September 2013





Under the direction of an assigned  supervisor, assumes responsibility  for and performs  a variety of complex bookkeeping and financial record  keeping duties for the preparation, maintenance and process  of a specific accounting  function  such  as accounts  payable, accounts  receivable,  budget, payroll,  or student  loans and grants.


  • Performs responsible bookkeeping and recordkeeping duties in accounts payable, accounts receivables, payroll, or other assigned accounting areas.
  • Prepares and maintains a variety of difficult financial bookkeeping records and Reports.
  • Updates records, recapitulates data, and prepares regular and special reports.
  • Answers questions, interprets and explains procedures, and resolves problems which require technical knowledge of the activity assigned.
  • Posts and balances a general and subsidiary ledger for assigned activity, takes a trial balance and prepares or types a report, as required.
  • Performs data entry and other functions on a computer terminal.
  • Performs collection and cashiering functions, including balancing tills, preparing bank deposits and may be required to make change 


  • Be willing to work overtime or evenings as required.  Work schedule subject to change -overtime required during initial weeks of each semester.
  • Performs related duties as assigned.


Knowledge of:

  • Bookkeeping and financial record-keeping methods, practices and terminology.   
  • The District’s mission, goals and objectives;
  • Troubleshooting principles, methodologies, and issue resolution techniques;
  • Effective customer service practices;
  • Analytical and problem-solving skills;
  • Interpersonal skills including tact, patience and courtesy;
  • Oral and written communication skills and presentational skills; and
  • Standard office practices, procedures and equipment. 

Ability to:

  • Operate office equipment including computer equipment and related software;
  • Perform complex accounting  duties without immediate  supervision;
  • Understand and follow oral and written directions;
  • Troubleshoot and resolve;
  • Index  and alphabetize;
  • Compute complex  arithmetical  calculations  with speed and accuracy;  
  • Compare   names  and  numbers;  
  • Read, understand, and interpret laws and regulations;
  • Exercise independent judgment in making decisions within the established accounting systems and procedures and apply technical knowledge;
  • Assume the first-level of responsibility for the bookkeeping and record-keeping of specific accounting function.
  • Present ideas in business-friendly and user-friendly language;
  • Plan, organize and prioritize work;
  • Meet schedules and time lines;
  • Communicate effectively both orally and in writing;
  • Understand scope of authority in making independent decisions;
  • Review situations accurately and determine appropriate action according to established guidelines;
  • Establish and maintain effective working relationships with others; and
  • Understand and be sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of students, faculty, staff, administration and the community.


Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

  • Graduation  from  high  school  or  equivalent; AND
  • Two years of responsible bookkeeping and financial record management and reporting experience.


  • Bookkeeping and financial record-keeping experience in an educational institution.
  • Coursework in Accounting or Bookkeeping.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.


Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.   


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Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax