CBA DESIGNATION: Represented
Under general direction, to do a variety of clerical work of above average difficulty, to maintain records and give out information where knowledge of College policies and procedures is required, and to do related work as required.
REPRESENTATIVE DUTIES: (Illustrative Only)
- Interviews for admission, pre-admission students, informing them of necessary admission requirements.
- Determines testing needed for admission. Determines residence of applicant for attendance and tuition purposes according to established procedures.
- Refers questionable students to specialists in the school as needed (Psychologist, Special Services, Director of Admissions, Counselors, etc.).
- Processes notices and reports concerning F-1 visa students and sends the documents to INS.
- Types official letters as required for the foreign students.
- Checks records of continuing students who have "hold" on "Permit to Register" for visa or other requirements.
- Checks visa for validation dates.
- Enters necessary information into the computer terminal.
- Informs staff of new procedures as discussed with the Supervisor of Admission and Records, gives directions, work assignments, and priorities.
- Trains new staff members.
- Responsible for keeping up the computations in the Daily Log.
- Handles all applications and routes them to the proper clerical staff member.
- Types folders for all new cleared applications and places them in a file for distribution to a counseling team, sends completed applications to Computer Liaison Office.
- Keeps up and submits orders for supplies for Admissions Office.
- Obtains transcripts from Consortium of incoming freshmen from designated high schools (San Marino, South Pasadena, and La Canada).
- Twice a year clears out uncleared files and places transcripts in a two-year holding file.
- At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Admissions Clerk III.
KNOWLEDGE AND ABILITIES
- Office practices, supplies, and equipment, including on-line processing procedures; and
- English grammar, spelling and usage.
- Plan and organize a variety of work with varying deadlines;
- Learn, interpret, and apply laws, rules, policies, and procedures;
- Plan, assign, and oversee work of a clerical staff;
- Work independently;
- Revise or develop and analyze information;
- Perform complex and involved clerical work involving independent judgment, speed, and accuracy;
- Establish and maintain effective working relationships with others;
- Deal with the public effectively.
EDUCATION AND EXPERIENCE:
Any combination equivalent to graduation from high school and three years of increasingly responsible general clerical work including work with the public or students.
SKILLS: Typing 45 net words per minute.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
LEVEL OF SUPERVISION EXERCISED: None.
PROBATIONARY PERIOD: One year.
Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax