>> Will you call the roll please? >> Mr. Thomson? >> Here. >> Mr. Baum? >> Mr. Martin? >> Here. >> Ms. Brown? >> Here. >> Dr. Fellow? >> Dr. Mann? >> Ms. Wah? >> Here. >> Mr. Soto? >> Okay. The Board has a full closed session agenda. I will read the agenda off then we have a couple of speakers request to address us with respect to closed section items. But we will be moving in the closed session to deal with Government Code Section 54957. The employee appears pursuant to 5 CCR 59336(b)(4). Appointments and Employment of Public Employees, Vice President, Administrative Services; Vice President, Information Technology; Vice President, Human Services; Vice President, Educational Services; Vice President, Student and Learning Services and General Counsel. Also Public Employee Appointment: Digital Media and Music Theory and Employee Discipline, Dismissal, Release (two employees). Having said that, let me invite first Catrelia "Rikki" Magee to come address us please. I hope I'm pronouncing your first name correctly, if not, I apologize. >> Thank you. Good evening. I'm Catrelia "Rikki" Magee, Senior Dance Professor of the Performing in Communications Arts Division, Dance Department. First, I'd like to thank Dr. Rocha, President/Superintendent and the Pasadena City College Area District Board of Trustees for giving me this time to address a possible appeal concerning the sexual harassment complaint I filed against Timothy Berreth of Staging Services and on behalf of students enrolled in Modern Dance Production under my direction. Mr. Berreth also shared unwelcomed information concerning the termination of other employees due to sexually harassing others here on our campus while at work. My complaint involves that of an unhappy and hostile work environment through the networking of the Good Old Boys Club within our college. And because I am not a member of this club, I have had mounting allegations made about me that are false throughout this investigation process. Also the investigation was not thorough and did not give me ample time to associate my witnesses and their statements concerning my complaint. Others who have added fuel to the fire are Dean of Performing Communications Arts Division as well as the Events Coordinator of my division. Former Staging Services Media Center Supervisor and the Pasadena's City College, Faculty Association Union Representative, Roger Marheine, who suggested filing a claim against me for defamation of character for Timothy Berreth. I am seeking an appeal so that I can prove beyond a shadow of doubt that these problems have occurred and will continue if something is not done. Witnesses have come forth to validate my complaints. The details of this matter are overwhelming, at best causing mental anguish, emotional discord and physical exhaustion. These unwelcomed behaviors are disruptive and disturbing for students enrolled in my classes. Least of all, my private life has been tremendously interrupted. I am in therapy and psychological counseling for all the stresses I have been through here at my workplace. Today, I hope that I am being--making things as articulate as I possibly can. I'd like to bring some resolve to these problems. I am prepared to hire an outside civil advocate who shall seek justice in this matter. These problems have existed as long as I have known sex in auditorium. And you need to know that I've been here since age 24 and that's some 33 years. And because of all of the nonsense going on in this [inaudible], I am unable to effectively and resourcefully do the excellent work that I am capable of doing. Staging Services has created such a hostile and angry workplace while gossiping about my fellow employees in addition to making me out to be someone I am not. I do not want my students to be victimized by Timothy Berreth and the Staging Services crew starting fall 2011 and spring 2012. I would prefer to correct these problems within our school. Also, it is my wish that you consider the appeal in the best interest and protection of our production students who are under, again, my leadership. I thank you for taking your time to give me this opportunity to address all of you. Thank you. >> Thank you very much. The next request we have is from Corinthian Bates and Denise Chavers-Bates, also on a closed session item. [ Pause ] >> Hello. Thank you for giving us this time to address you. Have you received the email preparations sent by Karen Hartmann [phonetic], Steph's lawyer? >> Members of the Board, yes, those communications have been received in my office and have been received as well as in the president's office. >> Okay. >> Okay. >> Would you like a second copy just to have in hand as we go into closed session? >> Okay, I appreciate your courtesy but I think we're good. >> We prepared these items especially for you to really look at and make sure that it's clear that you guys before any decision is made in closed hearing that you read these documentations prepared from CSCA. >> If you wanna hand them to--just give them to Mary Dowell and she'll pass them up to-- >> But I was actually, specifically asked by Karen Hartmann to specifically hand them to the president of the college. >> Okay. Well, come on. He's right here. Bring him here. We'll do it that way. [ Noise ] >> Thanks very much. >> Alright. >> Okay. So we're here again fighting for Corinthian's job on a matter that didn't even need to exist. A small argument between fellow coworkers in which heated words were exchanged and the incident was turned into something that it has not been. Words in this complaint were made up as will be shown in the affidavits that ere enclosed in the pocket. And we just like your consideration in getting him back to work as soon as possible because it's been over a year, almost a year and a half. >> And there were signed declarations by myself and other people in the party in regards that the allegations that's totally been made are not even true. >> Thank you. >> Thank you. >> Thank you. Anybody else to address the board on closed session items? If not, we will adjourn into closed session and return around 6 o'clock. [ Noise ] [ Inaudible Remark ] [ Silence ] >> The Board of Trustees is back in session, an open session. There's no reportable action from the closed session and we will begin with the Pledge of Allegiance. And I'd like to ask Mr. Simon Fraser, if you'll lead us please. [ Noise ] >> I pledge allegiance to the flag of the Unites States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. [ Noise ] >> The first item on our agenda is the approval of minutes of our meeting number 14 of July 6, 2011. Are there any additions or corrections or questions about the minutes? [ Noise ] >> No? Would someone make a motion to approve? >> Motion to approve. >> Move approval. >> Okay. Mr. Soto-- >> I did. >> Oh, I'm sorry. Ms. Wah made the motion, if you would mind your-- >> Just having a few points. [ Laughter ] >> --which is being seconded by Ms. Brown. >> Just a second. >> Okay, very good. Any further questions? Advisory vote? >> Aye. >> All in favor say aye. >> [Simultaneously] Aye. >> All opposed. Motion carries. Next item is Announcements and Recognitions of the Board of Trustees. Ms. Brown, any announcements or? >> No announcement today. >> Alright. Mr. Baum. >> I attended the Board of Governors meeting last week at which we approved the recommendation that restricts the number of times the courses may be completed and continue to receive funding by the state. It was a little bit controversial but I think it was a wise decision and came with the recommendation of the chancellor in this difficult financial times. That is one limit that I think is a wise one for the system to take. >> Okay, Ms. Wah. >> I attended the Legislative Affairs meeting in South Pasadena Chamber of Commerce and the Chamber of Commerce in South Pasadena is working with PCC, Dina Chase, and we're going to be putting up a PCC booth over in our Farmers Market in South Pasadena. So days to be determined but should be happening soon. >> Good. >> Very Good. Mr. Soto. >> No reports. >> Okay. Let's move on into Superintendent/President, Dr. Rocha. >> Yes, thank you President Thomson. I do have a couple of brief announcements and then we have a brief recognition and presentation. First one, I did want to--I didn't have my text in front of me but we just won a TRIO grant. And I'd ask Dean Miller to give us the--just a quick blurb on the TRIO grant and then and by way of announcing that I wanna thank Elaine Chapman and Nancy, if Nancy's here. >> She is. >> Oh, there you are, Nancy. Just, you know, great accomplishment. So, Bob, can you do a sum up on that? >> I can. Thank you. The bottom line, it's approximately 1.3 million dollars as I recall over a 5-year period of roughly 250,000 dollars a year. It includes--it's a specialized program for 7 of our district high schools including Rosemead and other high schools, you know, I mean even high school district type. I think maybe royal but it's basically we have several high schools that will be involved now that had not been involved before. It's various enhancements to the programs that we do right now in the TRIO area, in the area of counseling, in the area of first year experience programs, provides some individualized instruction. I think you're gonna hear tonight from a couple of other students who have been the beneficiaries of programs like this and the credit really goes to Nick Mata, Student Services Team, to Nancy, to Elaine and several others who worked very hard to make this happen. >> If I may just add also to Joy Briton [phonetic] and to Heather Griffiths, a number of people, also Pablo Carreon. And what's important about this particular TRIO Program as Bob has just mentioned, is it rounds out a bit of what we're already doing and it does reach down into the middle schools. So in addition to picking up Rosemead High School for the first time for talent search in one of these programs, we're able to now tap into our middle schools in the various districts that are affected and bring them along also. So this is tremendous outreach as Dean Miller has just said to start to bring this together for the Trio Program which is already a very exciting program and under taking. So, yes, that's great team. >> Great team. >> Right. Now, well, congrats to all. It's an example of what the team is doing in terms of revenue enhancement and finding the funds necessary in order to get the job done for our students. So, I did also want to just briefly turn to Dean Cynthia Olivo who has some brief great news about our UCLA transfer students. So if you could just shout that out, Cynthia, I'd appreciate it. [ Inaudible Remark ] >> I was kinda extemporaneous. But this is really remarkable news. >> Can any of them play football or basketball? [ Laughter ] >> I just sent Dr. Rocha a notice last night that we received word from UCLA that four of our students received a full scholarship from UCLA amidst many students from other community colleges but we have the highest amounts. So we were very pleased and proud of them and of the hard work that is done by of our counselors as well as our faculty members who worked with the top students. >> Great. >> Great. Wonderful. Thank you. >> The PS to that is, is-- [ Applause ] >> The PS to that is, is that normally community colleges only get 1 or 2 of their students selected in a given year and this year we got 4 which is a real test to a lot of people, our faculty, et cetera. >> The third recognition that I like to make is, you know, how important the College Commitment Program is the 2 plus 2 plus 2 that we've been working on all year. And now we'd like to give you a very, very brief update on a piece of that and a critically important piece that we call Pathways Program. And so the Pathways Program is the group of cohort of I think 300 students that's coming in soon and off we go. >> That's right, I'd like to introduce Dr. Rhea Presiado and 3 of our XL students and they're gonna do a brief presentation regarding the portal that we are setting up for the first of, our first cohort of 300 students that are gonna be going through from PUSD that are part of our college commitment. >> So, Hi. I'm Dr. Rhea Presiado. I'm a faculty member here. It's my third year on campus. I'm in the Natural Sciences and I teach geography and I'm the faculty lead for the Title V grant portal team. And this portal is a web portal. As we all know, our first year students, majority of them are millennials and they are looking for technology that's innovative, fun, and will help them jump through the myriad of hoops that college has for them. So myself and a team have been working on a home-grown web portal that is--that we will roll out August 1st to 315 students and do extensive evaluation on. I've been sitting in student focus groups for the past 2 weeks which is really enlightening. All you have to do, as you all know, is just ask the students. They'll tell you what's cool, what's not, what they want, what doesn't work, what works. And so this is really student driven and there's a big student voice here. I'd like to first present some of that student voice. I have 2 students here who are currently in an XL Summer Orientation. This orientation was the model for the summer orientation that these 315 Pathway students will undertake. In addition to the orientation, they'll be guaranteed classes in the fall and spring, especially those hard to find English and Math courses. So this a golden ticket, essentially. So the 2 students are gonna briefly talk about their experience working in XL for the last 2 weeks. First I have Diane Perez and secondly, I have Serai Lomelli [phonetic]. >> Hello. My name is Diane Perez and I graduated from [inaudible] High School and that's located in South Central. So the reason why I'm in this program, honestly, is because it guarantees me with my Math and English, also with tutoring. My experience in school has always been that I always have a substitute teacher for Math. So I never really knew what's my potential in Math. And with this program, I feel that my potential is growing and I feel can go far. Many people ask me why do I come to PCC if I'm from downtown L.A., I'm so far. It takes 2 hours to get to school but I'll do it everyday as long as I know I have a future. And XL can promise me that future. And with that help, the student portal is actually very helpful because in the PCC website, you find a lot of information that you probably don't need and you don't want to talk about, you don't wanna find out and this-- [ Laughter ] >> I mean it's honest and the student portal just really cuts through the chase and it answers all your questions and you know, it's great and it's just keeps on being funded and maybe even get broader through all different community colleges. So, yeah, that's my experience. Thank you. >> Thank you. [ Applause ] >> Hi. My name is Serai Lomelli. I graduated from Huntington Beach High. I always wanted to go to college but I was overwhelmed and confused of how to go about it. I am now part of the summer XL class--I mean the XL Summer Bridge Program. And I'm really enjoying it. The XL's program is giving me direction and help when I need it. I really like the portal because it's fun and easy to use. It's convenient. >> Thank you. >> Very good. Thank you. [ Applause ] >> So, very briefly, if you all wanna take a look at the screen. It's unfortunately behind you. It's the side of you here. This is the portal. It's called My PCC and it's in some ways, you know, very patriotic. Right? It's Lancer Colors and this is a personalized experience so each student has their own individual log in. Here's a sample student here, 1. And you'll notice that the things that students need to do like check out the schedule of classes or register for classes at LancerLink, or check on their current grades in Blackboard. These are the things that students currently have a hard time finding. So we're trying to make it very easy for them to do that by putting that right in front. In addition, there are several quick links on the main page to things they need to do, buy books, find jobs, get the parking permit for the first day of class, right? These simple hoops that sometimes can be really hard to navigate in the labyrinth of our college. There's also a way for students to interact and see who else is online and they can instantly chat with them. This is a huge desire that came out of student focus groups. They wanna see who's online, they wanna see their teachers online, especially their teachers, and instantly chat with them and ask them about homework. If I go to the next tab here, there is an area that's personalized for them called, in this case, called 1's place. It would be whatever your first name is when you're a student or a faculty member or an instructor logging in. And you can customize this. For example, the Student 1 wants to know about PCC news so he's added that block. He really likes ESPN NBA news, so he's added that block. Right, this is a way for students to customize things and they're not gonna keep going to something on the web unless it's something that they care about. So this is a way to customize that bringing their Facebook feed, for example, and a way for us to push polls for them. This is an active poll that we've been running with our focus groups and as you can see 96 percent of the students currently say they would use this if given the opportunity. The next tab is Campus Life. This is a way for us to really get the student engaged in things like Lancer Radio. Many of the students didn't even know we had Lancer Radio or to find out what the PCC Facebook feed is. I mean this is where the millennials are, right? They're on Facebook. So if we're not there we're not gonna be where they are. And in addition to that, we have the PCC Career News, for example. So this is a way for students to get engaged in campus life, clubs, the news, Lancer Radio because we know that studies have shown if they're engaged in campus life, they're gonna be more likely to reach completion and that's why we're all here. The last 2 tabs, we have Success Tools, these are different tips and strategies that can help students do better and reach completion, for example, if they have test anxiety, time management issues. We've also created a repository for student forms. If you're a student here, you still have to actually come to campus, park and get paper forms, real paper forms which you know, but millennials don's use paper. So we've created a repository that you can search through to get digital forms, so a student can have that PDF available to them. And this is not comprehensive yet, so if you have any form that a student needs that's on paper and can get it scanned to a PDF, we would really, really appreciate that. The last tab here that I'd like to show you is the bulletin board. This is a way to have the kind of old fashion bulletin boards where people could put sticky--stickies and papers up to sell a book or learn about ride sharing or, for example, a room for rent, this is a way for students to interact with each other and post in this digital way. So in conclusion, this is version 1.0, it is only--the only place we can go from here is up. This is beta. The whole point is test, test, test, evaluate, evaluate, evaluate, get student feedback. So I'd like to open it up for any questions, comments or concerns that you might have. One of my tech colleagues, Laura, is here as well. And she'd be more than welcome to answer any questions you have at this time. Thank you. >> Thank you very much. Berlinda? >> Actually I do have a, sort of a remark. This is excellent. I love your enthusiasm. I think the students are gonna really love this. But as you were talking earlier, when we first engaged in the 300 cohorts, I was under this little misconception. I though it was gonna be for the kids in the district. Did I miss something? Help me. >> You know, if I may respond. The 315 that Dr. Presiado referred to is the group that has been recruited 98 plus percent from PUSD, from the Pasadena Unified School District. You might recall that we indicated that our high-lit group was going to be PUSD and then a year from this fall, we're gonna roll it out to the other district feeder high schools. So what's this--that's what this group is and this portal is the tool, one of the tools, one of the many tools that these students will use and we will test on this pilot group and then as Rhea indicated, this is 1.0 if you will. The other thing I'd like to add very quickly is that, just as Rhea has had a focus group of students this last couple weeks, for all year, there have been many focus groups with all types of campus constituents, departments, divisions, faculty, support staff in terms of how to build this thing. Our web team has been incredible. Doctor Klein, our Teaching and Learning Center staff, the people who are, who've got the Title V grant. This has been a huge campus wide effort as we prepare for the millennials, as we prepare for the new group of students and we work them through our system faster. >> Yeah. Well, the only reason I asked the question is because the students that are engaged are from South Central and from out--so I just need to understand. >> And these 2 students are part of our XL program and I believe Brock, this is XL 10, XL 10. So for 10 years we've had that program and that's been the precursor, if you will, to a lot of the work that we're doing now with the number of our first year experience programs on campus. We just brought them here as examples. We talked about trying to get a couple of PUSD students but that program actually starts on August 15th so, but a year from now or 3 months from now, whenever Dr. Rocha wants us to come back, we'll have some district students. >> Thank you. >> You bet. >> Thanks. >> Other questions? Geoff? >> Well, just, first off, thanks for the presentation. I think that it's long overdue to have this kind of tool for our students and so I wanna kind of encourage their going out. I was confused like Mrs. Brown because--open with, talk about Pathways and I though there was something new that you're gonna share with us about the Pathways program but since I have this opportunity, I'm gonna share something with you about the Pathways program in that I'm passing along over to you a whole packet that Long Beach City College is announcing with their Pathways program and when ours is off the ground that's the 2, 2 and 2 that's with Long Beach State and the Long Beach Unified School District and my hope is that we have a similar kind of communication, community-wide communication effort to promote the innovation that we're doing with the Pathways program. >> Absolutely, and we have now had 2 or 3 meetings with Cal State L.A. and our PUSD partners as we develop a PCC or college commitment, if you will, and we're looking very closely at the Long Beach Model and yes, but when we have this ready, we will definitely promote it far and wide. >> Okay. Thanks. >> Other questions? Comments? Ms. Wah. >> I just wanted to congratulate you. I think the portal was great and I think you've done a really nice job. One of the questions, so do--so right now, it's out of--it's kids who are not yet in PCC can also go into this portal, is that what I'm understanding? >> Yeah. >> Right. So, in August 1st, it'll be complete. All 315 students will get log-ins. Right now for our focus groups, we're focus grouping with XL, we're also giving them log-ins. But the general students won't have a log in. They won't be able to access this resource because it's in a beta mode. We wanna make sure, just like Google does. They test it before they go global. That's our goal here is to test it before we go global as well to make sure that what we give to the students is really gonna knock their socks off. >> And this portal is being designed for all students at Pasadena City College. We're just starting out with this group as a pilot and as Rhea indicated, it's version 1.0 so a long way to go but we've made a lot of progress in a short period of time. >> So this is--Oh, go ahead. >> And you also asked can a student who doesn't have a log-in see some of it? If you don't have a log-in, for example, if I log out, you can still access the Home tab, so you still can see some of the parts of the portal but you're not gonna see all the parts of the portal. Any thing that's customizable or we don't want someone on the outside having content. >> And so since you're tuning it based on feedbacks that you get from the PUSD group, but you're planning on rolling it out to the rest of PACCD, at what point will you be asking for some feedback to make sure it works for everyone for the entire district? >> Alright. I don't have an exact answer for that but I will say that soon. Basically, we're gonna get through the PUSD Pilot and then we will begin to look at the other areas of the district to roll it out that way but the truth of the matter is if it works for this group of students, it should work for just about any of our students, so it should be ready, would you agree? >> Right. And Ms. Wah, the background story is that we've been working this for a year. >> Right. >> And we've been asking PUSD students solely at least for a year. We've been asking the students we haven't have on hand who are on the campus and we've been modeling after best practices and going to conferences and so it has been created really with getting feedback from everybody. We're gonna do the detailed evaluations starting on the fall with the 315 who are PUSD primarily though. >> And Rhea would you just scroll down to the bottom of this page? >> Sure. [ Pause ] >> You see all of the social network connections, basically the Facebook and the blogs, and the RSS, the Twitters and what have you. This is designed so that the students can get into any means of social media communication that they wanna get into and link back and forth. So, the whole idea is when students come to Pasadena City College and they wanna know everything about it, they're not gonna to Pasadena.edu, they're gonna go to their website and there are other colleges that have been successful with this and this is what students do. They get up in the morning, the first thing they do is they go online to their college page. And that's what we want them to do. >> And then just [inaudible] technical feedbacks so you're going to allow people to--the students to get electronic forms and so will you also then have an editorial that allows them to fill forms out online and submit them or? >> Well, it's 1.0. [ Laughter ] >> And quite frankly, we've had our time just getting forms digital. So, our goal for the first PASS 1.0 is to get as many forms digital in a PDF version as possible but then quite frankly, for 1.5 or 2.0, that's the way to do it. Yup, you bet. >> And when we get to our enterprise resource plan, we get that going on our new VP of Information Technology that getting ourselves online and digital is gonna be one of the high priorities 'cause we're just not there yet so, it's a task but we're getting there, we're making progress. >> Thank you. >> You're thinking on our page. >> Yeah. [ Laughter ] >> I just wanna give one quick shout out to my fellow Huntington Beach High School graduate because I'm an Oiler as well and I was glad to see you. [ Laughter ] >> We won't hold that against you. [ Inaudible Remarks ] [ Laughter ] >> Thank you very, very much. That was terrific. So, good job. [ Applause ] >> Well, in closing I would want to thank Rhea and the students for coming tonight. We did wanna show the Trustees the progress that we're making on the Student Access and Success Initiative Funding that you approved 10 months ago. So, this program within the Pathways, these are the 300 students or so that are coming in didn't exist last year, the preponderance of them are from in district but this program and the 12th graders that are coming in, in this learning cohort of community simply did not exist here. So having this, you know, built up in a, if you will, a prototype is a--I think a great step forward and that, with that President Thomson, those are my recognitions for this evening. >> Okay. Let's move to the Shared Governance Representatives. Ms. Chapman. >> Just one other item this evening and that is just to mention that our Summer Swim Program is off to a really great start this year. We do service mostly, the community here around PCC and in addition to having swim lessons from early in the morning until quite late at night. We also have rec swim, open swim, and we'll see as many as a hundred, a hundred plus students a day plus camps that come in and use the pool so it's well used, it's well respected and we're teaching children how to swim in water safeties, so. And we have a staff of 21 again this year that runs the pool for us, so. >> Is that limited to students or to the PCC family? >> It is open to the community. It is open to the community. >> Excellent. Dr. Jacobs? >> None, thank you. >> Dr. van Pelt? Okay. Mr. Miller. >> No report. Thank you >> Crystal? >> I do. [ Laughter ] >> This never happens. I just wanted to let you know that for this summer. >> Okay, your time is up. >> I knew it. [ Laughter ] >> For this summer, summer enrollment, summer school which is going on now, we are 96 percent full which is slightly less than we were last year, but for fall which we have now completed about 20 days of registration. We are up in head count, we are up in enrollments and we are at 77 percent of capacity, 20 days in the registration. >> Fantastic. >> It's gonna be a busy fall. >> Yeah. >> Dr. Douglass. >> I just wanna say that she's gone so I can embarrass her. If you think Presiado was bubbly tonight, you ought to see her in the class. [ Laughter ] >> Ed? >> No reports this evening. Thank you. >> Denise. >> Yes, just a few things. The new senators for the Classified Senate were sworn in today. They will--August 3rd, the new Board Members will be sworn in and working on planning the classified retreat in September. >> Okay. Thank you. Simon. >> Thank you President Thomson. Miss Jackson's rather poorly today so I'm sitting in for her. Two items, first of all, on our own efforts of innovation and outreach, we are making progress on a new ASPCC portal which we're hoping to then tie back into, when MyPCC goes campus-global, tie into that and tie into the other areas of the college to provide all students not just with what ASPCC does but also the other services that the campus can provide for them. And on the second item, outreach, we are planning a fact finding mission to the Community Education Center to get a better feel for how the AS which is a little underrepresented over at the CEC how we can better serve them and make sure that their interests are also as protected as students here at the main campus. That's all. >> That sounds like an excellent idea. Okay. We now move to Public Comment on Non-Agenda Items. >> We have a request to speak from Cecilia Nickerson on Non-Agenda Items. [ Noise ] >> Good evening and thank you for hearing us. My name is Cecilia Nickerson. I was a former student of Pasadena City College. I was-- >> Can you speak perhaps more directly onto the microphone? >> --in the Culinary Arts Program and unfortunately, I'm here with a dispute. We've written a letter, 15 students gotten together to solve the things that had gone wrong in our opinion, okay. But let me just begin by saying that Pasadena City College for me, a long time ago, have been a very important place to come. My sister came here and became a surgical nurse. I have a brother who went through here, went on and became a physics and calculus instructor. My brother has 3 Emmy Awards because he took an electrician program here. Pasadena City College stood for something at one time. And what I went through in the last year and a half has been totally unbelievable and we've gone to other channels. We talked to our dean, we spoke with our professor, we were told that if you don't like it, go somewhere else. Okay. Other deans have heard this from students who worked in the offices and gone on to their jobs and spoke with their deans and they say, let us know what happened. This past February I had to go into financial aid and I spoke with the financial aid counselor who told me to take it straight to the Board of Trustees. It's just crazy. I don't really wanna read it out loud because it is sometimes sensitive issues. I did write a letter, 15 students have signed it. We'd like for you to take it into consideration. >> Just hand them to Ms. Thompson over here please and she'll distribute it. >> I'm sorry, I have a back injury, I fell in the classroom. I have a back injury and I'm really upset and has taken a long time to get here. >> I began this program thinking I was gonna get a fresh start in life after putting my kids through college. I have a veterinarian, my daughter, urban planner, my son, and now it was my turn and it didn't end up the way it was supposed to. So I am giving you a letter. I ask that you be in contact with us. Please take what we've said seriously. There is more to that, it's just that I couldn't write you 3 semesters. It's a lot more than what's even in there. >> Can we have the letter and we're referring it to Dr. Rocha and it will be taken quite seriously and review and investigate it from there. >> Thank you for your time. >> Okay. Thank you very much. Is there anybody else who wishes to address the board of trustees on non-agenda items? Okay. Next, we move to approval of consent items and Dr. Rocha, if there is one you wanted to take separately, is that correct? >> Yes, President Thomson. On a procedural matter, I do want to treat Item 12-P separately and I would refer to General Counsel Mary Dowell who explained the procedure here. >> Members of the Board, President Thomson, Dr. Rocha, when we reviewed the agenda, we realized that Item 12P and Item F before the Board tonight are duplications of each other. Item 12-P represents some important personnel decisions that we're asking the Board to make tonight. And on behalf of Dr. Rocha, I would like to request Mr. Thomson that Item 12-P be pulled from the consent agenda and treat it separately as the Board sometimes does with consent agenda items. And then once the Board has dealt with Item 12-P, Item F will be moot and again, on behalf of the college president, I'd like to request that Item F simply be withdrawn. >> Okay. We will treat it accordingly. Let's deal with consent items other than 12-P. Any others to be addressed separately by anybody? >> Move approval of the other consent items. >> Is there a second. >> Second. >> I would politely with the move or second ask for a separate vote on contract that I've listed here. In 14-B, there is a contract that I wish to separate vote on for that would be to ratify Contract B-97957-2 with Granicus, Inc. >> Okay. >> I'll accept that. >> Is there a second to that motion? >> Second. >> Okay, been moved and seconded, any discussion? Advisory vote? >> Aye. >> Aye. >> All in favor say aye. >> Aye. >> All opposed, carries, okay. Let's deal with-- >> Move approval of the separate contract with Granicus and the other related-- >> Second to that? >> I second it. >> Contract. >> So moved and seconded. Any discussion, advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed? >> No. >> The motion carries 4 to 1 with advisory vote being yes. Now, let's come to 12-P then, Dr. Rocha. >> Yes, thank you President Thomson. Let me describe what I'm putting forward in front of you tonight for approval and then of course refer to you President Thomson and the Board for your discussion and action. First of all, let me make some comments and notes of gratitude. What I put before you members of the board is a recommendation for appointments for 5 vice president positions, the searches for which were previously approved. Before I go any further, I do want to thank and they're here in the room the members of--our colleagues from CCCS, Dr. Hernandez, Dr. Walker, and Dr. Conrad [phonetic] who managed this process with our faculty, staff and student representatives, the hiring committees for the positions that I'm recommending to you tonight. Most especially who I want to thank are my colleagues, the faculty, staff and students who served on the hiring committees for these positions. It was extraordinarily hard work as they all found out, but we follow the process carefully. We trusted in the process and what I have to report to you tonight are the results of near unanimous consensus up and down the line of the search committees at the first level and the second level, and of course my recommendation completely concurs with the first and second level committees. So with that, so that I can give you the item, as I said before, many recommendations I've made to you but none with deeper sense of resolve than I made tonight. I wish to announce to you the names of the recommended appointees by position. For Vice President of Administrative Services, Dr. Richard van Pelt. Dr. van Pelt has PhD in Administration Management from Walden University and has served Pasadena City College since 1997. For vice president of Educational Services, Dean Robert Miller who is currently Dean of Educational Services. Bob is at the University of La Verne pursuing his doctorate and has an MBA from Cal State Northridge and has served the college for many years in several capacities and also has great experience in the private sector. For vice president of Human Resources, Dr. Benedict Lastimado. He has a doctorate in educational leadership from Seattle University and he is currently assistant vice chancellor of Human Resources and Labor Relations in the University of California-Merced. Among his previous appointments, he was vice chancellor of Human Resources and Labor Relations at Grossmont-Cuyamaca. I can never pronounce that, we just call it Grossmont Community College District. For vice president of Information Technology, Mr. Dwayne Cable. Mr. Cable has his MBA from Western Carolina University and is currently Vice President of Information Technology at Joliet Junior College in Illinois. He has worked for the Strata group who you are familiar with as the ones who produced our Strata report several years ago. He has served as chief technology officer for the Ventura Community College District for Mount San Antonio College, and among his previous appointments, he served 10 years as chief information officer at Morehead State College. For vice president of Student and Learning Services, Dr. Robert Bell. He has his doctorate in Educational Administration from the University of Pacific. He is currently at Antelope Valley College. He is director of Extended Learning but his longest stint was at vice president of Student Services at nearby Chaffey College where he also served as Chief Administrative Officer of the Chino campus when that started up in Chaffey. President Thomson, those are my 5 appointments. I put the information before you and it comes to you with my strong recommendations. >> Any questions of Dr. Rocha? Is there a motion to approve the recommendation? >> Move approval. >> Is there a second. >> Second. >> Then moved and second. Any further discussion or questions? >> I just wanna express my admiration for the team and for the candidates that have emerged. It's something we've been talking about for quite some time about the number of interim positions that we've had. The first off is a testament to the folks who have been serving in the interim positions that the college has continue to do so well for so long, and then to attract individuals of the caliber that I have been able to review that are being presented before us today is a testament not only of the work of the folks who have been in those positions who have tracked such high level people but then a testament to Dr. Rocha's leadership and I'm excited about getting a leadership team that will continue to help PCC move forward. >> Other comments or anything, advisory vote? >> Aye. >> All in favor say aye. >> Aye. >> All opposed, motion carries unanimously. Yes, I'd like to offer a thanks too to the people who have served on the various committees and worked quite hard to come forward with recommendations. It's a good diverse group of people representing the different parts of the college and it's great to see that happening. Everybody working together and coming to consensus of results, if not unanimous. Thank you very much. >> Thank you President Thomson. And can we just congratulate Rick and Bob? >> Yes. [ Applause ] >> And I also--again, thank the board for its support and I also want to thank all of my colleagues on the executive committee especially Crystal, especially Elaine, all of the colleagues who have served in this year and who will continue to serve. We have great work to do, a lot of work to do in the coming years under this new leadership and I look forward to working with all of you. >> Well said. The next item on the agenda is Informative Issue. Annual public records request report. Dr. Rocha. Yes, and this is your Item G on the agenda and in the book, okay? And I'll just make--you have a written report here and I'll just make a brief comment and then I may ask General Counsel Dowell to elaborate. This is, if you will, the First Annual Public Records Act Request Report. This is every public records request received by the Office of the Superintendent/President during the year '10-'11. The year that started last July 1st. It is the current practice and we will work to codify this as we move forward. It is the current practice in the college, administrative practice, that when we receive a public records request from anyone, to anyone in the college that that request is then referred to the Office of the President. The Office of the President then launch a request and gives it to--refers it to General Counsel for its review and response, formal response to the requester. This has been done in each one of these cases and you see the report in front of you. There may have been, may have been, you know, since this is the first year of this, one or two requests that may have, you know, while we were setting this up not appear here although I'm not aware of any. So I put this as an informative and a comprehensive record. General Counsel? >> There isn't very much that I can add to this, Dr. Rocha. This is a report that Dr. Rocha asked our office to prepare for him. He has accurately described what has been his practice since he became president of the college in an effort to make sure that public records act request which do come in to the various different offices are all routed to a single office for response so that we can be sure they are responded to in a timely fashion. Dr. Rocha had a concern that sometimes they were slipping through the cracks because they just--people didn't know what to do with them. And persons who are making a request sometimes send them where they think they should go rather than to the president's office. Because these requests then and a failure to respond timely can have legal ramifications that can be quite serious he asked us to assist him with this in making sure. And I think it is a legacy to the late professor McKee that the college has always been very careful about these sorts of things. And so we have been working with him and we will continue to do so and to assist the college in this fashion until you employ an in-house general counsel who I believe then will probably be responsible for that task. >> Other questions of--anybody? Mr. Baum? >> I just want to express my appreciation that this is a demonstration of this institution's commitment to transparency and to fulfilling all the requirements and that there's nothing to hide, that any request that we've received we now can document that we've received it and how we've met that request in that that's the institution's commitment going forward as well. >> And I might add, Trustee Baum, that this report will go out over my signature to California Aware and the 3 or 4 major watchdog groups in the state. We were given an A minus last year by California Aware and we're going for an A. And I wanna make clear on the record that I know that I express the absolute view of the board that we welcome public records request from anyone at anytime. And so we wanted to present this to you today and we will continue to do this on an annual basis. >> Ms. Wah? >> I just wanted to thank Dr. Rocha also for providing this and I think it speaks to our efforts to be as transparent as possible and as responsive. So the other question that I have is will we be getting this kind of report either on a monthly basis as requests come in so that we-- >> Ms. Wah, I wanna suggest that Dr. Rocha has provided this annualized report which is probably as often as you wanna see it. [ Laughter ] >> Unless there was something that impinged on some kind of policy issue you know, then it would be, you know, operational in nature. >> Right. >> But of course you know in the normal course of business as we prepare for board meetings, most of the public records request are clear enough. We just wanted to and of course at any time you can request your own public record and you know ask to see what's going on with the public records request in the office. But we wanted to make sure that for the first time we lay down a report that we are obliged to give to the public so voluntarily because this is not a requirement. >> No, this is not a requirement. >> This is not a requirement. This is a voluntary report. >> Right. I just wanted to say that on an ongoing basis, I know that we get notification when a request comes in but it's--I think it's a good practice to track that we are also responding in a timely manner. >> Yeah. No, absolutely. >> Other questions or comments? Okay, this is information only. Let's move in to Item H, Pasadena City College, 2010-2011 Course and Enrollment Trends Report. Also information item. >> Yes, [inaudible] I will introduce Dean Kollross. This is--I won't make a long preamble but I would say first of all to thank Dean Kollross and her staff for preparing this report. It's an extremely important report and again, I wanted to establish, if we haven't already done so the precedent that every year at this time we would produce this. So without any further ado, I'll turn it over to Crystal. >> Thank you Dr. Rocha. It's behind tab H in your folders if you haven't locate it. And what Dr. Rocha actually asked us to do was to look at basically the report put out by Chancellor Scott on the state of the union of the community colleges in California and do a micro look at how PCC was doing on those exact same measures. So as you can see what we did in the first page, in the first 6 tables, we kinda tried to mirror the questions put forward in the letter from Chancellor Scott that addresses some issues regarding transfer sections, noncredit sections. And then following that we actually went table per table and matched the Chancellor's Office report on the community college as a whole and how we at PCC compare to that. And as you can see that almost every single table we look really very good. We're an outstanding institution that's doing quite well. I also tried to provide you with some commentary along the side. You'll see where I tried to pull out some things you might find of interest. And although I know I could walk you through this table by table I would bore you to death so I thought maybe I'd take any questions you might have about the information provided. >> It's an excellent report and very, very thorough and I think exceptionally well done so thank you very much for an excellent job and a lot of hard work. Mr. Martin? >> I am just elated with the report, first to Crystal and team for the succinctness of it, sometimes we referred to as a dashboard. It lets you look across and see retention success. A particular interest to me is the number of classes. I'm always saying, I wanna save every dollar we can so that we can offer another class section. And was excited to see that between fall 2009 and fall 2010, despite budget cutbacks, despite the fact that every other community college in the state is dramatically been cutting courses we actually offered 20 additional sections between '09 and '10. And in light of the amount of budget difference that we have in those years that's a phenomenal, a phenomenal figure that just really jumped out at me and it actually--even our noncredit sections went up. >> So I was thrilled with the succinctness. I think I'd appreciated seeing the different curricular areas. I did ask pre-meeting for one other additional statistic that I think people might find interesting. And there are a lot of different definitions of success but for me maybe the simplest one is if a student completes a course, that's a success. >> Right. >> And it just--we're here so a student can complete a course, learn some information and get where they want to get as efficiently and as effectively and as fast as they possible can. And I ask and was told that in our '09-'10 year we had 131,182 successful course completions. And that's a tremendous, tremendous number in my opinion. And the icing on the cake is a number that I like to track is how much money does it costs to create one of those successful course completions. And in the last 3 years it's taken over a thousand dollars to generate one successful course completion. But this year it took only 921 dollars. So not only were there 131,000 successful completions but we did it more efficiently than we've ever done it before. So I think that's a strong testimony. I think that is a glowing testimony to this institution, to Dr. Rocha and to every teacher that's just letting two more guys slip in the back and all the people that are working for those retention rates and counselors that are in there trying to get people into the right classes. Hey, it all comes out here and it says "well done." >> Thank you. Mr. Baum? >> I just want to echo some of what Mr. Martin had to say. We had this report presented to us at the Board of Governors last week. It was in the back of my mind how does PCC compare? And I wanted to draw our attention to table 8 in both reports, it's on the third page of the PCC report and then the page 6 of the other report, and you can see the difference between the management of the resources at PCC by the leadership and the deans. It gives a lot of credit to the deans for finding ways to make this happen and Dave, if you could pass that along to your colleague too? But you'll see the course offerings as John said, we had 20 more course offerings at PCC than we did the previous year. If you go to the state--there was a percent, there was a drop of 4.1 percent statewide. So we were up almost a percent, the rest of the state average a 4.1 drop. The number of credit sections, the state--statewide there was a cut of almost 3 percent. We actually increased. The noncredit section, there was a cut of 19 percent of courses statewide. PCC there's actually a small increase, a 4 percent increase. Transferable sections, when the bread and butter of what students are looking for, statewide there was more than a 2 percent cut. We held our cut to less than a percent. In the nontransferable sections there's an 8 percent cut across the state. We had a small increase in 4.2 percent. We're able to offer more basic skills and meet the needs of our students, almost 7 percent of an increase in those courses. The state had almost 5 percent drop in basic skills section offerings and just up and down the line and it's a testament to the prudent management of this institution and everybody working together. And I'm looking forward to saying how fall of '11 is gonna look compared to fall of '10 now given all the additional challenges we're getting from Sacramento. So thank you very much. >> Ms. Wah. >> I wanted to thank Dean Kollross for this and she's always been great providing the information that we need for the community. So this is a nice--it's a great snapshot of what we're doing and the progress we're making. I did have some questions that I had post to Dr. Rocha before the meeting on table 10-B. And so I was a little surprised to see the negative percentage changes in areas such as nursing, radiology and the construction crafts technology. And I think that what this kind of information also provides for us is not only our successes but also information for us to look at our curriculum and how we closely correlate it with what's happening in the job and I hope that it's a way for us to make sure that we're connected to the community and to the industry so that we have a curriculum that's meaningful to what's out there in the job field. >> Other questions or comments? Okay, information only. We thank you very, very much for an exceptionally well done job. We really appreciate that and certainly it speaks well for Pasadena City College, thank you. [ Noise ] >> Alright. Let's now move to Item I on the agenda, Redistricting Report. Again, information only. Dr. Rocha? >> Yes, thank you President Thomson. Well, now that you have griddled Dean Kollross for her enrollment report I'll give you an opportunity to really go over the redistricting report. I'm very, very grateful at my request that I asked Crystal to prepare a comprehensive report on redistricting, something that the district has a responsibility to do. So I wanted to accomplish two things. I wanted to make clear that this is not an action but simply a discussion item and an informative. But it also more or less gives you the shape of my thinking and the stuff's thinking as we move the conversation forward. Basically, Crystal will describe the redistricting process. Long story short, there are--we have to do it. There are a couple of options to do it that are described here. Basically, the options are, you know, we do it ourselves or we hire an expert consultant in the field to do it for us. So we wanted without having any kind of necessity to move to action. We wanted to put all the information in front of the board so that if it had any questions or any guidance that we could have that. And of course General Counsel Dowell is here to make sure that we have any legal information. All of this of course comes out of the 2010 census. So with that I'll give it back to Crystal. >> Thank you, Dr. Rocha. >> What I tried to put together for you here was a background of not only what redistricting actually is and why we have to go through the process. But also a little information about how we handled it the last two times, which even I found very fascinating. In '91 as you read in here, we actually did contract it out in 2001. We chose to do it in-house. At that time we had staff in-house that was capable of doing this and did a very good job. One of the good things about our district is that we have areas within the district. And from what--and I really didn't know anything about redistricting until I started to read about this that that is actually very fortunate for us. We are very fortunate to have that. Even though we have to go through the process, it is not as contentious a process if we do not have areas within the district. There are legal requirements for us to look at. We do need to look at population shifts. There have been population shifts within our district so we will need to take in account as I state in here the size of each area needs to be very close, less than 10 percent differentiation. We also have to look at the impact on what they call special populations. So we will have a lot to look at in the redistricting because there have been shifts, demographic shifts that we will have to pay attention to. We don't wanna disenfranchise anyone in the board elections. I did propose two things, one where I gave you two proposals from two contract companies. One was the one that did it for us in '91 and the other is from the Community College League of California. And I'm not sure if they have done this in the past but they put together a very nice package for districts to look at and it seems to be quite comprehensive. And also compared to the other company they do in-person visits to you which I think is a little more personal than doing conference calls. We could do it in-house and as I stated we would be willing to learn how to do it in-house. We did train a senior research analyst to do these two years ago. Sent her away to a school for a week and then of course she left, so [laughter] dang it! So right now we don't personally have the expertise in my office to do this. If you chose to have us do it in-house we would certainly get the expertise to do it. And I'm gonna ask Mary Dowell to comment on this now because she and I talked about this briefly earlier. >> Again, members of the Board, Mr. Thomson, Dr. Rocha. Ms. Kollross is of course is correct because the census data has now been released, all agencies in California that have locally elected boards such as yours have to examine whether or not that census data requires them to redistrict and if so in what way? She's also correct that Pasadena City College is one of the few community college districts in the state already divided up into wards or voter areas with the trustees required to live in those wards so you are so far ahead of so many of my clients who are still struggling with the initial difficult question. Are we going to go from elections at large to elections by ward? But you do still have to examine the data and realign your boundaries. And I think that the options that Crystal has described are not unlike the options that the California legislature struggled with should the legislature itself and its staff do the redistricting or should it be done by an outside panel. I can't speak to this--the ability--the ability of the district to do it in-house. Crystal does a fabulous job and I'm sure she and her staff could do it fairly in this job. But I think in terms not only of an appearance of integrity and neutrality as well as transparency, it would be my recommendation for the board to get the assistant of a consultant who would make a recommendation to you so that there could be no question that there was no taint of any kind. I am familiar with the proposal that the community college league is making because one of the things that they did this year was they looked for a consultant that they had confidence in and that they could then partner with and with an economy of scale make then the service available to the community colleges. And one of the things that I like about the consultant that they're working with is that the consultant is working with community colleges around the state. When I looked at the other consultant they do an enormous amount of redistricting work. Clearly very skilled, very capable at it but I don't think they've done a lot of community colleges. And I like the idea of an entity that is familiar with community colleges. It's also a proposal that is comprehensive. I'm sorry to tell you but the one thing that they don't provide you is legal guidance. And that's appropriate. You know, you should be getting attorney-client recommendations from your own lawyer. And I and my firm are capable of providing that component of it. And the league will be able to do all of the rest. But I think it is certainly time for the board to be having this conversation. You have to get your final proposed realignments to the county by February. Time is going by and I think it is a decision the board will be called upon to make at the next meeting or the meeting thereafter. If any of the board members have any questions for me about redistricting or the redistricting process, please feel free to ask. >> It's not an action item this evening but we'll probably have it back on the agenda for our August 3rd meeting ideally to take action at that time. Questions? Mr. Martin. >> I have a question and comment. I served on the subcommittee of at least 2 prior redistricts for PCC and we didn't really have a subcommittee last time because it was all handled in-house so there wasn't any need for any special subcommittee of the board to do anything in particular. I, at the time that--there was a time when we redistrict that we tried to find a way so that when we were challenged or not challenged, but when we were required to redistrict in the future, a large part of the mechanism would have an underpinning that made sense, that made future redistricting easier to do. So we had a discussion as a board and I'm not sure if it was last time or the time before. And basically, established trustee areas as much as possible in line with our K-12 feeder high school districts. So our trustee areas are actually based to a certain extent on feeder or other already established electoral bodies. This last trustee convention that many of us attended to support Dr. Mann, one of the main conference themes centered on redistricting and I attended those conference themes. And there were gentlemen from different demographic companies that are reporting and explaining things to trustees and as any good marketing person they came in extremely well-prepared, so as soon as you sat down and you said, you know, I'm from Pasadena, they whipped out the Pasadena demographics and started talking to you all about Pasadena. And the one gentleman who will remain nameless actually attended a class at PCC at one time and had a very nice conversation with one of the professionals who relayed the following comments. First and foremost, the fact that we're in trustee areas to begin with is the elephant in the room. That's the real big thrust is you're suppose to be in trustee areas. We've been there a long time. Secondly, the fact that our trustee areas are based on other already established governmental agencies like K-12s is even further testimony to the fact that there's--the trustee areas had been established under what would be a reasonable assumption. Thirdly, he and I guess he 'cause he's a local knows all this, said that the history of voting in the Pasadena area is such that it supports the fact that there's not a lot of ethnic divisibility in the voting. In other words, there's cross voting between ethnics in many of the elections that occur within our geographical area which is already another testimony to our redistricting that we've done in the past. And so he basically said to us your redistricting at PCC really should be unless there's, you know, huge demographic shifts between trustee areas or some major cataclysmic thing that you know just looking at the little table in the report, we don't know 'cause it's not divided by trustee area. It really should be a very simple straightforward and relatively in my mind low-cost operation to be able to do that and we won't know that 'til some professional looks at real data. The final enlightenment on this is when we previously established the trustee areas we actually did try to create them in a way that there were kind of DMZ zones between trustee areas so that when future redistricting was necessary, assuming there wasn't major cataclysmic changes, those DMZ zones could move 2 or 3 streets up or 2 or 3 streets down or over or left. And be able to absorb differences to get us within an appropriate balance. For example, if you look at where Tony Fellow's number is all in the Arcadia Unified School District and where that meets the Pasadena Unified is one of those such buffer zones and there is this strip along Michillinda which is kind of a county area that is kind of the absorption zones so it's kind of semi Acardia, semi PUSD and we use that as like one of those kind of buffers. It was built that way in our previous redistrictings intentionally so that it could mitigate those kinds of changes and there are several of those kinds of lines around. I'm trying to give you, whoever does it I'm comfortable if we do it in-house but apparently that might even be more costly than going out to professional in light of our current structure. I'm comfortable with Dr. Rocha and the recommendation as to, you know, we certainly want to be transparent. We certainly want to be open to if there were major changes, maybe all our past work goes out the window. But based on what this professional who seemed to be well-prepared in advance trying to get our contract said to me was it should be a fairly simple straightforward process for us based on the history of what we've done. Sorry, it took a little long but I thought somebody has to interject the historical-- >> Well, it's very helpful. I appreciate you doing that. First Mary Dowell and then Mr. Baum. >> I think that, I mean the historical perspective is really helpful to me because I haven't--I didn't assist the district we did in 2001 or 1991 or 1981 at all. One of the intervening facts that's of interest at least to lawyers and you probably heard this at the conference is that between 2001 and 2011, the California Voting Rights Act was enacted and was upheld by the courts. >> And that pretty much assures there's gonna be a lot of scrutiny of this process around the state because we're now not just dealing with the federal voting rights act with a state act that was specifically enacted to assure that local government in California honored the principle of the one person, one vote and to make sure that no identifiable groups are in any way disenfranchised. I will speculate that what you heard from the consultant is probably true. And I would be surprised if there are any dramatic changes in the boundaries. But I think that particularly because this law has been enacted and upheld by the California Supreme Court in the intervening decade that it's gonna be important for all my clients and fortunately, you're just already through three corridors all the way there, to do this honestly with integrity and transparency. So that frankly you know it's clear that despite these new legal requirements that the district is taking it seriously. >> I guess it's really important and I appreciate Mary. And so maybe the best way is in light of the, you know, the staff change and what we've lost that we go through the process. >> Mr. Baum? >> I'm not presupposing anything. I just want an informational question. So assuming we move forward the staff recommendation at a subsequent meeting, can you articulate what the process is or the timeline when there will be an opportunity for public engagement, that type of thing? >> What the league told me when I asked them about the proposal, they said that their timeline for this is three board meetings. >> But I'm saying that I'd like to have the staff present a proposal saying "Okay, in the month of September we're gonna do this and in October we're gonna do this and then we hope we--" >> It's actually in the report. >> So walk me through that again. >> Sure. >> For others who haven't seen that if you could do that. >> If you turn to page 4-- >> Page 4-- >> Page 405. For the report, I'll walk you through the timeline. >> Okay, so-- >> So, of course the first thing was to actually have the census data released and then have it verified by the department of finance in the state of California. I'm not really sure what that's about but they have to do that before we can actually use the data. >> That's correct. >> Yeah, I got one right. And then June was when you can start the preliminary. Actually, the maps were released in that. You can actually look at those online. Some companies have some out there. So our hope is that we submit to you in July the proposal. I got that part done right. And then and if I-- >> We won't be able to act on it? >> Until August. >> Okay. >> So after you would approve it whichever way you go then we would start the timeline. I'm looking at the in-house or the out--the proposed in-house redistricting. The outsourcing actually is a shorter timeline. >> And what is our--What is our process or proposed mechanism for receiving public comment? >> I believe they actually do it at a board meeting. They actually ask for it on open board meeting. That was my understanding. >> Are we going to announce to the public-- >> Yes. >> That we've--I mean besides the board meeting 'cause we have two dozen people here. Are we gonna make a public announcement that we-- >> Yes, and actually what the league told me is that they handle all of that for us. They make all the announcements. They do all. They'll work with my office but they take care all of them. >> Okay. I wanna confirm that because we've had consultants say that they're going to do public outreach or public awareness that haven't delivered on that. So I wanna make sure we, if that's part of the proposal, we understand what that actually means. >> As we prepare the agenda item for the next time we will also prepare of course the proposed, go through a selection processing and prepare the proposed consultant and we will do everything in our power. In fact I would almost insist that the consultant appear at the meeting just like when we did PARSE or when we did CCCS, the searches at whoever, you know, staff and I prepared for recommendation that we'll have that person here for us to query and that person will make a detailed presentation along the lines you're talking about. >> And lastly, if we have principles to articulate a philosophy about an approach like what Mr. Martin articulated about, is it important to us that feeder school districts are retained in the trustee areas, when would that--when would we actually be able to kinda reach a consensus on that kind of direction? >> That I'm not sure. You mean in terms of am I hearing you Trustee Baum that when-- >> We retain a firm and then we wanna say a philosophy as you approach the drawing of the district lines. Traditionally, we have--if the other board members agree that's a good approach that is something we want to insert into the map drawing of the maps so that somebody has a sense of what direction to take. >> Let's turn to Ms. Dowell on that. My suspicion is that you can use that as you know guiding principle but ultimately the districts lines are recommended. They have to take a number of other factors as well. >> Yeah, I do have to caution that the criteria that are set out in the California Voting Right Acts include--although they include various community interests, they primarily focused on assuring that the discrete minority communities are able to have a full opportunity to elect members to whatever the legislative body is. In the proposal that Ms. Kollross has presented to you and it's page 8 of 13 of the material that she prepared. There's a description of the league's approach and I'm not--I mean, that's just the one I'm familiar with so I'm just kinda and that is the one that your staff and I both like so I'm focusing on that. You see there in the middle of the page there's a provision where it talks about how it works and the programs begins with an in-depth analysis of the current district population and shifts and there would be a public hearing in which members of the public can provide input about where communities of interest are. And I think that would be at the very least an opportunity publically to talk about what communities of interest other than those that are legally protected by the voting rights act exist in the district. And the importance to the members of the board and to the community that because this is an educational entity as opposed to some other kind of municipal entity. And again, this is one of the reasons why I like you working with a consultant who's familiar with educational entities. And it's going to understand that, that where you talk about that the discrete school districts that feed into the district are a community of interest that needs to be honored and respected so that they understand as they look at whether your lines need to be adjusted at all and especially if they need to move any farther than those buffer zones that Mr. Martin described, that they understand they shouldn't suddenly slash across the Acardia School District in an effort to equalize the district unless there's no other way to do it. And there have been population shifts in the district. It has not been static. And so they're gonna make some recommendations to you. I really do believe that. And that's another reason why I think that a consultant will be of assistance to you. But there will be these opportunities. The timeline that Crystal has described for you shows that you're going to have redistricting proposals presented to the board. There will be a public hearing on it. I hear that you know we need to be sure that all constituencies in the community are aware when you're having meetings and you may even wanna suggest some sub hearings out in the various 7 trustee areas so that members in the area have an opportunity. Those are things that you could talk to the consultants about doing and then there will be opportunities for public comment before a final redistricting plan is submitted to you for approval. >> I assume if we want to we could also put together our own committee to work with the consultants to assist in that. >> They specifically indicate that, you know, one option is for there to be a subcommittee of the board that they would be-- >> I was thinking more of a community type subcommittee. >> Oh sure, yeah. >> --to work with the consultants if we go that direction. >> Yeah, my experience of them so far is that they know they need to personalize these to various districts. >> Other questions or comments? It's information only so we will be back on our August 3rd agenda for action. Is that the plan, Dr. Rocha? >> Yes, indeed President Thomson. >> Okay. The next item we have on the agenda is future board meeting dates, Wednesday, August the 3rd. I think we want to talk just briefly about the time we start those. The closed session at 5, regular business meeting starting at 6. I know Mr. Baum has raised an issue about that and perhaps we can--if it's convenient with everybody else or acceptable to other board members we can go back to 6 o'clock closed session and 7 o'clock regular business meeting, is that--It works better for Mr. Baum, I think. >> That's what we set in our organizational meeting in December so. And also for me personally it would be easier to get in. >> Any problem in changing it to 6 o'clock for the closed session and 7 for the open? We went back to the earlier time is because we have really packed agendas and we wanted to get more time to deliberate on things. So we'll change the times of that. We had some emails from CEC students that wanted to address this. I don't know if they've appeared. >> I think this was related to the CEC. >> Well, that's one but there were other emails that were--Anybody here from-- >> Excuse me Mr. President. >> Oh yeah, it's okay. >> I did meet with some student [inaudible] today and I know they were here in the audience earlier, they have since left and they will be--And I have spoken with Dr. Rocha about this meeting with them at some point to hear their concerns and be able to address them. >> Good. Alright, excellent then. >> I do want to express my appreciation to Alex for we have our usual prep meeting on Wednesdays and Dean Thayer was there. He conveyed to me the, more specifically the student concerns so I think the next step is that we're going to work, to take an administrative meeting. Staff and I will go over to CEC next week and then meet with the concerned students and report back. >> And just being clear, I'll be getting their information that are contacted for when they are available that way we can set up that meeting. >> Great. Fantastic, thank you. Dr. Rocha, your expectation we will not have a second meeting in August, business meeting in August? >> That has been our practice that we would not have the second meeting in August and so I'm-- >> If you decide to change your practice I'm probably gonna be out of area during that meeting. [ Laughter ] [ Inaudible Remarks ] >> I might be too. >> We're gonna be out of area and Tony is out of the area so if you decide to change that practice there may not be a forum. [ Laughter ] >> I just wanted to make that very clear. We still have to find a date for retreat meeting. We were hoping to find a Friday or a Saturday sometime in August. I remised probably in not sending out an email asking for people to give us time. I think August may be not a very good month to try to pull all these together for retreat. >> We're thinking at this point and this is not a, you know, anything but it saves the date but it looks like the best time would be so far the first Saturday in September after Labor Day weekend. So-- >> Okay, anything else? Any future agenda items? Mr. Baum. >> I have a request for a review of the extended learning programs that we offer at PCC and then also a review of policies related to the student activities fee. >> I'll have Vice President Miller prepare the report for you and so we--I'm not sure, well let's see if we can get that on for you know August 3rd. >> For the student activity fee or the XL? >> Oh, I'm sorry. I blanked out for a minute. We will have the student activity fee proposal and procedures for peer review for the August 3rd meeting. >> For action, possible action too. >> For possible action and you know, and I want to report that again Alex and Dean Thayer met today, had an extensive meeting, been working on this for a couple of weeks. They have done great work and so I think the procedures proposal that we'll be bringing to you will be fully responsive. >> And then in extended learning I just wanna make sure that we're all in alignment on what is the role and purpose of extended learning. Revenue generation, service to the community, that type of things so that we can understand how that program is being led--ran in this. >> We might do depending on the timing. Dean Chapman and I will be working on this. We might give you a kind of a two-phase report. First phase, status of things right now and give us a few weeks to a month after that and come back with the plan to build it up for a revenue enhancement perspective that's acceptable to the Board. >> Other future agenda items? Mr. Martin. >> I'm interested in a report and I'm actually, in my mind I see graphically of a classroom utilization by day and time and I could be flexible here but I was just viewing your traditional calendar. There are 7 or 6 columns or 5 columns, Monday through Friday or Saturday and kind of an hour by hour with a certain percent of the classrooms that are used at 8 o'clock on a Monday versus 4 o'clock on a Tuesday or 6 o'clock on a Wednesday or whatever that is and that would be of interest to me or something. That's the way I see it but maybe there's something similar that you already do that's simpler so, if the Board would let me have a first pass at that on a meeting to see if we can get some staff time I'd appreciate it. >> Okay, we welcome that. Other future agenda items? If not, I think we stand adjourned. Thank you very much. [ Inaudible Remarks ] [ Music ]