BASIC FUNCTION:

Under the general direction of the Executive Director of Business Services or designee, this position is responsible for ensuring the effective and efficient shipping and receiving of all items sent to/through the District’s warehouse.

REPRESENTATIVE DUTIES: (Illustrative Only)

Receives and tracks materials, supplies and equipment; inspects incoming stock for conformity with purchase orders or specifications reporting any shortages, damage or discrepancies; contacts and works with vendors and shippers to resolve problems related to shipping and receiving of goods;
Coordinates the arrangement of warehouse storage, materials, partial and/or returns;
Participates in a variety of warehousing functions, including stocking, shelving, filling requisitions and checking materials and supplies;
Delivers and communicates with a variety of District personnel on matters related to the shipping and receiving of items;
Prepares reports; maintains a variety of records related to the receipt, return and inventory of warehouse stock, vocational items, surplus and other related items;
Assists in maintaining District warehouse vehicles and materials handling equipment;
Picks up, stores and disposes of documents by recycling, shredding and other approved security methods;
Applies, records, and tags/numbers assets related to property/inventory control;
Acts in a lead capacity with hourly workers;
Assists the Purchasing Office with a variety of shipping and receiving duties;
Uses a computer to maintain records; and,
Other duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

Shipping and receiving procedures;
Rate schedules and capabilities of freight companies;
Inventory procedures;
Clerical and record-keeping methods and procedures;
Organizing and prioiritizing responsibilities;
Office methods and procedures; and
Computer systems and other related software.

ABILITY TO:

Schedule and expedite an efficient warehousing delivery system;
Maintain records and troublshoot receipt and delivery problems;
Develop and maintain effective, professional and courteous working relationships with others;
Prioritize daily warehousing routines;
Provide lead direction to others;
Work in a multi-cultural environment; and,
Meet physical demands of the position, including operating a forklift, light trucks, and other warehousing and delivery equipment.

EDUCATION AND EXPERIENCE

A typical means by which to gain the requisite qualifications would include any combination of education and experience equivalent to graduation from high school in addition to three years of increasing responsible experience in a warehouse or distrubtion center.

Desirable Qualifications:

Possession of fork lift training certificate and electric cart license;
Knowledge and experience working with Escape Purchasing System or comparable warehousing software; and,
Experience working in an educational environment.

Licenses and Certifications:

Possession of, or ability to obtain/maintain, a valid California Driver’s License at the appropriate classification;
Possession of a valid lift truck operators license;
Possession of a valid fork lift training certificate.

PHYSICAL DEMANDS

Incumbents must possess mobility to work in a warehouse setting. Additionally, incumbents should be capable of lifting and carrying objects weighing up to seventy (70) pounds; pushing and pulling, climbing ladders, walking and standing for extended periods of time, dexterity of hands and fingers, reaching overhead, above shoulders and horizontally, and kneeling and crouching. A pre-employment physical examination is required, the cost of which is borne by the District.

ENVIRONMENTAL ELEMENTS

Employees work in a warehouse environment with moderate to high noise levels and varying temperature conditions indoors and outside. Additionally, there may be exposure to hazardous physical substances.

PROBATIONARY PERIOD: One year.

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Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax