also hope that the meeting tonight sort of shed some light on what this proposal is for the college community because I had a lot of the same questions about creations of new positions and so forth in the beginning and like I'd said, I've been able to talk these concerns out and, you know, understand better what this proposal is. I really--maybe it's just a difference in perception but I see this as a streamlining of the administration because there will be less positions in the end and less money. So I think that we all need to be forthright as we continue this discussion and make sure that we are talking about a downsizing of the administration, not the reverse. I don't see where there's really room in that discussion for other information. But I also think that this is a tremendous improvement and efficiency obviously because of the financial savings but also in effectiveness because I think there's a lot of--we have a bureaucracy in PCC that has been built over many years and as far as I know, it has not be reexamined in the meeting fully for a really long time, so it just sort of continued to like grow and change without a real framework from a strong leader because we haven't had a continuity in terms of that. So I really am supportive of this because I think it will add a lot of clarity to the structure of the government, government here. I think that the vice president titles also are indicative of who they report to because my understanding is all these positions will report directly to the president, right? And so I think that because deans generally report to vice presidents that it definitely adds a layer of clarity there and I'm also really thrilled to be working with the board that understands like the diverse needs of running a college like PCC. I know that we're not still focused on any one issue that that becomes the only priority and obviously having lots of classes for lots of students is important. Having lots of faculty to teach those wonderful classes is important. And then also having an administration that's able to run the college is important. So I see this as a really big factor and I also just want to comment to you on the search firm providing three people for us. I think that's kind of awesome because I've been able to see the actions of at least one other search firm and I don't know that that's normal because the other search firm was finding us as the one. But I think it's great that they're offering such experienced people to do the search because we're searching for so many at one time. I really think that this will help in accelerating the process and getting us the best and the brightest that the community college system and other groups have to offer. >> Okay, good. >> Dr. Fellow, I think that you're now [inaudible]. >> Thank you. Thank you, Mr. President. I really, first of all I want to praise my colleague Mr. Baum because I was-- >> Thanks. >> He said everything that I wanted to say and he said it very articulately. I've been in education, higher education for 28 years. I've served on many elected boards, the grand daddy of them all is the MWD which probably has 20 lawyers and we've hired probably a hundred more. But all universities and colleges have a team of vice presidents. This is the president's advisory group. Deans and vice presidents do not do the same thing. And as President Rocha said, a university, a college is a city. Some of them have hospitals, they have police, they have faculty, they have students and vice presidents are in charge of a lot of these things and they do have a [inaudible] under them. And so I'm very supportive of this. I think as Mr. Baum said, this college needs a realignment of its structure, we brought Mr. Rocha in as president and he made various commitments in the next 10 years and I think we have to stick with him. And I'm very supportive of this and I will support it, thank you. >> Dr. Mann and Ms. Wah. >> Yes, I'd like to comment pretty much on the search process so we can go back--back to that. But in saying that, I want to make it very clear. I have no objection to the president organizing his team or doing whatever he wants to. It's the titles that I am concerned with and I subtracted here how many years I've been in higher education and I realized how old it would make me look. But I've been there longer than Dr. Fellow. That put it that way. And it's been my experience that a president can have anyone he wants to or she wants to report directly to him or her. General counsel can do it. It could be a dean, it could be--we have on the organizational chart now people who report directly to the president who are not vice presidents, and so that's one thing. The other thing though, I do have some concerns and questions for the search team. I wonder would it be okay if I ask those now. >> Sure please. >> Mr. Thomson, since that's part of the-- >> Yes. >> Yeah. Do you want--would--could someone come back up to the podium then? >> One of the search people? >> Alright. [ Inaudible Remark ] >> You know, three years ago, your firm did another search for us which kind of start us on this merry-go-round of the all the interims and actives and so on. At the time, I had some concerns about the process that were used, a process that was used, I voiced this--before we went into the process, I voiced this during the process. I'm not voicing them after the process. One of them has to do with the way their references checks are done and I thought--I mean very--I thought it was very interesting that you said that was one of things that, you know, you excel in. It was--maybe things have changed but it was my understanding in reading your descriptions of the the same that you have trained staff who to call and do the references and they have a list of questions. It's just like a menu. It's like calling EarthLink and getting someone in Bangalore and they go down and they ask you a menu and they are trained, they ask the same questions but it's not like any of the one of the three of you calling. I don't think that you can train someone to get the nuances and background of the experience that you had. So at one point, we did ask the consultant when like the second or third go around if she personally could do some of this reference checking because we--'cause [inaudible] were very unsatisfied with the quality of the references. The second thing was that when we got the report of the 12 people, we didn't expect to say, you know, Sally Joe said this or you know, but it didn't give to the level of the person. It didn't say, this is a--of a supervisor, someone who they reported to. This is a colleague. This is a subordinate although we were told all of those people had been checked so you couldn't really pick out who was saying what about whom. So if that's still your--if that is still your practice, I have some real concerns about that. The other thing that I'm probably most concerned about was we started our search for the president late and we--because of the time when our--when Dr. [inaudible] resigned. And there was--I felt that it was very, very, very rushed. Now we may be starting these positions, this search late and at several points, I had suggested that maybe we should, you know, slow down or maybe we should halt the search and you know, go out and do it again next year where we can have more time but--and I've talked to several people that was on the committee who felt that they felt very rushed and very pushed and the--what the goal became was let's just find anybody, let's just fill this position. And when I was working in the Cal State system, my job was to monitor executive and high level administrate positions and I know one of the things that search committees off to do is it's--they confuse themselves with a racehorse maybe and they think their job is to get to the--you know, to the end of the race but actually their job is to find the best person. So my concerns really are, I feel that this could be rushed and I would like to know how you do your reference checks and more specifically. >> Well, first of all, the reason that in the reference report, the speaker or the [inaudible] is not identified with any person is because by law, we are required--well, not just us, but any search firm is required to make the reports available to the candidate. So all confidentiality is--would be gone if credits were given in a report as to who said what, that's why we give you the separate list at the bottom. However, let me tell you, and I'm here tonight to apologize to you and to the board for not meeting your expectations in what you were in the search that you're referring to and to assure you that that will not happen again. We have taken a lot of different approaches, one of which is the three of us, not only we will be making personal phone calls, if we have any questions or any concerns about any of the candidates, but we have five other people that work on our company that will be assisting us in making phone calls to their personal colleagues, professional colleagues that they've networked many, many years throughout the state. >> So, that's an entirely different approach that we now have implemented. And in regard to rushing it, I totally agree. In fact, when we were talking with Lyle and the committee during the interview, we made it real clear that we thought that trying to keep to this timeframe for all six people or all six positions was going to be very, very difficult. Our number one goal, I think I mentioned before, is to bring before you the largest most well qualified pool that we can gather together in a limited amount of time. Trust me, we will not hesitate to recommend to Dr. Rocha to extend any one of the searches if we feel that that pool is not adequate for either the reasons of diversity or quality. >> Thank you. >> Thank you, Ms. Wah? >> I just want to make a few comments about moving forward on this proposal. I don't come from an academic background, I do--and the [inaudible] for the consultants, this is back to the previous discussion. I don't come from the academic world but I do come from the IT world, so first I want to thank the audience and the Academic Senate for the input because some of the concerns that have been expressed for things that I've also been hearing. So, I think that my responsibility to be fiscally responsible is to ensure that we don't take money away from the students that could--that could be spent on them and so that we are moving forward in a progressive manner. But I also feel that being the newest trustee here, this college hired Dr. Rocha to provide the leadership and to move this college forward to the future to produce students who would be the leaders of the future. And I think that I have an obligation as a trustee to support him and his leadership in however he wants to structure--however he recommends to structure his organization I think is important as long as he has assured us that how he is funding these positions is not taking money away from students. He's not using more money. He's not increasing the administration. So, we are not becoming more top heavy than we ever were. We're actually becoming more streamlined as Mr. Pack pointed out. A couple of other things too, while I don't come from an academic background, I do come from an IT background. And so, I will say that my experience does show that yes, salary is primary in being able to recruit a good pool. But if you don't have a title that's attractive, you're going to weed out some of those people in your technology. And so I would be reluctant to say having seen the technology condition of this college, that if we don't cast our net to capture the most capable people to fulfill that position, I think we would be remiss in our responsibility and I think that we would be doing Dr. Rocha an injustice by not having him be able to pick the most competent person. >> Mr. Martin, Ms. Brown, any comments? >> Well, I think everything has been said. I'm here to support Dr. Rocha. I am very pleased and I know that we're doing the right thing. Ultimately, the students will be happy when they have an excellent technology to work on from home or from wherever. We're all going to be happy. It's going to be alright. >> Well, I began this process right where the comments were this evening. I appreciate the comments that were made. I have a lot of respect for some of the staff here who made them. Many decisions are approached rather conceptually, what I call the concept down and then others' decisions need to be approached from a position of the details up. I started with the concept down and the sound of six vice presidents in my 30 plus years here has never happened and sounded ridiculous especially at this particular time, had some very serious discussions with Dr. Rocha about it. But then as we looked at the decision that we need to make from the details up and the benefit of those particular details and the situation of those details, first four has been mentioned for the six positions we're filling existing positions. So, those are more or less done in there. General counsel, when we view it from a detail up in all respect to our fantastic council that we see here, every minute I see these people, the tumblers are turning in my mind at what their hourly rate is. I mean I'm a finance guy, that's the way I think, you know, and I'm sitting here thinking, you know, and I know one of them had a conflict and couldn't get here on time and I'm saying, yes. [ Laughter ] >> There was 2 hours. We just saved the general counsel. So you know, detail up, there's no question, you know, in-house general counsel where we can separate some of the legal issues and get somebody on the salary would certainly be a cost savings on a detail up. So five of the six detail up are certainly in best interest of everyone concerned and that brings us to the 6th one which is the IT position which is the one that gave me the most difficulty. Do we need a vice president of IT? And Dr. Rocha knows, I really went around and especially just with a name, if there wasn't a better name that perhaps would not be a vice president and would help me on the concept. I suggest that [inaudible] IT but somehow I don't know, that just didn't go anywhere. So let's talk about that. We are involved shortly here with this U building and some place 30 years ago when somebody was doing the U building, somebody hired an engineer to decide the level of steel necessary in the building. Unfortunately, the level of steel that was required by code and what the engineer had recommended came out one level short of what we would have wished for had we known it today. However much that engineer was paid, however that decision was made, the life expectancy of a building that should have lasted 75 to 80 years is now being cut to 30. And I can't express to you and the millions of dollars that that one decision of the level of steel inside a building is going to cost students. You can't translate 60 million dollars quickly into the number of class sections that could have been offered to student had somebody made a different decision to ramp up the level of steel. Currently dealing professionally with building as we are here with Pasadena City College numerous buildings and we had to engage to services of some architects. The design, the cost savings, the structures, the complexity within the context of building a 7 million dollar, 8 million dollar complex that we're building and in this case with our architects here significantly more than that. You know, when you get down to whether you want to pay somebody 100,000, 110,000 and they're making multimillion dollar decisions that are going to