February 2013

FLSA: NON-EXEMPT

SALARY: 39

CBA DESIGNATION: Represented

DEFINITION

Under the direction of a supervisor, to provide audiovisual assistance to faculty and staff in preparation for classroom media instruction and to provide clerical organization skills for the Instructional Resources Center.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from a supervisor or other appropriately designated management classification.  Will not act in the capacity of a supervisor but may be required to lead other staff.

EXAMPLES OF DUTIES (Illustrative Only)

• Contacts personnel regarding equipment and materials.
• Contacts distributors and vendors regarding software research initiated by District employees.
• Assembles data and sets up and maintains files and records which require discretion in assigning items to proper places. 
• Revises data as needed - catalog, Kardex, requisitions, budget.
• Maintains and updates IRC short-term/long-term inventory control systems.
• Plans and coordinates work
• Develops methods to expedite work at peak periods.
• Handles outgoing and incoming United Parcel and mail, including the tabulation of weekly UPS for departments.
• Coordinates requests for the rental, lease or purchase of materials.
• Catalogs audiovisual materials.
• Maintains a cross-reference file.
• Prepares a variety of audiovisual software usage reports for District and non-District purposes.
• Coordinates shipping and receiving of all audiovisual software.
• Trains and provides lead direction to student assistants and other District personnel in relation to use and operation of equipment and location of software.
• Performs a variety of unscheduled duties normally and traditionally performed by an Audiovisual Clerical Assistant.

KNOWLEDGE of:

• Office practices, supplies, and equipment; audiovisual equipment operations
• Grammar, spelling and usage of English
• Applicable laws, statues and regulations
• District policies and procedures

ABILITY to:

• Plan and organize a variety of work with varying deadlines;
• Learn, interpret and apply laws, rules, policies, and procedures
• Revise or develop and analyze information related to assigned activities;
• Use independent judgment;
• Operate personal computer systems and software.
• Analyze a variety of factors related to comparability of coursework
• Work with committees
• Plan workshops and conferences
• Work in a multi-cultural environment
• Work independently with little direction.
• Establish and maintain cooperative and effective working relationships with others.
• Read, interpret, apply, and explain rules, regulations, policies and procedures.
• Communicate effectively both orally and in writing.

EDUCATION AND EXPERIENCE:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Equivalent to graduation from high school and three years of increasingly responsible general clerical work involving work with the public and students.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.   

Probationary Period:  One year

Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax