DEFINITION

Under general direction of the Accounting Supervisor, independently performs a wide variety of complex, professional-level accounting work in the analysis, maintenance and auditing of accounts. Plans and organizes specific accounting, reporting, and record keeping operations. Prepares financial statements, budget analyses and budget status reports. Uses independent judgment in making decisions within established accounting systems and procedures. Files timely federal and state reports to avoid assessment of penalties. At the request of the Supervisor, or Director of Fiscal Services, performs a variety of unscheduled duties normally and traditionally performed by a Principal Accountant.

REPRESENTATIVE DUTIES: (Illustrative Only)

Reconciles District’s detailed accounting records with Los Angeles County Office of Education (LACOE).
Reconciles bank accounts on a monthly basis.
Maintains general ledgers for all District funds. Performs on-going analysis of general ledger accounts and appropriation ledger accounts.
Coordinates and schedules month-end and year-end accounting cycles and all related financial reports.
Provides technical accounting assistance to staff members.
Responsible for various grants.
Prepares or assists in the preparation of various monthly, quarterly and annual reports, and claims for the county, state and federal agencies.
Prepares county appropriation transfers throughout the year as the adopted budget is amended.
Assists Accounting Supervisor with various projects.
Performs computer data input and retrieval.
Assists in training staff in the application of new accounting systems.
Audits District accounts and prepares general journals.
Interprets federal, state and local regulations and guidelines.
At the request of a supervisor, performs a variety of unscheduled duties normally and traditionally performed by a Principal Accountant.

KNOWLEDGE AND ABILITIES:

Knowledge of:

Generally accepted accounting and auditing principles, practices and procedures.

Ability to:

Perform responsible accounting work requiring the use of independent judgment and initiative.
Read, interpret, and explain laws, rules and regulations.
Coordinate, organize, schedule and perform responsible and complex accounting procedures within governmental compliance constraints and laws.
Communicate effectively orally and in writing.
Operate a calculator and personal computer.
Reconcile and balance records and accounts.
Work harmoniously in a multiethnic environment.

EDUCATION AND EXPERIENCE:

Evidence of successful completion of college-level accounting and finance courses including Accounting 1A, 1B, Intermediate Accounting, and Finance;
Three years of experience in an accounting, finance, or auditing position; and
A working knowledge of computer software and applications.

DESIRABLE QUALIFICATIONS

Possession of an Associate or Bachelor’s degree in Accounting or Finance. Previous accounting experience in an educational institution, preferably in Los Angeles County at a community college, or knowledge of governmental accounting. Knowledge of the California Education Code, California Code of Regulations Title V, federal and state tax reporting.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL ELEMENTS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

LEVEL OF SUPERVISION EXERCISED: None.

PROBATIONARY PERIOD: One year.

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Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax