February 2013





Under the direction of a Director, the Grants Specialist will be responsible for supporting faculty and staff in the securing and management of corporate, foundation and government grants.  Responsibilities include identification and writing of grant proposals that support and reflect institutional priorities; researching and disseminating grant opportunities, and developing relationships with private and corporate foundation staff and board members.


Receives general direction from a supervisor or other appropriately designated management classification.  Will not act in the capacity of a supervisor but may be required to lead other staff.

EXAMPLES OF DUTIES (Illustrative Only)

  • Works independently to research, identify, and maintains database of external opportunities that present viable funding potential and that match district goals and priorities.
  • Plans and coordinates development and submission of proposals.
  • Writes letters of inquiry and cover letters for grants.
  • Writes or edits and reviews grant proposals.  Works closely with faculty to develop programs for grant funding.
  • Coordinates meetings and site visits with program officers, contacts appropriate faculty and administrators on campus.
  • Facilitates grant workshops for faculty, staff, and administrators.
  • Develops relationships with private and corporate foundation staff and boards.
  • Independently monitors and reports regularly to appropriate offices the status of assigned grants.
  • Works collaboratively with the Institutional Planning and Research office to collect data for grant development.
  • Coordinates with the Dean to identify and plan solicitations of board members of local private foundations.
  • Develops budgets and budget narratives for proposals.
  • At the request of a supervisor, performs a variety of unscheduled duties normally and traditionally performed by a Grants Specialist.


  • Grant proposal formats, preparation, submission, and administration
  • Federal, state, and private granting agency regulations
  • Search tools for identifying new grant opportunities
  • Research and computer use skills
  • Budgetary and fiscal processes


  • Show attention to detail
  • Plan and organize a variety of work with varying deadlines
  • Learn, interpret and apply laws, rules, policies, and procedures
  • Work under pressure to meet deadlines
  • Coordinate multiple projects
  • Operate personal computer systems, software and automated systems
  • Demonstrate effective decision-making skills
  • Work in a multi-cultural environment
  • Work independently with little direction and identify creative solutions to problems.
  • Establish and maintain cooperative and effective working relationships with others.
  • Read, interpret, apply, and explain rules, regulations, policies and procedures.
  • Communicate effectively both orally and in writing.


Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Bachelor’s degree and three years’ experience in grant writing or development. Requires excellent writing and editing skills. 


Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.


Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.   

Probationary Period:  One year

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Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax