October 2014

FLSA: Non-Exempt

SALARY: Range 41



Under the direction of the Executive Director of Business Services shall perform a variety of duties necessary for the maintenance and scheduling of the District fleet.


  • Use hand tools for maintenance of the District’s fleet and cart vehicles.
  • Assists supervisor in the inspection, maintenance, and repair of the District’s fleet and cart vehicles.
  • Provides vehicle safety training for the District’s fleet and electronic cart vehicles.
  • Conducts visual inspections of vehicles to determine repair needs.
  • Drives vehicles to various off campus repair facilities.
  • Coordinates use of District vehicles.
  • Develops and maintains transportation related manuals.
  • Maintains records of vehicle repair data.
  • Assists senior level manager in the direction of recruitment, selection, training, and counseling, mentoring, payroll, scheduling, and adherence to safety and operational practices.
  • Drives vehicles on field trips and other district related events.
  • Schedules District vehicles for field trips and other district related events.
  • Respond to calls involving disabled district vehicles and accidents.
  • Daily monitoring of District Vehicle GPS information.
  •  Arranges transportation for District events with outside contractors and rental agencies.
  • Coordinate Department of Transportation Drug and Alcohol Testing Program.
  • Maintains state licensing and smog certificates of all District vehicles.
  • Facilitates the operation of the shuttle service between PCC, CEC, Gold Line Metro Station.
  • Assists in the acquisition of district vehicles.
  • Uses the telephone, two-way radio to schedule and maintain vehicles.
  • Using data base systems, enters, accesses and maintains information in on-line and microcomputer terminals.
  • Coordinate state vehicle inspections.
  • Oversee District vehicle key control system and fuel cards and all applicable maintenance and software licenses. .
  • Prepares purchase orders.
  • Assists supervisor with the rental of vehicles.
  • Provides input on the necessary insurance coverages of vehicles and electronic carts. 
  • Assists supervisor in the management of assigned budgets
  • Assists supervisor with the District’s South Coast Air Quality Management mandated Transportation Rideshare Plan, Rule 2202.
  • At the request of the Executive Director of Business Services, performs a variety of unscheduled duties normally and traditionally performed by a Transportation Coordinator.


  • Perform other duties as assigned.



  • Methods, techniques, parts, tools and materials used in the maintenance and repair of electronic and gasoline-powered vehicles.
  •  Oral and written communication skills.
  • Correct English usage, grammar, spelling punctuation, and vocabulary.
  • District organizational structure, operations, programs, policies, procedures, philosophy, mission, goals, and objectives.
  • Interpersonal skills, use of tact, patience, and courtesy.
  • Problem solving and conflict resolution in an academic environment.
  • Modern office practices, procedures, equipment, and software applications.


  • Use hand tools to perform minor repairs on motor vehicles.
  • Inspect motor vehicles to determine repair needs.
  • Arrange for repair and maintenance if necessary.
  • Communicate effectively both orally and in writing.
  • Interpret, apply, and explain rules, regulations, policies, and procedures.
  • Analyze situations accurately and adopt an effective course of action.
  • Ensure compliance with local, state and federal guidelines, policies, rules, and regulations.
  • Establish and maintain effective working relationships with others.
  • Demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students, faculty, staff, and community.


Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

  • Graduation from high school and
  • Two years of responsible experience in automotive maintenance. 
  • Must possess a Class B California Driver’s License.


  • Experience working with word processing systems and record keeping software programs.

Seeing to drive and inspect vehicles, written documents, communicate with District staff and vendors, driving a motor vehicle, bending kneeling, pushing objects over 2000 pounds, reaching and lifting objects over 50 pounds and dexterity of hands and fingers to operate a keyboard, maintain motor vehicles.


Employees work in an office environment with moderate noise levels, controlled temperature conditions.  Employees  will also be required to drive district vehicles, work near moving mechanical parts or in outside weather conditions and is occasionally exposed to wet and/or humid conditions, vermin, insects, parasites, fumes,  and toxic or caustic chemicals. Outdoor noise level is moderately noisy. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.


Probationary Period: One year.

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Pasadena City College
1570 East Colorado Boulevard, Pasadena, CA 91106
(626) 585-7361 direct ⋅ (626) 525-7924 fax