The Office of Scholarships & Financial Aid is providing you with these terms and conditions that will assist you in the review of your financial aid at Pasadena City College. You do not need to accept or decline your award on the Financial Aid student portal.
Financial Aid Notification Letter 2012-2013 describes the type(s) of financial aid offered by Pasadena City College (PCC) for the academic year.
The financial aid awards on this notice are subject to the availability of federal and state funds, your enrollment status at Pasadena City College (PCC) and your meeting all financial aid eligibility criteria. It is very important to report any changes in your status such as a name or address change. Also, you are required to notify the Office of Scholarships and Financial Aid if you have a change in your state residency status.
If this award letter includes an "Estimated" federal student loan, this is only an offer. If you do not want a student loan, don't apply. If you change your mind, go to the Federal Direct Loan application at http://www.pasadena.edu/studentservices/financialaid/pdf/fed-direct-loan.pdf.
An estimated award is description of additional funds you may want to consider. Estimated awards will not be paid and the amount is subject to change.
The Board of Governors Grant (BOGW) is a fee waiver program used to waive registration fees only. The BOGW is not disbursed to you.
This award assumes you enroll as a full-time student (12 units or more) in a degree, certificate or transfer educational goal at PCC. If you enroll or complete less than full-time, some of your awards will be adjusted (prorated) accordingly. Grades that will affect completed units are: F, NC, NP, W and I. The information below indicates how the payment is adjusted:
100%: enrollment in 12 or more units — 75%: 9 - 11.8 units — 50%: 6 - 8.8 units
Your financial aid funds, except for the Federal Perkins and Nursing loans, will be disbursed to you by mail. The Perkins and Nursing loan checks are disbursed at Student Business Services. Disbursement will occur more than once per semester. Awards are divided into equal payments per semester and generally, students receive a percentage at the beginning of the semester and the balance before the end of the semester.
Cites: HEA Sec. 484(c), 34 CFR 668.16(e), 34 CFR 668.32(f), 34 CFR 668.34
|Fall Semester 2012||Spring Semester 2013|
|August 27||January 7|
|September 10||January 14|
|September 24||January 21|
|October 8||February 4|
|October 15||February 11|
|October 29 (mid-term distribution)||March 4|
|November 12||March 18 (mid-term distribution)|
|November 26||March 25|
|December 17||April 1|
|January 21 (Fall Retro)||April 22|
The Cost of Attendance (budget) chart represents the reasonable average cost estimates to attend PCC.
|Category||Current Cost||Future Cost|
Enrollment and Tuition
(12 units at $46/unit, plus $13 Health, $1 ASB and $10 (fall 2010) Student Activity Fees )
|Books and Supplies||$828||(no change)|
|Room and Board||$2,430 - $4,855||(no change)|
|Transportation||$630 - $792||(no change)|
|Personal and Miscellaneous||$1,890 - $1,782||(no change)|
|Tuition for non-California residents†||$193 per unit||(no change)|
|Category||At-Home||Away from Home|
|Enrollment and Tuition||$1,152||$1,152|
|Books and Supplies||$1,656||$1,656|
|Room and Board||$4,860||$9,710|
|Personal and Miscellaneous||$3,780||$3,564|
* Enrollment and tuition fees are based on current fees for 12 units at $46/unit, plus $13 Health Fee, $1 ASB Fee and $10 Student Activity Fee per semester. Other costs and living expenses are based on average amounts for students attending PCC. Fees may change based on action taken by the govenor and the state legislature. Students eligible for a fee waiver are not assessed enrollment fees.
† Non-resident/out-of-state tuition fees are $193/unit, plus in-state enrollment fee $46/unit; capital outlay of $16 per unit; $13 Health Fee; $1 ASB Fee and $10 Student Activity Fee per semester.
FEES & REFUND - see schedule of classes for other specific costs to attend Pasadena City College.
Federal law requires Pasadena City College (PCC) to provide current and prospective students with the information about how much a student or family could pay to attend PCC for a 9-month enrollment period. The cost of attendance figures are obtained from several sources, primarily, the state's Consumer Price Index (CPI) and area prices surrounding the PCC campus. The costs are an average and with the exception of enrollment fees, is only an estimate and are not the amounts the student and/or parent are expected to pay to PCC.
Enrollment fees are subject to state legislative action and can change without prior notice.
The law specifies how Pasadena City College (PCC) must determine the amount of Federal Student Aid (FSA) assistance you earn if you withdraw from school. The federal student aid programs that are covered by this law are: Federal Pell Grant, PLUS Loan, Federal Supplemental Educational Opportunity Grant (FSEOG) and, Federal Perkins Loan.
When you withdraw during your payment/enrollment period, PCC must determine the amount of federal student aid program assistance you earned up to that point. The amount of assistance is determined by a specific formula.
If you received (or PCC or your parent [PLUS loan] less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by PCC and you.
The amount of assistance that you have earned is determined on a pro rata basis.
For example, if you completed 30% (third week) of your payment/enrollment period, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the payment period or period of enrollment, you earn all the assistance that you were scheduled to receive for that period.
If you did not receive all of the funds that you earned, you may be due a post withdrawal disbursement. If the post withdrawal disbursement includes loan funds, you may choose to decline the loan funds so that you don't incur additional debt.
PCC may use all or a portion of your post withdrawal disbursement (including loan funds, if you accept them) for tuition and fees. For all other school charges, such as short-term loans, PCC has received your permission on the Short-Term Loan promissory note to use the post-withdrawal disbursement to repay all or a portion of the loan.
Some federal student aid funds that you were scheduled to receive that you cannot earn once you withdraw because of other eligibility requirements.
For example, if you are a first-time, first-year undergraduate student and you have not completed the first 30 days of your program before you withdraw, you will not earn any Direct loan funds that you would have received had you remained enrolled past the 30th day.
If you receive (or PCC or your parent [PLUS loan]) excess federal student aid program funds that must be returned, PCC must return a portion of the excess equal to the lesser of:
PCC must return this amount even if it didn't keep this amount of your federal student aid program funds.
If PCC is not required to return all of the excess funds, you must return the remaining amount. Any loan funds that you must return, you (or your parent for a PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that you must return is called an overpayment. The amount of a grant overpayment that you must repay is half of the unearned amount. You must make arrangements with the PCC, Office of Fiscal Services or the Department of Education to return the unearned grant funds.
The requirements for federal student aid program funds when you withdraw are separate from any refund policy that PCC may have. Therefore, you may still owe funds to the PCC to cover unpaid institutional charges. PCC will also charge you for any federal student aid program funds that PCC is required to return. If you don't already know what PCC's refund policy is, please inquire at the Cashier's Office, L-113. Please see the PCC, Schedule of Classes for requirements and procedures to officially withdraw.
The information below is an answer guide for students who received a Federal Work-Study award from Pasadena City College.
PCC participates in the Federal and state work-study programs. To apply you must complete the FAFSA form. Because these funds are limited, we recommend interested students apply for financial aid no later than March 2. If funds are available, you will receive a work-study offer up to the amount of your eligibility. Some jobs require a background check.
As a Federal Work-Study employee, you'll be paid by the hour. At PCC you are paid twice a month according to the Payroll Schedule. Students are paid directly by mail. Work-Study funds must be used to pay for your educational expenses; i.e., tuition, fees, room and board, transportation and other school-related expenses.
It's simple! All you do to apply for Federal Work-Study is complete the Free Application for Federal Student Aid (FAFSA). If you apply by March 2nd you may be considered for Federal Work-Study funds. Additional qualifications include: financial need, US Citizenship or eligible non-citizen (permanent resident), half-time; enrollment (6 units) satisfactory academic progress and you may not be in default on a student loan or owe a grant repayment. Funds are subject to availabiliity.
You can view on and off campus Work-Study job opportunities at the website below. After you find a job you are interested in, speak to the Work-Study coordinator at the Office of Scholarships & Financial Aid (L-114). At this meeting, you will be given information to refer you to the employer. You cannot start work until you receive a signed referral from the work-study coordinator. Student employment is at the discretion of the work program supervisor.
Financial aid is designed to help students reach their educational goal in a timely manner. Eligibility for federal or state financial aid requires students to maintain Satisfactory Academic Progress regardless of academic major, or receipt of financial aid funds. Pasadena City College (PCC) students should read the rules and know what it takes to maintain eligibility for financial aid. Note that the financial aid Satisfactory Academic Progress standards are stricter than the college's progress rules. There are three standards that the Office of Scholarships & Financial Aid will use. These standards are explained below.
Cites: HEA Sec. 484(c), 34 CFR 668.16(e), 34 CFR 668.32(f), 34 CFR 668.34
|Quantitative||Completing units attempted with accepted grades (A, B, C, D, CR, P, and RD).
In the first academic year, finish at least 51% of units attempted and in the second academic year, earn 75% with acceptable grades. Regardless of the number of units attempted and whether you did or did not receive financial aid, you are expected to complete your educational goal in a timely manner and at a satisfactory pace (at least 67% regardless of enrollment status). All terms you have ever enrolled in will be considered in the calculation for Satisfactory Academic Progress. Repeating a course for a better grade will not satisfy academic progress requirements.
An attempted unit starts counting on the first day of instruction. Unacceptable grades are counted for: W, F, I, NC and NP.Example: a new student takes one class fall 2010 and receives a "W" grade. That student is not making Satisfactory Academic Progress (failed 51% completion).
To complete an educational goal in a timely manner, you must achieve a minimum 2.0 grade point average (gpa). Financial aid students must have a 2.0 gpa when they finish a second academic year at PCC.
Example: a new student takes one class fall 2010 and one class spring 2012. That student is making progress if he/she has a 2.0 GPA at the end of spring 2012.
Financial aid is not infinite. This standard looks at how long it will take you to complete your educational goal. The law says that you can receive financial aid for no more than 150% of units attempted in a program (60 units at 150% is equivalent to 90 units). This includes all attempted/completed transfer units. Students with a BA/BS or higher degree will automatically exceed the time frame. Up to 30 units of basic skills (400-level) courses are excluded from the 150%; however, students are expected to matriculate from basic skills to a regular program after one (equivalent) year.
The Office of Scholarships & Financial Aid will determine how long you have been in an undergraduate program as well as the time to complete your goal. Each time a course is repeated it will count in the time frame calculation.
Example: Normal matriculation time to complete an AA/AS degree is two years; however, with exceptional circumstances, we could allow up to three years.
|Year 1 Attempted Units*||Year 2 Attempted Units||Year 3 Attempted Units|
|0||29 Units||30 Units||60 Units||75 Units||90 Units|
|PCC units needed to complete AA/AS Transfer or Certificate||PCC SAP check for program completion||Maximum PCC time frame equal to 3 years of enrollment**|
*Includes all transfer units
** Attempted units are enrolled units on the first day of the term
Students that did not meet one or more satisfactory academic progress standard will be disqualified. Disqualified students cannot receive federal or state aid (including student loans) at PCC. Causes for financial aid disqualification: High percentage of unacceptable grades, less than 2.0 gpa, excess number of units attempted or completed at PCC and other schools; an AA-BA degree or higher; Return to Title IV, withdrawal, and failure to meet terms of probation.
Disqualified students can submit one petition to clarify the circumstances that created their academic situation. Petitions can only receive funding consideration in the term they are reviewed and the last day to submit a petition is June 30 of the academic year.
The Satisfactory Academic Progress Petition must be completed and submitted to the Office of Scholarships & Financial Aid along with documentation to support unusual circumstances. The Petition should also include a copy of your most recent Student Educational Plan. The Petitions committee will review the circumstances you present in the petition and what has changed to enable you to complete your goal in a timely manner. Repeating or dropping classes is not academic progress. Working by itself is not an exceptional circumstance.
If your petition is denied or you disagree with the terms of reinstatement, you may appeal.
|Appeal||If you do not agree with the Petition Committee's decision, you have one opportunity to ask for reconsideration by submitting a Satisfactory Academic Press Appeal to the Assistant Dean. Follow the appeal instructions. Your appeal should be a strong case and you must include supporting documents (obituary, medical documents, letters from instructors, etc.). Once an appeal decision is made, no further appeals will be accepted.|
Probation will occur if a petition/appeal is approved. Financial aid probation is a Satisfactory Academic Progress trial period because academic performance was below the required unit completion and/or GPA standards, financial aid awards are only determined on a term-to-term basis (subject to the availability of funds). Also, PCC will not certify a student loan for a student on financial aid probation. To establish eligibility for the next term, probation students must complete 100% of all attempted units (including labs) that they are registered for on the first day of instruction. If a student fails to meet the terms of probation, their financial aid will be terminated.Appeal
The appeal is a request for reconsideration of a petition decision that you disagree with and you want to provide more information to support your case. The appeal is a typed statement and must include supporting documents (obituary notices, medical documents, letters from instructors, etc.). Students are allowed one chance to appeal. Please take time to submit the appeal and to provide supporting documents.