implement students for 30, 50 years, it becomes chump change in the magnitude of the real problem and the real issue that we're facing in making sure that we decided correctly. So in a backdrop of where we constantly see students standing in lines because there isn't a computer system that can help, where we see students confused whether they are in a class or not in a class, on a waiting list or not on a waiting list 'cause there's no computer to help. When we've been saving in the last 4 years and constantly putting aside every little bit of pocket change we have and currently have 5 million dollars set aside for an enterprise resource system which we know just the implementation of the service on that system, not the cost of the system but the implementation of the professionals, the retraining, the retooling, the redesign of our existing people, the redesign of that entire system will easily exceed the 5 million dollar cost of the software and probably be in the 10 and 15 million dollar range. Do we want to save 20,000 dollars on the IT person who is going to lead that decision forward that's going to reshape this institution for the next 30 years. To me that starts to become chump change. So I have decided, no, we don't need a VP for industrial technology. We need a superintendent president of industrial technology. [ Inaudible Remark ] [ Laughter ] >> Yeah, I mean, you know, we need something to the magnitude of the decisions that are about to be made. We have a unique opportunity here. In an essence, I really wanted to say a shout out to the interims that we have. These are people that have been part of PCC and have led PCC for many, many years and we owe a debt of gratitude that they've embraced their intern positions with the same love and the same dedication of any full timer. >> But in some ways, Dr. Rocha has a unique opportunity to design a new administration for a new college for a new student that's more technologically sophisticated that wants to see online instruction that wants to get delivery done to them differently and a chance to re-craft that team. This board has said to him, "We want you to do that, but we want you to do that on less money." Now he hasn't done what I think is the kind of job you should have done in presenting how the new structure of the new administration is actually going to save over a million dollars. It's actually a 20 percent reduction in staff. When we get to the level of detail that shows us that and when he does because he's promised me he will make that presentation at least to me in a way that I can see it in dollars and cents. I think those who started where I started with a concept of seven vice presidents or six vice presidents being ridiculous through the details we'll come to an understanding that in the day to day decisions in winning the long term battle 30 years from now for our students to be able to deliver technology in the way students want to see it, to move us into the next generation of both ERP student registration and online delivery, this is exactly what we need as a VP of instructional technology and technology. So I was with you and I'm--and I have to say I think in the end we're all going to be thankful for the direction that the gentleman is taking. So yes, you have my support, I do want to see the presentation that shows the reductions that you've articulated so we can see it on paper. I know you'll do that. But--And I think in the end, we're all going to be thankful that this time, the level of steel in the building was appropriate. >> One concern that I have with this certainly is the position of general council because very candidly I have reservations as whether your firm is really the right one to go out looking for lawyer. I apologize by--I come at this as a lawyer and Mary and Bruce forget John's nice little comments about how much you get paid and all that, you're worth every penny of it. So anyway, seriously, I would prefer not to have the position of general council be in this, but realize we're late at night and it's a little bit late to start raising that. So perhaps this is something that we can revisit as we move forward on it. But one thing I would stress to, is that the authorization, the motion is to commence the search, not necessarily the higher or somebody as with Mark pointed out earlier on, we don't know who's going to be brought forth to look at. Well interview whoever it is and then make a decision as whether to proceed and make the hire. I think that's important. I would also say that any CEO which has led Dr. Rocha is coming on our organization, she or he has the expectation, the right to put the other own leadership team. That's just elementary. And to suggest that this should be done any differently weather it's a city or a college or combination of the two, I think is not being realistic and not addressing adequately the challenges that we face. Titles on--I agree that the approach that their taking of the search, if they're going to go talk to a person who is a VP at X community college of--in charge of technology, that person not going to come here and sudden become a chief technology officer. Money, sure, that's going to be important. But we're dealing with people we want to be able to talk to seriously and genuinely, we're in positions to other colleges and getting to come here, the title may well be important probably is. If I'm a vice president of technology at [inaudible], I'm going to leave there and suddenly go become the dean of technology or some other such titles. So I think that's important and we have to leave after the judgment of Dr. Rocha and the consultants that we'll be working with. Ms. Dowell has said by law, we're required to fill the interim positions so we can't keep the positions as they are. We are already probably stretched far beyond what we're really permitted to have done. So we've got to face up to that and come to grips with it. And finally I would stress too that Dr. Rocha has said that we will end up spending about 1.2 to 1.5 million dollars less by having this restructuring than we're currently spending. No one wants to spend less money on students. Student success is still the main goal of this college and that's what we're all committed to and we're not going to back away from that. But we have to be realistic. This is 2011. The technology system we're utilizing is 1982. You don't have to be a scientist in technology or brilliant in technology to understand that that's not going to work as it ought to, so we've got to make changes and I think the time is here to face up to this and do it. And so we hire Dr. Rocha. He has come to us with a recommendation of an approach to take. I think our question is very clear. We should support that. We approve of the hiring process, recognizing that we will be able to interview and evaluate people who are being brought to us as potential candidates or hires, so. >> With that Mr. Chairman I'm going to call the question. >> Advisory vote. >> Aye. >> All in favor say aye. >> Aye. >> All opposed. >> No. >> Okay, one no. Six in favor plus the advisory vote, thank you so much. Let me if I again move out of order here just for a little bit. I'm going to get down to item N, the CCCT Board Election recommendation with possible action. I asked Dr. Mann for her recommendations on this because we've got about 12 candidates, people who have suggested the candidates and so I would like to invite Dr. Mann to give us her recommendation. >> Thank Mr. Thomson, unfortunately I left my list at home. Do you have--if you have my email there to you? Alright. I reviewed and I assure you all that the forms filled out by the candidates who are interested in serving on the CCCT Board and in looking at them I took several issues into consideration. This Board has had a long time policy of supporting local control and we usually support any candidate who supports local control. This is an unusual time for the CCCT Board in that a couple of years ago they changed their method of electing board members. It used to be you could have five 2-year terms, now you can have three 3-year terms. And the effect of that is we have 4 very experience board members, 4 former presidents who are all going to go off at the end of the year. So instead of having 3 or 4 people on the board who have been an officer and have been president there will be nobody who is a former president. I will be the president and the person I replace midyear didn't stay for reelection. So, we have a very--kind of short, I should say, I don't want to say lean but a very small leadership pool. So, with that in mind I thought it was really important to look at people who've had experience either on a state board or the national board who are informed about the issues facing community colleges in California state-wide. And also people who have had some kind of experience on their own board. Some of the people who apply had just been elected. So, I look for people who have been on their own board for, say at least a term and on the board had been elected either an officer or they had been given a major assignment like say the liaison to the foundation. And using those criteria I'm recommending that we vote for 4 people, 3 of whom are now incumbents. The first person is Laura Casas Frier. The second one is Mary Figueroa. The third one is Paul Gomez and the fourth one is Pauline Larwood. And Pauline Larwood as Geoff knows was a member of the Board of Governors. She is from--Geoff do you remember the-- >> Kern County, Bakersfield. >> Kern County, Bakersfield. She is very experienced. I think she would do a really good job. Paul Gomez is from Chaffey College. He is a member of [inaudible]. He served for 6 years on the national board, the ACCT Board and now is interested in serving on the state board. Mary Figueroa is from Riverside. She has had experience in some committees on the community college board in I think educational services because I don't have my notes here. She is one of the founders of the Latino Caucus for the state community colleges. And then Lara Casas Frier is-- I think she's from Los Rios. Again, she has had a lot of experience on the committees of the league and at her home campus. Laura was also the only candidate who identified local control as an issue. And the only other thing I would like to say is a few of the candidates [inaudible] you had to say what issues do you think are the most important. There were some candidates who said they thought the most important thing was growth for us to bring more students into the system which seemed to me when we're faced with according to the chancellor turning away maybe as many as 400,000 students this fall if we have this huge cut, that growth really is not the issue. The issue really is trying to have funding and programs to serve the students we have and try to find better ways as we had with their pathways and students success getting our students through. So, that is the reason why I'm recommending those 4. Now we could actually vote for 7 people. I'm recommending again that we only do 4 because there has been some emphasis of block voting and I think these are good people they will do a good job and I didn't have the same--I feel the others are quite on the same level. >> Is that a motion? >> Yes, it is. I'm moving those 4. >> I second Dr. Mann's-- >> It's been moved and seconded. Discussion and questions? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? The motion carries. Thank you very much. >> Just tell them to stop mailing us-- >> What? >> Stop sending us brochures. Alright let's then go back to the order of the agenda and approval of minutes, Meeting Number 6, business meeting on March 2, 2011 and Meeting 7, study session on March 16, 2011. >> Motion to approve. >> I second. >> It's been moved and seconded. Are there any corrections or additions or corrections? [ Pause ] >> Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? >> I'm certainly willing to approve the motion in the context of the first meeting but would need to abstain in the context on the second meeting in which I was not present. >> Okay. >> I think the motion carries then. Let's-- >> I abstain on the second meeting, I'm sorry. >> Okay. Alright, 2 abstentions on the study session on March 16, 2011. The next item is approval of the consent items. Is there a motion to--we've already dealt with two of those. The 104-B. Is there a motion to approve and we're taking the item 90-T separately. A motion to approve the other consent items? >> Could we-- [ Inaudible Remark ] >> Could I just make a comment on 89-P? >> Sure. >> I just like to comment that Christina Rose from Graphic Artist, Publication is retiring after 34 years, another incidence of how devoted our employees are to PCC and the kinds of services that we receive from them. >> Absolutely. Is there a motion to approve? >> I have a couple that I would like to quote. >> Okay. >> 104-B, 97--B 97905-1 and 904-1-- >> I'm sorry, take me back through that again please. >> 104-B? >> Yeah, and it's on the book, it's on B 97905-1 and 904--yeah 97904. >> [Inaudible] specific within 104-B, which one she wants-- >> Okay, so it's 104-B [ Simultaneous Speakers ] >> Okay, and which one--I'm sorry which ones--do you want to-- >> 97905-1 >> And 904. >> 904-1? >> Yeah. >> PBWS and Wittry. [ Noise ] >> Okay, alright. Okay. Is there a motion to approve? >> I move to approve the consent items. >> Is there a second? >> Second. >> Second. >> Okay. >> Ms. Brown, you want to ask your questions about the two in 104B, the PBWS Architects and the Wittry Associates? >> Yes, I just--I know this is related to the U Building and I'm just concerned about spending 70,000 dollars for designs. I'm not sure why we're doing this if we're not--have we decided that we really going to be used it doing that village stuff in the parking lot, is that--we've decided to do that? >> So that's basically an item on the agenda for this evening, so. >> Yeah. >> Pending approval of the resolution I guess. >> Trustee Brown is correct that this--we have yet on the agenda another, you know, media item of the update on the U Building and we are asking for your separate consideration for a resolution and the transfer funds necessary in order to implement the plan that we present it in draft form sometime ago but we are presenting in detail tonight. So you are quite correct to point to these two items. These two items are within the U Building plan. And when we--whatever point President Thomson chooses to take this is up. I just say that when Vice President van Pelt gives the U Building what he will be saying is that basically, yes, we have to move out of the building; and yes, we have to get science to lot 5; and yes, we have to get the architect to do the work necessary in order to move everybody out of the building this summer and get science and health re-situated. >> Can we just perhaps hold these two until we address that item and-- >> That will be lengthy report right there, so. >> Other issues on--of the other consent items? Okay, we have motion in second, advisory vote. >> Aye. >> All in favor say "Aye." >> Aye. >> Aye. >> All oppose? Motion carries. Now let's--back into--okay, then we're moving on to Item G, 90-P for separate consideration. >> Yes, and here President Thomson I'd go to Lyle again who just briefly explained what 90-P is since it's a pro-form item but because it looks irregular we wanted to make sure that you understood the item and approve it separately. >> Yes, thank you. Resolution 472 declares salaries for all management supervisor and confidential and other unrepresented employees to be indefinite. In the event that district decided to modify salaries for these categories during 2011-2012 this declaration will allow the changes to occur. [ Noise ] >> Right. And then--that's the short form. In your packet, this is generated by a memo, a directive from the Los Angeles County Department of Education. Mary, is--can there be a layman's translation of 90-P? >> Mr. Engeldinger has correctly described it that Los Angeles County Office of Education recommends that each educational entity adapt this resolution going forward in the next fiscal year. If there are to be salary adjustments of any kind for represented employees, that occurs through the collective bargaining process. And--But for unrepresented employees, salaries are dimmed to be fixed on the first day of the fiscal year unless the board has declared those salaries to be indefinite prior to their fist day of the fiscal year. >> And this is a mechanism that the county education office has recommended traditionally. I've seen it many times over the years and then it allows a board certainly to retractively increase salaries, theoretically also retractively to decrease salaries after the beginning of the fiscal year, otherwise, particularly in the case of any retractive increase they would be constitutionally prohibited. So it's important to have this resolution in place so that the board has flexibility to make these kinds of adjustments if necessary after the start of the fiscal year. It has no ramifications for the '10-'11 fiscal year. This would be going forward for '11-'12. >> Other questions? >> Motion to approve. >> Second. >> Moved and seconded. Any discussion? Advisory vote? >> Aye. >> All in favor say "Aye." >> Aye. >> Aye. >> All opposed? Motion carries. Ms. Brown is absent at the moment. Now we are down to Item J. >> Rick, you need a cup of coffee? >> Okay. >> Alright, well-- >> I'm sorry. [ Laughter ] >> Ms. Dowell is suggesting we deal with Items K and L first, so that [inaudible] depart and will save some money. [ Inaudible Remarks ] >> Okay, so let's then deal with Item K, Receive and set public hearing regarding initial bargaining proposal for 2010-2010. And the date that we have on that in our packet is incorrect. It's going to be May 18th I believe not May the 4th. Other than that it's--as in the-- >> Move to set the hearing from May 18th. >> Second. >> Moved and seconded to set the hearing for the 18th of May. Advisory vote? >> Aye. >> All in favor say "Aye." >> Aye. >> Aye. >> All opposed? Motion carries. Item L, Tentative agreement between the Pasadena Area Community College District and the California School Employees Association, CSEA 777. >> Move approval. >> Second. >> Second. >> Been moved and seconded to approve the tentative agreement. Any questions or any presentation required for [inaudible] per Dr. Rocha? Advisory vote? >> Aye. >> All in favor say "Aye." >> Aye. >> Aye. >> All opposed? Motion carries. You may depart and go home now. [ Inaudible Remark ] >> Thank you for being here and everything. So let's now move back to Item J, Facilities and construction: U Building plans update and presentation: Discussion with possible action. >> Right. >> If you recall very quickly we had a study session in the fall in which we described the U Building situation is that we have received an engineering report that the building was not up to earthquake code and the engineering recommendation, as soon practicable that we evacuate the building, move the people to swing space and then figure out what to do with the U Building. What this is about is asking for a resolution that will allow us to do just that. It's a follow up. We have completed the consultation. There are people who are have been pardoned primarily Dean Douglass who's the, I think the main resident of U. And also to just be absolutely transparent while we normally don't do it we're making clear that in order to make the swing space happened that is the temporary quarters in which all of the science and all of health will have to go for the next few years. Until we figure what U building is, we wanted to make clear to you how much money we will need to move from capital into this purpose. So that's the introduction and Rick has the details. >> Thank you good evening. I did prepare a written report, so I'm not going to go through every detail because I would like to allow as much time for questions as possible but I will say that several years ago when [inaudible] was the vice president we did commission the study for the seismic capabilities of the buildings. Since then that was done by [inaudible] Engineering Group in Oakland. That was the Tier 1. We also did a Tier 2 evaluation to further highlight that. They then contracted with another firm Thornton Thomas [inaudible] that did what's called a lateral forces or push over analysis on the U-Building and I highlighted some of those, their conclusions in the overall report. Then what we did is we hired Amir Amafar [phonetic] who is an esteemed structural engineer who is with us tonight and can answer any technical questions in terms of the reports themselves. He went through and did an independent study to make certain with the mathematics involved and the procedures that they used were in fact correct. So he came to the same conclusions that the other engineers came to in terms of the capabilities of the U-Building. As Dr Rocha has pointed out we have consulted with several of the major players particularly Dave Douglass. We're working with Health Sciences and we're in the process now of working with Dr. Wilcox' staff because one of the other major tenants in the building of course is student health center along with some of the other upward bound and--who are the other ones? [ Inaudible Remark ] >> So, we're working now--and I think we have a meeting scheduled either for this week or next in order to try to coordinate the last details of the other major component which is student learning services. In terms of where we intend to put the Natural Sciences Division we have scoured every imaginable thing that we can think to do and the conclusion that we came to is the Parking Lot 5-A is the appropriate place for a number of reasons. The chemicals that are used, it's so much easier for us to do that on the campus than to have to haul them through city streets. So the fire department has regulations that we even looked at putting them in Parking Lot 10 and 11 which is on the corner of Green Street and Hollister [phonetic]. Every time we move a chemical we would have to notify the fire department. If we did it on campus we wouldn't. Now the fire department has been intricately involved in this process and in fact some of the architecture that we're talking about is working with the Pasadena Fire Department, the Fire Marshall and very importantly the Division of the State of Architect because moving this building is a monumental task that is very complex. So in terms of the architecture, in terms of the electrical engineering, in terms of the structural engineering this is a monumental job. By way of example when we go through with the Pasadena Fire Department we have the inventory, all chemicals in the building. And we were discovering vials from 1937. >> Wow. >> Every combination permutation they wanted to know about. They wanted to know the proximity of one chemical with another. So therefore it's taken us many weeks, in fact it's taken us months to go through in joint effort between safety and Dave Douglass' people, the lab tech people to identify every chemical that's in the building. We have to identify each chemical not only that's there but the chemicals that we're going to move over to the new area. So in terms of moving Dave Douglass' area that is very complex. We're looking at options for the health sciences and the one that appears to be most promising is to in one form or another use the [inaudible] education center. Our calculations are that center is currently used somewhere on the order of 50 percent of capacity. And we're also working with Pasadena Unified School District in order to see if we can identify surplus space that they have in order to provide us with a buffer. In terms of the programs that are offered at CEC, most heavily they are high school programs and English as a second language program. So Dr. Jacobs and through the enrolment management group have identified the possibility of moving some of the advanced ESL programs onto the main campus in order to streamline that into integrating with the languages division. That is likely to reduce the capacity of CEC down into the 40 percentile range. So it means that there is capacity at CEC and of course to the extent that we can do that and it saves a tremendous amount of money. Dr. Douglass' area is extraordinarily complex because of the explosion components in terms of the fire components. >> There were a lot of parts to those labs that are very complex. We're talking about something on the order of 37 or 38 portable buildings in parking lot 5A, the cheapest one of which is just a couple hundred dollars a month, the most expensive is about 8000 dollars a month, because it's a--the chemistry--I think it's organic chemistry lab is very complex; the plumbing, the gas, the exhaust systems, and like I said, the fire capabilities and the explosion resistance of those buildings. So what we've done, and through the budget resource allocation committee, I presented this concept in terms of fund switching, and the--that group made a recommendation to the board that the money being moved, and I've identified where the money would be moved from and to. You can see that the multipurpose field, the property acquisition would be a 2 million dollar move, eliminating the warehouse and reducing telecommunications from the 236,000 dollars that was still left in the budget, and of course, that was a far larger project. This is the remnant budget for that, down to the 13,376, which is a specific number of the bills that we have yet to pay on that. And then you can see that we would have U building's swing space added as a new project in the capital outlay fund for 6.2 million dollars. So what I'm asking for is an approval on the movement of the money within fund 41, the capital outlay fund, as well as a verbal approval 'cause this is going to be a 2-staged approval; one is verbal for an emergency resolution in order to acquire these portables through a process that the county will approve, but it's verbal first, and then with the verbal approval with the board--at the next board meeting on May the 18th would be the actual emergency resolution. What we intend to do is to use the public bid that North Orange County Community College district did for the Fullerton Science Village, which is a very similar project, and to use those actual numbers as the numbers that we would use. Los Alamidos did something similar, and we're using those numbers in conjunction with Orange County. So those are the two items that we're asking for. >> Rick, could you address Trustee Brown [inaudible], and I'll later speak [inaudible]--but Trustee Brown had the question of why the architect contract is part of this. >> And the answer is because we have to have the drawings approved through the divisions in state architect. Now, the portable units themselves are pre-approved. However, the fire life safety and the accessibility is not. And therefore, it's a DSA project. And we did have--we identified another architectural firm, so it's not performing as quickly as we need it to, and therefore, we're getting rid of them in favor of PWS, which is a Pasadena firm that we have used on a number of other projects. As far as [inaudible] Associates, the campus itself electrically is extraordinarily complex as well. He's been working on the campus for a number of years and has been our engineer for as long as I've been here. So in order to tie--and we have to tie everyone of these building in electrically, water, gas, sewage, and so forth. So the infrastructure tie in is critical. >> Ms. Brown? >> Yeah, I do--okay. So we are going to--I have no problem or no questions. I am--I truly understand that we have to vacate U building. That's a given. Now, a few of my questions are, number one would be, will we do--will we be using some of CC for possibly, according to your notes here, for nursing and maybe radiology. Is that correct? >> Yes, that's one of the possibilities. >> Okay. So my other question is if radiology and nursing can be down at the CC and we're also contemplating leasing a building from PUSD, why can't we house natural science? You claim that the moving of the chemicals would be a problem, and I could see where that could be. But would it be a 1.6 dollars a year problem, or can we look at this differently where we can accommodate having the natural science over in the building, whichever building that is, that we lease, we can keep business as usual, and possibly save money? Now, the other thing that I'm having a little problem is--with is the fact that we are making the assumption that we are going to receive money from the state to build the U Building. And at this point, given the economic situation, we don't know where we're going. So I think maybe we should vacate and try to just look at this a little bit differently and get everybody situated and hold off until we see where this the economy is going to lead us because certainly we do not want to start something that we cannot complete. We're in the process of doing the Art Center. We will need to get that completed. But this is pretty disturbing to me, the U Building. The fact that we have to even vacate it is disturbing, but where this could lead could really take away all the fat that we have enjoyed all these years and boast off and we're going down to the bones and that's of concern to me. >> Two parts, in the first place, the--I think the first part of the question dealt with having natural sciences moved to CEC. There are two parts that--first is that there is not sufficient room; and secondly, the most expensive space that we can build are these laboratories. So whether they're biology labs, chemistry labs, organic, those are extraordinarily expensive spaces for the reasons I outlined before. So for us to go through and to rehab CEC in order to accomplish that or even a PUSD school site because understand that the option that we're exploring with PUSD site is we only move the high school programs and the ESL programs into a PUSD site. That would allow for the nursing which has far less technical demand to be able to move into CEC. So, economically, it would be in the first place, very expensive and then in the second place, extraordinarily time consuming. Because we would have to run through full drawings to the division of the state architect in order to serve the needs of the natural sciences division. The second part of the question deals with state funding. And I have spoken with the chancellor's office in terms of our options with regard to emergency funding for replacement of the U Building. And if you recall from my previous conversation, we talked about the fact that you have to replace light with like. That means that if you want to add a smart classroom, they will not permit that. If you want to make an office bigger they won't permit that. However, we already know that the U Building is undersized. Therefore, if we are to contemplate two towers of the U-Building, it doesn't have to be the same shape but it has to be same usable space inside. So the option that I floated through the chancellor's office was that if we are to imagine two buildings such as the R Building actually only, you know, far more attractive. [Laughter] The R Building was two buildings. And one wing was added to the next upon the completion of the first. So if we were to have the state fund, the first building to replace what we currently have in the U Building. And then, we would have to raise the money through some form in order to expand the programs to actually meet the full needs of the--of the divisions and the programs that are using the U Building now. So they actually do have the money. It's--Now it's true that for us to do that, we will be bumping another project somewhere else, that's currently in line. But the fact that we have an emergency situation I think is beyond question. >> So it's guaranteed that we would get the money, is that what you're saying? >> It is not guaranteed. But what we would do is we will go through the process to get it. And the fact is that because of our emergency needs, we would rise to the top of the list with other emergency projects. >> Mr. Martin? >> I have a few questions. 6.2 million, how much of that one time make the move, get the modular situated, and how much of that is ongoing, reoccurring, lease? I'm not taking about ongoing utilities 'cause we have utilities in the U Building, but some additional marginal cost of the ongoing village as opposed that we would not depend on the U Building because it's being leased? It's the only thing I could think of that-- >> When you lease part of a building, you're actually paying for the installation as well with the exception of the utilities under the ground that we have to provide. The ongoing cost therefore because it's been factored into the monthly lease rate. They would require a 3-year lease and that the reality is that we would need it for that anyway. And, it's going to be on the order of a million 5 per year for the lease of those buildings. Then, we will have additional costs in terms of moving and of course we have to move and make some modifications to CEC. >> What--What is the 6.2 covering? >> The 6.2will cover the lease period for 36 months plus the actual physical moves of all the people out and the secondary effects. >> So, in year four--basically on what you just said, in year four there is going to be an additional 1.5 million for--if it's--if it's still there, there'll be some lease rate around 1.5 million would be an estimate. >> If we were to still be in there in year four, that's true. If we found an alternative solution such as the construction of the building on a fast track basis, then the hope would be that we would not. But, there's no way-- >> Construction of the building on a fast track basis starting right now through DSA bill approved, funded, and all that, you really think you can do that in three years? >> No. But what I'm saying is that it-- [ Laughter ] >> Is that-- >>It cannot be done quicker than the three years and therefore I'd rather not commit it to four. >> Okay. >> Three years is a given. >> So, are there any alternatives instead of leasing these buildings and actually somehow purchasing the buildings? What if they were there for six? What if they were there for nine? I have a vision of this building, of some of these buildings in my mind because I've recently acquired some state-approved modular buildings which for all intensive purposes are not your father's bungalow that was at Santa Anita and went through the interment issues and things. I mean these are very nice spaces. So I'm just wondering if there isn't at some year, 6, 9, 12, a tradeoff to where, for all that we're going through to install them. The payback isn't better to own them. >> Well, and what happens during the process is that after your initial contract is up after 36 months, then your negotiating power can be pretty strong too in order to negotiate the price down or to purchase them. We're also putting out a call to all unified and community colleges to see if they have spare and they're trying to get rid of any of them, because in some cases, we can probably pick them up for a dollar. So what we're anticipating within the next month is to identify that 'cause some of the responses are starting to come in. We'll have to go and check them out. See whether they're in good enough shape to take. But what we're asking for at this moment is because the emergency resolutions required in two phases, that by the time we get to May the 18th,we're going to be right on the heels of having to actually pull the trigger. >> And, I'm not making these comments opposing the resolution because we got our backs against the wall. There isn't another alternative. I don't know what else you do. But I don't believe that we're going to go through all that and four years from now think that there's going to be a different building there. I don't believe that for a moment. And I also don't see how our negotiating power three years from now when they are installed and in placed is going to be any better than it is now when we haven't made the commitment. 'Cause the other to understand is what our replacements cost is to pick up the buildings and moved them and get new buildings in and then certify and all that. And they've got us right where they want us. So, I'm just wondering. I don't see any alternative what you have and one in hand beats two in the bush. But I--at some point would entertain looking at a more--a potential ownership situation which may be more cost effective at a certain time period going forward which-- >> Well the--I absolutely take your point Trustee Martin. And I think we're moving on a critical path the fastest way. I think the ideal thing based on what Rick was saying was that it is--we will get a call pretty quickly 'cause we're going to put a full court press on for this emergency building. It is possible if they can throw the switch and we should know fairly soon to do it in four, you know. A year of design, a year of DSA, two years of construction. That's realistic and we should know that fairly soon. And, if we, you know, are going that way then I think down the road what we'll say is okay, let's tuck in for the four, let's take the building and go, okay. If they don't throw the switch on the building, then yes. You are absolutely right. We'll have to come to you with other possible options. I would also ask Dave to just comment a little bit about the nature of the buildings themselves and why this made sense from an academic perspective. >> Yeah. We went down to Fullerton and we toured the exist--some of the existing modules there which would be actually the module of the buildings that we bring up here, some of them. And, you know, basically, we're talking about chemistry labs with three hoods and vents and so on. So, pretty sophisticated buildings. We also have general ed classrooms and I think Rick--as Rick has said, we're going to look into trying to get some of those cheap but the, it's you know, it's the organic chemistry labs and the other labs that are going to cost us. >> That's gotta be hard to-- >> One way or another, you know. >> One question I have and I see Joe Bushko [phonetic] was so kind and has been there all night. And Joe, of course, is the director of our health center. So, I didn't first of all know whether Joe had a question or not but could you also talk a little bit about Rick because one of the other residents of U is the health center. >>Right. So, as I've pointed out, we have a meeting scheduled within the next few days I believe with Dr. Wilcox along and certainly Joe Bushko but some of the other staff as well. Because we're trying to make some other moves which can be made possible because of the migration of the computing services and MIS functions from both the C and the D buildings into the library building. So, that's created some space opportunities and what we now need to do is to work with those users in order to find out if we can come to a resolution that will actually work for them. And what our hope is that we'll find a permanent resolution to their space needs so that they don't have to make another move after this one. >> Okay. >> And they of course will stay on campus. >> Certainly, certainly. >> I tend to agree with Mr. Martin. If it's possible to buy these buildings I think that's going to--now is the time to do it and that's going to save us money as opposed to paying 1.6 million dollars a year to rent these buildings. If you are successful in getting approval, when you think back to how long it took, you know, get approval for the Arts Center buildings from our marvel state bureaucrats. So, if you are able to get this and you had always have done in three years, we'll name the building after you I think to-- [ Laughter ] >> Or at least one of the modulars. [ Laughter ] >> I mean in interim and I--you know, it kinds of fits, modular. [ Laughter ] [ Simultaneous Talking ] >> Thankfully this is being recorded. [ Laughter ] >> So, if there is a prospect of buying the buildings. >> Well, I'll tell you what we can do is for the May the 18th meeting, we will have two options. One is the purchase and what the price would be and the others is the rent. >> Okay, that's fair. What is it you want from us this evening? >> A verbal authorization that the Board recognizes that we need to do an emergency resolution and secondly, that the budget, the move from the capital outlay projects are acceptable. >> Move. >> Is there a second? >> Second. >> Then moved and seconded that we, I guess, we're basically giving you a verbal authorization for saying it's an emergency and we have to do something. And, I guess we're saying the 6.2. million dollars is coming from the capital outlay fund 41 of the second page of your report. >> Right. >> Or you're being-- [ Laughter ] >> We sure are telling you something you should tell us. [ Laughter ] >> Yeah actually there is-- [ Laughter ] >> You don't want to know. [ Laughter ] >> Cherry said that she was annoyed because she wanted the building named after her. [ Laughter ] >> Actually what Cherry said was that the vote has to be unanimous. >> Oh, okay. >> Cherry is right. I've been sitting here feeling really nervous here 'cause with Trustee Mann having had to leave. But as I understand it what you're looking at was more advisory for tonight and then the planning for it. >> Mr. Pack, you have a question? >> Oh, it's mostly just a comment and it sort of like because we had a lot of questions about the different possibilities and stuff to sort of rewind back to one of the earlier times when this was presented. I remember this being presented alongside suggestions that we move things like St. Lukes and various other places around Pasadena and I had concerns with that because of the disruption that that might bring to some student schedule and so I just want to comment that I'm really happy that we're opting for keeping at least the natural sciences on campus because so many students who participate in other services on the campus do have to take natural sciences for general education and so regardless of what the outcome of the purchase, the renting of the bungalows I'm just really glad that we're keeping that on the campus because I think it will be the most friendly option for students. Thank you. >> Other questions or comments? Advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? Motion carries. Okay, I think that takes us down to Item O on the agenda. Board of trustees--or wait a minute. No I'm sorry, M is--I missed resolution to order biennial governing board election. Discussion with possible action. >> Move the resolution to order the election. >> Is there a second? >> Second. >> Be on Tuesday, November the 8th this year. Any discussion, Mr. Baum? >> Just one question, do our new districts have to be established for this election? In time for this election? >> I think that they do and that has there been information yet from the accounting committee just to-- >> I guess we should just be prepared to make sure that we have accomplished that-- >> You already are organized into districts so it's not a question having to establish districts. You don't have to go through that which a lot of districts are contemplating right now. But I do think we need to be sure that the boundary lines are in place. >> So that the populations of each district are-- >> Are still equalized. >> Any idea when we may get that information, the census? >> We're working on it, yeah. >> Okay. >> We've already met. >> Okay. That's nice. [ Laughter ] >> I just need to know if I'm going to be redistricted into somebody else's office. >> That happened in one of my colleagues on the city council. >> Right. I'm very close to South Pasadena, so. [ Laughter ] >> You'd have a great representation. [ Laughter ] >> Okay, any further discussion? Advisory vote? >> Aye. >> Aye. >> All in favor say aye. >> Aye. >> Aye. >> Motion carries, okay. I assume there were no no's in that? Okay, motion carries. Alright, now then we're onto the board of trustees self-evaluation process with discussion. >> We table that. >> Yes. If I can be helpful, the point of this item was simply to reiterate in open session what the board's process by established policy will be to do to conduct the required self-evaluation. So we have the standing board policy and essentially this item is to remind us of that policy, remind the trustees of that policy and to set the process in place that will lead to the self evaluation. Is that correct, Mary? >> Yes, the board's policy 14 or bylaw 1490 is provided to you for informational purposes in your agenda. The board does need to do this on an annual basis and it's not an action item before you tonight but this is to the extent that the board still has the energy to have a conversation, an opportunity for the board to remind itself of the provisions of the bylaw and to begin that process. >> Okay, any other questions or--pick up this evening on this one? No action required, is there or? >> There's no action required tonight. >> Okay, alright. Okay, future board meeting dates, Wednesday April the 20th, the study session at 6 p.m. Media Center, Temple City High School. This certainly hopefully will be given more specific locations and directions how to find that spot. It should be one-- [ Inaudible Remark ] >> As a matter of fact the one e-mail bet off to Mr. Martin this evening or will first thing tomorrow morning. One was completed today and we'll get that over to you as well Trustee Wah. >> Okay. Can you give me the rest of this too? >> Yes, Mr. Thomson. We'll definitely do that. [ Laughter ] >> I just--I will be absent for that meeting. I just want to let you know. >> Okay. And then Tuesday May 3rd, joint meeting at Pasadena Unified School District 6 p.m. Where is that one going to be? >> That's going to be at the Senior Center on Holly. >> Okay. >> And that is at 6 p.m., I confirmed that with the PUSD folks today. >> Okay. >> Parking. >> Parking is-- >> Terrible. >> At that place. >> Bad parking. >> It's challenging, yes. >> Yeah, I'm stumbled on a great spot last time but I was the only one. >>Well, there is a parking that the Senior Center has. I've forgotten the name of the-- >> Yeah, but it's kinda limited. >> What's that? [ Inaudible Remark ] >> No. Well, they have it there but there's also a parking structure across the street that they have a relationship with that they-- >> Mary and I will look into that. We'll get some information to you. >> Tonight. >> But I mean it is an issue and they do validate the parking. >> Where do you want us to park? >> Okay, on Wednesday May 18th, regular business meeting, 7 o'clock, closed session at 5:30. That will be back here. Other future agenda items that people would like to have addressed? If not then I think we are adjourned. [ Noise ] [ Inaudible Remarks ] [ Silence ]