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News: LancerPoint Training allows staff to gain hands-on experience

The start of LancerPoint Training sessions (formerly known as Coffee Talks) marked an important step forward in PCC staff members’ preparation for LancerPoint’s upcoming implementation. The inaugural meeting, which took place on Monday, May 20, allowed division/department/deans secretaries and other future “power users” the chance to gain hands-on experience in handling the new LancerPoint system. The three one-hour meetings were each led by Ellucian Technician Antonio Trepesowsky, who guided attendees through tasks the staff members will soon be facing on a regular basis.

The focus of Monday’s meetings was the LancerPoint login process and how to handle student clearances such as registration permits and overrides (pre-requisite overrides, contractual accommodations, etc). The new system is set to replace the previous paper-heavy process, in which documents were transferred back and forth between division/department/deans secretaries and the Admissions and Records staff.

Also reviewed was the usage of new acronym guidelines and a user-tracking feature. An example of the former is the subject code of student clearance requests, whose entries can no longer exceed four digits. Meanwhile, the user-tracking feature will automatically insert computer usernames in order to track the origin of each clearance request. Each of these additions is set to promote the improved handling and storing of student records.

As the meeting progressed, attendees were able to expand their knowledge of technical terms unique to the new system; secretaries and deans alike were eventually utilizing esoteric commands such as “key block,” “next block,” and “roll back” by the end of the meeting.

Instruction concluded with the review of a search feature that will allow users to find results with limited information. Trepesowsky elaborated with an example of an administrator whose record search was hindered by the lack of a student ID or complete student name; in this case the search would allow users to insert a partial name and narrow their search beginning from those that matched the search results.

LancerPoint Training proved to be highly informative, invaluable first look at the upcoming system features. The next training session will be held on Monday, June 3, at the Emergency Operations Center (EOC) CC-203. Attendees may choose from three meeting times: 11 a.m. to 12 p.m., 12 p.m. to 1 p.m., or 1 p.m. to 2 p.m. 

Release Date: 05/21/2013
Contact: Mark Gutierrez , Director Enterprise Applications
Phone: (626) 585-7123

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