DEFINITION:

Under general supervision, the Senior Account Clerk II/Student Financial Services will perform complex balancing, reconciliation and analysis of fee collections of a highly specialized nature. Organizationally, this position is under Financial Services, though a key function of this position is to support and accommodate Student Services during the registration process.

REPRESENTATIVE DUTIES (ILLUSTRATIVE ONLY):

Enters and/or retrieves refund and billing data from an automated database using available application programs.
Sets up and administers third party billing processes.
Sets up various codes and related application instructions to allow for the timely administration of the refund and fee collection process.
Recommends changes in policies and procedures to Student Business Services that will facilitate a more efficient registration and fee collection process for students.
Serves as a liaison between Student Business Services, Information Technology and Registration when planning, developing and implementing modifications or enhancement to the student fees part of the student records system.
Posts to subsidiary and general ledgers, prepares journal entries and prepares accounting statements or reports.
Reconciles various general ledger accounts.
Serves as an information resource to students regarding refunds and other fee collection policies and procedures.
Attends meetings, on or off campus, regarding the registration process, the registration system and other related Student Business Service functions.
At the request of a supervisor, performs a variety of unscheduled duties normally and traditionally performed by a Senior Account Clerk II/Student Financial Services.

OTHER DUTIES:

Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

High school diploma or equivalent, AND
Completion of at least one (1) year of accounting coursework, AND
Four (4) years of increasing responsibility in financial recordkeeping work.

KNOWLEDGE OF:

Methods, terminology and equipment used in financial recordkeeping.

ABILITY TO:

Understand and follow oral and written directions.
Troubleshoot and resolve fiscal recordkeeping problems.
Use a calculator.
Plan and organize a variety of work with varying deadlines.
Learn, interpret and apply complex laws, rules, regulations, policies and procedures.
Revise or develop complex and involved work requiring independent judgment, speed and accuracy.
Work cooperatively with others.
Work in a multiethnic environment.
Stand for long periods of time during registration.

DESIRABLE QUALIFICATIONS:

Associate’s degree, or equivalent in Accounting.
Keyboarding skills in CRT.
Experience in an academic environment, preferably at a Community College.
Experience in operating office machines such as copy machines and microfiche readers.
Previous banking experience

PHYSICAL DEMANDS:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL ELEMENTS:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

PROBATION PERIOD: One year.

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Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax