Resources

Fixed Assets Accounting – New Process Beginning September 1, 2026

What's changing, and why 

As part of our ongoing efforts to improve the college’s data systems, the District is phasing out use of Escape to Banner’s Fixed Assets system to track Fixed Assets. 

The practical effect for you:  

Starting September 1, 2026, you'll use a new process on Requisitions (Reqs) that include Fixed Assets.

Definitions of Fixed Assets
Type	Capitalized Assets	Tagged Assets	Grant-Funded Assets
Definition	Cost over $10,000 Useful life > 1 year	Cost under $10,000 High risk of loss	Cost under $10,000 Grant requirements
Examples (including, but not limited to...)	Vehicles Furniture Lab Equipment Servers	Computers Laptops Monitors Television sets	Specific to the grant
Comments	$10,000 is the threshold for FY 26-27	Generally IT-related, though check with Purchasing.	Please check your grant agreement for requirements

What you need to do, and by when 

• Starting September 1, 2026: use the process for all Budgets and Requisitions
• For Requisitions and Purchase Orders started before September 1, 2026: Purchasing will work with you to adjust these 

How to create a Fixed Asset Requisition in Banner 

1. For a detailed PDF with instructions, click here: Requisition Creation PDF 
2. Open the FPAREQN screen in Banner to start your Requisition.
3. If your requisition includes any Fixed Assets (see above) uncheck the "Document Level Accounting" box.
   1. If you forget this step, you will need to cancel the Requisition and start over.
      
      
4. Which account: below threshold or depreciable?
   1. The $10,000 threshold for Fiscal Year 26-27 determines which account you use:
   2. Item costs under $10,000: use a "below threshold" account if you still want to track the item for control purposes.
      1. Otherwise, items under $10,000 are simply booked to the regular 4xxxxx expense accounts.
   3. If the item costs $10,000 or more: use the "Depreciable" account.
5. New equipment vs. replacement equipment
   1. New equipment is genuinely new, of a different quality or capacity than what you had, or a restoration of equipment after a casualty loss.
   2. Replacement equipment: an identical, piece-for-piece replacement of equipment worn out through normal use, doing the same job as before.
   3. If the new item differs in capacity, function, or quality from what it's replacing, treat it as new equipment, not a replacement.
6. Anything charged to bond construction funds is capitalized regardless of price — there's no $10,000 threshold for those purchases.
7. Account Code Reference 

General Use Accounts

Account	Description	Explanation
641100	New Equipment - Below threshold	Threshold is $10,000 for FY 26-27. Items under $10,000 that should be tracked for control purposes are booked here. Items under $10,000 are booked in 4xxxxx accounts.
642100	Replacement Equipment - Below threshold
641000	New Equipment – Depreciable	Individual items over $10,000 are booked here.
642000	Replacement Equipment – Depreciable
644000	Capitalized Software	Software with multiyear contracts.

Facilities Accounts

Account	Description	Explanation
620000	Buildings and Improvements	Buildings and Improvements includes the purchase and substantial remodeling.
610000	Land	Land includes purchase of land, plus related expenses.
610100	Site Improvement	Site Improvements includes the costs of preparing, developing, or improving sites for construction. No cost threshold for these categories.
621200	Architects	By definition, all items related to construction projects are capitalized. All construction-related services are charged to the related project.
612000	Construction in Progress
621900	Construction Management
621000	Construction Modifications
621800	Consultants
621700	Engineers
621300	Inspection
621500	Plan Checking
621400	Testing