July 2013

FLSA: NON-EXEMPT

SALARY: 40

CBA DESIGNATION: Represented

DEFINITION

Under general direction of the Associate Dean, Counseling and Student Success Services, to lead staff and volunteers supporting the Career Placement Center and perform administrative functions delegated by the Associate Dean.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from a dean.  Will not act in the capacity of a supervisor but may be required to lead other staff.

REPRESENTATIVE DUTIES: (Illustrative Only)

• Act as lead for volunteer, student assistants and hourly staff supporting the career center; assisting in hiring, training, assigning, organizing and scheduling staff.
• Training staff to interview Cal Works, Federal Work Study and Financial Aid students seeking employment, matching their qualifications to job requirements and referring them to employment opportunities.
• Coaching staff in preparing individual students for job search strategies, job interviews, and to make employment-related presentations to groups and classes.
• Monitors and renews vendor contracts, discusses costs and terms with vendors for products, warranties, subscriptions, and repair/maintenance agreements.
• Maintains and monitors balances and expenditures on contracts and budget ledgers for multiple accounts, recommends expenditures related to books, software, supplies, equipment repair, memberships, and other expenditures to Associate Dean for approval. 
• Timekeeping and related electronic attendance record keeping for a large number of staff such as Career Advisors, Lab Supervisors, and Student Workers and monitoring fund expenditures.
• Under direction from the Dean, assists in budget monitoring and administration and purchasing for Career Center.
• Liaisons and communicates with employers regarding post placement, Cal Works resolving attendance discrepancies, and with college staff regarding job placement services and student employment opportunities.
• Provides help desk support for employers, staff and alumni accessing or interfacing with Career Center software programs.
• Directly provides above Career Center services to students as needed.
• At the request of the Associate Dean, performs a variety of unscheduled duties normally and traditionally performed by a Senior Student Placement Interviewer.

KNOWLEDGE of:

• Thorough knowledge of occupations and related skill requirements
• Common employment practices and procedures
• College and career center resources and operations
• Knowledge of organizing and correcting work and training
• Knowledge of accounting or budgetary practices
• Contract interpretation and administration
• Timekeeping procedures
• Regulations, policies and procedures involved in center activities.

ABILITY to:

• Ability to calculate and maintain budgets
• To interpret contract language
• Interview and evaluate student interests and qualifications
• Interpret and maintain school records
• To make group presentations
• To establish and maintain effective relationships and to work in a multi-ethnic environment.

EDUCATION AND EXPERIENCE: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

Associate’s degree and five years of experience performing career and job placement functions.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.  This is primarily a sedentary office classification although standing and walking between work areas may be required.  Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.  Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.  Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.  Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.   

Probationary Period: One year

Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax